AG-4740-S-17-0005.pdf

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CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

USDA-AMS-33SM

FREDERICKSBURG VA 22406

SUITE 101

100 RIVERSIDE PARKWAY

USDA AMS C&T

CODE 16. ADMINISTERED BYCODE

X

333922

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORUSDA-AMS-33SM

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/14/2017 1500 ET

02/03/2017

540-361-1126BEVERLY BROWN

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

AG-4740-S-17-0005

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 88 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

FREDERICKSBURG VA 22406

SUITE 101

100 RIVERSIDE PARKWAY

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

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DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

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SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA AMS C&T

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Tax ID Number: Not Available DUNS Number: Not Available Conveyance System - Memphis

001 Conveyor Equipment 1 EA Product/Service Code: 3910 Product/Service Description: CONVEYORS

002 Freight Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

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ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

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26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

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30a. SIGNATURE OF OFFEROR/CONTRACTOR

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REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

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ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

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40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

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36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Product/Service Code: 3910

Product/Service Description: CONVEYORS

003 Installation

Product/Service Code: 3910

Product/Service Description: CONVEYORS

004 Demolition

Product/Service Code: 3910

Product/Service Description: CONVEYORS

005 Travel

Product/Service Code: 3910

Product/Service Description: CONVEYORS

006 Training

Product/Service Code: 3910

Product/Service Description: CONVEYORS

007 Designs/Documentation

Product/Service Code: 3910

Product/Service Description: CONVEYORS

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

88 2 of

STATEMENT OF WORK

1. DEFINITIONS

2. BACKGROUND:

The USDA, AMS, Cotton and Tobacco Program (CT) operates High Volume Instruments (HVI) to electronically classify cotton samples (each approximately 8 ounces) that are taken from full bales (500 pounds) at gin locations and transported to designated testing laboratories operated by the CT.

Currently an employee places samples in designated locations on the HVI to test fiber length, strength, uniformity, micronaire, color and trash content. These instruments are solely relied upon by USDA and the domestic and international cotton industries to provide accurate and timely classification data for the marketing stream. The data is transmitted in real time, as samples are tested, to mainframe computers and made available to owners or agents of the cotton all over the world. CT is considered the world’s leader in HVI testing and tests virtually every bale of cotton grown in the U.S. each year (approximately 15-18 million samples on average in a typical year) so speed, accuracy and efficiency are key components of the CT operation in each of its ten testing locations across the Cotton Belt (cotton producing states across the United States).

HVI “High Volume Instrument”

The individual instruments utilized for actual cotton testing located in the classification (classing) lab area. The automation systems shall be able to accommodate up to 5 HVI workstations in the lab.

PA “Production Assistant” which is a position title for the individual preparing the cotton samples for distribution to the multiple workstation locations in the classing lab.

Classer The position title for the individual manually grading the cotton samples.

Contractor The company awarded the contract for providing the services required by this specification.

Conveyor A single conveyor within a multi-tiered conveyor system.

Conveyor System or System

The multi-tiered conveyors for the purpose of product distribution connecting multiple workstations to a central supply and return conveyor. A single conveyor system consists of 3 loader workstations, 5 HVI workstations and 3 classer workstations.

RCU “Rapid Conditioning Unit”

The conveyor with a section of air duct connected under the frame for the purpose of pulling conditioned air down through cotton samples being transported across the conveyor.

3. SCOPE:

USDA, AMS, Cotton and Tobacco Program requests bids for conveyance equipment, components, and peripheral devices as described in this document for the Memphis Cotton Classification Office located at 3275 Appling Road in Memphis, TN 38133. This project includes the removal of two of the office’s existing conveyance systems and the installation of a new conveyance and conditioning system.

4. Overall Propossed Process Described

1. Sacks filled with approximately forty (40) cotton samples (each sample weighing one-half pound) will be received in the Lubbock receiving room (north side of building) via a USDA-contracted hauler.

2. Cotton sacks will be delivered into the classing lab via mobilized flexible conveyors or carts (Carts would be provided by USDA).

