AG-94TZ-S-13-0003.pdf

Prescott NF Janitorial Services Solicitation No. AG-94TZ-S-13-0003 Prescott National Forest

Solicitation Cover Sheet

This procurement is solicited under FAR Part 12, Commercial Items and FAR Part 15, Contracting by Negotiation.

Submit offers to the address in Block 9 of the SF-1449 form. Offerors may also be e-mailed to nhoward@fs.fed.us by date specified in Block 9 of the SF-1449 form.

OFFERORS ARE TO RETURN:

1. Completed SF 1449 and Schedule of Items

2. Past Performance and Technical Capability documentation (Evaluation Criteria, See Page 42)

3. Offeror Representation and Certifications, if not entered in SAM.

To be eligible for award, contractors MUST be registered in the System for Award Management (SAM). If you were previously registered in CCR (Central Contractor Registration), you just need to set up a SAM account. The website is located at https://www.sam.gov/portal/public/SAM/

Please provide your DUNS Number here_________________________

Please provide your email address:_________________________

A Site Visit is scheduled for December 4, 2012. Meet at the Prescott National Forest Office, 344 South Cortez Street, Prescott, AZ, 86303 at 10:00 a.m.

mailto:nhoward@fs.fed.us https://www.sam.gov/portal/public/SAM/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

94TZ

PHOENIX AZ 85006-2440

2324 E MCDOWELL ROAD

WESTERN ZONE CP

USDA FOREST SERVICE

8191 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR94TZ

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

12/13/2012 1600 MS

11/21/2012

602-225-5344NORMA HOWARD

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

AG-94TZ-S-13-0003

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 54 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

PRESCOTT AZ 86303

344 SOUTH CORTEZ

PRESCOTT NATIONAL FOREST

15. DELIVER TO

PHOENIX AZ 85006-2440

2324 E MCDOWELL ROAD

WESTERN ZONE CP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA FOREST SERVICE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOSB

PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

PRESCOTT NF JANITORIAL SERVICE

Provide janitorial services at Prescott National Forest office buildings in four locations, in accordance with the attached Performance Work Statement.

Technical Contact: Debra Packard - 928-443-8211

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

NORMA J. HOWARD

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

001 Janitorial Service - Base Period

01/01/2013 - 12/31/2013

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2013

002 Janitorial Service - Option Period 1

01/01/2014 - 12/31/2014

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2014

003 Janitorial Service - Option Period 2

01/01/2015 - 12/31/2015

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2015

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

54 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 54

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

AG-94TZ-S-13-0003

004 Janitorial Service - Option Period 3 01/01/2016 - 12/31/2016 (Option Line Item) Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2016

005 Janitorial Service - Option Period 4 01/01/2017- 12/31/2017 (Option Line Item) Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2017

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SCHEDULE OF ITEMS

BASE PERIOD – 01/01/2013 THRU 12/31/2013

TOTAL BASE PERIOD $______________

ITEM 1 Chino Valley Ranger District Office Item Description Quantity Unit Unit Price Amount 1a 3 Days/Week, Weekly and

Monthly Services

12 MO $_________ $__________

1b Quarterly Service 4 EA $_________ $__________ 1c Semi-Annual Service 2 EA $_________ $__________ Chino Valley Office Total $__________

ITEM 2 Cortez Office Item Description Quantity Unit Unit Price Amount 2a 3 Days/Week, Weekly and

Monthly Services

12 MO $_________ $__________

2b Quarterly Service 4 EA $_________ $__________ 2c Semi-Annual Service 2 EA $_________ $__________ Cortez Office Total $__________

ITEM 3 Prescott Fire Center Item Description Quantity Unit Unit Price Amount 3a 3 Days/Week, Weekly and

Monthly Services for the months of October, November and December

7 MO $_________ $__________

3b Daily (7 days/week), Weekly and Monthly service for the months of July, Aug. and Sept.

