Attachment_I_-_Statement_of_Work.pdf

Attachment I

Specifications/Statement of Work

USDA, ARS, Southwestern Cotton Ginning Research Laboratory

Period of Performance

BASE Year – DATE OF AWARD thru 09/30/2013

OPTION Year 1 – 10/01/2013 thru 09/30/2014 OPTION Year 2 – 10/01/2014 thru 09/30/2015 OPTION Year 3 – 10/01/2015 thru 09/30/2016 OPTION Year 4 – 10/01/2016 thru 09/30/2017

Janitorial Services

Mesilla Park, New Mexico

RFQ Number AG-32SD-S-13-MD02

July 26, 2012

JANITORIAL SERVICES STATEMENT OF WORK

USDA, ARS, Southwestern Cotton Ginning Research Laboratory

300 E. College Drive

Mesilla Park, NM 88047

A. GENERAL REQUIREMENT

The requirement of this contract is to provide custodial services to the USDA, ARS, Southwestern

Cotton Ginning Research Laboratory.

B. PURPOSE AND OBJECTIVES OF THE ACQUISITION

Site Visit: A site visit will be held on November 2, 2012 at 9:00 Mountain Time. The site visit will be held at USDA, ARS, Southwestern Cotton Ginning Research Laboratory, 300 E. College Drive, Mesilla

Park, NM 88047.

Bidders are advised to visit the site and fully inform themselves as to the location of the work and the conditions under which the work is to be performed prior to submitting a quotation. Failure to do so will not relieve the successful quote of their responsibility under the resulting contract.

The objective of the contract is to provide custodial services to the USDA, ARS, Southwestern Cotton

Ginning Research Laboratory. These services are to be provided two days per week (4 hours per day) on Tuesday and Thursday between the hours of 7:00AM - 3:00PM. The workdays are set and need to be kept constant throughout the contract period.

The initial contract will be for a Base Year (Date of Award – September 2013) with (4) one year options. Option Year 1 (October 2013 – September 2014), Option Year 2 (October 2014 – September

2015), Option Year 3 (October 2015 – September 2016), Option Year 4 (October 2016 – September

2017).

The effective date of service under the Base Year is to begin the 1 st week of the month following award date and shall run through September 30, 2013 unless terminated as noted in Item C. Please note that

Service Contract Wage Determination rates apply and are attached.

C. CONTRACTOR REQUIREMENTS

The USDA, ARS Southwestern Cotton Ginning Research Laboratory is located at 300 E. College Drive in Mesilla Park, NM. We have attached a layout of the buildings, building floors, and their locations.

Each building that requires custodial services is labeled accordingly. Not all buildings will require services. The list of duties that follow may not be inclusive, but will include most of the requirements and need not be performed in the order written. This contract may be terminated for non-performance of duties. This contract may also be terminated for convenience of the Government as per FAR 52.249-1.

Contractor shall perform the following services in accordance with the requirements of this specification. Such services shall include the providing of all labor and supervision necessary for performance of the work specified herein.

The Contractor shall be responsible for background checks on any employees on site. The contractor will provide a police report on each employee to the COR prior to bringing that employee on site.

Contractor will be responsible for supplying cleaning chemicals, tools, cleaning supplies (gloves, sponges, rags, etc.) as required to fulfill custodial service contract.

All duties that follow shall be performed once per week. Custodial staff is to advise Tye Lightfoot for equipment and supplies as needed.

1) SHOP BUILDING (BUILDING 51)

a. The office (room 121) in the shop building will have all trash collected and furniture dusted.

b. The restroom (room 123) in the shop building will have basins cleaned, urinal cleaned, toilet cleaned, trash collected, floor swept and mopped, mirror cleaned, and paper towel and toilet paper dispensers refilled as needed.

c. Collect and dispose of all waste from trash receptacles throughout the shop area.

d. Clean basin located outside on exterior shop bathroom wall and wipe counter top.

2) MAIN BUILDING FIRST FLOOR (BUILDING 48)

a. The restroom (room 102) located on the first floor of the main building will have basins cleaned, urinals cleaned, toilets cleaned, trash collected, floor swept and mopped, mirror cleaned, and paper towel and toilet paper dispensers filled as needed.

b. Clean basin (custodial basin) located on the exterior wall of the first floor restroom.