3. A person will empty each cotton sack onto one of two (2) belt conveyors that shall transport the loose cotton samples to a load workstation.(Refer to drawing)

4. A loader workstation shall contain a queue of thirteen (13) containers including the container in the actual load area. The conveyance in the area denoted by “load” in the container shall be such that such that a switch can be set to three settings for operation (off/manual /automatic) (Refer to drawing).

o Manual operation - Once the container is loaded, the a person will push the container approximately two (2) inches where the container shall be taken away by a conveyor.

o Automatic operation – Two pieces of cotton are weighed, one for each cup. Once both samples are in the correct weight range, a signal is sent to the conveyance system that this process is complete. Once the remainder of the sample which has been tested for color/trash has been placed in the container, a signal is sent to the conveyance system that the main sample is in the container. After both of those conditions are met, the conveyance system moves the container to the next zone waiting to merge onto the supply conveyor.

o Off –This shall allow USDA personnel to disable each workstation, at their discretion, without interrupting the conveyance system.

5. The container shall then be transferred to the supply conveyor that shall deliver the containers to one of five HVI workstations.

6. Each HVI workstation shall be equipped with an HVI workstation conveyor that shall contain a queue of thirteen (13) containers which includes the container in process.

7. The RCU shall be located at the HVI workstation. The conditioning process will allow the cotton to absorb moisture from the atmosphere in the room.

8. The HVI workstation conveyor shall transfer the containers to the position denoted by an “HVI” in the container as shown in the drawing. The venturi devices shall be installed for the transfer of the sample. This transfer shall not occur until the container has been over the RCU for a minimum of 120 seconds to ensure proper conditioning.

9. Once the container is processed at the HVI workstation, the HVI machine will send a signal to the conveyance system signaling that the sample has been completed and the container can then move to the next zone to be merged onto the return conveyor.

10. The return conveyor shall transport the containers from one of the five (5) HVI workstations to one of the three (3) Classer workstations denoted by “class” (Refer to drawing).

11. The Classer workstations shall contain a conveyor that can accommodate eight (8) containers including the container in process.

12. Once the cotton in the container at the classer workstation is processed, the classer will push the empty container approximately two (2) inches where the container shall be transported to the main empty return conveyor for the process to start over. The conveyance in the area denoted by “class” in the container shall be such that a switch can be set to three different settings for operation (on / off / automatic) that would determine the container flow through that area (Refer to drawing).

5. SPECIFICATIONS / REQUIREMENTS

5.1 CONTAINERS

1. The containers will be supplied by the USDA, AMS, Cotton and Tobacco Program.

2. The container direction shown in each of the drawings shall be strictly adhered to for proper container location at the individual workstations. The container positions regarding heights and angles where specified shall be strictly adhered to in the design and installation of the system.

5.2 SAMPLE FEED CONVEYORS

(incline and smooth belt conveyors in drawing)

1. The cotton sample feed conveyors shall consist of a combination of the incline belt conveyor and a smooth horizontal belt conveyor. The smooth horizontal belt conveyor shall be a zone accumulating belt conveyor that consists of eighteen (18) inch zones. The area between the zones shall be one (1) inch and the sensors shall be placed in the one (1) inch area between the belts. The belting material selected is important since it must be resistant to the tagging of cotton. All belting material shall be submitted with samples for approval by USDA.

2. The cotton will be loaded on the incline conveyor by a person at a distance of eight (8) feet from the load end of the accumulating belt conveyor as shown in the drawing.

3. The cotton sample feed conveyor, which incorporates the incline and the zone accumulating smooth belt conveyor, shall be approximately forty-three (43) feet in length and eighteen(18) inches in width (Refer to drawing).

4. The incline conveyor shall be installed fifteen (15) inches above the floor at the load point and shall elevate to a final height of forty two (42) inches.

5. The incline conveyor shall be enclosed on the feed end and the two sides with twelve (12) inch high side rails to keep cotton contained on the conveyor.

6. The smooth belt conveyor shall be equipped with four (4) inch side rails. There shall be no end stop on the smooth belt conveyor (see Figure 1).

7. The cotton sample feed conveyor shall be speed-adjustable with an appropriate controller that shall control the speed from 0 to 1 foot per second.

a) All side rails must be a minimum ten (10) gauge galvanized steel with all edges hemmed where possible.

b) Other areas must be smooth and covered with some type of smooth hard rubber molding.

c) All corners must be rounded to a minimum two (2) inch radius.

