AMENDMENT 1.doc

SAP

State of South Carolina

Amendment #1

Solicitation Number:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400019727 May 8, 2020 Faith Williams

803 896-6677 fwilliams@mmo.sc.gov 1201 Main Street, Suite 600

Columbia, SC 29201

DESCRIPTION: CLOUD-BASED MGMT SVS - STUDENT PRINT

USING GOVERNMENTAL UNIT: Coastal Carolina University

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 05/28/2020 11:00:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: TIME PASSED email questions to: fwilliams@mmo.sc.gov(See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ON-LINE SUBMISSION ONLY

IF NO REDACTED COPY NEEDS TO BE SUBMITTED, INITIAL HERE ______________________________

CONFERENCE TYPE: Pre-Proposal DATE & TIME: Friday, May 1st – 10:00 AM (As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Zoom meeting:

Contact Procurement Officer by Thursday, April 30th , 3:00.

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE – ON-LINE ONLY (MAR. 2015)SAP

AMENDMENTS TO SOLICITATION (JANUARY 2006) (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov . (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED.

CHANGES TO THE SOLICITATION: Answer vendor questions. State Response is in RED

1. Page 18, #6 mentions “Support for multiple paper sizes (up to 12” x 18”)” Please provide the 12x18 historical printing volume for the 2019 calendar year.

RESPONSE: No historical information exists for the larger paper sizes as this option has not been available. The University desires to have this option as a value-added service for its students.

2. Per Page 22 – INFORMATION SECURITY QUESTIONNAIRE “If you have a properly qualified third-party report or certification you believe we should accept in lieu of those identified in item (b), submit a question identifying same pursuant to the clause titled Questions from Offerors.”

Would Coastal Carolina accept our completed Higher Education Cloud Vendor Assessment Toolkit (HECVAT) in lieu of the Information Security Questionnaire?

The HECVAT is a questionnaire framework specifically designed for higher education to measure vendor risk.

https://er.educause.edu/blogs/2018/8/save-time-and-boost-credibility-with-the-hecvat

If not the HECVAT, what other document could be accepted instead of the Questionnaire?

RESPONSE: The University requires and receives the Data Security and Governance questionnaire in connection with all new information technology purchases and would therefore require same from all offerors with this solicitation. However, if a separate report exists that addresses specific areas of the questionnaire, offerors may respond with “see attached” for those specific questions and then include a copy of the separate report.

End of Amendment #1

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