Prescott_Statement_of_Work_9_pgs.docx

Prescott National Forest Surveillance Camera Upgrades for the Prescott Fire Center and Bradshaw & Chino District Offices 04/06/2017

I. Introduction

This project is to upgrade and/or add additional surveillance cameras to the Prescott Fire Center and to both the Bradshaw and Chino District Offices.

The intent is to improve employee/visitor safety and property security. High resolution cameras, appropriate for the locations, interior and exterior, with improved night vision capability shall be provided and a new monitor at the Bradshaw District Office. Contractor shall utilize existing wiring, where possible, when upgrading cameras and the existing monitoring equipment will be used as well with the exception of the monitor at the Bradshaw District Office that will be replaced. The location of the new cameras, plus additional wiring, hardware and labor shall be based on optimizing camera capabilities and enhanced security; location shall be determined during field installation subject to Contractors recommendation and approval by the COR.

II. Project Location Site

Work will be performed at the three (3) different locations on the Prescott National Forest. Directions to the sites are as follows:

A. Prescott Fire Center is located at 2400 Melville Rd., Prescott, AZ 86301 and is adjacent to the Prescott Municipal Airport. Directions to the Prescott Fire Center, from the intersection of AZ 89 and Willow Creek, head south on AZ89 turning left at AZ89A staying in the right lane to turn left on to Larry Caldwell. Then turn right at the Yield sign Larry Caldwell Rd. turns in to Wilkinson Dr., turn right onto Melville Rd. and the Fire Center is on the left.

B. Bradshaw District Office is located at 344 S. Cortez St. Prescott, AZ 86303. Directions to the Bradshaw District Office, from the intersection of E. Gurley St. and Cortez St. turn south on Cortez St. and the office is located on the right three blocks down.

C. Chino District Office is located at 735 N. Highway 89, Chino Valley, AZ 86323. Directions to the Chino District Office, from the intersection of AZ 89 and AZ 89-A, head north on AZ 89 for approximately 6 miles and the office is located on the right.

III. General Site Conditions, Facilities and Temporary Controls

A. All three sites are located within a municipality and are easily accessed via paved surface roads. These sites are occupied year-round and do experience heavier traffic in the early spring to late fall months.

B. Staging locations are available to the Contractor for staging and storage during the project at all three sites and will be located by the COR at the beginning of work. Any damage resulting from the Contractor’s use of the sites will be repaired or replaced at the Contractor’s expense at the direction of the COR.

C. Restroom facilities are available along with cell phone capability. All temporary services and use areas shall be completely removed and the use areas shall be restored upon completion of use.

D. Transportation to and from the work site for the Contractor's personnel and materials will be provided at the Contractor's expense.

E. The Contractor shall take reasonable measure to secure equipment and contract work against theft and vandalism. The Forest Service is not responsible for the theft and/or vandalism of any materials or equipment left at the project site.

F. The work zones shall be delineated and marked adequately warn visitors and Forest Service employees of equipment operations and other hazardous conditions. The Contractor is responsible for providing barrier materials and maintaining barriers such as temporary barricades, barrier tape, curbs, etc. at all work zones. The Contractor shall remove all temporary facilities and restore the site to its prior condition as a part of the project closeout procedures. Any damage to existing improvements shall be repaired at the Contractor’s expense and any disturbance to the soil and vegetation outside the working limits caused by the Contractor shall be restored or mitigated according to the direction of the COR.

G. All work shall be completed in accordance with project specifications. The work includes all labor, material, supervision, testing and equipment necessary to perform all the operations for the work specified herein and as stated in the contract. The Contractor is responsible for the accuracy of all field measurements prior to the ordering, fabrication or installation of any materials. A field visit to each project location is recommended prior to submitting a bid.

H. No Government furnished supplies will be provided.

IV. Examination of Site

A. Bidders are encouraged to visit the site to inform themselves of all conditions, including other work, if any, being performed. Failure to visit sites will in no way relieve the successful bidder from the necessity of furnishing any materials or performing any work that may be required to complete work in accordance with drawings and specifications, without additional cost to the Government.

B. Information regarding the sites and specifications are believed to be reasonably correct, but the Government does not warrant either the completeness or accuracy of such information and it is the responsibility of the Contractor to verify all information independently and to make other examinations of the conditions to be encountered during construction.

C. The Contractor acknowledges that he/she has investigated and satisfied himself/herself as to the conditions affecting the work, including, but not restricted to, those bearing upon transportation, disposal, handling and storage of materials, availability of labor, water, electric power, roads and conditions of the ground, the character of equipment and facilities needed prior to and during prosecution of the work. The Contractor further acknowledges that he/she is satisfied as to the character, quality and quantity of surface and subsurface materials or obstacles to be encountered insofar as this information is reasonably ascertainable from as inspection of the sites. Any failure by the Contractor to acquaint himself/herself with the available information will not relieve him/her from the responsibility for estimating properly the difficulty or cost of successfully performing the work.

V. Scope of Work

A. General:

There is a need to upgrade the current surveillance system located at the Prescott Fire Center, the Bradshaw District Office and the Chino District Office and to install cameras to provide additional coverage to all exterior entrances, parking areas, lobbies and gate entrances. These cameras will be upgraded to digital, 1080P HD AVS, IR capable cameras or better, with a Network Video Recorder capabilities for a minimum of 30 days and 6 tare-bites of storage or better, and remote monitoring capabilities.

The current surveillance systems at the Prescott Fire Center and the Bradshaw & Chino District Offices will be upgraded and cameras will be installed to provide the required coverage and facial recognition. The Network Video Recording (NVR) will be upgraded to provide a minimum 30 day storage for the system and to provide remote monitoring access to select personnel.

The Contractor is responsible for accurate field measurements prior to ordering, fabrication or installation of any materials.

1. Prescott Fire Center - The existing 17 cameras currently do not provide adequate surveillance to the parking areas, the two entrance gates off the main road, the exterior entrances into the building, the front lobby, the exterior fire cache storage area or the five aircraft parking/refueling areas. A camera located inside the building is not necessary and is to be removed. The current system also does not provide a resolution at a facial recognition level. The current system does have a 30 day video storage capability and monitoring can be accessed by Fire Center employees. These cameras will be upgraded to digital, IP cameras and cameras will be installed to provide coverage to all exterior doors, the lobby, the parking areas, the exterior fire cache area and all drive thru gates.

2. Bradshaw District Office – The current system consists of three analog cameras located throughout the Bradshaw District Office. One is directed to front desk in the lobby, one on the walk through gate in the back on the north chain link fence and one on the drive through gate on the south chain link fence. The current system does not provide adequate surveillance to the parking areas, entrance gate off the Aubrey Road, the walk through gate on the north fence, the entrances to the buildings, or the lobby/front desk area. The current system also does not provide a resolution at a facial recognition level nor does it have a 30 day video storage capability and monitoring to be accessed by appropriate personnel. These cameras will be upgraded to digital, IP cameras and cameras will be installed to provide coverage to all exterior doors, the lobby/front desk area, the fleet parking areas and the north and south access gates.

3. Chino District Office - There are currently two analog cameras located throughout the Chino District Office. One is directed to the lobby in the front desk area and the other is on the east side of the building directed towards the back parking area, the gate and the fleet parking area. The current system does not provide adequate surveillance to the parking areas, entrance gate into the fleet parking, the office building adjacent the fleet parking area, all entrances to the building, or the lobby/front desk area. The current system also does not provide a resolution at a facial recognition level nor does it have a 30 day video storage capability and monitoring to be accessed by appropriate personnel. These cameras will be upgraded to digital, IP cameras and cameras will be installed to provide coverage to all exterior doors, the lobby/front desk area, the fleet parking areas and the drive thru gate.

VI. Tasks to be Performed

A. Install new cameras at the Prescott Fire Center to optimal coverage to the facility (see Appendix A). These areas include:

1. All gate entrances

2. Parking lots

3. Fuel tanks to the south of the complex

4. Outside fire cache storage area

5. Helipad

6. Small fixed wing fueling and parking area

7. Three tanker fueling and parking area

8. All entrances into the building

9. Inside lobby

B. Remove interior camera in the secured area, remove or cap all wires and repair damage to or replace ceiling tile.

C. Install new cameras at the Bradshaw District Office to optimal coverage to the facility (see Appendix B). These areas include:

1. All gate entrances including the walk-thru gate located on the north fence in the fleet parking area.

2. Fleet parking area

3. All entrances into all buildings

4. Inside lobby/front desk area

D. Install a new monitor at the Bradshaw District Office.

E. Install new cameras at the Chino District Office to optimal coverage to the facility (see Appendix A). These areas include:

1. Gate entrance

2. Fleet parking area

3. All entrances into all buildings

4. Inside lobby/front desk area

F. Install a new monitor at the Chino District Office.

VII. Products

A. Cameras – Minimum Requirements

1. 1080P HD

2. Internal/external

3. Motorized zoom

4. 2 Megapixel

5. 130’ night vision

6. Wide angle lens

7. High definition video output

8. Fascial recognition

9. Video format

10. Multi-channel

11. Color

12. Tamper resistant

13. Use existing wiring if possible

14. Manufacturer’s warranty

B. Monitors – Minimum Requirements

1. 40” 16:9 Flat screen monitor

2. LED

3. High definition

4. HDMI cable ports

5. Wall mounting

6. Use existing wiring if possible

7. Manufacturer’s warranty

C. NVR Recorders – Minimum Requirements

1. 1080p high definition resolution recording

2. Real time/play back viewing

3. 30 day storage capacity

4. Records in color

5. Multi-channel

6. Use existing wiring if possible

7. HDMI cable ports

8. Manufacturer’s warranty

D. Training

1. Provide training to key personnel at all three facilities

2. Provide Operation & Maintenance Manual

3. Provide information on support/service capabilities

VIII. Deliverables/Submittals

These items shall be submitted and approved prior to the Contractor starting any portion of work related to the items listed.