5 MO $_________ $__________

3c Quarterly Service 4 EA $_________ $__________ 3d Semi-Annual Service 2 EA $_________ $__________ Prescott Fire Center Total $__________

ITEM 4 Willow Administrative Site Item Description Quantity Unit Unit Price Amount 4a 2 days/week (Tuesdays and

Thursdays), Weekly and Monthly Services

12 MO $_________ $__________

4b Quarterly Service 4 EA $_________ $__________ 4c Semi-Annual Service 2 EA $_________ $__________ Willow Admin Site Total $__________

OPTION PERIOD 1 – 01/01/2014 THRU 12/31/2014

TOTAL OPTION 1 $______________

Item Description Quantity Unit Unit Price Amount 1a 3 Days/Week, Weekly and

Monthly Services

12 MO $_________ $__________

1b Quarterly Service 4 EA $_________ $__________ 1c Semi-Annual Service 2 EA $_________ $__________ Chino Valley Office Total $__________

ITEM 2 Cortez Office Item Description Quantity Unit Unit Price Amount 2a 3 Days/Week, Weekly and

Monthly Services

12 MO $_________ $__________

2b Quarterly Service 4 EA $_________ $__________ 2c Semi-Annual Service 2 EA $_________ $__________ Cortez Office Total $__________

ITEM 3 Prescott Fire Center Item Description Quantity Unit Unit Price Amount 3a 3 Days/Week, Weekly and

Monthly Services for the months of October, November and December

7 MO $_________ $__________

3b Daily (7 days/week), Weekly and Monthly service for the months of July, Aug. and Sept.

5 MO $_________ $__________

3c Quarterly Service 4 EA $_________ $__________ 3d Semi-Annual Service 2 EA $_________ $__________ Prescott Fire Center Total $__________

ITEM 4 Willow Administrative Site Item Description Quantity Unit Unit Price Amount 4a 2 days/week (Tuesdays and

Thursdays), Weekly and Monthly Services

12 MO $_________ $__________

4b Quarterly Service 4 EA $_________ $__________

OPTION PERIOD 2 – 01/01/2015 THRU 12/31/2015

TOTAL OPTION 2 $_________________

Item Description Quantity Unit Unit Price Amount 1a 3 Days/Week, Weekly and

Monthly Services

12 MO $_________ $__________

1b Quarterly Service 4 EA $_________ $__________ 1c Semi-Annual Service 2 EA $_________ $__________ Chino Valley Office Total $__________

ITEM 2 Cortez Office Item Description Quantity Unit Unit Price Amount 2a 3 Days/Week, Weekly and

Monthly Services

12 MO $_________ $__________

2b Quarterly Service 4 EA $_________ $__________ 2c Semi-Annual Service 2 EA $_________ $__________ Cortez Office Total $__________

ITEM 3 Prescott Fire Center Item Description Quantity Unit Unit Price Amount 3a 3 Days/Week, Weekly and

Monthly Services for the months of October, November and December

7 MO $_________ $__________

3b Daily (7 days/week), Weekly and Monthly service for the months of July, Aug. and Sept.

5 MO $_________ $__________

3c Quarterly Service 4 EA $_________ $__________ 3d Semi-Annual Service 2 EA $_________ $__________ Prescott Fire Center Total $__________

ITEM 4 Willow Administrative Site Item Description Quantity Unit Unit Price Amount 4a 2 days/week (Tuesdays and

Thursdays), Weekly and Monthly Services

12 MO $_________ $__________

4b Quarterly Service 4 EA $_________ $__________

OPTION PERIOD 3 – 01/01/2016 THRU 12/31/2016

TOTAL OPTION 3 $______________

Item Description Quantity Unit Unit Price Amount 1a 3 Days/Week, Weekly and

Monthly Services

12 MO $_________ $__________

1b Quarterly Service 4 EA $_________ $__________ 1c Semi-Annual Service 2 EA $_________ $__________ Chino Valley Office Total $__________

ITEM 2 Cortez Office Item Description Quantity Unit Unit Price Amount 2a 3 Days/Week, Weekly and

Monthly Services

12 MO $_________ $__________

2b Quarterly Service 4 EA $_________ $__________ 2c Semi-Annual Service 2 EA $_________ $__________ Cortez Office Total $__________

ITEM 3 Prescott Fire Center Item Description Quantity Unit Unit Price Amount 3a 3 Days/Week, Weekly and

Monthly Services for the months of October, November and December

7 MO $_________ $__________

3b Daily (7 days/week), Weekly and Monthly service for the months of July, Aug. and Sept.