5.3 SUPPLY CONVEYORS –

(horizontal and incline in drawing)

1. The supply conveyors shall consist of a combination two horizontal and one incline conveyor. As containers meet the incline, there must be a smooth transition ensuring no hang up of containers. The inline conveyor must have less than a twenty-five (25) degree angle and be capable of transporting the containers with no slipping.

2. The containers shall be distributed from the main supply conveyor that originates at the loader workstation to one of the five HVI workstations.

3. The supply conveyors which incorporate horizontal zone accumulation and incline conveyors shall be approximately seventy-eight (78) feet in length and shall be approximately twelve (12) inches in width.

4. The horizontal conveyors shall be a zone accumulation conveyor with zones to allow for container separation along the length of the conveyor. The conveyor shall be capable of stopping the containers within each zone with zero points of contact with an adjacent container.

5. The HVI supply conveyor shall be equipped with one (1) inch rails except in areas where the transport mechanisms are located. All rails in transition areas that change the direction of flow for the container shall incorporate arcs and not hard angles for guiding the container. This is to prevent the container from hanging up in areas of transitions.

6. The conveyor system shall be capable of distributing three (3) containers per minute to each HVI workstation and a total of twenty (20) containers per minute for the system.

7. The supply conveyor shall be equipped with a mechanism to transfer the containers from the supply conveyor to the HVI workstation conveyors. (Refer to drawing)

5.4 RCU CONVEYORS

1. The HVI workstation conveyor shall incorporate an area for the conditioning of cotton known as the RCU. This 5” x 60” area shall consists of five (5) individual duct intake hoods that shall be enclosed under the conveyor frame with a minimum of eighteen (18) gauge sheet metal air duct. Each compartment shall enclose the subsample portion of the container that measures five (5) inches wide by eleven (11) inches in length.

2. Each air intake hood shall connect with a four (4) inch diameter hose to an air plenum.

3. An air tight hinged access door shall be installed for cleaning and maintenance of the screen that is located in the air plenum.

4. The samples will be conditioned for a minimum of two (2) minutes as they travel across the Rapid Conditioning Unit. The RCU open area for suction should be approximately 5” x 60” and have very minimal air loss between the container and top edge of the ductwork.

5. The ductwork shall start one container in from the end of the conveyor as this 5” x 60” area must always be covered with a container.

5.5 HVI WORKSTATION CONVEYORS

1. The HVI workstation shall be capable of holding a thirteen (13) containers in the queue including the container in process at the HVI.

2. One (1) inch railing shall be installed along the frame in order to control the location of the container on the conveyor.

3. The conveyor system shall be capable of receiving an electronic ready signal from the

HVI.

4. The conveyor shall position the container in process (denoted by “HVI” in the container in drawing) to within a ½ inch tolerance. This tolerance is necessary for the automatic delivery of the cotton subsamples contained in the two (2) small compartments of the container. The container shall be held in position for processing until the delivery of the subsamples to the HVI.

5. There shall be two (2) four (4) inch EXAIR Line Vacs, or equivalent, venturi devices connected with 3/8 inch air tubing with a minimum rating of 200 psi at each HVI workstation. The venturi devices shall be connected to two (2) four (4) inch round tubes positioned directly over the subsample portion of the container with a clearance of not to exceed 1/8 inch to ensure a good vacuum for cotton transport. All ducting and tubes for the transport of the cotton samples shall be smooth inside and outside to resist cotton lint tagging.

6. When the conveyor system has received the ready signal from the HVI and the container is in the processing position (denoted by “HVI” in the container in drawing), the conveyor system shall activate two venture devices for one second, then immediately send a start signal to the HVI, and then move that processed container to the next zone.

7. The processed container shall be merged onto the return conveyor from the HVI conveyor without collisions (Refer to drawing).

8. The HVI workstation shall have the ability to ensure the conditioning time of 120 seconds for each container utilizing something like the following:

A sensor at position 5 of the RCU to ensure full coverage of the RCU portion of the conveyor.

Samples shall not transfer to the venturi position until all RCU positions are occupied and 120 seconds have expired.

This logic shall only occur when less than 5 samples are on the HVI workstation feed conveyor.

The system shall allow a 20 second timeframe during which position 5 can be uncovered before the logic re-engages.

