Solicitation_Package.pdf

TO ALL PROSPECTIVE QUOTERS

The U.S. Department of Agriculture, Agricultural Research Service, Western Business Service Center, anticipates award of a Firm-Fixed-Price Contract.

It is highly recommended and strongly encouraged that all prospective bidders visit the project site, inspect and observe the site conditions, and review the project scope and requirements at the site prior to submission of an offer. A site inspection will be conducted for prospective offerors to provide information concerning the Government’s requirements and to answer any questions regarding this solicitation.

The site visit is scheduled for April 24, 2013 at 1:00 PM PST and will be held at USDA-ARS, Columbia Plateau Conservation Research Center, 48037 Tubbs Ranch Road, Adams OR 97810.

All questions on this project must be in writing and should be emailed or faxed to connie.williams@ars.usda.gov or 309-681-6683 by COB the day after the site visit.

Questions/Answers will be posted to www.fbo.gov. All terms and conditions of the solicitation shall remain unchanged, unless formally changed by a written amendment to the solicitation and posted to www.fbo.gov.

Contractors must be current in their registration in the System for Award Management (SAM) Database (to include representations and certifications) before a Government Contract award can be made. ( https://www.sam.gov)

Quotes may be faxed to 309-681-6683 or emailed to connie.williams@ars.usda.gov or mailed to:

CONNIE WILLIAMS, Contracting Officer

USDA-ARS-WBSC

1815 N. University Street Peoria, IL 61604

Offerors shall accept the technology (hardware and/or software) risks associated with bid delivery (i.e.fax and email).

The following instructions will assist you in submitting a responsive offer:

INSTRUCTIONS

In order to be considered responsive, an offeror must:

Complete and return 1 copy of the following:

1. SF-18 – REQUEST FOR QUOTATION, SIGNED AND DATED Please provide Your DUNS number in Box 13.

2. SECTION K.4 – (AGAR 452.209-70) - REPRESENTATION BY CORPORATIONS

REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY

CONVICTION

3. REFERENCES: Reference three to five customers for which you have completed jobs within the past year. Provide a contact person, telephone number, and address with zip code for each customer. If possible, also include the contact person’s email address.

Bonds: A bid bond is NOT required. If the awarded amount is between $30,000 and $150,000 an alternative payment protection will be required as per FAR 52.228-13.

Alternative Payment Protections (FAR 52.228-13) (July 2000)

(a) The Contractor shall submit one of the following payment protections:

(1) A Payment Bond

(2) An Irrevocable Letter of Credit (ILC)

(3) Certificates of Deposit

(b) The amount of the payment protection shall be 100 percent of the contract price.

(c) The submission of the payment protection is required within 10 days of contract award.

(d) The payment protection shall provide protection for the full contract performance period plus a one-year period.

(e) Except for escrow agreements and payment bonds, which provide their own protection procedures, the Contracting Officer is authorized to access funds under the payment protection when it has been alleged in writing by a supplier of labor or material that a nonpayment has occurred, and to withhold such funds pending resolution by administrative or judicial proceedings or mutual agreement of the parties.

This procurement requires the use of biobased products to the extent that such products are reasonably available, meet agency or relevant industry performance standards, and are reasonable priced. Where available, these products should first be acquired from among qualified products that fall under the umbrella of items designated through the Federal Biobased Products Preferred Procurement Program (FB4P)

References: (Provide at least four for whom you have done similar work.)

Name of Company ________________________________________

Contact Person ___________________________________________

Address: ________________________________________________

City/State/Zip: ___________________________________________

Tel: ____________________________________________________

Email: __________________________________________________

Fax: ____________________________________________________

Address: ________________________________________________

City/State/Zip: ___________________________________________

Tel: ____________________________________________________

Address: ________________________________________________

City/State/Zip: ___________________________________________

Tel: ____________________________________________________

Address: ________________________________________________

City/State/Zip: ___________________________________________

Tel: ____________________________________________________

Address: ________________________________________________

City/State/Zip: ___________________________________________

Tel: ____________________________________________________

Address: ________________________________________________

City/State/Zip: ___________________________________________

Tel: ____________________________________________________

Solar Photovoltaic Inverter and Infrastructure Pendleton, OR

3/15/2013 11:34 AM

STATEMENT OF WORK

1.0 CONTRACT PROJECT:

1.1 Project Number: H812-13

1.2 Project Title: Solar Photovoltaic Inverter and Infrastructure, Pendleton, OR

2.0 PROJECT CONTACT PERSONS:

2.1 CONTRACTING OFFICER (CO):

Connie Williams, Contracting Officer USDA, ARS, WSBC 1815 N. University Peoria, IL 61604 Phone: (309) 681-6118 Email: Connie.Williams@ars.usda.gov

2.2 TECHNICAL REPRESENTATIVE/

ENGINEERING PROJECT MANAGER (EPM):

Adam Salvadalena, Area Engineer

USDA, ARS, WSBC

800 Buchanan Street Albany, California 94710 Phone: (510) 559-6002 Email: Adam.Salvadalena@ars.usda.gov

2.3 LOCATION MONITOR (LM) Jean Wise, Acting

Administrative Officer Columbia Plateau Conservation Research Center (CPCRC) 48037 Tubbs Ranch Rd. Adams, OR 97810 Phone: (541) 278-4402 Email: Jean.Wise@ars.usda.gov

