Pre-bid_notes.doc

PRE-BID CONFERENCE

DATE

08/03/2016

10AM ET

Location: FR156

CONTRACTING OFFICER (CO)

Melissa Johnson for Christopher Frank

FOREST SERVICE ATTENDEES:

William Printup, Inspector

Melissa Johnson, CO

REVIEW OF SOLICITATION:

SECTIONS A&B – OFFER and SCHEDULE OF ITEMS

Submit completed SF-1442, Schedule of Items, Section K (pages 27-30), and 20% bid bond. No late bids accepted. Hardcopy mail or hand delivery only to address in block 8 of the SF-1442. Complete the backside of the SF-1442 with a signature in block 20b. If there are any amendments, they will be posted to www.fbo.gov so make sure you monitor the site prior to bid submission.

SECTION C – TECHNICAL SPECIFICATIONS (COR)

General overview of specifications provided by Will Printup. See questions and answers.

SECTION D – PACKAGING AND MARKING - N/A

SECTION E – INSPECTION AND ACCEPTANCE

52.246-12 Contractor is responsible for providing quality control to ensure work is completed in accordance with specifications.

SECTION F – DELIVERIES OR PERFORMANCE

Work will start within 10 days of award, after receipt of performance and payment bonds and issuance of the Notice to Proceed. The period of performance will be 180 days. If winter shutdown is needed, those days will not count toward the total 180.

SECTION G – CONTRACT ADMINISTRATION

The contract release on page 15 is required at the completion of the project. The contractor certification is required to be submitted with each progress payment. Invoice will be submitted using www.ipp.gov and the certification and other supporting documentation can be attached to the invoice in that system.

SECTION H – SPECIAL CONTRACT REQUIREMENTS – N/A

SECTION I – CONTRACT CLAUSES

52.204-10 requires a report to be submitted online if subcontracts are awarded for more than $30,000. 52.204-13 – contractors must have an active SAM registration to receive award. Anyone who does not will be determined non-responsive to the solicitation.

52.219-6 - 100% Small Business Set-Aside ($36.5 million in NAICS 237310).

52.219-14 – contractor must complete 15% of the work with their own workforce.

52.226-6 – required Davis Bacon wage rates are an attachment to the contract.

52.222-8 – certified payrolls are required weekly to the COR. Required for subcontractors as well. 52.226-26 requires an EEO-1 report be completed online within 30 days of award.

52.222-35 requires a VETS 4212 report be completed online yearly.

52.222-54 requires you to verify your employees on the E-verify website.

52.223-2 requires a yearly report on sam.gov indicating what biobased products were used on the contract.

52.223-17 requires a report to the CO for any EPA Designated products used on the contract.

52.232-18 – there are currently no funds available for this project. The forest should know the status of funds by 8/17 and hopes to make award shortly thereafter, however bids remain in effect for 60 days.

52.236-7 requires you to procure any necessary permitting such as road bonding.

52.239-13 requires the submission of a safety plan prior to beginning work.

452.228-71 requires insurance coverage. A copy of your certificate of insurance must be provided upon contract award.

SECTION J – ATTACHMENTS INCLUDING WAGE DETERMINATION & Map

Wage determination and specifications are attached solicitation.

SECTION K – OFFEROR’S REPRESENTATIONS AND CERTIFICATIONS

This section should be submitted with your offer. If there are no exceptions to your online reps and certs, just mark N/A on page 30 of this section.

SECTION L – INSTRUCTIONS TO OFFEROR’S

The 52.214 clauses deal with all the rules associated with sealed bidding. It is recommended that you review these prior to submission of your bid.

SECTION M – EVALUATION FACTORS FOR AWARD

Award will be made to the lowest priced responsible offeror. Responsibility will be determined by the Contracting Officer shortly after bid opening. It will be a public bid opening and the abstract of offers will be posted to FBO after award is made.

QUESTIONS AND ANSWERS:

Will the project be done this fall? Contract time (180 days) may be stopped for winter shutdown and re-started in the spring if determined necessary by the government.

Is there another way into the project site? The entrance road off of Route 6 has a tunnel that limits the size of the trucks/equipment that can pass through. There is a back way into the project however it is quite a distance and the road doesn’t belong to the Forest Service. The oil and gas operator would need to provide permission to use it.

What if the bids exceed funding available? Per clause 52.214-10 the government may award any item for a quantity less than the quantity offered, unless the bidder specifies otherwise. If you wish to specify otherwise, write “all or none” beneath the bid schedule. The first item to be reduced would be item 301-3 DSA Limestone.

Is there testing for the stone? There is a submittal requirement for material to ensure that it will meet our specifications.

Upon award a construction schedule/operating plan will be required prior to starting work. This includes an erosion control plan and hazardous materials spill plan.

Upon award payment and performance bonds and a certificate of insurance must be submitted and approved prior to beginning work.

At station 13+95, plan for a suitable stone base in your bid. If we end up having to construct a concrete footer, it will be handled through a contract modification.

Are there stones for the culvert reconstruction on site? There should be but it is up to the contractor to determine. If there is not, the contractor will be responsible for obtaining the needed stones.

Any trees marked for removal become the property of the contractor and shall be removed from the site.

See specification 02910 for necessary equipment cleaning requirements to prevent the spread of noxious weeds.

Invoices will be processed through www.ipp.gov. Progress invoices can be submitted based on work completed. Progress payment for mobilization is in accordance with FP-03 specification.

There are oil and gas lines in close proximity so coordination with the oil and gas operator is essential.

The road will remain open under a restricted use order during construction.

Any other questions shall be emailed to melissaajohnson@fs.fed.us by August 10, 2016. Any Q&A’s received will be posted to www.fbo.gov.

ATTENDEES:

CONTRACTOR NAME

ADDRESS

PHONE

EMAIL

Duffy Landscaping

Smethport, PA

814-887-8750 royduffy@hotmail.com Oddo Construction

Amherst, PA

716-689-4766 sal@oddoconstruction.com Auman Brothers

St. Mary’s, PA 814-594-7744 auman@windstream.net Passauer Construction

W Hickory, PA 814-598-6321 coreyn76@gmail.com