9. Each HVI workstation shall be controlled and operated by its own PLC controller.

10. The workstations shall also contain a switch for activation. This shall allow USDA personnel to enable or disable each workstation, at their discretion, without interrupting the conveyance system.

5.6 RETURN CONVEYORS

(horizontal and decline in drawing)

1. The return conveyors shall consist of a combination two horizontal and one decline conveyor.

As containers meet the horizontal conveyor from the decline, there must be a smooth transition ensuring no hang up of containers. The deline conveyor must have less than a twenty-five (25) degree angle and be capable of transporting the container with no slipping.

2. The containers shall deliver the HVI-processed containers to one (1) of three (3) classer workstations.

3. The return conveyors which incorporate horizontal zone accumulation and incline conveyors shall be approximately forty-seven (47) feet in length and shall be approximately twelve (12) inches in width.

4. The horizontal conveyors shall be a zone accumulation conveyor with zones to allow for container separation along the length of the conveyor. The conveyor shall be capable of stopping the containers within each zone with zero points of contact with an adjacent container.

5. The return conveyor shall be located directly over the supply conveyor providing a minimum container clearance of six (6) inches from the top of the container to the bottom of the conveyor.

6. The conveyor shall span the necessary distance to provide delivery from all HVI workstations to all classer workstations.

7. The return conveyor shall be equipped with one (1) inch rails except in areas where the transport mechanisms are located at the HVI workstations.

8. The conveyor system shall be capable of distributing ten (10) containers per minute to each classer workstation and a total of twenty (20) containers per minute for the system.

9. The return conveyor shall be equipped with a mechanism to transfer the containers from the conveyor to the classer workstation conveyors. (Refer to drawing)

5.7 PA LOAD WORKSTATION CONVEYORS

1. The PA Load workstation shall be capable of holding thirteen (13) containers including the container in process . (Refer to drawing).

2. One (1) inch railing shall be along the frame in order to control the location of the container on the conveyor.

3. The conveyor shall position the container in process (denoted by “load” in the container in drawing) to within a ½ inch tolerance. This tolerance is necessary for the automatic delivery of the cotton subsamples being conveyed to the two (2) small compartments of the container.

4. Each load workstation shall be controlled and operated by its own PLC controller.

5. A loader workstation shall contain a queue of thirteen (13) containers including the container in the actual load area. The conveyance in the area denoted by “load” in the container shall be such that such that a switch can be set to three settings for operation (off/manual /automatic) (Refer to drawing).

o Manual operation - Once the container is loaded, the a person will push the container approximately two (2) inches where the container shall be taken away by a conveyor.

o Automatic operation – Two pieces of cotton are weighed, one for each cup. Once both samples are in the correct weight range, a signal is sent to the conveyance system that this process is complete. Once the remainder of the sample which has been tested for color/trash has been placed in the container, a signal is sent to the conveyance system that the main sample has been processed. After both of those conditions are met, after two seconds, the conveyance system moves the container to the next zone to merge onto the supply conveyor.

NOTE: CONTRACTOR IS NOT RESPONSIBLE FOR SUBSAMPLE DELIVERY SYSTEM

TO CUPS. THIS IS FOR FUTURE DEVELOPMENT. HOWEVER, CONVEYOR AND PLC

EQUIPMENT MUST BE INCLUDED THAT WILL STOP THE CONTAINER AND WILL

ACCEPT THE SIGNALS FROM THIS FUTURE EQUIPMENT TO COMMUNICATE BACK

TO THE CONVEYANCE SYSTEM.

o Off –This shall allow USDA personnel to disable each workstation, at their discretion, without interrupting the conveyance system.

5.8 CLASSER WORKSTATION CONVEYORS

1. The Classer workstation shall be capable of holding eight (8) containers including the container in process at the classer area. (Refer to drawing).

2. One (1) inch railing shall be along the frame in order to control the location of the container on the conveyor.

3. The conveyor shall position the container in process to within a one (1) inch tolerance. The conveyance in the area denoted by “class” in the container shall be such that a switch can be set to automatic allowing containers to flow through that area if desired.

(Refer to drawing).

4. The container in the processing position shall be at an angle such that the top of conveyor facing the classer is at a height of thirty six (36) inches from the floor.

5. After the cotton in the container has been classed, the completed container will be pushed by the classer approximately two (2) inches to a conveyor that will transport the container to the PA load workstation.

