AG-32SD-S-12-MD09 - Amendment 001.pdf

Pre-Bid Agenda AG-32SD-S-12-MD09

SITE VISIT/PRE-BID CONFERENCE

RFQ No. AG-32SD-S-12-MD09 Date: July 12, 2012 2:00 p.m. (Eastern Time) Davie, Florida

AGENDA

Introductions - All

Bid Requirements - Review of Bidding Procedure

Questions and Answers on Contract

Receive Questions for Answers to be distributed as an Amendment to the Solicitation

Visit Project Site

This meeting is the pre-bid/site visit for Request for Quotation (RFQ) No. AG-32SD-S-12-MD09 to replace an Electric Steam Generator at the USDA, ARS, IPRL, Center for Aquatic Weed Research in Davie, Florida. No oral remarks or explanations made here today will alter or otherwise qualify the written provisions of the RFQ as it now exists. The minutes will be issued as soon as possible, covering the elements known now and those which may be discovered today. Only a written amendment will officially change or clarify the written provisions of the solicitation package. There have been no amendments issued to date. It is not anticipated that an extension to the bid due date will be issued.

1. Introductions:

Representatives from the Location in Davie, Florida

Allen Dray, Ecologist/Contracting Officer’s Representative Sue Keusch, Administrative Officer

Representatives from the Western Business Service Center, College Station, Texas:

Michael Douglas, Contracting Officer

2. Bid Requirements:

Bidder is reminded of several important items in preparing bids.

1) You must sign the SF-18 form and acknowledge all amendments to the solicitation.

There are no amendments to date.

2) You have completed Blocks 11, 12, 13, & 16 and signed and dated Blocks 14, and

15 of the SF-18, "Request for Quotation" form and insert DUNS on page 2.

3) No bid bond is required for this acquisition.

4) In the event the successful bid exceeds $30,000, Alternate payment protection will be required for this contract. See FAR Clause 52.228-13 Alternate Payment Protections.

5) The Davis-Bacon wage rates apply to the contract. They are included as Attachment

II to the solicitation.

6) No exemption is granted for state or local taxes. You should include this expense as part of your bid price.

7) Due to questions concerning permits on previous projects I have included the Clause FAR 52.236-7 Permits and Responsibilities in full text which can be found in Section I of the solicitation by reference.

52.236-7 Permits and Responsibilities.

PERMITS AND RESPONSIBILITIES (NOV 1991)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

(End of clause)

8) Your Proposal is to be mailed, emailed or faxed to USDA, ARS, WBSC, Michael A. Douglas, Contract Specialist, 1001 Holleman Drive East, College Station, Texas 77840. Email: Michael.Douglas@ars.usda.gov, Fax: (979) 260-9413.

Your BID is due no later than 4:30 p.m. (Central Time) on July 26, 2012.

9) There are no liquidated damages on this contract.

9) There will be no retainage withheld unless there has been no performance.

10) Contractor MUST be registered with the Central Contractor Registration (CCR) before a contract can be awarded. You can register online at www.ccr.gov or call 1- 888-227-2423.

3. Utilities:

A reasonable amount of electricity and water, will be provided to the contractor by the Government at no cost. The contractor will be expected to maintain their own work site trailer and/or telephone. Use of restroom facilities by contractor's employees, parking areas, storage areas, etc. will need to be discussed today with representatives from the location.

4. Technical Overview of the Project:

The representatives from the location will provide an overview of the technical aspects of the project.

Allen Dray will take you on a tour of the site and answer any additional questions you might have.

mailto:Michael.Douglas@ars.usda.gov

PRE-BID MEETING REGISTRATION

July 12, 2012

Replace Electric Steam Generator

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RFQ: AG-32SD-S-12-MD09

USDA, ARS, IPRL, Center for Aquatic Weed Research Davie, FL Replace Electric Generator

1. In looking over the specifications for the replacement boiler, ES100 is a 100 KW Rated unit. Your requirements are for 208 volt three phase operation, and 100 amp electrical service. The amperage for the model operating at 208 volts, is 284 amps, per the manufacturers specifications.

Here is there spec link: http://sussmanboilers.com/es2.htm

The Statement of Work (SECTION 01010 Spec 2.) has been changed to read up to 300A electrical service

2. Do we need to disconnect and remove the existing water softener before connecting the new unit to the deionized water?

Yes

3. At the site visit, the scope of work included removal of a water softener system. This is not listed on the RFQ, please clarify.

Since every company is different we do not like to dictate how a job should be completed.

4. Can past experience include experience from a subcontractor?

Yes, as long as the subcontractor worked with you on the project.