2.3 RESEARCH PROGRAM REPRESENTATIVES (RPR):

Dr. Dan Long, Research Leader Columbia Plateau Conservation Research Center (CPCRC) 48037 Tubbs Ranch Rd. Adams, OR 97810 Phone: (541) 278-4391 Email: Dan.Long@ars.usda.gov

2.4 SAFETY AND HEALTH MANAGER (SHEM):

Darrell Williamson, Acting Safety Team Lead USDA, ARS, WBSC Stoneville, MS Phone: (662) 686-5343 Email: darrell.williamson@ars.usda.gov

SCOPE OF SERVICES:

The United States Department of Agriculture, Agricultural Research Service (USDA ARS) located in Pendleton OR is seeking opportunities to collaborate with a solar energy project developer for the purpose of developing an on-site solar electricity generation infrastructure. This project includes the equipment selection, permitting and installation of a USDA-owned and operated photovoltaic system on Federal Land.

The final system configuration shall allow automatic operation with minimal operator intervention. System design and equipment specifications shall minimize maintenance requirements. The system shall be capable of providing 3-phase power. The proposal shall describe how solar power is delivered into the existing power distribution system.

3.1 Background: The campus has plans to purchase solar photovoltaic infrastructure over time, incrementally adding to the system. As such the inverter(s) for the subject solar PV infrastructure is envisioned as being modular in nature. The interconnection and net metering arrangement shall, however, include sufficient design consideration for the long-term capacity of the infrastructure.

3.1.1 Current annual energy use of the campus is approximately 275,000 kWh.

3.1.2 Winter demand: kW tends to fluctuate between 20KW (night) and 50KW (day)

3.1.3 Summer demand: kW tends to fluctuate between 15KW (night) and 60KW (day)

3.2 Intent: The provided solution shall incorporate the following elements, where preference will be given to the products and strategies which achieve these goals to the greatest extent feasible while remaining cost effective: 3.2.1 Lowest cost 3.2.2 Minimize system footprint 3.2.3 Continuous commissioning through embedded diagnostics and continuous trending of key parameters

3.2.4 Near-unity power factor through VAR generation at the inverter.

3.3 Item 001, Solar Photovoltaic System with Modular Inverter Assembly and AC output power monitor: Turnkey supply and installation of an expandable solar PV infrastructure including all necessary inverters and cabling to the proposed solar array location(s). The designed infrastructure shall be sized for 100kW (DC), where the first phase purchase will be limited to an initial deployment of a single 7kW inverter installed. The initially installed photovoltaic panels and associated mounting shall generate 7kW (DC) and connect to the single 7kW (DC) inverter. Full coordination with the Utility is required in the accomplishment of this project, including all permit/rebate applications. The design/permit set shall reflect the full infrastructure, noting that which is “planned” for a later phase, including physical location of all planned panels.

3.3.1 Modular Inverter Assembly shall include the following features during the initial phase, at a minimum:

3.3.1.1 Initial assembly shall include a single 7kW DC inverter on the modular assembly, with expansion ability to provide 100kW DC in the future

3.3.1.2 CEC weighted efficiency of the inverter, operating at 208V, shall be 95.5% minimum 3.3.1.3 Power consumption of the modular inverter assembly at night, shall be 0.6W maximum 3.3.1.4 UL 1741 Certified 3.3.1.5 Minimum 10-year warranty. 3.3.1.6 NEMA 3R outdoor rated

3.3.1.7 Web-monitoring ready

3.3.2 All cable and conduit used in the solar photovoltaic infrastructure deployment shall avoid penetrating an existing roof system, to the degree possible. In the event that rooftop mounting is proposed and cable routing requires roofing system penetration, full coordination is required with the roofing system manufacture to maintain the existing warranty.

3.3.2.1 If proposing rooftop mounting on low sloped roofing or southward facing standing seam metal coping, the mounting shall be non-penetrating and/or self-ballasted.

3.3.3 If proposing ground-based mounting, the trenching and digging shall avoid penetrating existing buried electrical conduit and water piping. Ground racks shall mount PV panels at a fixed angle, though mounting systems that automatically track the sun are preferred.

3.4 All available renewable incentives from the Utility, Energy Trust of Oregon, or others shall be captured by the solar integrator, on behalf of the Federal Government. Incentives returning the REC credits to the Utility or others shall not be included, though an equivalent sum of REC credits (wind or otherwise) may be provided to USDA upon project completion. As a result of any renewable incentives captured by the solar integrator, a net price shall be provided to USDA. USDA shall not be required to receive and process any incentive/rebate checks.

3.4.1 Indicate how these rebates/incentives would be passed along to the Government through a net price, after all rebates are accepted by the installing third party.

3.4.2 Full assistance with the following forms is required, at a minimum:

3.4.2.1 Capacity Reservation Application

3.4.2.2 Interconnection application

3.5 For approved list of PV modules, see: http://www.consumerenergycenter.org/cgi-bin/eligible_pvmodules.cgi

3.5.1 High efficiency PV panels, having a minimum efficiency of 18%, are preferred to maximize the use of the available space

3.5.2 Other procurement restrictions defining the allowable country of manufacture and/or assembly may be included in the Federal Acquisition Regulations.

