AG8544S140011Amendment2.docx

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

USDA Forest Service Rocky Mountain Acquisition Service Team, Northern Tier 1019 N 5th ST

CUSTER, SD 57730-8214

USDA Forest Service Rocky Mountain Acquisition Service Team, Northern Tier 1019 N 5th ST

CUSTER, SD 57730-8214

9B. DATED (SEE ITEM 11)

05/02/2014

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

|_| The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers |_| is extended, |X| is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

E. IMPORTANT: Contractor |_| is not, |_| is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

This amendment re-issues total solicitation package with corrections. Please use amendment #2 when submitting quote.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

(Signature of person authorized to sign)

(Signature of Contracting Officer)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

RFQ AG-8544-S-14-0011

6. SOLICITATION ISSUE

DATE

May 2, 2014

Brenda Oster Contracting Officer

b. TELEPHONE NUMBER (No collect calls) 605-673-9322

8. OFFER DUE DATE/

LOCAL TIME

May 30, 2014

USDA Forest Service Rocky Mountain Acquisition Service Team Northern Tier 1019 N. 5th Street Custer, SD 57730

|X| SMALL BUSINESS |_| WOMAN –OWNED SMALL BUSINESS (WOSB)

|_| HUBZONE SMALL BUSINESS ELIGIBLE UNDER THE WOMEN OWNED SMALL

BUSINESS PROGRAM

|_| SERVICE DISABLE VETERAN- |_| EDWOSB-

VETERAN-OWNED SMALL

BUSINESS |_| 8(A)

NAICS Code 561720 Size Standard $16.5 million

11. DELIVERY FOR FOB DESTINATION UNLESS BLOCK IS MARKED

|X| SEE SCHEDULE

12. DISCOUNT TERMS

14. METHOD OF SOLICATION

|X| RFQ |_| IFB |_| RFP

Washakie Ranger District 333 East Main Street Lander WY 82520

See Block 9

17a. CONTRACTOR/ OFFERER

TELEPHONE NO. DUNS #____________________

FAX NO. TIN #_____________________

E-Mail Address: ________________________ 18a. PAYMENT WILL BE MADE BY

USDA, OCFO, COD, APB

PO Box 60075 New Orleans, LA 70160

|_| 17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

18b. SUMBIT INVOICES TO ADDRESS SHOWN IN BLOCK 18A UNLESS BLOCK BELOW IS CHECKED |_| SEE ADDENDUM

19.

ITEM NO

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Janitorial Services – Washakie Ranger District

Insert your prices on pages 3 through 7.

25. ACCOUNTING AND APPROPRIATION DATA

JOB CODE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|X| 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5. |X| ARE |_| ARE NOT ATTACHED.

|_| 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED

|_| 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ONE

COPY TO ISSUING OFFICE, CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN |_| 29. AWARD OF CONTRACT: REFERENCE RFQ AG-05G1-S-12-00XX OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN , IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (Signature Of Contracting Officer)

30b. NAME AND TITLE OF SIGNER (Type or Print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (Rev. 2/2012) Prescribed by GSA-FAR (48CFR 53.212

Amendment #2

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Return pages 1 through 7, 47 & 48, 65 & 66

Contractor must be registered in the System for Award Management (SAM) (www.sam.gov) to be eligible for award of this project.

Quotations submitted are considered to be confidential. The name of the Contractor and the amount of the contract will be disclosed only after an award is made.

32a. QUANTITY IN COLUMN 21 HAS BEEN

|_| RECEIVED |_| INSPECTED |_| ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER

CORRECTFOR

36. PAYMENT

|_| COMPLETE |_| PARTIAL

|_| FINAL

37. CHECK NUMBER

|_| PARTIAL

|_| FINAL

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER

FOR PAYMENT

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV.2/2012) BACK

Continuation of SF1449 Block 27: The full text of a clause or provision may be accessed electronically at www.arnet.gov/far/

Non Discrimination Statement The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means of communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, D.C 20250-9410, or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer.

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, are reasonably priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program (FB4P).