5 MO $_________ $__________

3c Quarterly Service 4 EA $_________ $__________ 3d Semi-Annual Service 2 EA $_________ $__________ Prescott Fire Center Total $__________

ITEM 4 Willow Administrative Site Item Description Quantity Unit Unit Price Amount 4a 2 days/week (Tuesdays and

Thursdays), Weekly and Monthly Services

12 MO $_________ $__________

4b Quarterly Service 4 EA $_________ $__________

OPTION PERIOD 4 – 01/01/2017 THRU 12/31/2017

TOTAL OPTION 4 $______________

TOTAL BASE PERIOD WITH OPTIONS $_______________

Item Description Quantity Unit Unit Price Amount 1a 3 Days/Week, Weekly and

Monthly Services

12 MO $_________ $__________

1b Quarterly Service 4 EA $_________ $__________ 1c Semi-Annual Service 2 EA $_________ $__________ Chino Valley Office Total $__________

ITEM 2 Cortez Office Item Description Quantity Unit Unit Price Amount 2a 3 Days/Week, Weekly and

Monthly Services

12 MO $_________ $__________

2b Quarterly Service 4 EA $_________ $__________ 2c Semi-Annual Service 2 EA $_________ $__________ Cortez Office Total $__________

ITEM 3 Prescott Fire Center Item Description Quantity Unit Unit Price Amount 3a 3 Days/Week, Weekly and

Monthly Services for the months of October, November and December

7 MO $_________ $__________

3b Daily (7 days/week), Weekly and Monthly service for the months of July, Aug. and Sept.

5 MO $_________ $__________

3c Quarterly Service 4 EA $_________ $__________ 3d Semi-Annual Service 2 EA $_________ $__________ Prescott Fire Center Total $__________

ITEM 4 Willow Administrative Site Item Description Quantity Unit Unit Price Amount 4a 2 days/week (Tuesdays and

Thursdays), Weekly and Monthly Services

12 MO $_________ $__________

4b Quarterly Service 4 EA $_________ $__________

Continuation of SF1449 Block 20:

PERFORMANCE WORK STATEMENT (PWS)

SECTION 1

GENERAL

1.1 SCOPE OF WORK. The contractor shall provide any and all labor, equipment, supplies (except government-furnished), services, permits, and license necessary to perform janitorial services for the Prescott National Forest. The contractor shall at all times provide adequate supervision of employees ensuring all work is accomplished in accordance with the terms and conditions of the contract in a manner that will maintain a satisfactory facility condition and present a clean, neat and professional appearance. This work statement consists of completing the tasks to the standards in Section V and VII. The contract will commence approximately January 1, 2013 and continue through December 31, 2013 with four additional option years.

1.2 LOCATION DESCRIPTION. Services are to be performed for the following facilities, which are located on the Prescott National Forest.

a) Chino Valley Ranger District office located at 735 N. Hwy 89, Chino Valley, AZ, consisting of the following:

1) Main Office Building. (approx. 3620 SF) - 3,320 SF of carpet and 300 sf of tile

2) Annex Office Building – approximately 771 SF of carpet

3) Workshop restroom – 30 SF of tile

b) Prescott Fire Center, located at Prescott Airport, 2400 Melville Dr. Prescott AZ, consisting of the following:

1) Main Office Building (approx. 10,362 SF) –5,653 SF of carpet and 3,355 SF of tile. Also 1354 SF of carpeted raised flooring in the Dispatch office.

2) Cache Office (semi-annual service only) – approximately 120 SF of tile

c) Cortez Office located at 344 South Cortez, Prescott AZ, consisting of the following:

1) Main Building – approximately 6,700 Square Feet of carpet and 3328 Square Feet of tile

2) Engineering Annex – approximately 1120 Square Feet of carpet

3) One Office Trailer – approximately 280 Square Feet of carpet

4) Lunch tables outside – 2 each

d) Willow Administrative Site located at 4000 Katahn Drive, Prescott AZ, consisting of the following:

1) Cabin, including loft (approx. 1,255 SF) – 1,120 SF of wood flooring on the main floor and in the loft; and 135 SF of tile in the bathroom.

1.3 BIOBASED PRODUCTS.

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extent feasible and reasonable; include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications.

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category).

Labeling shall be printed on all containers.

All purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish Gum Remover Floor finish restorer Disinfectant sanitizer Floor sealer Extraction Fluid Furniture polish Floor stripper Glass cleaner Neutral cleaner (liquid) Grout Sealer Spot and stain remover Lime and scale remover (tub & tile cleaner) Air freshener including dispenser Liquid hand soap including dispenser Bathroom cleaner Stainless steel polish Brass polish/cleaner Toilet bowl cleaner Chrome polish/cleaner White board cleaner Cream cleaner Wood floor cleaner Solvent spotter Laundry detergent

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program got to http://www.usda.gov/procurement /biobased/APP.pdf.