3.6 Mounting products shall be corrosion-resistant or painted, and be UL–listed.

3.7 System shall include system monitoring with a web enabled gateway for remote data collection and display of system performance, Sunny Webbox or equal. System monitoring shall include at a minimum DC power, AC real power, AC current, AC frequency, and AC voltage during different monitoring periods from 1 hour to 1 year.

3.8 USDA has an ION Enterprise 6.0 metering system to capture renewable energy generated alongside power consumed across the campus. A newly installed meter with Modbus RTU output shall be provided and connected, Schneider Electric Enhanced Enercept or equal. Modbus registers shall include KW, KVA, KVAR, KWH and Maximum Real Power at a minimum.

3.8.1 The Modbus RTU output shall be connected to one of the following:

3.8.1.1 The existing ION 7550 meter on campus 3.8.1.2 Any of the existing EXG 100 gateways on campus 3.8.2 The installed power meter shall have a standard device driver in ION Enterprise 6.0, or a custom ION Enterprise 6.0 device driver EXE file shall be additionally included.

3.9 Inverters shall be have UL 1741 Certified. For an approved list of inverters, see:

http://www.consumerenergycenter.org/erprebate/eligible_inverters.html. Inverters shall have a minimum 5-year warranty. Inverters should not be located in direct sun.

3.10 Develop a scheme for assembling the system to connect modules in series to provide the desired voltage, and then connect these series strings in parallel to form the array. Reduce long runs of small dimensional conductors, where the wires from each of these series strings shall be combined in a combiner box.

3.11 The inverter(s) disconnects and associated electrical equipment must be located in an area that is accessible, weather-protected and secure. Disconnects and over-current devices shall be mounted in approved boxes, enclosures, or panel boards. Metal enclosures/boxes shall be bonded to the grounding conductor.

3.12 All products that are listed, tested, identified, or labeled by UL, FM, ETL, or other National Testing Organization shall be used when available. Non listed products are only permitted when listing does not exist. Disconnects and switches shall be DC rated when used in DC applications.

3.13 Optional Item 002: Additionally supply and install solar photovoltaic panels, and install another 7KW DC inverter on the modular infrastructure, generating an additional 7KW (DC), including all necessary mounting and cabling.

Construction shall comply with the requirements of ARS Facilities Design Standards Manual 242.1, ARS Energy Management Plan 134.2 and all other applicable federal, state and local code requirements as well as current industry standards, (ie. UBC, UPC, NFPA, UL, ASTM, ACI, NEC, NEMA. etc,) and health and safety codes, in effect at the time of contract award. ARS Design and construction manuals can be found on the website under “P&P and Manuals” at http://www.afm.ars.usda.gov/facilities/pplist-FD.htm.

4.0 PROJECT REQUIREMENTS:

The Contractor shall be responsible for verifying site conditions, making quantity take offs, obtaining accurate measurement of existing conditions, and performing any act or operation which may be necessary to properly install the system. Failure to verify the existing site conditions shall not relieve the Contractor of the responsibility to complete the work as required.

4.1 Determine the techniques, means, method, and materials of installation to meet the requirements of this contract and provide a proposal to accomplish the work described herein.

4.2 Provide all labor, materials, equipment and supervision required to implement the proposal and to provide a fully operational system; Provide all general installation work. Any structural work must be approved by government’s Technical Representative and Location Monitor prior to installation.

4.3 PV modules shall have a 25-year limited warranty that modules will generate no less than 80% of rated output under STC. PV modules that do not satisfy this warranty condition for any reason shall be replaced within two weeks. Warranties on any replacement PV modules shall be for 25 years from date of replacement. The respective shippers shall prepay shipping costs in each direction. All PV systems must carry a five-year warranty from both the manufacturer and the installer, including parts and labor. Warranty shall start on the date of Final Acceptance.

4.4 Provide USDA a complete, balanced and warranted system with start-up and testing. System performance shall be compared to expected performance and shall include at a minimum solar irradiance, DC energy, AC energy, ambient air temperature and PV cell temperature. System performance shall be measured and reported for at least one full day. Measurements made under actual installation and temperature will be normalized to STC.

4.4.1 Check the PV module glass covers and frames for any damage.

4.4.2 Check tightness of mounting connectors. Repair any bent or corroded mounting components. 4.4.3 Determine if any new objects, such as vegetation growth, are causing shading of the array and report this to the LM. 4.4.4 Check integrity of conduit and conduit connections. 4.4.5 Check wiring connections for tightness. 4.4.6 Use an ohmmeter to check for short circuits and ground faults in conductors. 4.4.7 Use a voltmeter to check open circuit voltage of system; compare with specified voltage. 4.4.8 Use an ammeter to check short-circuit current of array; compare with specified current. 4.4.9 If the array current and voltage is out of specification, measure sub-circuits and individual modules to identify out-of-spec components. If any modules are 10% out of spec, replace. 4.4.10 Use insulation meter to measure incident sunlight and simultaneously observe power output on inverter faceplate. 4.4.11 Check status indicators of inverter faceplate. Compare indicators with measured values. 4.4.12 Measure AR and AC power delivery and compare to specified efficiency of inverter. 4.4.13 Check all inverter wiring for loose, broken, corroded, or burned connections. 4.5 Provide as-built documentation including drawings field wiring diagrams. Information shall be electronic format (PDF, Word and/or AutoCAD).