For more information on biobased program: http://www.biobased.oce.usda.gov/fb4p/aboutus.aspx To locate biobased products: http://www.biobased.oce.usda.gov/fb4p/Catalog.aspx

PART I—THE SCHEDULE

AG-8544-S-14-0011

Washaki RD – Janitorial Services Shoshone National Forest

Amendment #2

AG-8544-S-14-0011

Washakie RD – Janitorial Services Shoshone National Forest

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

Washakie Ranger District Base Year Notice to Proceed – December 31, 2014

Daily cleaning schedule 5 days per week (Apr.-Oct.)

1 day per week (Nov.-Mar.)

total

total

Washakie Ranger District Option Year 1 – January 1 – December 31, 2015

1 day per week (Nov.-Mar.)

total

total

Washakie Ranger District Option Year 2 – January 1 – December 31, 2016

1 day per week (Nov.-Mar.)

total

total

Washakie Ranger District Option Year 3 – January 1 – December 31, 2017

1 day per week (Nov.-Mar.)

total

total

Washakie Ranger District Option Year 4 – January 1, – December 31, 2018

1 day per week (Nov.-Mar.)

total

total

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SPECIFICATIONS for CUSTODIAL and SIDEWALK SNOW REMOVAL SERVICES

WASHAKIE RANGER DISTRICT

SHOSHONE NATIONAL FOREST

LANDER, WYOMING

GENERAL SPECIFICATIONS

Scope of work

The work covered under these specifications consists of performing all operations in connection with the accomplishment of custodial services in the building and outside areas specified. The contractor shall furnish all labor, supplies, materials, equipment, transportations and supervision to perform satisfactorily the services specified herein at the frequencies and during the time shown. The supplies, materials, etc., shall be equal to the most suitable grade of the respective article as it is used in standard acceptable cleaning operations. Any damage resulting from faulty operations, inexperience, or negligence will be the contractor's responsibility. Contract period is from Notice To Proceed through December 31, 2018 which includes a base year and four option years.

Description and Location

Services are to be performed within approximately 5,576 square feet of net useable interior office space at the Washakie Ranger District at 333 East Main Street, Lander, Wyoming. The Washakie District office is a smoke free facility.

Government Furnished Property

A. Keys

The Government will provide door keys and alarm codes as required for admittance of Contractor's employees after office hours. The contractor shall be responsible if unauthorized entry to the building is gained by the use of the keys. Keys shall be returned to the Contracting Officer's Representative (C.O.R.) prior to final payment.

B. Utilities

The Government will furnish required electricity and water.

TECHNICAL SPECIFICATIONS

Work Schedule

Interference with Government Personnel or Government Business shall be avoided. All services shall be accomplished after 6:00 PM. or before 6:00 AM. - Monday through Friday. Work on Saturday or Sunday can be accomplished any time of the day.

DAILY SERVICES SCHEDULE:

Lobby, Employee Entrance, and Hallways,

· sweep all floors, and vacuum carpet areas. Spot clean walls, doors, when needed.

· Entrance glass doors and windows need to be cleaned daily.

· Drinking fountain shall be washed and sanitized, wiped free of all water marks.

· All floors shall be swept and damp mopped and spot cleaned if soiled.

· Carpets shall be spot cleaned if soiled.

Restrooms –

· All toilets, seats and urinals shall be washed inside and out with a disinfectant cleaner. Seats shall be left in a raised position; wash basins shall be cleaned and wiped free of all water marks; all wastebaskets shall be emptied and spot cleaned.

· Trash bags in wastebaskets shall be changed at least one per week.

· Toilet stalls shall be wiped down. Replenish all supplies such as paper towels, toilet paper, etc., prior to occupants starting work. If needed, replenishment shall be made during working hours as requested by designated representative.

· The shower stall in the back restroom shall be wiped down as needed.

Room Cleaning – (Offices, Conference Room, Radio Room, Lab)

· Empty all wastebaskets and dispose of waste in the outside dumpster. Trash cans in all areas will be emptied on regular cleaning nights.

· Carpet areas vacuumed to remove all obvious surface dirt from all traffic areas and from under the furniture, (spot clean if soiled).

· Plastic carpet protectors at each desk shall be damp mopped on a monthly basis.

· Dust all horizontal surfaces of desks, filing cabinets, tables, chairs, bookcases, phones, etc., with a treated dust cloth, using a commercial furniture spray. Glass tops of desks shall be cleaned with an untreated cloth, using a commercial window cleaner.