5.9 EMPTY CONTAINER CONVEYOR

1. The empty container conveyor shall deliver the empty containers to one (1) of three (3) load workstations.

2. The empty container conveyor shall be approximately forty (40) feet in length and twelve (12) inches in width.

3. The empty container conveyor shall be located directly under the supply conveyor providing a minimum container clearance of six (6) inches from the top of the container to the bottom of the conveyor.

4. The conveyor shall span the necessary distance to provide delivery from all classer workstations to all loader workstations.

5. The conveyor shall be a zone accumulation conveyor with zones to allow for container separation along the length of the conveyor. The conveyor shall be capable of stopping the containers within each zone with zero points of contact with an adjacent container.

6. The conveyor shall be equipped with one (1) inch rails except in areas where the transport mechanisms are located at the classer workstations.

7. The empty container conveyor system shall be capable of distributing ten (10) containers per minute to each loader workstation and a total of twenty (20) containers per minute for the system.

8. The empty container conveyor shall be equipped with a mechanism to transfer the containers from the conveyor to the load workstation conveyors. (Refer to drawing)

5.10 SACK CONVEYOR

1. Two motorized (2) flex conveyors shall be provided that will convey cotton sacks loaded with cotton weighing approximately 40 pounds. The loaded sacks are approximately three (3) feet in length and eighteen (18) inches in diameter.

The flex conveyors shall be capable of conveying sacks from sixteen (16) feet extending to approximately forty eight (48) feet and shall be 30 inches in width.

2. The flex conveyors shall be mobile with heavy duty lockable castors.

3. The flex conveyor must be 120V with reversing capability.

5.11 CONVEYOR SYSTEM DESIGN REQUIREMENTS/CONSTRAINTS

1. There is currently 110/230/460V power available in the Memphis Classing Office for this project.

There is also an existing electrical panel currently being used for a zero-pressure conveyance system. The panel is located on the wall separating the two rooms shown in the drawings (Classing Lab and Receiving Room).

2. The Memphis office also has available compressed air at 100 PSI. This compressed air source has limited capacity and therefore the contractor must attain USDA approval of any designed components using compressed air prior to acquisition of equipment or installation.

3. All electric motors shall be rated and equipped for a high lint and dust environment and suitable for an area designated as potentially flammable.

4. All belt conveyors shall be comparable to a slick rubber finish that will be resistant to cotton tagging.

5. All roller conveyors shall be equipped with rollers that are sealed and contain pre-lubricated ball bearings.

6. Each HVI workstation will be a height of 78 inches.

7. The height of each classer station shall be 36 inches.

8. The height of each PA Load Workstation shall be 32 inches.

5.12 SUPPORT REQUIREMENTS

1. All conveyor equipment shall be equipped with polytier supports with cross pipes and U-brackets with plates for support.

2. The conveyor equipment shall utilize splice plates, as needed, for all unsupported bed sections.

3. The support legs shall be galvanized or painted (See “Finish Section” for paint specifications).

4. All support adjustment increments shall be one (1) inch or less.

5.13 ELECTRICAL CONTROLS

General Requirements for system:

1. There shall be three (3) Start/Stop Buttons for the system - Activation shall control all conveyors of the conveyor system.

2. All Emergency Pull Cords and e-stops shall be located for accessibility from all workstations. Pull cords shall consist of a red cable or wire insulated to 3/16 inch diameter. Activation shall stop all conveyors in the conveyor system. Emergency pull cords must be designed to be manually reset before the conveyor can be restarted.

3. There shall be one (1) primary disconnect for the system to disable all conveyors

4. Each motor shall have its own disconnect, located adjacent to the motor’s location.

5. Each motor shall be equipped with phase protection.

6. The main control panel shall include a Start/Stop button.

7. All disconnects shall be located in an easily accessible area and provide lockout capabilities.

8. Startup of conveyors shall be delayed 5 to 10 seconds and sound an alarm during the delay.

Alarm intensity shall be at 100 decibels.

9. The location of the main control panel is shown in Figure 1. The contractor shall furnish a complete electrical schematic of the conveyor controls, switches, etc. as well as clearly labeling all breakers, controls, switches, etc. at their designated locations.