3) MAIN BUILDING SECOND FLOOR (BUILDING 48)

a. Offices (rooms 202, 203, 204, 205, 207, 210, and 211) will have trash collected, furniture dusted and interior windows cleaned, the floors dust mopped. Wet mopped once per week. Room 207 requires the carpet to be vacuumed once a week.

b. Room 200 dust mopped and furniture dusted. Wet mopped once per week.

c. Room 206 and 208 dust mopped weekly and wet mopped as needed.

d. Dust mop all hallways weekly and wet mop once a week and as needed.

e. Vacuum all door mats once per week.

4) MAIN BUILDING THIRD FLOOR (BUILDING 48)

a. The restrooms (room 300 and 301) located on the third floor of the main building will have basins cleaned, urinal cleaned, toilets cleaned, trash collected, floors swept and mopped, mirrors cleaned, paper towel and toilet paper dispensers refilled as needed.

b. Offices (rooms 302, 304, 305, 306, 307, and 308) will have trash collected, furniture dusted and interior windows cleaned, carpeted floors vacuumed and hard floors dust mopped. Hard floors wet mopped once per week.

c. Conference room 311 requires trash collected, furniture dusted, floor vacuumed, and windows cleaned once a week.

d. Dust mop all hallways weekly and wet mop once a week and as needed.

Vacuum carpeted area entrance for conference room 311.

5) ADDITIONAL REQUIREMENTS

a. Sweep and mop both front and back stairwells once per month and as needed.

b. Apply vinyl tile sealant to front stairwell every quarter.

c. Clean all interior door windows once per month.

D. GOVERNMENT RESPONSIBILITIES

1. The USDA, ARS, Southwestern Cotton Ginning Research Laboratory will provide the following: cleaning carts, mops, buckets, consumables including paper towels, toilet paper, bar soap, trash can liners, and large trash bags.

2. Payment to be made on a monthly basis after receipt of billing statement.

E. BIOBASED PRODUCTS REQUIREMENT

The Contractor must comply with Section 9002 of the Farm Security and Rural

Investment Act of 2002 (FSRIA), Executive Order (EO) 13423 "Strengthening Federal

Environmental, Energy, and Transportation Management”, and the Federal Acquisition

Regulation to provide biobased products.

The Contractor shall utilize products and material made from biobased materials (e.g. biobased greases; biobased hydraulic fluids, biobased absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR).

The following is an example list of products that may be used in this contract for custodial services for which biobased products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

All-purpose cleaner

Heavy duty cleaner

Carpet shampoo

Gum remover

Degreaser/cleaner

Deodorizer

Floor finish

Floor finish restorer

Disinfectant sanitizer

Extraction fluid

Floor stripper

Floor sealer

Furniture polish

Glass cleaner

Neutral cleaner (liquid)

Stain remover

Air freshener including dispenser

Bathroom cleaner

Brass polish/cleaner

Chrome polish/cleaner

Liquid hand soap including dispenser

Lime and scale remover (tub and tile cleaner)

Grout sealer

Stainless steel polish

Toilet bowl cleaner

White board cleaner

Wood floor cleaner

Laundry detergent

Cream cleaner

Solvent

Biobased products that are designated for preferred procurement under USDA's'

BioPreferred program must meet the required minimum biobased content as stated in the

USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content.

In addition to the biobased products designated by the U.S. Department of Agriculture in the

BioPreferred Program, the Contractor is encouraged to use other biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of the contract.

Additionally, the winning Contractor on each anniversary date of the contract shall compile a complete list of biobased products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

http://www.biopreferred.gov/

The Contractor shall comply with tile provision at FAR 52.223-1, Biobased Product

Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of

Biobased Products under Service and Construction Contracts.

Within thirty (30) days of contract award, the Contractor shall submit an Operations and

Maintenance Plan. This submittal shall be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing.

The Plan must be reviewed and updated annually, and as required by the COR. The Plan must contain and define the following elements:

The Contractor's written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

Detail on how the Contractor intends to keep abreast of the development and increasing availability of biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

Proposed biobased custodial products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data will be submitted to the COR quarterly.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product. Therefore we will look for a Contractor who will 1) demonstrate products, and 2) when selected, offer any necessary training to all of the construction staff and 3) be available with technical assistance to trouble shoot problems.