· Cleaning of computer screens will be the responsibility of the Forest Service.

Visitor Information Area -

· All flat counters and displays will be dusted daily.

· The glass counter top and case shall be cleaned daily of fingerprints and dirt

Kitchen Area

· Counter and sink shall be cleaned with commercial cleaner.

· The wastebasket next to the counter shall be emptied and the liner replaced daily.

WEEKLY SERVICES SCHEDULE:

Outside Areas – All landings, steps and sidewalks shall be swept or hosed down (except in freezing weather). Pick up any litter within a 50 foot radius of the building and within the public and employee parking area.

WEEKLY SERVICES SCHEDULE: November 1 - March 31

Carpet area under furniture will be vacuumed. Spot clean wall surfaces, doors, frames in all rooms, toilet paper dispensers, wastebaskets, mirrors, shelves, chrome fixtures, clean glass on doors. Dust all surfaces, cabinets, chairs, bookcases, desks, tables, window sills, partitions, etc., (using commercial cleaning supplies). Shower stall shall be cleaned with commercial cleaner.

MONTHLY SERVICES SCHEDULE

Restrooms and Kitchen Area - All wastebasket receptacles shall be washed with a disinfectant cleaner inside and out and dried; in general a good overall cleaning of the restrooms.

Room Cleaning All rooms, hallways, wall surfaces, chair rungs, table legs, desk, picture frames, partitions, cabinets, tables, bookcases, window sills, shall be thoroughly dusted with a proper treated dust cloth.

Light Fixtures – “Blinking” or burned out lights must be replaced in a timely manner. Burned out fluorescent tubes shall be replaced only with Green (low mercury content type) bulbs. Proper disposal of burned out bulbs will be in a timely manner.

SEMI-ANNUAL SERVICES SCHEDULE

Windows - Clean windows inside and out using a commercial window cleaner. Windows will be cleaned in the spring and fall. Screens will be cleared of debris at the same time the windows are cleaned.

Carpets- All carpets will be shampooed and soil shield protected, spring and fall, using commercial equipment. The COR (Contracting Officer’s Representative) will notify the Contractor if additional cleaning is required.

SNOW REMOVAL SERVICES SCHEDULE

Snow removal will be from the front sidewalk of the Washakie District Office, the back door sidewalk extending along Pushroot Street, and the sidewalk along Buena Vista Drive. These will be shoveled after each snowfall of 2 inches or more of accumulation. If the snowfall occurs overnight the shoveling shall be completed no sooner than 5:30 a.m. and before 7:00 a.m. of the following morning. If more than four inches of snow accumulates during the business day, the additional snow will be removed as soon as reasonably possible to keep the sidewalks cleared during business hours. Icy spots shall be coated with a non-toxic de-icer.

Contractor Furnished Equipment - Contractor shall furnish all equipment and supplies necessary to do the job in accordance with the specifications. Contractor is responsible for supplying and maintaining Material Safety Data Sheets for all chemicals stored on the premises. An effort shall be made by the contractor to use products that are environmentally friendly when possible. Contractor will furnish inside light bulbs including emergency exit light bulbs, fluorescent tubes must have green ends, paper towels, white toilet paper and anti-bacterial hand soap.

Approximate annual usage is as follows:

Multi-fold paper towels – 12 cases Hand soap – 4 gallons Toilet Paper – 4 cases Light Bulbs – 1 case Trash bags large – 2 cases Trash bags small – 2 cases

Physical Specifications - The janitor shall not be expected to do any heavy lifting (over 25 pounds) or move any large furniture.

BIOBASED PRODUCTS:

All supplies and materials shall be of a type and quantity that conform to applicable Federal specifications and standards, and to the extend feasible and reasonable, include the exclusive use of biobased products. The Contractor shall utilize the greatest number of biobased products available that meet applicable health and environment specifications. All supplies and materials to be used in the performance of work under this contract are subject to the approval of the Contracting Officer (CO).

The following is a list of categories for products that may be required for performance of custodial duties. Each product submitted for use under this contract must be identified with at least one of these categories (some products may be listed under more than one category). Labeling shall be printed on all containers.

For more information regarding the Department of Agriculture Biobased Affirmative Procurement Program got to http://www.usda.gov/procurement /biobased/APP.pdf.

