Audit Remediation Amendment 12082011.pdf

AMENDMENT 0001 12/8/2011

Solicitation:

1. “National Resources Conservation Services” is replaced with, “Natural Resources Conservation Service” in the combined synopsis/solicitation.

2. In the solicitation under the Period of Performance, the minimum order amount is revised to $225,800.00 in lieu of $300.00.

3. Replace the second sentence of the solicitation with, ”This combined synopsis/solicitation is for contracted services in accordance with

FAR 22.100, Service Contract Act of 1965.”

4. Insert the following clauses: FAR 52.212-2 Evaluation-Commercial Items (Jan 1999), 52.212-3 Offeror Representations and Certifications

–Commercial Items (Nov 2011), 52.212-4 Contract Terms and Conditions –Commercial Items (June 2010), and 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial items (Nov 2011).

5. Delete the following clauses: FAR 52.215-1 Instructions to Offeror-Competitive Acquisition, Alternate I, 52.215-10 Price Reduction for Defective Cost or Pricing Data; 52.215-12 Subcontractor Certified Cost or Pricing Data, 52.215-15 Pension Adjustments and Asset Reversions, 52.215-17 Waiver of Facilities Capital Cost of Money, 52.215-18 Revision or Adjustment of Plans for Post retirement Benefits

(PRB) Other than Pensions, 52.215-19 Notification of Ownership Changes and 52.243-1 Changes-Fixed Price, Alternate I.

6. Under the Evaluation Procedures:

- In the first sentence “offer” is revised to “Offerors” and replace “could be” with “will be”.

- After Factor #4 insert, “Price will be considered secondary to technical factors”.

7. Under the Instruction for Preparing Price Proposal:

- After “line item” insert “Clin 0001” and replace “required services” with audit remediation services”.

- “Travel for specified contract locations will be at the rate in accordance with the Federal Travel Regulations” is replaced with “Travel will not be submitted for the price proposal but will be invoiced monthly in accordance with the Federal Travel Regulations. Clin 0002 Travel, Quantity: 1, Unit of Issue: Month, Unit Price$________________; Total Cost $______________ This Clin will be reflected on the monthly invoices in accordance with the Statement of Work.

8. Under Pre-Qualification Criteria: Replace “shall be considered” with “Offerors that do not have such experience shall not be considered.”

9. Tasks Orders will be issued and negotiated after the completion of the project plans. Insert the below tasks and timeframes:

Tasks Timeframe Task #1: Develop high level strategy and review and update project plans. February - March 2012 Task #2: Implement A-123 Program February - December 2012 Task #3: IT Support (Includes IT A-123) February - December 2012 Task #4: Managerial Cost Accounting February - December 2012 Task #5: Improper Payment Testing February - April 2012 Task #6: Develop Training Webinar -Contents will be determined during the course of the contract .February - November 2012

6.1 Webinar

6.2 Webinar

6.3 Webinar

6.4 Webinar

6.5 Webinar

6.6 Webinar

6.7 Webinar

6.8 Webinar

Task #7: Develop Procedures February - September 2012

7.1 Procedure

7.2 Procedure

7.3 Procedure

7.4 Procedure

7.5 Procedure

Task #8: FMMI Assistance February - July 2012 Task #9: Property Audit Remediation March – December 2012 Task #10: Accruals Audit Remediation March – December 2012 Task #11: Undelivered Orders March – December 2012

Task #12: Unfilled Customer Orders March – December 2012 Task #13: Financial Reporting Audit Remediation March – December 2012 Task #14: Purchase and Fleet Card Audit Remediation March – December 2012

10. Clin 0001 Audit Remediation Services: Delete Unit of Issue: Month, Quantity: 12 and Unit Price

11. Clarification: NRCS Fiscal Year 2011 Audit Report is attached.

Statement of Work:

1. Under the Objective and Scope:

- #2: Replace “making recommendations for” with “and”.

- #3, Second line from the bottom: Delete “may”.

- #4. Second line: Replace “seven material weakness areas” with “five material weakness areas and two significant deficiencies areas.”

- #5: Replace “Develop” with “Enhance”.

- #5: Replace “Purchase Card Management “with “Purchase and Fleet Card Management”.

- After #10: Insert “#11. Once project plans have been updated and approved by NRCS, Contractor must execute project plan per specific tasks/action items assigned to the Contractor. “

- After #11: Insert “#12. FEMMI Assistance: Complete role mapping for 400+ users, track training course completion, and track and update USDA Implementation Project Plan.

2. Under Location of Work to be Performed: Replace “The majority of the work will be performed in the NRCS National Office in

Washington, DC” with “The majority of the work will be performed at the USDA/Natural Resources Conservation Service, 1400 Independence Avenue, SW, Washington, DC 20250 and a future potential location in Rosslyn, Virginia.”

3. Under Deliverables:

- #2: Replace “weakness” with “weaknesses”.

- #6: Delete “But”.

- After #11: Insert, ” #12. Other Deliverables as assigned per approved project plans.”

- After #12: Insert “#13. Role Mapping Spreadsheets and Course Completion Spreadsheets per NRCS requirements.

4. Under Key Personnel, Item A: Replace “audit” with “contract” and insert after ”work hours of each person” “and labor rates at each level”.

5. Under Staff Qualifications:

- A, 1): Replace “and/or” with “and”.

- A, 4): Delete this in its entirety and replace with”120 hours of continuing professional education within the past 3 years with a minimum of 20 hours per year.”

- B: Replace “should” with “shall”.

6. Travel: Insert “The contractor shall submit an estimate for travel to the COR for approval 7 work days prior to travel to allow the contractor to obtain economical prices for travel. The estimate shall include airline ticket costs, car rental, per diem, registration fees and any travel costs associated with the contract. The contractor shall provide a trip report within 10 days after the completion of the travel and supporting documentation with the invoices for reimbursement. All travel costs shall be billed within 30 days after travel is complete unless an approval for later billing is approved by the Government. Request for reimbursement of travel costs may be denied if not billed in a timely manner. Local commuting cost is the responsibility of the Contractor. If non-local contract personnel are used, travel cost from the Washington, DC metropolitan area to their home base will not be reimbursed.”

7. Under Contract Officer Representative, #1, a: Replace “which” with “means” .

8. Under Special Contract Requirements: Replace “identify” with “Identity”.

Quality Assurance Surveillance Plan (QASP):

1. Performance Standards: Insert the Attachment – Performance Standards.

2. Failure to Perform:

- Insert “Due dates will be specified in the task orders.”

- Item C: Insert “Current task orders to date are the cumulative sum of all the task orders to date.

- Item C: Replace”current contract price” with “current task order price”. Insert “For example, if Task #5 price is $50,000.00 and the deliverable related to it is over 15 days overdue then 2% of the $50,000.00 which is $1,000.00 will be deducted from the $50,000.00 to make the total price of Task #5 $49,000.00.”

- Item C, Replace “reserves the right to” with “will”.