1.4 CONTRACTOR REPRESENTATIVE. The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, and understand English.

1.5 HOURS OF OPERATION

Services shall be performed between 6:00 p.m. and 6:00 a.m. at the Chino Valley Ranger District, Cortez Office and Willow Administrative Site so as not to interfere with regular Government business hours. Performance outside the above hours requires approval by the Government.

Services shall be performed at the Prescott Fire Center between the hours of 8:00 a.m. and 5:00 p.m, Monday through Friday for the months of October through April and daily for the months of May through September. Performance outside these hours will not be permitted due to security needs of this facility and the requirement that a government representative must be on site while service is provided.

http://www.usda.gov/procurement%20/biobased/APP.pdf

1.6 CONTRACTOR PERSONNEL. Contractor shall provide the Government with names of employees that will be performing this service. If changes to employees are made, the Government representative shall be informed of these changes.

Only the Contractor and the contractor’s employees are authorized to be in the building and areas surrounding the building, such as the parking lot. Children and pets are not allowed in the building or surrounding area. Exceptions must be approved by Government representative. Any equipment in the building, such as but not limited to, radios, typewriters, computers, or copy machines shall not be used by the contractor or the contractor’s employees.

The Contractor is responsible for the key to the building, which will be issued by the Government. The key shall not be duplicated.

1.7 SECURITY. All outside doors shall remain locked while contractor performs work and contractor shall assure that all entrance gates, doors, and windows are locked after services are performed and the security of the building is maintained. Unnecessary lights/faucets shall be turned off upon completion of duties. Contractor shall immediately notify the COR if any problems are encountered or if any keys are lost.

Janitor closet areas shall be kept clean, neat, and odor free, remove all trash and soiled mop water daily.

1.8. QUALITY CONTROL. The contractor shall develop and maintain a quality program to ensure custodial services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.9. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

SECTION II

DEFINITIONS

2.1.1 ACCEPTABLE QUALITY LEVEL (AQL). The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

2.1.2 DEFECTIVE SERVICE. A unit of service which contains one or more defects, or nonconformance with specified requirements.

2.1.3 PERFORMANCE REQUIREMENTS SUMMARY (PRS). Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

2.1.4 QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

2.1.5 CONTRACTING OFFICER’S REPRESENTATIVE (COR). A Government person appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

2.1.6 GOVERNMENT INSPECTOR. A Government person responsible for surveillance of contractor performance.

2.1.7 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

2.1.8 QUALITY CONTROL. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

2.1.9 RANDOM SAMPLING. A sampling method in which each service output in a unit has an equal chance of being selected.

SECTION III

GOVERNMENT FURNISHED PROPERTY, MATERIALS, SERVICES

3.1 GOVERNMENT FURNISHED PROPERTY – The Government will supply toilet paper, paper towels, hand soap, incandescent bulbs and florescent tubes at each location.

SECTION IV

CONTRACTOR FURNISHED ITEMS/SERVICES

4.1 CONTRACTOR FURNISED ITEMS - The contractor shall furnish all equipment, supplies, cleaning solutions, and powders, and other incidentals necessary to perform work under the contract except Government-furnished supplies listed in Section III. Contractor-furnished items shall include, but is not limited to, large trash can liners, wastebasket liners, non-slip floor wax, germicidal detergents, spot cleaners for rugs, wall cleaners, and glass cleaners necessary to perform the contract.

4.2 CONTRACTOR’S SUBMITTALS

A. Schedule – Submit a schedule at least 1 month in advance of required work showing dates, “weekly”, “monthly”, quarterly”, and “semi-annual” work will be performed.

Inform the Government of schedule changes at least one week in advance.

B. MSDS Sheets – Provide MSDS sheet Schedule – Submit a schedule at least 1 month in advance of required work showing dates, “weekly”, “monthly”, “quarterly”, and “semi-annual” work will be performed for all materials used or stored in Government Offices.

C. Cleaning Product Information – Manufacture’s or supplier’s information describing the contents and recommended uses for each cleaning product used.

D. Personnel – Provide and keep current a written list of the names of all contractors’ employees performing duties under this contract.