CONTRACTOR SUBMITTALS:

The following shall be submitted to the CO for approval prior to the commencement of work to be performed under this contract:

A. Safety Plan – A written Safety Plan (See 1.4 Safety) must be submitted the Government at least 5 working days prior to commencement of work and will be incorporated in the resultant contract.

B. Quality Control Plan – The Contractor shall institute a complete Quality Control Program (QCP) to ensure the requirements of this contract are provided as specified. The goal of the QCP should be to identify and correct any problems that may arise before they are identified by the CO or COR. A written Quality Control Plan must be submitted to the Government at least 5 working days prior to commencement of work and will be incorporated in the resultant contract. At minimum the QCP should include:

1. An inspection system, covering all services required, utilizing a comprehensive checklist to monitor contract performance.

2. A system for identifying and correcting deficiencies and/or a pattern of deficiencies in the quality of quantity of services provided.

3. A file system to maintain record/documentation of inspections conducted and corrective actions taken. Documentation of inspections conducted, deficiencies identified, and corrective actions taken must be kept current and made available to the CO upon request.

C. Cleaning Operations and Stewardship Plan – The Contractor shall develop and institute a complete Cleaning Operations and Stewardship Plan establishing a commitment to the use of biobased products, employee health and safety, and sound environmental practices. A written Cleaning Operations and Stewardship Plan must be submitted to the Government at least 5 working days prior to the commencement of work and will be incorporated in the resultant contract. At minimum, the “Plan” must also include:

1. A list of proposed biobased products to be used in the performance of services provided under this contract (at minimum proposed products must be identified by brand name), including a summary of product attributes.

2. Product Use and Cleaning Guides defining standard operating procedures and/or instructions for the proper use storage, and disposal of the cleaning products, proper operation of equipment, and proper procedures to accomplish work under this contract.

3. Proper procedures for the storage of hazardous materials in conformance with good housekeeping practices, the National Fire Prevention Association (FEPA) Code, and applicable federal and municipal regulations. The “Plan” must also define proper procedures for the identification and disposal of hazardous wastes in accordance with Federal RCRA regulations and District of Columbia Municipal Regulations (DCMR), Title 20, Subpart E prior to use with personnel.

D. Affirmative Procurement Program – The Contractor shall develop and implement a comprehensive Affirmative Procurement Program (APP) for the purchase and use of biobased products and products made with recovered materials to the maximum extent possible. The APP shall include:

1. Details as to how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how new products may be incorporated on an ongoing basis into contract performance. The contractor must also indicate how it will conform to the Comprehensive Procurement Guidelines (CPG) published by EPA with respect to recovered materials products. The APP shall be updated as necessary to accommodate all revisions to the CPG.

2. Data on the quantity and dollar values of biobased products and recycled content products used in this contract. This data shall be submitted to the CO monthly.

E. MSDS Sheets and Cleaning Product Information – The Contractor must submit a list of material and products to be used in the performance of work under the terms of this contract. The list of materials shall include the name of the manufacturer, the brand name, and the intended purpose or use of each of the materials listed. A material Safety Data Sheet (MSDS) for each product and material listed must also be provided.

F. Schedule – The Contractor must submit in written schedule for services not performed on a daily basis. The Contractor must inform the Government of schedule changes at least one week in advance.

G. Checklist – The Contractor must submit a daily checklist of work completed. The checklist will be utilized by the Government for quality assurance surveillance purposes. The Contractor must inform the Government of schedule changes at least one week in advance.

H. Personnel - Provide a written list of name of all Contractors’ employees performing services under this contract and their work schedules. Changes or update of the list must be submitted at least one week in advance of a change of personnel prior to their work on site.

STANDARD DEFINITIONS

MSDS SHEET: Manufacturer Safety Data Sheet. Safety information provided with each type of cleaner or chemical used under the contract.

CLEANING PRODUCT INFORMATION: Manufacture’s or supplier’s information describing the contents and recommended uses for each cleaning product used.

PERSONNEL: A written list of the names of all contractors’ employees performing duties under the contract.

ACCEPTABLE QUALITY LEVEL (AQL): The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

DEFECTIVE SERVICE: A unit of service which contains one or more defects or nonconformance with specified requirements.

CONTRACTING OFFICER (CO): A Government person with the authority to bind the government into a contract.

CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government person appointed by the Contracting Officer to assist the Contracting Officer with contract administration and surveillance.

INSPECTOR: A Government person responsible for surveillance of contractor performance as designated by the Contracting Officer Representative.

CUSTOMER FEEDBACK: Customer feedback is firsthand information from the actual users of the service.

PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

QUALITY ASSURANCE: Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): An organized written document used for quality assurance surveillance. The document contains specific methods the Government will use to perform surveillance of the contractor.

QUALITY CONTROL: Those actions taken by a contractor to control the performance of services so that they meet the requirements of the Performance Work Statement (PWS).

QUALITY CONTROL PLAN: A control plan developed by the contractor for internal use to ensure that performance and high-quality service is attained. The QCP is incorporated into the contract and includes a schedule of work completed on a weekly, monthly, quarterly, and semi-annual basis, with dates of performance.

RANDOM SAMPLING: A sampling method in which each service output in a unit has an equal chance of being selected.

DAILY SERVICES: Services performed by the contractor on a daily basis or on a regular daily schedule.

MONTHLY SERVICES: Services performed by the contractor on monthly basis, can be scheduled anytime during the month.

ANNUAL SERVICES: Services performed by the contractor once each year. This service is generally conducted at the end of each fiscal year.

DIVISION 300 - INSPECTION AND ACCEPTANCE

INSPECTION PROCEDURE: Inspection of the office buildings to determine the acceptability of the workmanship will be made by the Government and any deficiencies encountered will be called to the attention of the contractor. Correction of all deficiencies will be made prior to re-inspection and acceptance of work by the Government in conformance with the work standards.

Contractor shall turn in a daily checklist, which includes frequency of services to ensure quality standards are being met. These checklists will be utilized by the COR on a random basis to substantiate work completed and to perform Government inspections. Only the items checked as completed during the last cleaning period will be inspected.

ACCEPTANCE: Workmanship shall be of an acceptable quality such as would be found in a business office visited by the general public and meet the acceptable quality level (AQL) listed in summary.

DIVISION 400 - PAYMENT

PAYMENT: Payment will be made monthly for work meeting or exceeding the AQL completed and accepted by the Government covering the previous months' service. Upon acceptance, the Government will pay monthly determined by the occurrence of the services as stated in the Schedule of Items. (Example: June has 21 daily services and 4 weekly services to be performed for the month. The cost for these services would be added together for the amount due for fully acceptable service).

Payment will be determined on the services and frequencies received less any deductions for any nonconforming, unacceptable performance.

Deductions – Anytime the performance of services fall below the Acceptable Quality Level, a deduction for services that cannot be re-performed or late performed, a deduction will be made based on the level of service for that month. If the AQL is 95% performance and missed or unacceptable service drops the performance level below the AQL, the percentage of that pay item will be reduced to the performance level of the service for that month. (Example: On restrooms if the daily rate is $25.00 and there are 13 days in the month the total owed for the service for the month is $325.00. If the contractor misses three restroom cleanings during the month, the performance level drops to 77%. Total due the contractor for the month less the deduction is $250.00).

PERFORMANCE REQUIREMENT/SUMMARY

PERFORMANCE REQUIRMENTS: Performance requirement standards are described in the performance requirements standards summary for daily, monthly, quarterly, annual, and intermittent work. The contractor is expected to ensure performance to the standards through the Contractor’s Quality Control Plan. Except as stated in the summary, performance of services required by this contract are of such a nature that nonconforming or incomplete performance disclosed by Government inspection may not be subject to correction by re-performance or late performance, thus a deduction may be made to the contract price for the month.

REQUIREMENT SUMMARY

DAILY SERVICES

Spot clean walls, doors when needed.

Clean entrance glass doors and windows.

Entrance rugs to be shaken out.

Drinking fountain shall be washed and sanitized, wiped free of water marks.

Dust all horizontal surfaces.

All tiles floor shall be swept and damp mopped and spot cleaned if soiled.

Carpets shall be spot cleaned if soiled.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

Seats shall left in a raised position.

Wash basins shall be cleaned and wiped free of all water marks.

All wastebaskets shall be emptied and spot cleaned.

Toilet stalls shall be wiped down.

Replenish all supplies such as paper towels, toilet paper, etc. prior to occupant’s starting work.