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer for immediate resolution.

5.3 Submittals: Submittals may be necessary depending on the level of detail provided in the proposal.

Manufacturer's descriptive literature/shop drawings for all materials shall be submitted to the EPM with a copy to the CO and LM for review. The descriptive literature/catalogue cuts shall be annotated and highlighted with sufficient clarity so as to identify the products proposed for this project and show its conformance with contract requirements. The Government will have fourteen (14) calendar days to review each document and provide feedback/comments. The contractor shall have seven (7) calendar days to incorporate comments.

Submittals requested at the time of the post-award conference call include the following:

(a) Contractor’s construction schedule

(b) List of subcontractors.

(c) Test Reports: Submit certified performance results from an independent and accredited laboratory testing facility

(d) Manufacturer’s complete technical literature for the selected panel, including net peak capacity;

(e) DC voltage required for the inverter(s), and how the proposed PV arrays will operate within the

Maximum Power Point (MPP) of the inverter at different cell temperatures using local weather data.

(f) Submit engineering calculations used to determine design characteristics of the PV system, and sizing and selection of system components. Engineering calculations include, but are not limited to, structure, module operating temperature, conductor sizing, and over-current device ratings.

Calculations shall be on 8 ½ inch by 11 inch sheet, suitable for side binding.

(g) Detailed drawings of the mounting system(s)

(h) Connection Wiring Diagram: Provide a wiring diagram for complete system installation. Diagram shall show how components are wired; including but not limited to terminal blocks, wire sizes, wire connections, connection to external devices and ground connections.

5.4 Quality Control: The work performed under this contract shall be subject to continuous audit by the LM.

Quality control is the exclusive responsibility of the Contractor.

5.5 Protection of Work and Property/Safety Requirements:

(a) The Contractor shall protect the work, the site, and all existing property and structures within the limit of construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition. (b) Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities for protection and security.

5.6 Temporary Facilities:

(a) Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if available and, if requested. Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through his own negligence. (b) Should the Contractor require any power or utility shutdown during construction, he shall receive approval for such shutdown from the LM, and notify CO, three working days prior to this need.

5.7 Materials and Equipment:

(a) The material and equipment to be installed under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer's latest standard design. (b) All materials and equipment to be incorporated in the scope shall be handled and stored by the manufacturer, fabricator, supplier and Contractor before, during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft or damage of any kind whatsoever to the materials and equipment. All materials and equipment furnished by Contractor shall be subject to inspection and approval by the CO/LM/EPM.

5.8 Cleanup: The construction site shall be kept clean and free of debris at all times. Upon completion of project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work.

5.9 Warranty: Submit data concerning the standard one year warranty for workmanship, including the warranty period (dates), and warranty contacts with names, addresses and telephone numbers.

(a) Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting

Officer prior to final acceptance of the facility.

5.10 Final Payment/Contract Closeout: The following submittals are REQUIRED PRIOR TO FINAL PAYMENT.

(1) General and Subcontractors one (1) year warranty on work.

(2) All warrantees from manufacturers covering equipment.

(3) O&M manuals for the new equipment and systems.

(4) As-built drawings showing all point-to-point terminations.

6.0 PROJECT SCHEDULE:

6.1 360 Calendar days from Notice to proceed.

7.0 ATTACHMENTS:

7.1 Single-line diagram sketches, contractor to verify all

Main Electrical Sketch ~500KVA Padmount Transformer

Pacificorps Meter

400A 208/120 3PH 4W

Well Pnl

30 100 20 150A TB

Mechanical Room

400A Shop Pnl

Mechanical Room electrical sketch

208V 3PH 4W 1200A

Existing ION 7550

225A 200A 400A 200A

250A

Chiller

400A

PNL

F

PNL

B+C

PNL

H

A+D

G

400A 208V 3PH 4W

175A

E

END OF SECTION

TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION A - SOLICITATION, OFFER, AND AWARD

(Construction, Alteration, or Repair)

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 BID SCHEDULE

SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1 STATEMENT OF WORK/SPECIFICATIONS (AGAR 452.211-72) (FEB 1988)

C.2 ATTACHMENTS TO STATEMENTS OF WORK/SPECIFICATIONS

(AGAR 452.211-73) (FEB 1988)

SECTION D - PACKAGING AND MARKING

[For this solicitation, there are NO clauses in this Section.]