SECTION V

PERFORMANCE WORK STATEMENT TASKS AND CRITICAL SUBTASKS

The janitorial services shall be performed in accordance with the following specifications at the frequencies prescribed.

5.1 Services Performed every other day, at the Chino Valley and Cortez locations –

3 days a week

a. Restrooms

• Clean and sanitize all surfaces including with a germicidal disinfectant, including floors, water closets, urinals, sinks and sink area, showers and shower curtains, mirrors, soap dispensers, towel dispensers, waste receptacles, door handles, door surfaces, toilet/urinal partitions, and walls within the splash area of sink and paper towel dispensers.

• Treat showers for mildew.

• Polish mirrors and mirror surfaces.

• Spot clean all other surfaces. Spot clean walls and other surfaces (such as exposed pipe) splashed by sinks, soap dispensers, toilets or urinals.

• Dust all horizontal surfaces including exposed pipes, valves, and fittings, heaters, tops of moldings, partitions, dispenser, and shelves

• Collect and remove trash, and replace waste receptacles liners and sanitary napkin receptacle liners, Liners shall be intact and clean.

• Fill toilet tissue, paper towel and soap dispensers. Each toilet shall be supplied with two spare rolls of toilet paper at a location designated by the Government..

b. General Office and Common Areas

• Collect and remove trash, reline receptacles. Remove all trash from the building on all scheduled days of performance.

• Spot clean and vacuum carpeting. Vacuum traffic areas on all scheduled days of performance in individual offices. Full vacuum on all scheduled days of performance in hallways or common areas.

• Clean (sweep or dust mop) hard surface floor areas, including stairs. Spot clean spills and mud. Remove marks left by soles of shoes. Insure the floor is free of debris and grit.

• Dust horizontal surfaces of all desks, file cabinets, counter-tops, chairs, office equipment, and window ledges with a treated cloth, with the exception of glass tops. Dust glass top furnishings with an untreated cloth.

• Vacuum seat and back of conference room chairs or clean with damp cloth if vinyl.

• Clean light switch plates, walls, doors, door hardware, stair rails, and entry glass.

• Replace burned out light bulbs with Government supplied bulbs and clean light covers.

• Clean glass of front door and the adjacent windows to remove fingerprints, smudges and grease.

• Clean, sanitize, and polish drinking fountains. Remove all mineral deposits.

• Clean outside lunch area tables and empty trash receptacle, (Daily: April through October, weekly: November through March)

• Clean and sanitize coffee room sinks using a germicidal disinfectant. Remove stains inside and outside of sink.

• Fill paper towel dispenser in coffee room/kitchen

• Clean glass on interior doors

5.2 Services Performed at the Prescott Fire Center:

Every other day (3 days a week) for the months October through April Daily (7 days a week) for the months May through September

c. Restrooms

• Clean and sanitize all surfaces including with a germicidal disinfectant, including floors, water closets, urinals, sinks and sink area, showers and shower curtains, mirrors, soap dispensers, towel dispensers, waste receptacles, door handles, door surfaces, toilet/urinal partitions, and walls within the splash area of sink and paper towel dispensers.

• Treat showers for mildew.

• Polish mirrors and mirror surfaces.

• Spot clean all other surfaces. Spot clean walls and other surfaces (such as exposed pipe) splashed by sinks, soap dispensers, toilets or urinals.

• Dust all horizontal surfaces including exposed pipes, valves, and fittings, heaters, tops of moldings, partitions, dispenser, and shelves

• Collect and remove trash, and replace waste receptacles liners and sanitary napkin receptacle liners, Liners shall be intact and clean.

• Fill toilet tissue, paper towel and soap dispensers. Each toilet shall be

Government.

d. General Office and Common Areas building and in cans located outside of the east entrance on all scheduled days of performance.

• Collect recycle items from recycle bins located throughout the facility and place in recycle dumpster located on site.

• Spot clean and vacuum carpeting. Vacuum traffic areas on all scheduled days of performance in individual offices. Full vacuum on all scheduled days of performance in hallways or common areas.

• Clean (sweep or dust mop) hard surface floor areas, including exercise/weight room and stairs. Spot clean spills and mud. Remove marks left by soles of shoes. Insure the floor is free of debris and grit.