5. Can past experience include non-governmental work?

Yes, as well as State and Local references.

http://sussmanboilers.com/es2.htm

Attachment I

Specifications/Statement of Work

Replace Electric Steam Generator

USDA, ARS, IPRL,

Center for Aquatic Weed Research

Updated

July 16, 2012

SPECIFICATION/STATEMENT OF WORK

For

Replace Electric Steam Generator

TABLE OF CONTENTS

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENTS

C-1 SPECIFICATION CONTENTS

DIVISION 1 - GENERAL REQUIREMENTS

SECTION 01010 - SUMMARY OF WORK

SECTION 01050 - FIELD ENGINEERING

SECTION 01300 - SUBMITTALS

SECTION 01400 - QUALITY CONTROL

SECTION 01545 - PROTECTION OF WORK AND PROPERTY

SECTION 01560 - TEMPORARY FACILITIES

SECTION 01600 - MATERIAL AND EQUIPMENT

SECTION 01620 - STORAGE AND PROTECTION

SECTION 01710 - CLEANING

SECTION 01711 - WARRANTY

SECTION 01712 - CONTRACT CLOSEOUT

Enclosures:

UPDATED

July 16, 2012

Updates are highlighted in Yellow

RFQ No. AG-32SD-S-12-MD09

DIVISION 1 - GENERAL REQUIREMENTS

SECTION 01010 - SUMMARY OF WORK

A. GENERAL: It is the intent of these general conditions, specifications, together with the contract, to include all labor, materials, equipment, transportation, permits and fees, temporary protection and supervision necessary to complete the required work. All work shall be done under the direction of and completion to the satisfaction of the Contracting Officer.

1. Project Description:

Work includes: The USDA, ARS, Center for Aquatic Weed Research, located at 3225 College Avenue, Davie, FL 33314, requires the removal and disposal of an existing Electric Steam Generator (Primus ES100) and replace with a new Electric Steam Generator to supply steam to a Belimed model 11-6-12 HS2 autoclave. The contractor shall provide all labor, materials and equipment to furnish and install a steam generator as specified below.

Work Includes:

Specifications for Electric Steam Generator:

The steam generator shall comply with the following:

1) Rated between 80 and 120kw

2) Operate on 208V, 3 phase, up to 300A electrical service

3) Ability to set pressure up to 85 psig, with 100 psig safety valves

4) Constructed of 316 stainless steel

5) Constructed to ASME Section 1 Pressure Vessel Stainless Steel code “M” standard

6) Boiler shall be UL rated

7) Include controls and gauges

8) Include heating elements (also stainless steel)

9) Include high pressure feed pump

10) Include low water cut-off (and documentation showing this is appropriate for use with de-ionized water supply)

11) Include automatic blow-down

12) Contractor shall determine whether a blow-down separator would help alleviate corrosion of nearby HVAC pump wiring and include separator if appropriate and include pricing as a separate line item.

13) Include connection to de-ionized water supply (water pressure exiting this system is 78 psi)

14) Include installation; connections to water supply, drains, and steam lines; start-up and testing.

15) Water quality should meet the following requirements (from Belimed user’s manual): The steam must be free of condensate and as close to 100 % saturated as possible. The recommended values for the quality of sterilizing steam are provided in the following table:

Recommended values

Silicate 0.1mg/l

Iron 0,1mg/l

Cadmium 0,005mg/l

Lead 0,05mg/l

Rest of heavy metals except iron, cadmium, lead

0,1mg/l

Chlorides .1mg/l

Phosphate (P2O5 0,1mg/l

Conductivity 3S/cm (25 °C) pH value 5-7

Appearance Colorless clean without sediment

Water hardness for Ca2+ 0,02mmol/l

16) Provide independent lab test results to confirm that the steam exiting the boiler meets these requirements.

17) Remove and replace ship’s ladder if necessary to facilitate installation of new steam generator.

18) Remove and dispose properly of old steam generator (Primus ES100).

The contractor shall furnish all labor, tools, material, equipment, transportation to the job site, and supervision for the job indicated above.

2. Pre Bid Meeting/Site Visit: A site visit/pre bid meeting is scheduled for Thursday, July 12, 2012 at 2:00 p.m. Eastern Time at the site where the work will be preformed; for directions to the site please contact Allen Dray, Ecologist/Contracting Officer’s Representative (COR), (954) 475-6556, Email:

Allen.Dray@ars.usda.gov or Sue Keusch, Administrative Officer, (954) 475-6541, Email:

Sue.Keusch@ars.usda.gov. The location of equipment and work is USDA, ARS, IPRL, Center for Aquatic Weed Research, located at 3225 College Avenue, Davie, FL 33314.