SECTION E - INSPECTION AND ACCEPTANCE

E.1 SUBSTANTIAL COMPLETION INSPECTION

E.2 FINAL INSPECTION

SECTION F - DELIVERIES OR PERFORMANCE

F.1 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(FAR 52.211-10) (APR 1984)

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S REPRESENTATIVE

G.2 CONTRACT CLOSEOUT

G.3 AS-BUILT DRAWINGS

G.4 RELEASE FROM CLAIMS

G.5 SUPPLEMENT TO CHANGES CLAUSE

G.6 SUMMARY SHEET FORMAT

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 AVAILABILITY AND USE OF UTILITY SERVICES (FAR 52.236-14) (APR 1984)

H.2 POST AWARD CONFERENCE (AGAR 452.215-73) (NOV 1996)

H.3 INSURANCE COVERAGE - ALTERNATE I (AGAR 452.228-71) (NOV 1996)

H.4 PROHIBITION AGAINST THE USE OF LEAD-BASED PAINT

(AGAR 452.236-71) (NOV 1996)

H.5 USE OF PREMISES (AGAR 452.236-72) (NOV 1996)

H.6 ARCHAEOLOGICAL OR HISTORIC SITES (AGAR 452.236-73) (FEB 1988)

H.7 CONTROL OF EROSION, SEDIMENTATION, AND POLLUTION

(AGAR 452.236-74) (NOV 1996)

H.8 CONSTRUCTION PROGRESS AND PAYMENT

SCHEDULE

H.9 PROPERTY DAMAGE LIABILITY INSURANCE

H.10 MAXIMUM WORKWEEK - CONSTRUCTION SCHEDULE

(AGAR 452.236-75) (NOV 1996)

H.11 SAMPLES AND CERTIFICATES (AGAR 452.236-76) (FEB 1988)

H.12 SHOP DRAWINGS………………………………………………………………………..

H.13 PERSONNEL INFORMATION AND ACCESS………………………………………….

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998)

I.2 BUY AMERICAN ACT- CONSTRUCTION MATERIALS (FAR 52.225-9) (SEP 2010)

I.4 REIMBURSEMENT FOR BOND PREMIUMS -- FIXED-PRICE CONSTRUCTION

CONTRACTS (AGAR 452.232-70) (NOV 1996)

I.5 SECTION 8(A) DIRECT AWARD (Agar Advisory 22) (May 1, 1998)

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J - LIST OF ATTACHMENTS

J.1 LIST OF ATTACHMENTS

Attachment I - Wage Determination Attachment II - Specifications and Drawings

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS, AND

OTHER STATEMENTS OF OFFERORS

K.1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FAR 52.252-1)

(FEB 1998)………………………………………………………………………………….

K.2 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT

TAX LIABILITY OR A FELONY CONVICTION (AGAR 452.209-70) (DEVIATION

2012-01) (FEB 2012)…………………………………

K.3 ASSURANCE REGARDING FELONY CONVICTION OR TAX DELINQUENT STATUS

FOR CORPORATE APPLICANTS (AGAR 425.209-71) (FEB 2012)

K.4 ANNUAL REPRESENTATIONS AND CERTIFICATIONS

(FAR 52.204-8) (MAY 2012)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FAR 52.252-1) (FEB 1998)

L.2 TYPE OF CONTRACT (FAR 52.216-1) (APR 1984)

L.3 DAVIS-BACON ACTCSECONDARY SITE OF THE WORK (FAR 52.222-5)

(JUL 2005)

L.4 NOTICE OF BUY AMERICAN ACT REQUIREMENTS - CONSTRUCTION

MATERIALS (FAR 52.225-10) (FEB 2009)

L.5 SERVICE OF PROTEST (FAR 52.233-2) (SEP 2006)

L.6 INQUIRIES (AGAR 452.204-70) (FEB 1988)

L.7 ALTERNATIVE FORMS OF SECURITY (AGAR 452.228-70) (NOV 1996)

SECTION M - EVALUATION FACTORS FOR AWARD

[For this solicitation, there are NO clauses in this Section.]

SECTION B- SUPPLIES AND SERVICES AND PRICE/COST

B.1 BID SCHEDULE

In order to be considered responsive, a bidder must bid on all items in the quantities stated in the schedule.

Project Title: SOLAR PHOTOVOLTAIC INVERTER AND INFRASTRUCTURE Location: USDA, ARS, COLUMBIA PLATEAU CONSERVATION RESEARCH

CENTER (CPCRC), ADAMS OR

BASE BID ITEM

Solar Photovoltaic System with Modular Inverter Assembly and AC output power monitor: Turnkey supply and installation of an expandable solar PV infrastructure including all necessary inverters and cabling to the proposed solar array location(s). The designed infrastructure shall be sized for 100kW (DC), where the first phase purchase will be limited to an initial deployment of a single 7kW inverter installed. The initially installed photovoltaic panels and associated mounting shall generate 7kW (DC) and connect to the single 7kW (DC) inverter.

Full coordination with the Utility is required in the accomplishment of this project, including all permit/rebate applications. The design/permit set shall reflect the full infrastructure, noting that which is “planned” for a later phase, including physical location of all planned panels. This project includes the equipment selection, permitting and installation of a USDA-owned and operated photovoltaic system on Federal Land.

Contractor shall furnish labor, materials, equipment, supplies, tools, transportation, utilities, supervision, training and incidentals for all elements of the work to provide a complete and properly operating installation in accordance with this Work Description and attached specifications / drawings.

All work shall be in accordance with the Contract Documents, Drawings, and Specifications.

LUMP SUM BID FOR BASE BID ITEM ONLY $______________________

The period of performance is 120 calendar days from date of issuance of the Notice to Proceed.

All work shall be in strict accordance with the attached Drawings and Specifications.

SECTION C - DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1 STATEMENT OF WORK/SPECIFICATIONS

(AGAR 452.211-72) (FEB 1988)

The contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified) to perform the Statement of Work/Specifications referenced in Section J.