• Dust horizontal surfaces of all desks, file cabinets, counter-tops, chairs, office equipment, and window ledges with a treated cloth, with the exception of glass tops. Dust glass top furnishings with an untreated cloth.

• Vacuum seat and back of conference room chairs or clean with damp cloth if vinyl.

• Clean light switch plates, walls, doors, door hardware, stair rails, and entry glass.

• Replace burned out light bulbs with Government supplied bulbs and clean light covers.

• Clean glass of front door and the adjacent windows to remove fingerprints, smudges and grease.

• Clean, sanitize, and polish drinking fountains. Remove all mineral deposits.

• Clean outside lunch area tables and empty trash receptacle, (Daily: April through October, weekly: November through March)

• Clean and sanitize coffee room sinks using a germicidal disinfectant. Remove stains inside and outside of sink.

5.3 Services Performed at the Willow Administrative Site on Tuesday and Thursday.

e. Restrooms

• Clean and sanitize all surfaces including with a germicidal disinfectant, including floors, water closets, urinals, sinks and sink area, showers and shower curtains, mirrors, soap dispensers, towel dispensers, waste receptacles, door handles, door surfaces, toilet/urinal partitions, and walls within the splash area of sink and paper towel dispensers.

• Treat showers for mildew.

• Polish mirrors and mirror surfaces.

• Spot clean all other surfaces. Spot clean walls and other surfaces (such as exposed pipe) splashed by sinks, soap dispensers, toilets or urinals.

• Dust all horizontal surfaces including exposed pipes, valves, and fittings, heaters, tops of moldings, partitions, dispenser, and shelves

• Collect and remove trash, and replace waste receptacles liners and sanitary napkin receptacle liners, Liners shall be intact and clean.

• Fill toilet tissue, paper towel and soap dispensers. Each toilet shall be

Government.

f. General Office and Common Areas building on all scheduled days of performance.

• Spot clean and vacuum carpet runners. Vacuum traffic areas on all scheduled days of performance in individual offices. Full vacuum on all scheduled days of performance in hallways or common areas.

• Clean (sweep or dust mop) hard surface floor areas, including stairs. Spot clean spills and mud. Remove marks left by soles of shoes. Insure the floor is free of debris and grit.

• Dust horizontal surfaces of all desks, file cabinets, counter-tops, chairs, office equipment, and window ledges with a treated cloth, with the exception of glass tops. Dust glass top furnishings with an untreated cloth.

• Vacuum seat and back of conference room chairs or clean with damp cloth if vinyl.

• Clean light switch plates, walls, doors, door hardware, stair rails, and entry glass.

• Replace burned out light bulbs with Government supplied bulbs and clean light covers.

• Clean glass of front door and the adjacent windows to remove fingerprints, smudges and grease.

• Clean, sanitize, and polish drinking fountains. Remove all mineral deposits.

• Clean outside lunch area tables and empty trash receptacle, (Daily: April through October, weekly: November through March)

• Clean and sanitize coffee room sinks using a germicidal disinfectant. Remove stains inside and outside of sink.

5.4 Services Performed Weekly at All Sites

• Damp mop all hard surface floor areas.

• Full vacuum all carpeting. Full vacuum includes areas under desks, tables, chairs, at the base of furniture and walls.

• Sweep outside entrances, landings, steps, and sidewalks. Clean entry way mats.

• Remove dust and cobwebs from front entry and reception area.

• Remove all dust and debris from handrails, ledges, and grills.

• Clean and polish kick plates, door hardware, push bars, and door surfaces.

• Spot clean all wall surfaces within 85 inches of the floor

• Clean and sanitize stair handrails using a germicidal disinfectant.

• Disinfect telephone receivers

• Polish all bright metal surfaces

• Clean waste receptacles with a germicidal disinfectant

• Clean and sanitize light switch plates and adjacent wall areas using a germicidal disinfectant.

5.5 Services Performed Monthly at All Sites

• Dust high and low areas not reached in weekly/daily dusting. Including light fixtures, corners, ceiling fans, ceiling and wall vent covers.

• Wash reception and stair well area windows inside and out.

• Clean wall bases and base boards.

• Clean and polish all wood surfaces. Polish wood with a wood protector, such as Liquid Gold, to a height of 85 inches from the floor.

5.6 Services Performed Quarterly at All Sites

• Vacuum or dust draperies and blinds in place. Damp wipe blinds to remove all residual dust and film from blinds.