10. PLC Features

a. The system shall integrate Allen Bradley CompactLogix L43 Processors or equivalent, with 2.0Mbyte Memory and Ethernet communications. The PLC documentation shall include the electronic ladder listing along with the annotations and cross-references.

The PLCs shall control all motor control equipment, sensors and field electrical devices.

The PLCs shall be linked via Ethernet to a system compatible with BACNET.

11. Control Cabinet

a. NEMA12 rated control cabinet(s) each with a 460VAC, 3 Phase, 125 amp disconnect shall be furnished. The motor starters shall be IEC manufacture. Field wiring entering the control cabinet shall tie to a terminal strip. The control cabinet shall be UL listed.

b. Note: There is an existing control panel located in the receiving room on the wall adjacent to the classing lab. The control panel provides power to the existing conveyor system and can be utilized as shown in Figure 1.

12. Each HVI workstation shall have a minimum of 5 I/O ports. Classer and PA workstations shall have a minimum of 5 I/O ports. The HVI workstation ports mustbe capable of receiving a ready signal from the container location and the HVI before activation of a sample delivery from the container to the HVI and subsequent activation of the HVI. All workstations are required to track the number of containers processed.

13. At each HVI workstation, a switch must be installed at the point of removal of the sample (Refer to Figure 1 where container has “HVI” in it). This switch must send an output signal of on/off which will be used with each USDA HVI machine.

14. At each classer, and HVI workstations, a switch must be installed that will activate/deactivate conveyance at the point where the sample in a container is processed. (Refer to Figure 1).

6. EXISTING CONVEYOR DEMOLITION AND REMOVAL

The scope of work includes all demolition and removal of the existing conveyance system. The contractor shall be responsible for any damage created in the process of demolition and equipment removal.

7. INSTALLATION / TESTING

This project is to be "turnkey" from start to finish. All electrical and mechanical work including plumbing required to make the conveyor system fully operational will be the responsibility of the contractor. All required moving equipment, tools, etc. shall be furnished by the contractor. The contractor should be aware that the area of installation will contain several testing instruments, classing tables, and ductwork protruding from the floor which will require care during installation to prevent damage. Each conveyor location will be designated by USDA and must be approved by the USDA prior to installation. Test runs and adjustments to assure proper operation shall be performed by the contractor. All work must be of a standard that is considered satisfactory by USDA, AMS, Cotton and Tobacco Program.

8. FINISH

1. The conveyor frame, supports, and guard rails shall be galvanized or painted.

2. Powder coat hybrid epoxy or baked enamel paint is required.

3. The selection of color must be submitted and approved by USDA prior to production.

4. Paint finish must be highly chip and abrasion resistant.

9. DURABILITY

These conveyors will transport large amounts of cotton, some of which will leave the containers in the form of lint and larger masses of cotton fiber and come in contact with the rollers and drive systems. All conveyor drives, rollers, and drive pressure systems must be able to withstand this environment without frequent maintenance to alleviate the difficulties that may arise due to the presence of cotton lint.

Further, the conveyor must be able to endure a work schedule of 24 hours per day, seven days per week, year round.

10. REPAIR SERVICE

The manufacturer or distributor of the conveyor systems must have the capability to provide repair service and spare parts to this facility within 24 hours of notification of malfunction.

11. INSTALLATION AND MAINTENANCE MANUAL

A visually and verbally explicit operators' manual shall be provided to the USDA, AMS, Cotton and Tobacco Program. This manual shall fully detail any instructions regarding the installation, operation, and maintenance of the conveyor system.

12. ACCEPTANCE:

The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

13. APPLICABLE STATE AND FEDERAL LAWS:

The Contractor shall comply with all applicable Federal, State, and local laws, rules, regulations, ordinances, and directives, and all provisions required for this Contract.

14. COR/COTR:

Steve Grantham (Memphis, TN) Phone: 901-384-3041 Fax: 901-384-3032

Roger Alldredge(Visalia, CA) Phone: 559-651-3015 Fax: 559-651-0752

15. Delivery Date:

USDA wants delivery, installation, testing and acceptance completed by August 1, 2017.

Clauses

D.1 FAR 52.212-1 Instructions to Offerors - Commercial Items. (OCT 2016)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (FEB 2012) (Pub. L.

109-282) (31 U.S.C. 6101 note).

