Pre-Bid_Minutes_AG82ATS170003FE.pdf

United States Department of Agriculture

Forest Service

Rocky Mountain Acquisition Management

2150 Centre Ave., Bldg. E Fort Collins, CO 80526

Pre Bid Meeting Minutes AG-82AT-S-17-0003 | Clear Creek Ranger District Office Remodel | Page 1 of 2

File Code: 6320 March 30, 2017

MEMORANDUM FOR RECORD

SUBJECT: Pre-Bid Meeting Minutes – Solicitation No. AG-82AT-S-17-0003, Clear Creek Ranger District Office Remodel

1. Venue: Clear Creek Ranger District Office

Address: 101 Highway 103, Idaho Springs, Colorado 80452 Clear Creek County

2. Date, Day: 16 March 2017, Thursday

3. Time: 1030 HRS, MT

4. The following were present from the USDA Forest Service:

- COR, Laurie Yeager

- Technical Expert, Richard ‘Doy’ Childs

5. Representatives of the following companies attended the Pre-Bid Conference in person:

Doug Skoe – T-Bone Saur Dimos – My Father’s Business Jesus Sanchez – My Father’s Business Tyler Walter – HDI Kaleb Timberlake – Allmar Drywall Chad Dare – Dare-Case David Vaughan – North Star

6. The queries raised by the bidders during the pre-bid meeting held on 16 March 2017 and via subsequent emails through 29 March 2017. Clarifications with regard to bid documents for the Clear Creek Ranger District Office Remodel project are shown below:

Sr. Query Raised Reply/Clarification

1. The solicitation requires a bid bond, but we weren’t sure if it needed to be sent Hard Copy or electronically with the proposal?

All responses are required to be received electronically.

2. It seems that the plans are not available via the fbo.gov/index website. Would you please send the plans over at your earliest convenience?

Below is the link for you to access the plans on FBO. All the attachments are in there. If you still cannot open them, please let me know as other contractors could be having the same issue. It is my preference that they be accessed through FBO, but I will handle issues on a case by case basis.

https://www.fbo.gov/index?s=opportunity&mode=form&id=d7f32eb eaf7b4e6c293537e9f6d0eeb9&tab=core&_cview=1

3.

Is any abatement (asbestos/lbp) work needed?

It is not anticipated. If any situations arise where it would be required, it would be dealt with as a contract modification.

4. Can the contract be awarded before 5/1? Yes, dependent on the CO’s workload.

5. If we have additional comments, when are those due?

Original Response: By 04/01/2017.

Revised response as of 03/29/2017.

Due by date is 04/05/2017 by 1200 MT.

6. Is there a possibility of conducting The CORs can be flexible and accommodate this request as needed.

United States Department of Agriculture

Forest Service

Rocky Mountain Acquisition Management

2150 Centre Ave., Bldg. E Fort Collins, CO 80526

Pre Bid Meeting Minutes AG-82AT-S-17-0003 | Clear Creek Ranger District Office Remodel | Page 2 of 2 demolition activities on the weekend to limit noise/impacts to office personnel?

7. Will there be timely review of electronic submittals?

Original Response. Timeliness review issues are not anticipated.

Submittals can be electronic or hard copy.

Correct Response: In accordance with Section L of the solicitation, submittals will be accepted electronic only. Contractors having problems will be handled on a cases by case basis and must obtain approval to send hard copy proposals from the Contracts Specialist by emailing klenisewallace@fs.fed.us. Proposals received after 7 April 2017 will not be accepted into the competitor’s pool.

8. I have a Fire Alarm subcontractor asking for a possibility of a quick walk of the Clear Creek facility so that he might put together an accurate quotation for us. I wasn’t sure if the facility was manned this time of year OR if this was even a possibility? Can you advise?

Original Response: We are willing to work this out on a case by case basis. You may set up a walk-through at the Clear Creek building between now and 4 April 2017, which is the new date for the last day of questions.

Revised Response as of 03/30/2017. You may set up a walk through at the Clear Creed building between now and 5 April 2017.

Appointment dates/times shall not be approved beyond 5 April 2017, 1500 MT.

7. The bidders were informed that the minutes of the pre-bid conference and any applicable amendments of the solicitation shall be published on the website, FedBizOps (https://www.fbo.gov/). The bidders were also informed that they should regularly visit the FedBizOps website for updates. To access the post directly, go to https://www.fbo.gov/index?s=opportunity&mode=form&id=d7f32ebeaf7b4e6c293537e9f6d0eeb 9&tab=core&_cview=1.

8. The meeting ended with clarification of whether or not there were any more questions and a reiteration of the solicitation suspense. The meeting was adjourned on or about 1130 HRS MT.

9. Should there be any further information/clarification required, email(s) should be sent to klenisewallace@fs.fed.us and lyeager@fs.fed.us.

Sincerely, Klenise S. Wallace Contract Specialist cc:

FS Contracting Officer Representative, Laurie Yeager FS Technical Representative, Karen Mighell FS Contracting Officer, Christina Cook