A. Provide submittals to include list of hardware and model numbers.

1. Manufacture specifications for:

a. Camera

· Resolution

· IP Rating

· IR capabilities

· Zoom capabilities

· Video formatting

· Lens

· IR Distance

· Video format

· Warranty

b. Monitor

· Dimensions

· Video format

· Resolution

· Warranty

c. NVR

· Recording capacity

· Recording/real time playback capabilities

· Recording/real time viewing resolutions

· Supported video protocols (HD AVS required)

· Remote monitoring capabilities

B. Provide all equipment, labor and materials for a complete operational system.

C. Provide submittals to local authorities and obtain necessary permits.

D. Provide information on support/service capabilities.

E. Provide training, and Operation & Maintenance manual.

F. Provide manufactures warranty for all equipment, hardware and accessories.

G. Provide installation warranty for all work performed.

Submittals are required per the following sections:

These items shall be submitted and approved prior to the Contractor starting any portion of work related to the items listed.

Submittals shall be approved by the CO prior to any work being performed or materials being delivered to the job site. Review of submittals and corrections or comments made during the review, does not relieve the Contractor from compliance with the requirements of this Contract. Anticipate up to 10 calendar days for government review of submittals.

IX. Applicable Codes and Standards

All work shall conform to the latest editions of the International Building Code, American Society for Testing Materials, National Sanitation Foundation, American Welding Society Code, National Electrical Code and the American Institute of Steel Construction.

CSI Specifications are available upon request.

XI. Timing of Work

The start for this contract will commence after the Contractor has received an authorization to proceed by a USDA Forest Service Contracting Officer.

The Contractor shall comply with the regulations governing the operation of premises and shall perform the contract in such a manner as not to interrupt or interfere with the conduct of Government business and to limit the disruptions to the public. All work must be performed in a manner as not to disrupt the normal duties of Forest Service employees. Most work shall be performed during normal business hours of 8:00 a.m. to 4:30 p.m. unless prior arrangements are made with the COR.

If power is to be shut off for any reason, please contact the COR and allow sufficient amount of time to inform employees to avoid computer and/or phone disruptions.

If power is required to be shut off for any time greater than 15 minutes, such work must be performed prior to 8:00 a.m. and must be scheduled with the COR 72 hours prior to the shut off.

All work shall be completed within sixty (60) days after the notice to proceed is issued by the CO and will be scheduled in advance with the COR listed below.

The Contractor shall notify the COR ten (10) days prior to starting work.

XII. Precautionary Measures

A. Protection of Work – The Contractor shall take precautions to protect all work during the construction period. The Contractor shall provide and maintain adequate protection during severe weather conditions to prevent damage to the work, materials and equipment. The existing elements of the buildings, fences, gates and light poles shall remain undamaged and structurally sound during all phases of this contract. Any damage to the any buildings, fences, gates and light poles, including site access, or their functional elements resulting from the Contractor’s work at the sites shall be immediately repaired at no additional cost to the Government.

B. Safety - The Contractor shall adhere to all applicable safety standards and should exercise caution in the performance of their duties. Contractor will ensure that personnel working on Government property are aware of job hazards and take measures to mitigate them. The Forest Service takes safety very seriously. No work will be performed in an unsafe manner or in weather conditions that would render work unsafe.

It is the Contractor’s responsibility to ensure employees are properly trained and equipped for potential hazards. The Contractor shall comply with all OSHA standards for employee safety. The Contractor shall conduct all work in a safe manner and will report any perceived unsafe conditions to the COR immediately

Report to the COR, or designated representative, any safety problem that may arise due to facilities, the nature of the work involved with the project or for any other reasons.

Contractor shall maintain the project site to be free of all construction debris and hazards on a daily basis as well as maintain the level of access to Forest Service employees around the project site for project duration. This should include keeping hallways and walkway clear of debris and to use caution while working.

C. Security - Security is not provided by the Government. The Contractor shall take all precautions deemed necessary to secure the worksites, improvements and equipment. It is recommended that the Contractor make every attempt to secure project areas and to secure all equipment and tools during construction inactivity such as nights and weekends.

XIII. Measurement and Payment

The Contractor shall receive payment at the contract bid prices, per the Schedule of Items, when work is satisfactorily completed. If partial payment is needed, this will need to be discussed and arranged with the COR and the Contracting Officer.

XIV. Contact

Theresa Beard Prescott National Forest 344 S. Cortez Street Prescott, AZ 86303 Office- (928) 443-8177 Cell- (702) 481-2320 Email- tabeard@fs.fed.us

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