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

D.2 Proposal Submittal Instructions:

As a minimum, offerors must submit the following to the Contracting Officer to be considered responsive (See Section 52.212-1):

The first page of this solicitation (form 1449-Solicitation Contract Order for Commercial Items) signed offer.

Technical Proposal:

o Technical Approach - The Offeror shall ensure that the following items are addressed in their Technical Proposal:

1. Conveyor specifications given in detail.

a. A complete set of ACAD generated electrical schematics for on-site construction will be provided for use by the selected installer. Four sets of “As Built” drawings shall be delivered within 3 weeks after customer acceptance.

2. Explanation of how controls will operate conveyors for each tier.

a. PLC program(s) will be fully documented using the PLC manufacturer’s

(or equivalent) programming software. All instructions will utilize textual descriptions and rung comments will be used, at a minimum, on functional groupings of associated logic.

b. All developed PLC software programs shall be rendered, as required, in source code and compiled code formats on magnetic media for customer’s storage. Unless otherwise stated in the Deliverables section above, the PLC manufacturer’s programming software is not included as a deliverable item to the customer.

3. Vendors specifications on air valves and air consumption.

4. Maintenance Manuals

5. Statement verifying proper conveyance of described containers, detail any evidence confirming this claim.

6. Statement detailing what effects cotton lint and fiber is expected to have on the conveyor drive, pneumatics, rollers, etc. Include what corrective action should be taken if problems do occur.

7. Statement verifying top of roller heights.

8. Copy of Warranty.

9. Delivery lead time.

10. Days required to install and test conveyor.

11. Statement verifying service availability within 24 hours.

The conveyor equipment must meet or exceed any applicable OSHA standards pertaining to conveyor equipment and operators working with and around this equipment. Due to the expense of not using the manufacturer's standard dimensions, some deviations in lengths, widths, etc. would be permitted following review and written approval by the USDA. Drawings and details provided in the pdf attachments are not to scale. Upon request, electronic drawing files will be provided with proper scale.

Past Performance - Past performance information (FAR 52.212-2 – Evaluation Commercial

Items). Offeror shall identify three current or recent clients for the same or similar services as described in the RFP. This information shall include the contracting officer or point of contact name; telephone number; email address; organization; brief description of the contract and the total dollar amount. Past performance is a measure of the degree to which an offeror has satisfied customers in the past, and complied with federal, state, and local laws and regulations.

The assessment will consider the firm's record of conforming to specifications and to standards of good workmanship / customer service, and adherence to contract schedules, terms and conditions. The Government will use all available resources and information available in doing the evaluation for past performance

Relevant Experience - The offeror shall include a narrative of their experience with the conveyor system proposed. This shall include how many years of experience they have in installing/selling/manufacturing the conveyor proposed.

Cost Proposal – Total project cost. Show breakdown of equipment, mechanical and electrical installation, and freight. Taxes are not applicable to government purchases.

Copy of the completed FAR 52.212-3 “OFFEROR REPRESENTATIONS AND CERTIFICATIONS— COMMERCIAL. You may complete the form included in this solicitation or you may complete the on-line version located at www.SAM.gov. All offerors must be registered in the System for Award Management (www.SAM.gov). Please note SAM is free. There is no fee to register in SAM. You must have a Dun & Bradstreet (DUNS) number to register in SAM. You can get this for free at http://fedgov.dnb.com/webform.

Completed AGAR 452.209 – 70 Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction (Deviation 2012-01) Feb 2012) and AGAR

452.209 – 71 Assurance Regarding Felony Conviction or Tax Delinquent Status for Corporate Applicants in Section D.12 of the RFP.

Oral Presentations - Oral presentations are tentatively scheduled for March 22 & 23. This can be done in-person at the office at 3275 Appling Road, Memphis, Tennessee 38133 or done by video. USDA would send you an email with the video link. This will be tested the week prior to the oral presentations. Presentations will be limited to 2 hours (1 ½ hour for presentation and 1/2 hour for question and answer.) Your presentation should include: 1) a brief overview of your relevant experience and past performance of work similar in size and scope and 2) brief overview of the Technical Approach proposed. Any handouts should be e-mailed to the Contracting Officer one day prior to the presentation.

The proposal may be emailed to the contracting officer at…