If needed, replenishment shall be made during working hours as requested by designated representative.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

Carpet areas vacuumed to remove all obvious surface dirt from all traffic areas and from under the furniture. Spot clean if soiled.

Dust all horizontal surfaces of desks, filing cabinets, tables, chairs, bookcases, phones, and exercise equipment, etc. with a treated dust cloth using commercial furniture spray.

Class top of desks shall be cleaned with an untreated cloth using a commercial window cleaner

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

Glass counter top and case shall be cleaned using a commercial glass cleaner.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

Weekly

Spot clean wall surfaces, doors, frames in all rooms, toilet paper dispensers, wastebaskets, mirrors, shelves, chrome fixtures, clean glass on doors.

Dust all surfaces, mini blinds, cabinets, chairs, bookcases, desks, tables, window sills, partitions, exercise equipment, etc., using commercial cleaning supplies.

Shower stalls shall be cleaned with commercial cleaner.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections

Rework of unacceptable work

Additional inspection for poor performance

Monthly

A good overall cleaning of restrooms.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

White Board in large conference room shall be cleaned with a commercial glass cleaner.

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

Semi-Annual

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections

Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

Deduction of payment for incomplete or percentage of work completed

Poor performance rating

Less than 5 public, or employee confirmed complaints per month

Perform periodic on-site inspections Poor performance will result in more stringent and frequent inspections Rework of unacceptable work

Additional inspection for poor performance

SECTION D -- PACKAGING AND MARKING

{No clauses in this section.}

SECTION E -- INSPECTION AND ACCEPTANCE

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html 52.246-1 Contractor Inspection Requirements (Apr 1984) 52.246-4 Inspection of Services -- Fixed-Price (Aug. 1996)

SECTION F -- DELIVERIES OR PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

AGAR 452.211-74 Period of Performance (FEB 1988)

The period of performance of this contract is from Notice to Proceed through December 31, 2018. This period includes the base year plus 4 option years.

SECTION G -- CONTRACT ADMINISTRATION DATA

DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of contract award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract).

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

The COTR's major duties and responsibilities are contained in the Forest Service Handbook of Contract Administration. The COTR is delegated full authority under this contract except for the following actions which are reserved for the Contracting Officer:

AGAR 452.215-73 Post Award Conference (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 10 days after the date of contract award. The conference will be held at the Washakie Ranger District Office, 333 East Main Street, Lander, Wyoming.

GOVERNMENT-FURNISHED PROPERTY

A. Keys

The Government will provide door keys and alarm codes as required for admittance of Contractor's employees after office hours. The contractor shall be responsible if unauthorized entry to the building is gained by the use of the keys. Keys shall be returned to the Contracting Officer's Representative (C.O.R.) prior to final payment.

B. Trash Disposal

The Government will provide a dumpster container at each of the office complexes.

(End of Clause)

SECTION H--SPECIAL CONTRACT REQUIREMENTS

SAFETY PLAN

(a) The Contractor shall provide a copy of their safety plan at the pre-work meeting.

(b) The Safety Plan should be available to all employees and subcontractors working on the contract.

(c) The Safety Plan should cover at a minimum:

i. Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract

ii. Personal Protective Equipment required for the work under the contract

iii. Appropriate OSHA requirements for the type of work under the contract

iv. Weather considerations for the time of year of the contract.

v. Communication issues and locations of the nearest medical facilities to the job site.

vi. Emergency numbers to contact if an accident happens.

SECTION I--CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

FAR 52.215-8 ORDER OF PRECEDENCE – UNIFORM CONTRACT FORMAT (OCT 1997)

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

(a) The Schedule (excluding the specifications)

(b) Representations and other instructions

(c) Contract clauses

(d) Other Documents, exhibits, and attachments

(e) The Specifications

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (FEB 2012)

ADDENDUM TO FAR 52.212-4

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

www.arnet.gov/far/ www.usda.gov/procurement/policy/agar.html

Alternate I (JUL 1995)

52.249-4 Termination for Convenience of the Government (short form) (APR 1984)

ADDENDUM TO FAR 52.212-4

NEW --- Invoice Processing Platform NOTE: The paragraph below replaces the paper invoice copies requirement referenced on FAR 52.212-4 (g) invoices.

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP).