AG-32SD-C-17-0007_RFQ_-_SECTIONS_A-M__A00003_02092017.pdf

REQUEST FOR QUOTATIONS (RFQ)

for Security Systems Upgrade

US Department of Agriculture, Agricultural Research Services (USDA ARS) Western Human Nutrition Research Center (WHNRC), Davis, CA

RFQ NUMBER: AG-32SD-C-17-0007; AMENDMENT A00003

QUOTE DUE: FEBRUARY 16, 2017; 3:30 PM (PST)

IMPORTANT - NOTICE TO INTERESTED CONTRACTORS

This RFQ is a 100% set-aside for Total Small Business. Any quote that is submitted by a Contractor that is not a Small Business will not be considered for award. Please read the RFQ in its entirety.

The USDA ARS requires a Small Business Contractor, who can provide continuity of critical services: Security systems upgrade at USDA ARS, Western Human Nutrition Research Center (WHNRC), Davis, CA. Please refer to SECTION C, Statement of Work for details of requirement & building locations. The North American Industry Classification System (NAICS) Code for this acquisition is 561621 – Security Systems Services (except Locksmith), and the small business size standard is $20.0M.

Site Visit is MANDATORY: FEBUARY 8, 2017 @ 10:00AM PST at WHNRC, 430 W. Health Science Dr. Davis, CA 95616. All prospective offerors shall register (sign in) and meet in the main lobby. For directions you may contact Michael Thalken, Location Coordinator, 530.752.3796, michael.thalken@ars.usda.gov. Attendance is MANDATORY. Failure to attend the Site Visit will considered your quote non-responsive & will not be accepted (Refer to SECTION M).

The Government intends to issue a Firm-Fixed Price Contract for this requirement and Award will be made to the responsive & compliant quote that is the Lowest Price Technically Acceptable. However, in the best interest of the Government, the Government reserves the right to award to a firm other than that offering the lowest price.

Please read this RFQ in its entirety including the SECTIONS B, K, L & M and all ATTACHMENTS. Besides SECTION B & the Evaluation Factors listed in SECTION M, please complete the following:

A) Sign and return ONE copy of the RFQ form - Standard Form 18.

B) Along with a completed SECTION B, include a BREAKDOWN OF THE OFFERED PRICE ATTACHMENT 3); a CALCULATION OF SELF PERFORMED WORK (ATTACHMENT 4); and a PAST PERFORMANCE

QUESTIONNAIRE (ATTACHMENT 5).

C) All Terms & Conditions of the Solicitation shall remain unchanged, unless formally changed by a written amendment to the Solicitation and posted to www.fbo.gov.

D) Interested Contractors are required to register or update their registration (including Representations & Certifications) at the System for Award Management (SAM) website at www.sam.gov in order to receive a contract award under this Solicitation. As a confirmation of this requirement, SECTION K must be signed and submitted with their quotes.

Please submit your completed Quote by email it to: Washingtoni.NLN@ars.usda.gov no later than FEBRUARY 16, 2017 @ 3:30PM

(PST). NO QUOTES AFTER THIS TIME OR DATE WILL BE ACCEPTED.

All questions on this project must be in writing and should be emailed to Washingtoni.NLN@ars.usda.gov by COB the day after the site visit. Questions/Answers will be posted to www.fbo.gov.

Washingtoni Contracting Officer

WBSC, Acquisition Branch Albany, CA 94710 Email: washingtoni.nln@ars.usda.gov mailto:michael.thalken@ars.usda.gov mailto:washingtoni.nln@ars.usda.gov

PART I – THE SCHEDULE – SECTION A - AMENDMENT A00003

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER) THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

PAGE

OF PAGES

1. REQUEST NO.

AG-32SD-C-17-0007

2. DATE ISSUED

02/02/2017

3. REQUISITION/PURCHASE REQUEST NO.

AG-32SD-C-17-0007

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY

USDA, ARS, WBSC, ACQUISITION BRANCH

6. DELIVER BY (Date)

FEBRUARY 16 @ 3:30PM PST

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY

OTHER

NAME

WASHINGTONI NLN

CONTRACTING OFFICER

TELEPHONE NUMBER FOB

DESTINATION

(See Schedule)

AREA CODE

NUMBER

559.5604

9. DESTINATION

a. NAME OF CONSIGNEE

USDA ARS, WHNRC 8. TO:

a. NAME b. COMPANY b. STREET ADDRESS

430 W HEALTH SCIENCE DR

c. STREET ADDRESS c. CITY

DAVIS

d. CITY e. STATE f. ZIP CODE d. STATE

CA

e. ZIP CODE

95616

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

12/XX/2015

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

SECURITY SYSTEMS UPGRADE

USDA ARS, Western Human Nutrition Research Center (WHNRC), Davis, CA.

This RFQ is set-aside for Total Small Business & the Government anticipates awarding a Firm Fixed Price Contract.

Estimated price range is between $25K and $100K.

A bid bond will not be required. Since the awarded amount will be below $150,000, and Alternative Payment Protection will be required in accordance with FAR 52-228-13. The Contract shall submit one of the following payment protections:

1) Payment Bond & 2) An Irrevocable Letter of Credit.

PLEASE READ THE RFQ IN ITS ENTIRETY.

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS

b. 20 CALENDAR DAYS

c. 30 CALENDAR DAYS

d. CALENDAR DAYS

NUMBER PERCENTAGE

This form was electronically produced by USDA/ARS/OCIO/ADB.

STANDARD FORM 18 6-95) Rev. ( Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

NOTE: Additional provisions and representations are are not attached.

13 . NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY f. ZIP CODE e. STATE

. SIGNATURE OF PERSON AUTHORIZED TO SIGN 14

QUOTATION

. DATE OF QUOTATION 15

16 . SIGNER

a. NAME ( Type or print) b. TELEPHONE

c. TITLE ( Type or print)

AREA CODE

NUMBER

AG-32SD-C-17-0007

XXXXXXXXXXXXXX

#XXX

AMENDMENT A00003

SECURITY SYSTEMS UPGRADE

USDA ARS, WESTERN HUMAN NUTRITION RESEARCH CENTER (WHNRC), DAVIS, CA

PART I—THE SCHEDULE

SECTION A – SOLICTATION /CONTRACT FORM

A.1 FORMS – SF18/1442

SECTION B- SUPPLIES AND SERVICES AND PRICE/COST

B.1 DESCRIPTION

The Contractor shall perform all work set forth in the SECTION C: Statement of Work (SOW) for the SECURITY SYSTEMS UPGRADE: INSTALLATION OF (2) NEW CARD READERS WITH EXISTING SYSTEM & UPGRADING OF THE

SECURITY MONITORING SYSTEM AT USDA ARS, WESTERN HUMAN NUTRITION RESEARCH CENTER

(WHNRC), DAVIS, CA. The North American Industry Classification System (NAICS) Code for this acquisition is 561621 – Security Systems Services (except Locksmith), and the small business size standard is $20.0M.

B-2 CONTRACT TYPE

This is a Firm Fixed-Price Contract as defined in the Federal Acquisition Regulation (FAR) subpart 16.202-1 and in accordance with FAR Part 36.

B-3 SCHEDULE OF ITEMS / PRICE SCHEDULE

The Contractor shall furnish all labor, materials, equipment, tools, supplies, transportation, utilities, supervision, and incidentals for all elements of the work as required by each contract line item number (CLIN) below in accordance with the specifications within the SECTION C: SOW. Contractor is expected to provide a service that is professional, and complete in every respect and ready for use.

CLIN Item Description Unit of Measure

Estimated Quantity Unit Rate Extended

Total

TOTAL LUMP SUM FOR SECURITY SYSTEM UPGRADE: $

B-4 PERIOD OF PERFORMANCE

The Contractor shall complete all work as described in the SECTION C: SOW within 60 days from the date of Award or Notice to Proceed (NTP) is issued.

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AMENDMENT A00003

SECURITY SYSTEMS UPGRADE

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1 BACKGROUND

The USDA, ARS, Western Human Nutrition Research Center (WHNRC), Davis, CA requires a Small Business (SB) Contractor within or near Davis & Sacramento Surrounding Areas to provide construction services and materials necessary to maintain the required continuity of critical services: Security Systems Upgrade: Installation of (2) new card readers with existing system and upgrading of the security monitoring system. The continuity of these services, connectivity & familiarity of the existing installed access control system and existing security camera monitoring system is highly critical. The Contractor must be knowledgeable & familiar with WHNRC systems, local to the Center, will provide warranty & possibly future maintenance of the systems.

C-2 SCOPE OF CONTRACT

The Contractor shall provide, but not limited to, all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with the requirements are described herein SECTION C: SOW. The scope of work shall consist of providing services to install & incorporate two (2) new card readers into the existing access control system and upgrade existing security camera system. The Contractor shall also provide supporting electrical cabling, conduit, and accessories/ components as required for complete installation with associated equipment on a turn-key basis at WHNRC as described in this SOW.

2.1 GENERAL PROJECT REQUIREMENTS

The USDA, ARS, WHNRC will be acquiring the Contractor, not only to provide all professional services necessary to perform all the required repairs identified in herein, but also to provide or do the following:

Furnish a technical and cost proposal to complete the project as per project requirements. The cost proposal shall include unit cost pricing for each CLIN to be accomplished independently and also include any information related to cost savings of work;

A turn-key product including proper installation of all material and equipment per manufacturer’s recommendations;

Work with the site personnel to ensure project is accomplished in a timely manner and be responsible for coordination of any utility outages (if any) during the execution of work;

Adhere to the Davis Bacon Wage Rates applicable to all construction contracts in excess of $2,000. Employee payroll logs for the project will be required to verify application of accurate wage rates. Refer to Attachment 1 – WD

#CA170009 01/27/2017 CA9.

A Payment & Performance bonds will be required for projects exceeding $35,000. Obtaining and the cost of these bonds is the responsibility of the Contractor. The Contractor shall provide proof of Insurance. Since the awarded amount will be below $150,000, and Alternative Payment Protection will be required in accordance with FAR 52-228-13, the Contract shall submit one of the following payment protections: 1) Payment Bond & 2) An Irrevocable Letter of Credit.

Also, refer to Section C-3, PERMITS

Warranty service period on all items & repairs, not otherwise covered by manufacturer-specific warrantees whose warranty period exceed two (2) years, shall be for (2) years from the date of acceptance and shall be issued directly to the Government. Refer to Section C-3, WARRANTY.

Repairs due to defective materials and/or workmanship while repairs are under warranty shall be performed by the contractor at no cost to the Government. Refer to Section C-3, NOTIFICATION & COMPLIANCE.

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AMENDMENT A00003

SECURITY SYSTEMS UPGRADE

2.2 DESCRIPTION OF WORK

a) Access Control System – Currently the existing access control system has (17) card readers. New card readers shall be installed at designated stairwell door location and elevator call button location. The Location Monitor to demonstrate specific locations for install at site. The Contractor shall:

i Install required electrical power supply to each card reader location (LM to demonstrate specific locations of new card readers) from nearest electrical panel.

ii Install (2) new electrified locking door hardware to match existing on other access controlled points throughout the facility.

iii Install (1) new card reader to match existing system hardware (RP-40 FIPS 201) at stairwell location. Installation shall include DCD card reader interface board.

iv Install (1) new card reader to match existing system hardware (RP-40 FIPS 201) elevator call button. Install shall include providing an output wire to the elevator room and required DCD card reader interface board.

b) Security Camera System – Location Monitor to specify exact installation locations.

i Install Exact Vision NVR (or comparable). System shall include a minimum of 4TB of storage with option for additional 4TB of storage for a total of 8TB.

ii Install (9) Hikvision IP (model number #DS-2CD2742FWD-IZS or comparable) cameras at specified locations.

Cameras shall include installed licenses.

iii Install and connect all system components via (9) sets of IP coaxial converters.

iv Install (8) camera mounts for system.

v Interconnect and power entire system to be routed to a designated ARS monitoring device. Specific device shall be determined on site by Location Monitor.

EXISTING INSTALLATIONS/DEMOLITION

a) The Contractor shall modify existing installations as needed to accommodate the new installation. Where applicable

Contractor shall coordinate demolition or modification of existing installations with the Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that may potentially jeopardize in-progress research.

b) The Owner reserves the right to retain any equipment or materials removed as part of this scope of work. The Contractor shall coordinate any equipment or materials to be retained with the Owner prior to starting demolition operations. The Contractor shall legally dispose all equipment or material removed that will not be retained.

c) The Contractor shall divert project waste to recycle where practical. The Contractor shall track and document the amount of waste diverted to recycle. The Contractor shall submit diversion documentation as part of closeout. If no waste is diverted to recycle, the Contractor shall submit a letter stating so and why diversion was not practical

TEMPORARY FACILITIES

a) Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The

Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b) Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the Location Monitor three working days prior to the need

QUALITY CONTROL

The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

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AMENDMENT A00003

SECURITY SYSTEMS UPGRADE

SITE CLEANUP

The construction site shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

FINAL INSPECTION

The Contractor shall notify the Contracting Officer (CO) and Owner in writing 10 days prior to the date that the project will be ready for final inspection. An inspection of the project will be made by the Contracting Officer and Contractor at a mutually agreed upon time. COR and Contractor shall compile a “punch list” prior to final acceptance of the installation and submit completed warranty documentation to manufacturer.

C-3 SUBMITTALS & OTHER RELATED INFORMATION

SUBMITTALS

Where applicable, the Contractor shall provide relevant illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer descriptive literature, catalog data. The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements.

Submittals are required for all building materials and equipment and shall be provided to the CO and COR for review and approval. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

ACCEPTANCE:

Upon satisfactory submittal of the above documents the Contracting Officer shall issue to the Owner a certificate recommending final acceptance of the project. Minor unfinished items of work may be listed on the certificate and excepted from final acceptance. A sum sufficient to cover the cost of completing these unfinished items of work will be withheld by the Owner from the final payment. All other funds including retainage shall be due and payable upon receipt by the Owner of the Contracting Officer's certificate. Upon certification by the Contracting Officer that the items of work have been completed, all monies withheld by the Owner shall be due the Contractor

TRAINING/START-UP/COMMISSIONING

The Contractor is responsible for start-up, testing, and commissioning of all installed systems. And if required, the Contractor shall provide user training to cover all safe operation and preventative maintenance actions/frequencies/schedules of equipment included in this solicitation.

O&M MANUALS

O&M manuals shall be submitted upon completion and acceptance of the project and shall identify parts of the equipment for future procurement.

TIME EXTENSIONS OR DEVIATIONS

A request for time extensions or other deviations from an agreed upon project schedule must be submitted to the CO in writing. Each request must include specific and detailed reasons in support of the project schedule alterations. Only the CO can approve time extensions or other changes to the Contract provisions. Approvals for deviations will be at the option of the CO. His/her decision will be final.

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AMENDMENT A00003

SECURITY SYSTEMS UPGRADE

REFERENCES & STANDARDS

All construction shall comply with ARS Facilities Design Standards (ARS Manual 242.1, 5-01-12), ARS Energy, Water, and Sustainability Policy (ARS Policy & Procedures 134.2, 11-12-13), ARS Energy, Water, and Sustainability Policy Bulletin (ARS Policy & Procedures Bulletin 15-134.2), governing Building Codes, and all applicable local, regional, State, and Federal regulations. Where one or more Codes or regulations conflict, the more stringent shall apply. Refer to Attachment 2

– ARS documents in Section J.

PERMITS

Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

WARRANTY & LATENT DEFECTS

In addition to any other warranties set out elsewhere in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material or design furnished, or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Such warranty shall continue for a period of one (1) year from the date of final acceptance of the project.

Under this warranty, the Contractor shall remedy at his own expense any such failure to conform or any such defect. In addition, the Contractor shall remedy at his own expense any damage to Government owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract requirements or any such defect of equipment, material, workmanship, or design. The Contractor shall also restore any work damaged in fulfilling the terms of this clause. The Contractor's warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement. The Warranty specified herein shall not limit the Government’s rights with respect to latent defects, gross mistake, or fraud.

NOTIFICATION & COMPLIANCE

The Government shall notify the Contractor in writing within a reasonable time after the discovery of any failure, defect, or damage. Should the Contractor fail to remedy any failure, defect, or damage within a reasonable time after receipt of notice thereof, the Government shall have the right to replace or repair and have the cost billed to the Contractor.

SITE VISIT – MANDATORY - Refer to 52.236-27 Site Visit (Construction) (FEB 1995)

Site Visit will be held at the following location on FEBUARY 8, 2017 @ 10:00AM PST & Attendees shall contact:

Michael Thalken

Facility Manager USDA ARS, Western Human Nutrition Research Center (WHNRC) 430 W. Health Science Dr.

Davis, CA 95616.

Phone: 530.752.3796

Email: michael.thalken@ars.usda.gov

A site visit & inspection tour attendance is MANDATORY. Failure to attend the Site Visit will considered your quote non-responsive & will not be accepted (Refer to SECTION M). Therefore, it is mandatory that all prospective Contractors visit the project site, inspect and observe the site conditions, review the project scope and requirements at the site and to be fully informed as to the departments involved, prior to submission of a Quote. Failure on the part of the Contractor to acquaint himself with the site conditions will not be sufficient reason for any increase in contract price.

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AMENDMENT A00003

SECURITY SYSTEMS UPGRADE

C-4 PROJECT CONTACT PERSONS & ONSITE REPRESENTATIVES:

ENGINEERING PROJECT MANAGER (EPM):

Everett Wilson, P.E.

General Engineer USDA, ARS, WBSC - Facilities, Property & Safety Branch (FP&SB) 1001 Holleman Drive East, College Station, Texas 77840 Office: 979.260.9286 Cell: 720.618.0703 Fax: 979.260.9344 Email: Everett.Wilson@ars.usda.gov

LOCATION COORDINATOR (LC):

Michael Thalken

Facility Manager USDA ARS, Western Human Nutrition Research Center (WHNRC) 430 W. Health Science Dr.

Davis, CA 95616.

Phone: 530.752.3796 Email: michael.thalken@ars.usda.gov

CONTRACTING OFFICER (CO): Please only send electronic copies to the CO.

Washingtoni NLN

Phone: 510.559.5604 Email: washingtoni.nln@ars.usda.gov

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

FAR 52.246-12 INSPECTION OF CONSTRUCTION (AUG 1996)

(a) Definition. “Work” includes, but is not limited to, materials, workmanship, and manufacture and fabrication of components.

(b) The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under the contract conforms to contract requirements. The Contractor shall maintain complete inspection records and make them available to the Government. All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

(c) Government inspections and tests are for the sole benefit of the Government and do not—

(1) Relieve the Contractor of responsibility for providing adequate quality control measures;

(2) Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

(3) Constitute or imply acceptance; or

(4) Affect the continuing rights of the Government after acceptance of the completed work under paragraph (i) of this section.

(d) The presence or absence of a Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer’s written authorization.

