Amendment 1.docx

SAP

State of South Carolina

Request for Proposal Amendment 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400026841 07/09/2024

NAKENDRA PERRY

(803) 896-0022 nperry@mmo.sc.gov SFAA, Div. of Procurement Services 1201 Main Street, Ste 600 Columbia SC 29201-3734

DESCRIPTION: Santee River Basin Plan Services

USING GOVERNMENTAL UNIT: SC Department of Natural Resources Admin

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 07/22/2024 11:00 AM ET (See "Deadline for Submission of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 07/02/2024 11:00 AM ET (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Electronic Technical Proposal marked “Original”, One (1) Electronic Copy of Technical Proposal marked “Redacted”, One (1) Electronic Business Proposal marked “Original”, One (1) Electronic Business Proposal marked “Copy”, See “Disclosure of Your Bid/Proposal and Submitting Confidential Data” provision Section II. A., & “Electronic Copies-Required Media & Format” provision Section II. B.

Initial here_____ if a redacted copy is NOT necessary

CONFERENCE TYPE: Non-Mandatory Pre-Bid Conference

DATE & TIME: 06/27/2024 10:30 AM ET

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Contact the Procurement Manager by Wednesday, June 26, 2024, at 11:00 AM ET for conference call phone number and access code via e-mail: nperry@mmo.sc.gov. The access code will not be provided to vendors who submit a request via email after 06/26/2024 at 11:00 AM ET.

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(Full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(Business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(Printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

Area Code - Number - Extension Facsimile

E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES – DO NOT APPLY PER SC CONSOLIDATED PROCUREMENT CODE 11-35-1524 (E)(5)(b).

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

AMENDMENTS TO SOLICIATION (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “State’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: Underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

The following changes have been incorporated to Solicitation 5400026841:

SECTION 2 – TECHNICAL INFORMATION

Offeror will provide a detailed description of its proposed services. Included will be a point-by-point response to all requirements of Section III. Scope of Work in the same order they are presented in the solicitation. Each requirement will be restated from the solicitation and the Offeror will then explain how they will meet or exceed the requirement. This must include details on all techniques, processes, and methods the Offeror will use. Offeror will also address and state how the services will be completed according to the schedule requirements stated in Section III. Scope of Work. In addition, please provide the following information:

4. The Offeror shall provide documentation demonstrating their leadership skills including their ability to secure the respect of the members and the ability to hold RBC members accountable for the commitments made to each other and to the goals they set for the Pee Dee RBC Santee RBC.

Answers to Bidders questions are below:

1. RFP p. 21 Section 5 - Work Examples requires the submission of work samples, including (A) no more than 3 examples of work related to the services being provided and (B) no more than 1 example of a Final Report or River Basin Management Plan. Can one (1) or more Final Reports or River Basin Management Plans be submitted to demonstrate the required services for part A, along with a different Final Report or River Basin Management Plan as an example Plan for part B? The offeror wants to be sure that the submission of multiple Final Reports or River Basin Management Plans to meet the combined requirements of Part A and B, is allowed, since Part B notes that offeror must provide no more than 1 example of a Final Report or River Basin Management Plan.

State’s Response:

The intent of Section 5 (A) was for the offeror to submit up to 3 summaries or short descriptions of their work, rather than complete reports. The intent of Section 5 (B) is for the offeror to submit one complete, full copy of a Final Report of River Basin management Plan. The report submitted to satisfy (B) may be the final report prepared for one of the projects described in (A).

2. RFP p. 21 Section 7 – Other Required Documents references IX. Attachments to Solicitation, Minority Participation. Section IX of the RFP does not contain any information on Minority Participation. However, p. 22 of the RFP includes Minority Participation (APR 2024) information that appears to be required. Please confirm the information on p. 22 is the information that should be completed and included in Section 7 of our submittal.

State’s Response: Page 22 of the RFP includes the Minority Participation (APR 2024) document that should be completed and included in Section 7 of offeror’s submittal.

3. Section IV Information for Offerors to Submit, Section 2 Technical Information (p. 19-20) - For the list of nine (9) items of additional information, some of our “documentation” will be included in Section 4 Experience and Qualifications. Please confirm it is acceptable to include documentation for these nine items in Section 4 as long as we have clearly referenced and identified where it is located in our proposal. This approach is consistent with our previous qualification’s submittals for all prior South Carolina River basin facilitation and authorship services projects.

State’s Response: If some of the documentation requested in Section 2 is provided in Section 4, it is acceptable to clearly reference the information in Section 4, rather than having to provide the same information twice.

4. Section IV Information for Offerors to Submit, Section 2 Technical Information (p. 19) - Please confirm that the reference to the Pee Dee RBC in #4 of the listed additional information is a typo and it should be “Santee RBC”.

State’s Response: The reference to the “Pee Dee RBC” in Section 2 is a typo. It should read “Santee RBC”.

5. Section IV Information for Offerors to Submit, Section 4 Experience and Qualifications, Item E References (p. 20-21) – For the first two items in the bulleted list of references (i.e., list of all contracts awarded for the required services and list of all South Carolina government awards to the Offeror), do we include the contact information, contract award beginning and ending dates, contract value, and description of services for each contract and SC award on these lists? As a national firm, the information for the first two bullets is quite lengthy. We want to be respectful of the evaluators’ time and present our information in a straightforward and concise manner. Therefore, is it acceptable to SCDNR to provide the contracts and SC government awards for the first two items in list format as requested, and then include the contact information, contract beginning and end dates, contract value, and description of services for the references that will address the last 3 bullets (i.e., “list of up to three (3)…”)? This approach is consistent with our previous qualification’s submittals for all prior South Carolina River basin facilitation and authorship services projects.

References to provide (from RFP p. 20-21):

• List of all contracts awarded for the required services

• List of all South Carolina government awards to the Offeror

• List of up to three (3) current customers

• List of up to three (3) customers the Offeror currently or has in the past provided facilitation services to

• List of up to three (3) customers the Offeror currently or has in the past provided River Basin Planning services to

State’s Response: If the number of all contracts awarded and all South Carolina government awards (i.e., the first two bullets) is extensive, providing this information in a list form (without details such as contact information, beginning and end dates, and contract value) is acceptable. The Offeror should include all information originally requested in its responses to the last three bullets.

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