Amendment_1_-_Revised_pages.pdf

Prescott NF Janitorial Services Solicitation No. AG-94TZ-S-08-0003

Revised per Amendment No. 1

1.3 BIOBASED PRODUCTS.

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications.

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category).

Labeling shall be printed on all containers.

All purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum Remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction Fluid Furniture polish Floor stripper Glass cleaner Neutral cleaner (liquid) Grout Sealer Spot and stain remover Lime and scale remover (tub & tile cleaner) Air freshener including dispenser Liquid hand soap including dispenser Bathroom cleaner Stainless steel polish Brass polish/cleaner Toilet bowl cleaner Chrome polish/cleaner White board cleaner Cream cleaner Wood floor cleaner Solvent spotter Laundry detergent

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program got to http://www.usda.gov/procurement /biobased/APP.pdf.

1.4 CONTRACTOR REPRESENTATIVE. The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

1.5 HOURS OF OPERATION

Services shall be performed between 6:00 p.m. and 6:00 a.m. at the Chino Valley Ranger District and Cortez Office so as not to interfere with regular Government business hours.

Performance outside the above hours requires approval by the Government.

Services shall be performed at the Prescott Fire Center and Willow Administrative Site between the hours of 8:00 a.m. and 5:00 p.m. due to security or access needs of these facilities; and the requirement at the Fire Center facility that a government representative be on site while service is provided.

http://www.usda.gov/procurement%20/biobased/APP.pdf

Prescott NF Janitorial Services Solicitation No. AG-94TZ-S-13-0003 Revised per Amendment No. 1

• Clean outside lunch area tables and empty trash receptacle, (Daily: April through October, weekly: November through March)

• Clean and sanitize coffee room sinks, using a germicidal disinfectant. Remove stains inside and outside of sink.

• Fill paper towel dispenser in coffee room/kitchen

• Clean glass on interior doors

5.1 Services Performed at the Prescott Fire Center:

Every other day (3 days a week) for the months October through April Daily (7 days a week) for the months May through September

a. Restrooms

• Clean and sanitize all surfaces including with a germicidal disinfectant, including floors, water closets, urinals, sinks and sink area, showers and shower curtains, mirrors, soap dispensers, towel dispensers, waste receptacles, door handles, door surfaces, toilet/urinal partitions, and walls within the splash area of sink and paper towel dispensers.

• Treat showers for mildew.

• Polish mirrors and mirror surfaces.

• Spot clean all other surfaces. Spot clean walls and other surfaces (such as exposed pipe) splashed by sinks, soap dispensers, toilets or urinals.

• Dust all horizontal surfaces including exposed pipes, valves, and fittings, heaters, tops of moldings, partitions, dispenser, and shelves

• Collect and remove trash, and replace waste receptacles liners and sanitary napkin receptacle liners, Liners shall be intact and clean.

• Fill toilet tissue, paper towel, and soap dispensers. Each toilet shall be supplied with two spare rolls of toilet paper at a location designated by the Government.

b. General Office and Common Areas

• Collect and remove trash, reline receptacles. Remove all trash from the building and in cans located outside of the east entrance on all scheduled days of performance.

• Collect recycle items from recycle bins located throughout the facility and place in recycle dumpster located on site.

• Spot clean and vacuum carpeting. Vacuum traffic areas on all scheduled days of performance in individual offices. Full vacuum on all scheduled days of performance in hallways or common areas.

• Clean (sweep or dust mop) hard surface floor areas, including exercise/weight room and stairs. Spot clean spills and mud. Remove marks left by soles of shoes. Insure the floor is free of debris and grit.

• Dust surfaces of all desks, file cabinets, counter-tops, chairs, office equipment, partitions, and window ledges. In the Dispatch office, dust with an electrostatic duster which may require an extended handle to access hard-to-reach areas, such as behind computers/equipment. In all other areas, dust surfaces with a treated cloth, except for glass tops. Dust glass top furnishings with an untreated cloth.

• Vacuum seat and back of conference room chairs of clean with damp cloth if vinyl.

• Clean light switch plates, walls, doors, door hardware, stair rails, and entry glass.

Prescott NF Janitorial Service Solicitation No. AG-94TZ-S-13-0003

5.7 Services Performed Semi-Annually at Chino Valley, Cortez, and Willow Admin Site

The following work shall be done in April and in October. It shall be scheduled with the Government at least two weeks in advance of the work.

• Steam clean all carpet areas with a commercial carpet steam cleaner-extractor.

• Strip, wax and burnish tile flooring with non-slip wax, leaving area wax free.

• Clean stair tiles

5.8 Services Performed Semi-Annually at Prescott Fire Center

The following work shall be done in April and in October. It shall be scheduled with the Government at least two weeks in advance of the work. Semi-Annual services shall be scheduled to be performed on a weekend.

• Steam clean all carpet areas with a commercial chemical dry-cleaner.

• Strip, wax and burnish tile flooring with non-slip wax, leaving area wax free.

• Clean stair tiles.

Prescott NF Janitorial Service Solicitation No. AG-94TZ-S-13-0003

SECTION VII

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Required Services

Performance Standards Monitoring Method

Performance Standards & AQL & Incentives

--Daily --3x per week --2x per week Cleaning

Task 5.1, 5.2, and 5.3

a. Restrooms

• Clean and sanitize all surfaces with a germicidal disinfectant, including floors, water closets, urinals, sinks and sink area, showers and shower curtains, mirrors, soap dispensers, towel dispensers, waste receptacles, door handles, door surfaces, toilet/urinal partitions, and walls within the splash area of sink and paper towel dispensers.

• Treat showers for mildew.

• Polish mirrors and mirror surfaces.

• Spot clean all other surfaces. Spot clean walls and other surfaces (such as exposed pipe) splashed by sinks, soap dispensers, toilets or urinals.

• Dust all horizontal surfaces including exposed pipes, valves, and fittings, heaters, tops of moldings, partitions, dispenser, and shelves

• Collect and remove trash, and replace waste receptacles liners and sanitary napkin receptacle liners, Liners shall be intact and clean.

• Fill toilet tissue, paper towel and soap dispensers. Each toilet shall be supplied with two spare rolls of toilet paper at a location designated by the Government..

b. General Office and Common Areas

• Collect and remove trash, reline receptacles. Remove all trash from the building on all scheduled days of performance.

• Spot clean and vacuum carpeting. Vacuum traffic areas on all scheduled days of performance in individual offices. Full vacuum on all scheduled days of performance in hallways or common areas.

• Clean (sweep or dust mop) hard surface floor areas, including stairs. Spot clean spills and mud.

Remove marks left by soles of shoes. Insure the floor is free of debris and grit.

• Dust horizontal surfaces of all desks, file cabinets, counter-tops, chairs, office equipment, and window ledges with a treated cloth, with the exception of glass tops. Dust glass top furnishings with an untreated cloth. All surfaces in the Dispatch Office at the Fire Center shall be dusted with an electrostatic duster and may require an extended handle to dust hard-to-reach areas.

• Vacuum seat and back of conference room chairs or clean with damp cloth if vinyl.

• Clean light switch plates, walls, doors, door hardware, stair rails, and entry glass.

All daily services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints:

All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

All required services are performed and no more than five (5) customer complaints are received and substantiated by the COR per calendar month. 95% AQL

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work

+ less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.