(e) The Contractor shall promptly furnish, at no increase in contract price, all facilities, labor, and material reasonably needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The Government may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The Government shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

(f) The Contractor shall, without charge, replace or correct work found by the Government not to conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

(g) If the Contractor does not promptly replace or correct rejected work, the Government may—

(1) By contract or otherwise, replace or correct the work and charge the cost to the Contractor; or

(2) Terminate for default the Contractor’s right to proceed.

mailto:Everett.Wilson@ars.usda.gov mailto:washingtoni.nln@ars.usda.gov

#XXX

AMENDMENT A00003

SECURITY SYSTEMS UPGRADE

(h) If, before acceptance of the entire work, the Government decides to examine already completed work by removing it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

(i) Unless otherwise specified in the contract, the Government shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately.

Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the Government’s rights under any warranty or guarantee.

FAR 52.246-13 INSPECTION—DISMANTLING, DEMOLITION, OR REMOVAL OF IMPROVEMENTS (AUG 1996)

(a) Unless otherwise designated by the specifications, all workmanship performed under the contract is subject to Government inspection at all times and places where dismantling or demolition work is being performed. The Contractor shall furnish promptly, and at no increase in contract price, all reasonable facilities, labor, and materials necessary for safe and convenient inspection by the Government. The Government shall perform inspections in a manner that will not unduly delay the work.

(b) The Contractor is responsible for damage to property caused by defective workmanship. The Contractor shall promptly segregate and remove from the premises any unsatisfactory facilities, materials, and equipment used in contract performance, and promptly replace them with satisfactory items. If the Contractor fails to proceed at once in a workmanlike manner with performance of the work or with the correction of defective workmanship, the Government may—

(1) By contract or otherwise, replace the facilities, materials, and equipment or correct the workmanship and charge the cost to the Contractor; and

(2) Terminate for default the Contractor’s right to proceed. The Contractor and any surety shall be liable, to the extent specified in the contract for any damage or cost of repair or replacement.

SECTION F--DELIVERIES OR PERFORMANCE

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/

FAR 52.242-14 SUSPENSION OF WORK (APR 1984)

FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the NTP, (b) prosecute the work diligently, and (c) complete the entire work ready for use no later than 60 days* from issuance of Award or NTP. The time stated for completion shall include final cleanup of the premises.

PLEASE NOTE: The normal USDA ARS working hours are 8:45 to 5:15 p.m. Monday through Friday. The Department is on flexible hours between 7:00 a.m. and 6:30 p.m. with the core hours being between 9:30 a.m. and 3:30 p.m. The Contractor resources assigned to key tasks are expected to be available within the normal and core USDA ARS working hours.

OVERTIME:

Since this is a fixed price contract, the Government does not pay the contractor on an hourly basis, therefore, overtime is not an authorized charge for this contract. However, at the discretion of the Contractor, if the need for overtime arises the Contractor shall abide by all federal, state and local laws concerning overtime pay.

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AMENDMENT A00003

SECURITY SYSTEMS UPGRADE

OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE

(a) (1) The US Department of Agriculture (USDA), Agricultural Research Services (ARS) observes the following days as holidays--

New Year's Day Martin Luther King's Birthday Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day designated by Federal law, Executive Order or Presidential Proclamation.

(2) When any holiday specified in (a)(1) falls on a Saturday, the preceding Friday shall be observed. When any such holiday falls on a Sunday, the following Monday shall be observed. Observances of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the Contractor's personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(b) (1) USDA ARS may close a USDA ARS facility for all or a portion of a business day as a result of—

(A) Granting administrative leave to non-essential USDA ARS employees (e.g., unanticipated holiday);

(B) Inclement weather;

(C) Failure of Congress to appropriate operational funds;

(D) Or any other reason.

(2) In such cases, Contractor personnel not classified as essential, i.e., not performing critical round-the-clock services or tasks, who are not already on duty at the facility shall not report to the facility. Such Contractor personnel already present shall be dismissed and shall leave the facility.

(3) The Contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled for performance during the period in which USDA ARS employees are dismissed, and shall be guided by any specific instructions of the Contracting Officer or his/her duly authorized representative.

(c) When Contractor personnel services are not required or provided due to closure of a USDA ARS facility as described in this clause, the Contractor shall be compensated as follows--

(1) For fixed-price contracts, deductions in the Contractor’s price will be computed as follows--

(A) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(B) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the Contracting Officer to ensure that the Contractor is compensated for services provided.

(2) For cost-reimbursement, time-and-materials and labor-hour type contracts, USDA ARS shall not reimburse as direct costs, the costs of salaries or wages of Contractor personnel for the period during which such personnel are dismissed from, or do not have access to, the facility.

If administrative leave is granted to Contractor personnel as a result of conditions stipulated in any "Excusable Delays" clause of this contract, it will be without loss to the Contractor. The cost of salaries and wages to the Contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the Contractor's accounting policy.

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AMENDMENT A00003

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SECTION G--CONTRACT ADMINISTRATION DATA

AGAR 452.215-73 POST AWARD CONFERENCE (NOV 1996)

A post award conference with the successful Contractor will be required and scheduled within 10 days after the date of contract award. The conference can be had at the site or by phone. This will be determined after the contract is awarded and all appropriate parties of this Contract will be promptly notified via email.

DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE OR OTHER DESIGNATED CONTRACTING

PERSONNEL

The Contracting Officer (CO) may designated a Contracting Officer's Representative (COR) and/or Location Coordinator (LC) or other designated contracting personnel on their behalf to assist in administering an awarded Contract. Therefore, in accordance to FAR 2.1 Definitions, the following defines the roles of the contracting personnel:

“Contracting officer” means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts.

A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR Chapter 1) to administrative contracting officer or termination contracting officer does not—

(1) Require that a duty be performed at a particular office or activity; or

(2) Restrict in any way a contracting officer in the performance of any duty properly assigned.

“Contracting Officer’s Representative (COR)” means an individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the contracting officer to perform specific technical or administrative functions

CONTRACTING OFFICER’S REPRESENTIVE (COR):

Mark McWilliams, COR

USDA, ARS, WBSC

2150 Centre Avenue Building D, Suite 310, Fort Collins, CO 80526 Phone: 970.631.7513 Email: mark.mcwilliams@ars.usda.gov

LOCATION COORDINATOR (LC):

Michael Thalken, Facility Manager

USDA ARS, WHNRC

430 W. Health Science Dr.

Davis, CA 95616.

Along with the COR, the LC serves as Subject Matter Expert and will assist the COR in administering the performance of work & technical issues under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the CO prior to completion of the contract.

On all matters that pertain to the contract terms the Contractor must communicate with the COR/CO. Whenever, in the opinion of the Contractor, the LC requests effort outside the scope of the contract, the Contractor should so advise the COR/CO. If the LC persists and there still exists a disagreement as to proper contractual coverage, the COR/CO should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal for a contract claim.

KEY PERSONNEL

Definition. "Personnel" means an employee of the Contractor, or any subcontractor(s), affiliates, joint venture partners, or team members, and consultants engaged by any of those entities.

mailto:mark.mcwilliams@ars.usda.gov

AG-32SD-P-17-00XX

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AMENDMENT A00003

SECURITY SYSTEM UPGRADE

The personnel specified below are considered to be essential to the work being performed under this contract. Prior to diverting any of the specified individuals to other projects, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No diversion shall be made by the Contractor without the written consent of the Contracting Officer. Key personnel shall perform as follows:

NAME POSITION

CHANGE OF SUBCONTRACTORS

The following major subcontractors have been identified to provide support and services to the Contractor in the completing of tasks outlined in the SOW.

NAME POSITION

Prior to changing or substituting any of the above subcontractor(s), the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. The performance capability of any proposed new subcontractor shall not adversely affect the performance of the services by the Contractor.