C.2 ATTACHMENTS TO STATEMENTS OF WORK/SPECIFICATIONS

(AGAR 452.211-73) (FEB 1988)

The attachments to the Statement of Work/Specifications listed in Section J are hereby made part of this solicitation and any resultant contract.

SECTION D - PACKAGING AND MARKING

(For this Solicitation, there are NO Clauses in this Section)

SECTION E - INSPECTION AND ACCEPTANCE

E.1 SUBSTANTIAL COMPLETION INSPECTION

The Contractor shall notify the COR at least ten (10) calendar days before the end of the contract completion date to schedule the project for a substantial completion inspection to be conducted.

E.2 FINAL INSPECTION

(a) A final inspection shall be made only when all the materials have been furnished, all the work has been performed, and all the construction provided for by the contract in accordance with the terms has been completed. If, upon examination by the Contracting Officer and/or Government inspection personnel, the project is determined not sufficiently completed to have warranted a final inspection, the Contractor may be held financially liable for additional cost of reinspection when material and workmanship are not ready at the time specified by the Government for its inspection.

(b) The contractor shall give the Contracting Officer seven (7) calendar days advance notice, in writing, of the date the work will be fully completed and ready for final inspection.

(c) The Contracting Officer will notify the Contractor of any discrepancies and /or omissions noted at the final inspection by providing a "punchlist" as to the discrepancies/omissions, replacement of materials and performance or reperformance of any unsatisfactory work necessary for final acceptance. This notification shall not in any way be deemed an extension of the contract completion date. If all construction required by the contract is found completed and all contractual documents (i.e. payrolls, shop/as-builts/red-line drawings, release from claims, etc.) have been submitted, the Contracting Officer shall notify the Contractor of such in writing by processing the final payment for the project.

(d) Acceptance shall be final and conclusive, except for latent defects, fraud, or such gross mistakes as may amount to fraud, or regarding the Government's right under any warranty or guarantee.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(FAR 52.211-10) (APR 1984)

The contractor shall be required to (a) commence work under this contract within 14 calendar days after the date the contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 90 calendar days after receipt of notice to proceed. The time stated for completion shall include final cleanup of the premises.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER'S REPRESENTATIVE

A Contracting Officer's Representative (COR) will be designated after contract award.

The contractor will be notified by letter of the name and duties of the COR.

G.2 CONTRACT CLOSEOUT

(a) Closeout Procedures:

(1) Comply with provisions in conditions of Solicitation/Contract Agreement relating to submittals prior to substantial completion, or Owner's use of completed portions of work.

(2) Provide submittals required by governing authorities.

(b) Cleaning:

(1) Execute cleaning during progress of work and at completion of work.

(2) Reference other specification sections for additional specific work.

(3) Maintain premises and public properties free from accumulations of waste, debris, and rubbish caused by operations.

(4) At completion of work, remove waste materials, rubbish, tools, equipment, machinery, and surplus materials:

a. Clean all sight-exposed surfaces.

b. Leave project clean and ready for occupancy or use.

c. All concrete floors and stairwells are to be broom cleaned.

(5) Areas disturbed during construction operations shall be restored generally to match conditions existing prior to start of work.

(c) Project Record Drawings:

(1) Maintain documents in clean, dry, legible condition.

(2) Make documents available at all times for inspection by COR, CO, and other individuals as may be designated by the CO.

(3) Label each document "Project Record."

(4) Keep record documents current.

(5) Do not conceal work until required information has been recorded.

(6) At completion of work, and before final acceptance, submit as-built drawings in accordance with special contract requirements.

(d) Operating and Maintenance Manuals:

(1) System Demonstration

a. Prior to final inspection demonstrate operation of each system to the COR, CO, and other individuals as may be designated by the CO.

b. Instruct designated Government personnel in operation, adjustment, and maintenance of equipment and systems, using the operation and maintenance data as the basis of instruction.

(2) Warranties and Bonds:

a. Submit warranties and maintenance bonds prior to final application for payment.

1. Submit within ten days after date of substantial completion.

2. For items of work delayed materially beyond date of substantial completion, provide updated submittal within ten days after acceptance, listing date of acceptance as start of warranty period.

G.3 AS-BUILT DRAWINGS

On completion of work, one set of paper specifications and one print and one plastic reproducible of each of the contract drawings accompanying those specifications shall be neatly and clearly marked in red to show all variations between the construction actually provided and that indicated or specified and delivered to the CO. Where a choice of materials and/or methods is permitted, the as-built drawings shall define the construction actually provided.

Representation of such variation shall conform to standard drafting practice and include such supplementary notes, legends and details as may be necessary. The contractor shall stamp the term RECORD DOCUMENTS, date and sign all plastic reproducibles, drawings and volumes of marked specifications. Legibility and clear portrayal of the as-built construction and marked prints shall be subject to approval by the Contracting Officer with the recommended approval of the Engineering Project Manager (EPM).

G.4 RELEASE FROM CLAIMS

Upon satisfactory completion of all work, the contractor shall furnish a statement of release of all claims against the Government arising under and by virtue of the contract. The contractor shall complete and submit, on company letterhead, the following statement with his final billing:

"For and in consideration of the receipt of final payment in the amount of $ under and pursuant to Contract No. the undersigned hereby releases the Government from any and all obligations whatsoever arising under said contract.