• Clean window sills and frames, including tracks, remove cobwebs and other debris.

• Steam clean carpets in reception area, hallways, and entryways with a commercial carpet steam cleaner-extractor.

5.7 Services Performed Semi-Annually at Chino Valley, Cortez, and Willow Admin

Site

The following work shall be done in April and in October. It shall be scheduled with the Government at least two weeks in advance of the work.

• Steam clean all carpet areas with a commercial carpet steam cleaner-extractor.

• Strip, wax and burnish tile flooring with non-slip wax, leaving area wax free.

• Clean stair tiles

5.8 Services Performed Semi-Annually at Prescott Fire Center

The following work shall be done in April and in October. It shall be scheduled with the Government at least two weeks in advance of the work.

• Steam clean all carpet areas with a commercial chemical dry-cleaner.

• Strip, wax and burnish tile flooring with non-slip wax, leaving area wax free.

• Clean stair tiles.

SECTION VI - GOVERNMENT PUBLICATIONS/INDUSTRY STANDARDS/STATE

STANDARDS/GOVERNMENT STANDARDS/TECHNICAL EXHIBITS

The following attachments are hereby made a part of this contract.

Wage Determination No.: 1994-2024 Revision No.: 16 dated 06/19/2012 10 pages

Location Map 1 page

SECTION VII

PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Required Services

Performance Standards Monitoring Method

Performance Standards & AQL & Incentives

--Daily --3x per week --2x per week Cleaning

Task 5.1, 5.2, and 5.3

a. Restrooms

• Clean and sanitize all surfaces with a germicidal disinfectant, including floors, water closets, urinals, sinks and sink area, showers and shower curtains, mirrors, soap dispensers, towel dispensers, waste receptacles, door handles, door surfaces, toilet/urinal partitions, and walls within the splash area of sink and paper towel dispensers.

• Treat showers for mildew.

• Polish mirrors and mirror surfaces.

• Spot clean all other surfaces. Spot clean walls and other surfaces (such as exposed pipe) splashed by sinks, soap dispensers, toilets or urinals.

• Dust all horizontal surfaces including exposed pipes, valves, and fittings, heaters, tops of moldings, partitions, dispenser, and shelves

• Collect and remove trash, and replace waste receptacles liners and sanitary napkin receptacle liners, Liners shall be intact and clean.

• Fill toilet tissue, paper towel and soap dispensers. Each toilet shall be supplied with two spare rolls of toilet paper at a location designated by the Government..

b. General Office and Common Areas

• Collect and remove trash, reline receptacles. Remove all trash from the building on all scheduled days of performance.

• Spot clean and vacuum carpeting. Vacuum traffic areas on all scheduled days of performance in individual offices. Full vacuum on all scheduled days of performance in hallways or common areas.

• Clean (sweep or dust mop) hard surface floor areas, including stairs. Spot clean spills and mud.

Remove marks left by soles of shoes. Insure the floor is free of debris and grit.

• Dust horizontal surfaces of all desks, file cabinets, counter-tops, chairs, office equipment, and window ledges with a treated cloth, with the exception of glass tops. Dust glass top furnishings with an untreated cloth.

• Vacuum seat and back of conference room chairs or clean with damp cloth if vinyl.

• Clean light switch plates, walls, doors, door hardware, stair rails, and entry glass.

All daily services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints:

All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

All required services are performed and no more than five (5) customer complaints are received and substantiated by the COR per calendar month. 95% AQL

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work

+ less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

Required Services

Performance Standards Monitoring Method

Performance Standards & AQL & Incentives

• Replace burned out light bulbs with Government supplied bulbs and clean light covers.

• Clean glass of front door and the adjacent windows to remove fingerprints, smudges and grease

• Clean, sanitize, and polish drinking fountains.

Remove all mineral deposits.

• Clean outside lunch area tables and empty trash receptacle, (Daily: April through October, weekly: November through March)

• Clean glass on interior doors

• Clean and sanitize coffee room sinks using a germicidal disinfectant. Remove stains inside and outside of sink.

• Fill paper towel dispenser in coffee room/kitchen

Weekly Cleaning

Task 5.4

• Damp mop all hard surface floor areas.

• Full vacuum all carpeting. Full vacuum includes areas under desks, tables, chairs, at the base of furniture and walls.

• Sweep outside entrances, landings, steps, and sidewalks. Clean entry way mats.