3. Codes and Standards: Construction shall comply with the requirements of ARS Facilities Design Standards Manual 242.1, ARS Energy Management Plan 134.2 and all other applicable federal, state and local code requirements as well as current industry standards, (ie. UBC, UPC, NFPA, UL, ASTM, ACI, NEC, NEMA. etc,) and health and safety codes, in effect at the time of contract award. ARS Design and construction manuals can be found on the website under “P&P and Manuals” at http://www.afm.ars.usda.gov/facilities/pplist-FD.htm.

4. Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the responsibility of the Contractor.

5. Installation: It shall be the responsibility of the Contractor to perform all work in accordance with the manufacturers’ recommendations and Industry Standards. If any item specified herein and/or on the drawings conflicts with applicable codes and recommendations, the contractor shall bring it to the attention of the Contracting Officer for immediate resolution.

mailto:Allen.Dray@ars.usda.gov mailto:Sue.Keusch@ars.usda.gov http://www.afm.ars.usda.gov/facilities/pplist-FD.htm

SECTION 01050 - FIELD ENGINEERING/INSPECTION OF SITE

A. The Contractor shall be responsible for verifying site conditions, making quantity take-offs, obtaining accurate measurement of existing conditions, and performing any act or operation which may be necessary to properly bid the work and complete the same as depicted and specified. Failure to verify the existing site conditions shall not relieve the Contractor of the responsibility to complete the work as required.

SECTION 01300 - SUBMITTALS

A. Manufacturer's descriptive literature sufficient to determine conformance of the proposed product to the contract requirements shall be submitted to the CO for review and approval. The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements.

B. Installation procedures supplied by the manufacturer.

SECTION 01400 - QUALITY CONTROL

A. GENERAL: To satisfy the requirement for Quality Control, the work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

B. FINAL ACCEPTANCE: Acceptance of the completed work will be based upon its conformance to the contract.

C. WARRANTY: The warranty period for workmanship shall be for one (1) year from the date the government accepts the work.

SECTION 01525 - SAFETY REQUIREMENTS

A. The Contractor shall implement, and provide to the Contracting Officer (CO) for review, a site specific, SITE

SAFETY AND HEALTH PLAN in accordance with all local, state and federal regulations. The plan shall address, at a minimum all responsible parties by name, all safety/health hazards, personal protective equipment and other hazard controls, all required training, emergency procedures, and other required information to perform the work. The plan shall be implemented by contractor supervisor signature. Two copies shall be provided to the Contracting Officer and one copy will be maintained at the site. In the event of changing site conditions or hazards, the plan shall be appended in writing and a copy of the change provided to the CO and COR.

SECTION 01545 - PROTECTION OF WORK AND PROPERTY

A. The Contractor shall protect the work, the site, and all existing property and structures within the limit of construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

B. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The

Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities for protection and security.

SECTION 01560 - TEMPORARY FACILITIES

A. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through is own negligence.

B. Should the Contractor require any power or utility shutdown during construction, he shall receive approval for such shutdown from the COR three working days prior to this need.

SECTION 01600 - MATERIALS AND EQUIPMENT

A. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer's latest standard design.

B. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplier and Contractor before, during and after shipment in a manner to prevent warping, twisting, breaking, chipping, rusting and any injury, theft or damage of any kind whatsoever to the materials and equipment. All materials and equipment furnished by Contractor shall be subject to inspection and approval by the CO/COR.

C. Subject to compliance with requirements, available manufactures offering products that may be incorporated into the work include, but are not limited to, the following:

1. Reimers Electra Steam Inc.

2. Sussman Electric Boilers

3. Chromalox Precision Heat and Control

D. EXECUTION:

(a) The Contractor shall provide the necessary tools, equipment, labor, shoring, scaffolding, coordination, and related materials necessary for the completion of work.

(b) Erection techniques employed by the Contractor must be in accordance with the manufacturing company's suggested erection procedures.

SECTION 01710 - CLEANING

Upon completion of project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

SECTION 01711 – WARRANTY

Submit data concerning the standard one year warranty for workmanship, including the warranty period (dates), and warranty contacts with names, addresses and telephone numbers.

Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

SECTION 01712 - CONTRACT CLOSEOUT

A. SUBMITTALS REQUIRED PRIOR TO FINAL PAYMENT

(1) General and Subcontractors one (1) year warranty on work.

(2) All warrantees from manufacturers covering equipment.

(3) O&M manuals for any equipment.

(4) Digital plans and specifications (If Applicable).

****END OF SECTION***