Signature Date

G.5 SUPPLEMENT TO CHANGES CLAUSE

The provisions of the Changes Clause (FAR 52.243-4), as applicable, are supplemented as follows:

a) The contractor shall provide an itemized breakdown or take-off for all charges involving an increase or decrease in the contract price. The proposal shall be in sufficient detail that will enable the Government to determine the reasonableness of the contractor's and subcontractor's cost to do the change. As a minimum, the following shall be shown:

1. Material quantities and unit prices;

2. Labor costs (broken down by trades, hours worked, and hourly rate);

3. Labor burden (Fringe Benefits, Workmen's Compensation, and Public Liability

Insurance);

4. Overhead;

5. Profit;

6. FICA, and FUTA employment taxes; and

7. Sales tax (if any).

b) On proposals offering a credit for work omitted, deductions for overhead and profit shall also be shown.

c) If the proposed change will result in an increase or decrease in the contract performance period, the contractor shall state the exact number of days involved. If the proposed change is approved and the Government agrees with the increase or decrease in completion time, the completion date will become a part of the contract modification.

d) Following (G.6) is a sample format for showing related costs as a result of a change order. A similar sheet shall accompany each written detailed cost breakdown. The sample format is self-explanatory and clearly shows the method for computing overhead, profit, and other items on proposed changes.

G.6 SUMMARY SHEET FORMAT

DATE

PROJECT

LOCATION

CONTRACT NUMBER

CONTRACTOR

CHANGE ORDER NO. DESCRIPTION

PRIME CONTRACTOR'S WORK

1. Direct Materials $

2. Sales Tax on Materials % of line 1 $

3. Direct Labor $

4. Insurance, Taxes, and Fringe Benefits % of line 3 $

5. Rental Equipment $

6. Sales Tax - Rental Equipment % of line 5 $

7. SUBTOTAL (lines 1-6) $

8. Overhead % of line 7 $

9. SUBTOTAL (add lines 7-8) $

SUBCONTRACTOR=S WORK

10. Direct Materials $

11. Sales Tax on Materials % of line 10 $

12. Direct Labor $

13. Insurance, Taxes, and Fringe Benefits % of line 12 $

14. Rental Equipment $

15. Sales Tax - Rental Equipment % of line 14 $

16. SUBTOTAL (lines 10-15) $

17. Overhead % of line 16 $

18. SUBTOTAL (add lines 16-17) $

19. Profit % of line 18 $

20. SUBTOTAL (add lines 18-19) $

SUMMARY

21. Prime=s Work (from line 9) $

22. Sub=s Work (from line 20) $

23. SUBTOTAL (add lines 21-22) $

24. Prime=s Overhead on Sub % of line 16 $

25. Prime=s Profit % of line 16 $

26. SUBTOTAL (add lines 23-25) $

27. Prime=s Bond Premium % of line 26 $

28. TOTAL Cost $

Estimated time extension (if any and justification):

Signature and Title of Preparer Date

NOTE: THE CUMULATIVE TOTAL FOR OVERHEAD AND PROFIT OF ALL

SUBCONTRACTORS AND THE PRIME CONTRACTOR SHALL NOT EXCEED 30 PERCENT.

FOR PRIME CONTRACTOR=S WORK ONLY, THE CUMULATIVE TOTAL FOR OVERHEAD

AND PROFIT SHALL NOT EXCEED 20 PERCENT.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 AVAILABILITY AND USE OF UTILITY SERVICES

(FAR 52.236-14) (APR 1984)

(a) The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. Unless otherwise provided in the contract, the amount of each utility service consumed shall be charged to or paid for by the Contractor at prevailing rates charged to the Government or, where the utility is produced by the Government, at reasonable rates determined by the Contracting Officer. The Contractor shall carefully conserve any utilities furnished without charge.

(b) The Contractor, at its expense and in a workmanlike manner satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of each utility used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia.

H.2 POST AWARD CONFERENCE

(AGAR 452.215-73) (NOV 1996)

A post award conference with the successful offeror is required. It will be scheduled within 30 days after the date of contract award. The conference will be held at:

USDA, ARS,

Columbia Plateau Conservation Research Center (CPCRC) 48037 Tubbs Ranch Road Adams, OR 97810

H.3 INSURANCE COVERAGE

(AGAR 452.228-71) (NOV 1996)

Pursuant to FAR clause 52.228-5, Insurance-Work on a Government Installation, the

Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

(a) Workers Compensation and Employer's Liability. The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability. The Contractor shall have bodily injury liability insurance coverage written on a comprehensive form of policy of at least $500,000 per occurrence.

(c) Automobile Liability. The Contractor shall have automobile liability insurance written on a comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage or loss.

(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the Contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger injury. Coverage for passenger injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

H.4 PROHIBITION AGAINST THE USE OF LEAD-BASED PAINT

(AGAR 452.236-71) (NOV 1996)

Neither the Contractor nor any subcontractor performing under this contract shall use paints containing more than 0.06 of 1 percent lead by weight (calculated as lead metal) in the total nonvolatile content of the paint, or the equivalent measure of lead in the dried film of paint already applied, or both.

H.5 USE OF PREMISES

(AGAR 452.236-72) (NOV 1996)

(a) Before any camp, quarry, borrow pit, storage, detour, or bypass site, other than shown on the drawings, is opened or operated on USDA land or lands administered by the USDA, the Contractor shall obtain written permission from the Contracting Officer. A camp is interpreted to include a campsite or trailer parking area of any employee working on the project for the Contractor.

(b) Unless excepted elsewhere in the contract, the Contractor shall (i) provide and maintain sanitation facilities for the work force at the site and (ii) dispose of solid waste in accordance with applicable Federal, State and local regulations.

H.6 ARCHAEOLOGICAL OR HISTORIC SITES

(AGAR 452.236-73) (FEB 1988)

If a previously unidentified archaeological or historic site(s) is encountered, the Contractor shall discontinue work in the general area of the site(s) and notify the Contracting Officer immediately.

H.7 CONTROL OF EROSION, SEDIMENTATION, AND POLLUTION

(AGAR 452.236-74) (NOV 1996)

(a) Operations shall be scheduled and conducted to minimize erosion of soils and to prevent silting and muddying of streams, rivers, irrigation systems, and impoundments (lakes, reservoirs, etc.).

(b) Pollutants such as fuels, lubricants, bitumens, raw sewage, and other harmful materials shall not be discharged on the ground; into or nearby rivers, streams, or impoundments; or into natural or man-made channels. Wash water or waste from concrete or aggregate operations shall not be allowed to enter live streams prior to treatment by filtration, settling, or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

(c) Mechanized equipment shall not be operated in flowing streams without written approval by the Contracting Officer.

H.8 CONSTRUCTION PROGRESS AND PAYMENT SCHEDULE

(a) Within fourteen (14) days after the date of receipt of Notice to Proceed, the contractor shall prepare and submit to the Contracting Officer for approval the original copy of ARS Form 371, Construction Progress and Payment Schedule. This form will serve as a Schedule of Estimates, Progress Schedule, and when used with ARS Form 372, it will be basis for Requests or Partial Payment. The values employed in making the schedule will be used only for determining partial payments and will not be considered as fixing a basis for additions to or deductions from the contract. A copy of the approved schedule will be returned to the contractor.

(b) Samples of both ARS Forms 371 and 372 are available upon request. A supply of these forms together with instruction for completion of ARS Form 371 will be mailed to the contractor with the Notice to Proceed.

(c) ARS Form 371 is required even though progress or partial payments are not requested.

(d) The need by an offeror for partial or progress payments, when authorized in the payment provision of this solicitation, will not be treated as a handicap in making the award.

H.9 PROPERTY DAMAGE LIABILITY INSURANCE

The contractor shall ensure that the property damage liability insurance policy (or rider) required by FAR 52.228-5, Insurance -- Work on a Government Installation, is in full compliance with all the terms and conditions of this contract. The policy shall not contain any exclusions or exceptions that would limit or adversely affect the Government=s rights and remedies under any other clause in this contract or other Federal regulation or law. Should there be any exclusions or exceptions contained in the policy that limits or adversely affects the Government=s rights, the contractor shall be responsible for the full amount of any damages that occur to the immediate facilities, adjacent facilities/property, and other Government property under the control of the contractor due to fraud, negligence, vandalism, willful misconduct, or violation of Federal, state, or local safety regulations, building codes, and laws. The contractor shall have full responsibility and is liable for these facilities and properties until the Government has accepted the contract as being completed in full and a release from claims has been received from the contractor.

For those areas where the Government has taken Abeneficial occupancy@ prior to completion and acceptance of the whole contract, the contractor shall not be responsible for those specific areas under Government control, except in such instances where damage occurs to those areas as a result of negligence, fraud, vandalism, willful misconduct, or violation of

Federal, state, or local safety regulations, building codes, or laws in those areas under the control of the contractor.

This liability and responsibility includes the activities of all the contractor=s personnel, the subcontractors, and suppliers.

H.10 MAXIMUM WORKWEEK -- CONSTRUCTION SCHEDULE

(AGAR 452.236-75) (NOV 1996)

Within 10 calendar days after receipt of a written request from the Contracting Officer, the contractor must submit the following in writing for approval:

(a) A schedule as required by FAR clause 52.236-15, Schedules for Construction Contracts, and

(b) The hours (including the daily starting and stopping times) and days of the week the contractor proposes to carry out the work.

MAXIMUM WORKWEEK -- CONSTRUCTION SCHEDULE SUPPLEMENT

The maximum workweek that will be approved is Monday through Friday, not to exceed 40 hours per week (The beginning time and ending time may vary per location).

Listed below are official Government holidays:

New Year's Day January 1* Martin L. King Birthday Third Monday in January President's Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4* Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11* Thanksgiving Day Fourth Thursday in November Christmas Day December 25* Inauguration Day January 20* (for Washington D.C. Metropolitan

Area (WDCMA) if a Sunday, the next succeeding day is selected.)

*In accordance with Federal Regulations, if these holidays fall on a Saturday, the holiday will be observed on Friday, if Sunday, holiday will be observed on Monday.

The contractor will be required to follow Government procedures for any unscheduled shut down of the Government installation due to weather conditions, security, Government identified emergency health and safety…