• Remove dust and cobwebs from front entry and reception area.

• Remove all dust and debris from handrails, ledges, and grills.

• Clean and polish kick plates, door hardware, push bars, and door surfaces.

• Spot clean all wall surfaces within 85 inches of the floor

• Clean and sanitize stair handrails using a germicidal disinfectant.

• Disinfect telephone receivers

• Polish all bright metal surfaces

• Clean waste receptacles with a germicidal disinfectant

• Clean and sanitize light switch plates and adjacent wall areas using a germicidal disinfectant.

All daily services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints:

All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

All required services are performed and no more than five (5) customer complaints are received and substantiated by the COR per calendar month. 95% AQL

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work

+ less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

Required Services

Performance Standards Monitoring Method

Performance Standards & AQL & Incentives

Monthly Cleaning

Task 5.5

• Dust high and low areas not reached in weekly/daily dusting. Including light fixtures, corners, ceiling fans, ceiling and wall vent covers.

• Wash reception and stair well area windows inside and out.

• Clean wall bases and base boards.

• Clean and polish all wood surfaces. Polish wood with a wood protector, such as Liquid Gold, to a height of 85 inches from the floor.

All daily services will be subject to visual checks by the COR.

Random Sampling of Check Lists turned in.

Customer Complaints:

All complaints will be substantiated for validity.

Poor performance will result in a more stringent and additional inspections

All required services are performed and no more than five (5) customer complaints are received and substantiated by the COR per calendar month. 95% AQL

Full payment will be received for acceptable work. Rework of unacceptable work will be permitted if the schedule allows for this. If the unacceptable work is not reworked, a deduction will be made.

Incentives/Disincentives:

+ full payment for acceptable work

+ less stringent inspections for good performance + good evaluation for good performance

- Rework of unacceptable work

- Additional inspection for poor performance

- Deduction of payment percent for service -poor evaluation on poor performance.

Quarterly Cleaning

Task 5.6

• Vacuum or dust draperies and blinds in place.

Damp wipe blinds to remove all residual dust and film from blinds.

• Clean window sills and frames, including tracks, remove cobwebs and other debris.

• Steam clean carpets in reception area, hallways, and entryways with a commercial carpet steam cleaner-extractor.

Semi-Annual Cleaning

The following work shall be done in April and in October. It shall be scheduled with the Government at least two weeks in advance of the work.

• Steam clean all carpet areas with a commercial chemical cry-cleaner.

• Strip, wax and burnish tile flooring with non-slip wax, leaving area wax free.

PERFORMANCE REQUIREMENTS STANDARDS:

Performance requirement standards are described in the Performance Requirements Summary Tables above for daily, weekly, monthly, quarterly, and semi-annual work. The Contractor is expected to ensure services are provided or performed to the appropriate standards though the Contractor’s Quality Control Plan. Except as stated in the summary tables, services required by this contract are generally of such a nature that nonconforming or incomplete performance disclosed by Government inspection is not subject to correction by re-performance or late performance, and will result in a deduction being made to the contract price for the month.

INSPECTION PROCEDURE:

Inspection of the office buildings to determine the acceptability of the workmanship will be made by the Government, and any deficiencies encountered will be called to the attention of the Contractor. Correction of deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the performance standards.

Any Government personnel or visiting public may observe unacceptable services, incomplete work or required services not performed and may contact the CO or the COR to communicate a complain. Customer complains will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing.

Refer to the Performance Requirements Summary Tables for remedy for non-conforming services.

ACCEPTANCE:

Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (ACL) listed in summary.

PAYMENT:

Payment will be made monthly for work meeting or exceeding the ACL completed and accepted by the Government covering the previous month’s service. Upon acceptance, the Government will pay monthly the appropriate amount determined by the occurrence of the services as stated in the Schedule of Items

Deductions – anytime the performance of services falls below the AQL, a deduction for services that cannot be re-performed or are performed late will be made based on the level of service provided for that month. If the performance AQL is 97% for a particular deliverable item and that item is missed or the acceptable performance level drops below the AQL, the amount due for that pay item will be deducted to the appropriate level of acceptable performance for service provided for that month.

Contract Terms and Conditions

52.212-4 Contract Terms and Conditions - Commercial Items. (FEB 2012)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights -

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601- 613). Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer--Other Than Central Contractor Registration), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment. (1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting…