SF30.pdf

(x)

AG-32SD-S-17-0018

x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

ARS-NPA-5402-09

Fort Collins CO 80526 2150 Centre Ave, Bldg. D, Ste. 330 Location Support Staff (LSS

USDA, ARS, NPA

ARS-WBSC-0330-05-T

Peoria IL 61604 1815 N University St ARS WBSC Contracting, Acquisition, ARS WBSC Contracting, Acquisition, 02/21/2017000001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

02/21/2017

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide answers to RFI's and provide a revised SOW.

1. Revised SOW attached.

2. Answers to RFI's.

Q.1. Whether companies from Outside USA can apply for this? (like, from India or Canada)

A.1. No, All vendors must have a valid SAM registration.

Q.2. Can all the work be done remotely?

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16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JEFFERY A. RIDENOUR

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

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Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

03/07/2017

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

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A.2. Due to IT Security requirements the awarded vendor will either need to work on our computers in house or be issued a government laptop for VPN into our server.

Q.3. Are you aware of whether or not the program office will entertain the idea of remote support.

A.3. Yes, the program office will entertain the idea of remote support, however there may be times that support will be needed onsite.

Q.4. I wanted to know if any on-site visits would be required?

A.4. Yes on-site visits will be required.

Q.5. Whether we need to come over there for meetings?

A.5. Yes, there will be requirements for onsite visits/meetings.

Q.6. Can we submit the proposals via email?

A.6. Yes, Proposals are only to be submitted to the CO listed on the solicitation.

Q.7. Will there be government supplied equipment?

A.7. Yes, due to IT Security requirements the awarded vendor will either need to work on our computers in house or be issued a government laptop for VPN into our server. This is why it is a requirement the applying vendors must be able to pass all IT Security standards, fingerprinting, and a Federal Background check.

Q.8. Can you ballpark estimate a budget for this project?

A.8. The estimated budget is less than $25,000.

Q.9. Can you tell me what is driving the timeline for this project?

A.9. The timeline was established by the research leader.

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Sponsored by GSA

FAR (48 CFR) 53.110

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Q.10. To clarify you mentioned - A table of tasks and a timeline for total project completion date

No Later Than 1 July, 2017. Is the project scheduled for completion on July, 2017 or is that the deadline to submit a table of tasks?

A.10. Estimated project completion date was 1

July 2017. However, the completion date will be

120 calendar days from the date of award. After award a table of tasks and timeline will need to be provided, to know how you realistically intend to meet that completion date.

Q.11. Who are the main stakeholders involved in the website?

A.11. The stakeholders are the unit that this webpage belongs to and ARS as a venue to display their research and the public users that may access this information. This may include anyone from other Scientists, students, farmers, to the general public that may have an interest in livestock.

Q.12. Are you willing to go through the discovery and strategy process?

A.12. We anticipate that the successful applicant will enter into a dialog with ARS concerning the goals and design.

Q.13. A database redesign was mentioned briefly -

The USDA, Agricultural Research Service (ARS) requires a redesign of the National Animal

Germplasm Program (NAGP) database. Is modifying the database a requirement for the project?

A.13. The database per se is not being redesign, rather the interactive public webpages are the target of this work.

Q.14. The current site has a Public area and a

Member Access Area, is this a requirement for the project? Since we do not have member access, is there a significant functionality difference between the two?

A.14. There are many functional elements in the member access area which are not part of this project. The focus is exclusively on the public

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webpages.

Q.15 Another requirement mentioned is to maintain and enhance drilldown concept in the utilized in the existing webpages. When you mention enhance, are the drilldown sections redesigned and interactive? Or do you intend to keep the current functionality and design for the

"Collection Overview" section, "Tools for

Decision Support" and the remaining drilldown links.

A.15. The newly developed webpages must continue to utilize the drill down concept and expand upon the manner by which collection data can be presented.

Q.16. Is there a file format you would prefer for the storyboard rendering, the design and user documentation? (.pdf, .docx)

A.16. No preferred format. We can easily change back and forth from either .pdf or docx.

Q.17. Do you have any specific template for providing quotes?

A.17. Proposals shall be provided on the documentation provided with the solicitation, No specific format for additional information vendors provide.

Q.18. This will still be pages for the US and

Brazil, correct?

A.18 No just the US portion of the website, therefore all pages will be in English.

Q.19. As far as the Portuguese content and query results, is a translator used for conversion, or is there Portuguese data in the database?

A.19. No just the US portion of the website, therefore all pages will be in English.

Q.20 Am I correct in saying that there are approximately 15 pages per country for a total of

30 pages?

A.20. 13 Core English pages, and only the English

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pages are included in this SOW. Please note that some of these Core pages have drill-down pages that are also part of the SOW, so the total page count will be higher.

Q.21. Do you know what was used to create the graphs in the results?

A.21. We are unsure of the original program, we would like a complete redesign of this.

Q.22. Has a contractor performed similar work to this for the government in the past?

A.22. This webpage was initially designed over 10 years ago by graduate students.

Q.23. If available, please provide the incumbent contract number.

A.23. This information is not available.

Q.24. If you are unable to provide a contract number, is it safe to assume this is a new requirement for the government?

A.24. The re-design is a new requirement.

Q.25. Would your end user be open to a conversation with us directly?

A.25. No.

Q.26. How much traffic does the current site receive?

A.26. About 15,000 hits/day, almost all of it from robots.

Q.27. How are the current website pages stored?

Is there a mix of static HTML pages plus dynamic pages generated from data in a database?

A.27. Yes, a mix of static and dynamic data.

Q.28 Which database(s) are used by the website today?

A.28. MySQL

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Q.29. What software stack is being used to host the website today (Apache, NGINX, PHP, Python, MySQL, etc.)?

A.29. Apache, Ruby on Rails, MySQL

Q.30. Does the existing host/platform need to be kept for the new system (in other words, can we set up a whole new server for the new website or does the existing server needs to be retrofitted for the new website)?

A.30. We will keep the same software components.

Q.31. 541711: Biotechnology research and development laboratories or services in genetics is not listed on the solicitation. Are the offerors required to have this NAICS code even though it is not listed on the solicitation?

A.31. 541711 is not required.

Q.32. Looks like the project cost is expected to be no more than $25,000. Does this include travel costs?

A.32. The government's estimate for this entire project is less than $25,000.

Q.33. Also what is the expected delivery date?

A.33. The government expects to award on or about

3/14/2017 and the awarded vendor will have 120 days to complete from the award date.

Q.34. In the Request for Quote, the government states that approximately 14-15 pages are in need of a redesign. In our initial review of the website, we found 18 core pages that could apply to the project scope (see below). Note too that this list does not account for output pages

(i.e., results pages for inquiries and searches).

Can the government provide a definitive outline of which pages will need to be redesigned?

A.34. below are the webpages:

1. Animal-Germplasm Homepage (http://nrrc.ars.usda.gov/A-GRIN) No Redesign

2. Database Collaboration - Overview (http://nrrc.ars.usda.gov/A-GRIN/database_collabor

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ation_page)

3. National Animal Germplasm Program (NAGP) ¿ Overview (English)

(http://nrrc.ars.usda.gov/A-GRIN/main_webpage/ars?

record_source=US)

4. General Overview - Taxonomy/Inventory (http://nrrc.ars.usda.gov/A-GRIN/tax_inv_drilldown

_page?record_source=US)

5. Individuals (http://nrrc.ars.usda.gov/A-GRIN/individuals_page/ index?record_source=US)

6. Trends (http://nrrc.ars.usda.gov/A-GRIN/trends_page?recor d_source=US)

7. Compare Taxonomies (http://nrrc.ars.usda.gov/A-GRIN/compare_taxonomie s_page?record_source=US)

8. Compare Collection to Industry (http://nrrc.ars.usda.gov/A-GRIN/compare_collectio n_industry_page?record_source=US)

9. Animal Request Decision Tool (http://nrrc.ars.usda.gov/A-GRIN/animal_request_de cision_tool_page?record_source=US)

10. Compare Animals (http://nrrc.ars.usda.gov/A-GRIN/compare_animals_p age?record_source=US)

11. Pedigree (http://nrrc.ars.usda.gov/A-GRIN/pedigree_page?rec ord_source=US)

12. Coefficient of Relationship (http://nrrc.ars.usda.gov/A-GRIN/coefficient_relat ionship_page?record_source=US)

13. Animal Germplasm Donation (http://nrrc.ars.usda.gov/A-GRIN/germplasm_donatio n_page?record_source=US)

14. Animal Germplasm Request (http://nrrc.ars.usda.gov/A-GRIN/germplasm_request

_page?record_source=US)

15. Animal Genomic Data (http://nrrc.ars.usda.gov/A-GRIN/genomic_account_p age?record_source=US) No Redesign

16. Animal Genomic Data Report (http://nrrc.ars.usda.gov/A-GRIN/genomic_data_repo rts?record_source=US) No Redesign

17. Animal Genomic Request Decision Tool (http://nrrc.ars.usda.gov/A-GRIN/genomic_data_deci sion_tool_page?record_source=US) No Redesign

18. Animal Genomic Data Guidelines (http://nrrc.ars.usda.gov/A-GRIN/genomic_account_p age/genomic_protocols?record_source=US) No

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Redesign

Q.35 Per the SOW, "Story board must be submitted with no firm identifying information, so as to give fair appraisal of each." How are contractors to provide storyboard concepts without identifying information (i.e., email and mailing addresses, firm name, etc.)?

A.35. Provide firm identifying information on the final quote, but leave it off of the actual story board. The CO will separate and submit for review.

Q.36. Will database and website access be granted? Based on the SOW, it appears that the contractor is responsible for designing and implementing the new web page designs.

A.36. Access will be granted to database and website.

Q.37. Member Access Area - Please provide login to the Member Access area for us to assess the scope of SOW.

A.37. Members pages will not be included, only public.

Q.38. USDA Web Guide 2.0 - Please provide either a copy or link to the USDA Wed Standards and

Style Guide version 2.0.

A.38. USDA Wed Guide 2.0 is out of date and a new one is being rolled out currently, however any further guidance coming from USDA about web design for its agencies will follow the Federal

Web Standards with some USDA branding. Federal

Web Standards are at: https://standards.usa.gov/.

Additionally, the final Webpages will need to be approved by ARS Public Affairs, Tara

Weaver-Missick, and OCIO, Jill Lake.

Q.39. Under Construction Pages - Some pages/features on the current portal are under construction. Please provide details of such pages, e.g. Country Comparison Link, for us to assess the scope of SOW.

A.39. Under construction pages are not included in this SOW

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Q.40. Images - It looks Animal data could also have images associated. Are the images stored within the SQL database? Reason is that during the redesign phase we might consider to store images out of database for better performance.

A.40. Images are stored as external files.

Q.41. Graphs - Are graph to be built on the fly from the data or static images?

A.41. Built on the fly using Google charts

Q.42. Reports - Existing portal has few reports.

Does the new portal require any additional reports or feature? If yes, then please provide its details.

A.42. No new reports are required.

Q.43. Database Schema - Please provide either the schema of the current database or details of number of tables, avg. number of fields per table, and amount of data to be stored.

A.43. Will be provided after awarded.

Q.44. Admin Panel - It looks like you would probably require an Admin Panel to Manage

New/Current Members, Data Entry, etc. Please details of such an Admin Panel design for us to assess the scope of SOW.

A.44. Not included in SOW

Q.45. Finally, is the RFP submission date March

8, 2017, 1700 MT or March 13, 2017, 1700.

A.45. The submission date is extended to

3/14/2017 @1700 MST due to the server going down.

Q.46. Is the developer restricted to using only

Ruby, Rails, JavaScript, and JQuery for development?

A.46. Yes.

Q.47. Will the developer have access to the USDA

(test) database for testing and development?

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A.47. Yes.

Q.48. Does the USDA still want the software to drill down for pertinent information, but doing so with point and click images rather than text in dropdown boxes?

A.48. Needs to be designed - may be a combination

Q.49. For Factor 1.0 Technical, what are you looking for? The SOW file is asking for an

"Indicative storyboard rendering". Would that be included in this Factor?

A.49. Yes.

Q.50. For Sub-Factor 2.1, how many past projects are you looking for? How many years back can we go?

A.50. Sub-Factor 2.1 will be the overall experience of the company.

Q.51. Since Sub-Factor 2.3 is asking for "four references over the past 3 years", I'm assuming those are for projects listed in Sub-Factor 2.1?

By references, do you mean point of contact information for our past clients, or a filled out questionnaire?

A.51. Provide type of web design developed under those projects and contact information.

Q.52. How shall we demonstrate our compliance with Sub-Factor 2.4? These programming languages would be known by our staff personnel, whose resumes would already be included in Sub-Factor

2.2.

A.52. This area would be for staff that are not

Key Personnel.

Q.53. What are you looking for in Sub-Factor 2.5?

Do we need to demonstrate past experience in having redesigned websites for gene-banking operations? Do we need to demonstrate understanding of what such operations are?

A.53. Vendors will need to demonstrate their past

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experience in scientific database development & management or their understanding and experience in such operations.

Q.54. How do you want this proposal to be submitted to you? Email? Hard copy? E-mail.

A.54. Yes, Proposals are only to be submitted to the CO listed on the solicitation.

Q.55. Would the USG entertain the possibility of deleting said highlighted requirement above, since it will eliminate many competitors from bidding with an unintended end result of restricting competition? Gene banking operations

(cryopreservation, animal science, repository operations for data management)

A.55. The requirement has been revised to

(Scientific database development & management

(repository operations for data management, biotechnology)).

Q.56. SOW declares that website design should be compliant with all USDA webpage standards. What standard does it mean?

A.56. Any further guidance coming from USDA about web design for its agencies will follow the

Federal Web Standards with some USDA branding.

Federal Web Standards are at:

https://standards.usa.gov/ Additionally, the final Webpages will need to be approved by ARS

Public Affairs, Tara Weaver-Missick, and OCIO, Jill Lake.

Q.57. Since this website is a part of the USDA organization's web offerings. Should the design coordinate, if not mimic that of USDA.gov, or should a completely new look and feel be adopted for this specific offering?

A.57. We are seeking a new look within the USDA regulations

Q.58. What CMS (Content Management System) does a current website uses? Is it custom-made?

A.58. We use git for version control.

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Q.59. Are we required to develop a CMS or we need to create new UI/UX, Designs and implement them on current CMS?

A.59. The project will be implemented as a branch in git.

Q.60. If Contractor's web design and development experience does not include "gene banking operations", does that disqualify Contractor, and if so, can Contractor utilize a consultant to satisfy the requirement?

A.60. No it does not disqualify the contractor.

The contractor may utilize a consultant.

Q.61. What does the "Quality Analysis Testing" point mean? It's a part of "Major Components of

SOW" in SOW document. May I ask to clarify/elaborate on the statement?

A.61. Automated tests should be provided using rake test.

Q.62. We would like to know which documents we have to submit for Solicitation Number:

AG-32SD-S-17-0018. As per our understanding we have to submit SF18 and our proposal document.

Please let us know if we have to submit any other documents in the package?

A.62. Submit the SF18, storyboard, and additional documents requested in the solicitation.

Q.63. Is what is discussed in the RFP and SOW concerning the Germplasm Repository in essence the database that ARS discusses? If so, then what ARS seeks is an updating to the

Website/Webpages to connect to the Germplasm database that allows views and users more interconnectivity?

A.63. Yes An update to the website not the database

Q.64. What type of Page count restrictions are there for the three areas; Technical, Relevant

Experience and Price?

A.64. There are no page count restrictions.

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Q.65. For fairness to all in this LPTA RFQ, can the Source Selection Board or equivalent body, at least review all proposals first for Technical

Acceptance, then go with the lowest bidder? In the current approach, some bidders will never get there full proposal reviewed if you start with the lowest bidder to see if they are Technically

Acceptable, etc.

A.65. All proposals will be evaluated for technical acceptability, then reviewed by the lowest price.

Q.66. I notice that there is both a public and a members-only area. Are the pages provided to members different from those presented to the public? If so, can you describe?

A.66. Only public pages are included in this project.

Q.67. What database software is currently used?

SQL Server? Oracle? MySQL? Which Version?

A.67. MySQL 5.6

Q.68. Is it mandatory for work to be performed on-site at the Fort Collins facility?

A.68. The program office will entertain the idea of remote support, however there may be times that support will be needed onsite.

Q.69. Will the government be providing formatting instructions for this proposal?

Q.69. No.

Q.70. If it is not mandatory for work to be performed on-site at the Fort Collins facility, will there be any facility requirements for the contractor's work facility?

A.70. The contractor's work facility must meet

USDA security guidelines as outlined in the telework agreement.

https://www.afm.ars.usda.gov/ppweb/bulletins/2013/

13-007.pdf After award the contractor must complete IT Security Awareness Training, Telework

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Agreement Training, and form AD-3018 to get a telework agreement in place.

Q.71. Does the government desire offerors to provide a separate pricing volume?

A.71. No

Q.72. If the government desires a separate pricing volume, will the government provide a pricing template for offerors to fill in?

A.72. N/A

Q.73. Will the government require offerors to fill in the Service Contract Provisions?

A.73. Yes, Provisions provided in the SF18 need to be completed and returned with the contractor's proposal.

Q.74. If the government requires offerors to provide the Service Contract Provisions, will the government be providing instruction to offerors on how to provide the filled Service Contract

Provisions to the government?

A.74. Provisions provided in the SF18, need to be completed and returned with the contractor's proposal.

All clauses and provisions remain unchanged.

LIST OF CHANGES:

Bids due date : 08-MAR-17 changed to 14-MAR-17

Solicitation due time zone : MT changed to MS

Period of Performance: 03/22/2017 to 07/21/2017

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