SECTION H--SPECIAL CONTRACT REQUIREMENTS

AGAR 452.209-71 ASSURANCE REGARDING FELONY CONVICTION OR TAX DELINQUENT STATUS FOR

CORPORATE APPLICANTS ALT 1 (DEVIATION 2012-01) (FEB 2012)

(a) This award is subject to the provisions contained in the Consolidated Appropriations Act, 2012 (P.L. No. 112-74), Division E, Sections 433 and 434 regarding corporate felony convictions and corporate federal tax delinquencies. Accordingly, by accepting this award the Contractor acknowledges that it –

(1) does not have a tax delinquency, meaning that it is not subject to any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, and

(2) has not been convicted (or had an officer or agent acting on its behalf convicted) of a felony criminal violation under any Federal law within 24 months preceding the award, unless a suspending and debarring official of the United States Department of Agriculture has considered suspension or debarment of the awardee, or such officer or agent, based on these convictions and/or tax delinquencies and determined that suspension or debarment is not necessary to protect the interests of the Government.

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AMENDMENT A00003

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(b) If the awardee fails to comply with these provisions, the Agricultural Research Service may terminate this contract for default and may recover any funds the awardee has received in violation of sections 433 or 434.

AGAR 452.211-72 STATEMENT OF WORK/SPECIFICATIONS (FEB 1988)

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform the requirements defined in SECTION C: SOW & in the Specifications referenced in Section J.

AGAR 452.211-73 ATTACHMENTS TO STATEMENT OF WORK/SPECIFICATIONS (FEB 1988)

The listed Attachments to the SECTION C: SOW in Section J are hereby made part of this Solicitation and any resultant contract.

FAR 52.232-5 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION CONTRACTS (MAY 2014)

(a) Payment of price. The Government shall pay the Contractor the contract price as provided in this contract.

(b) Progress payments. The Government shall make progress payments monthly as the work proceeds, or at more frequent intervals as determined by the Contracting Officer, on estimates of work accomplished which meets the standards of quality established under the contract, as approved by the Contracting Officer.

(1) The Contractor’s request for progress payments shall include the following substantiation:

(i) An itemization of the amounts requested, related to the various elements of work required by the contract covered by the payment requested.

(ii) A listing of the amount included for work performed by each subcontractor under the contract.

(iii) A listing of the total amount of each subcontract under the contract.

(iv) A listing of the amounts previously paid to each such subcontractor under the contract.

(v) Additional supporting data in a form and detail required by the Contracting Officer.

(2) In the preparation of estimates, the Contracting Officer may authorize material delivered on the site and preparatory work done to be taken into consideration. Material delivered to the Contractor at locations other than the site also may be taken into consideration if—

(i) Consideration is specifically authorized by this contract; and

(ii) The Contractor furnishes satisfactory evidence that it has acquired title to such material and that the material will be used to perform this contract.

(c) Contractor certification. Along with each request for progress payments, the Contractor shall furnish the following certification, or payment shall not be made: (However, if the Contractor elects to delete paragraph (c)(4) from the certification, the certification is still acceptable.)

I hereby certify, to the best of my knowledge and belief, that—

(1) The amounts requested are only for performance in accordance with the specifications, terms, and conditions of the contract;

(2) All payments due to subcontractors and suppliers from previous payments received under the contract have been made, and timely payments will be made from the proceeds of the payment covered by this certification, in accordance with subcontract agreements and the requirements of Chapter 39 of Title 31, United States Code;

(3) This request for progress payments does not include any amounts which the prime contractor intends to withhold or retain from a subcontractor or supplier in accordance with the terms and conditions of the subcontract; and

(4) This certification is not to be construed as final acceptance of a subcontractor’s performance.

(Name) (Date) (Title)

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AMENDMENT A00003

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(d) Refund of unearned amounts. If the Contractor, after making a certified request for progress payments, discovers that a portion or all of such request constitutes a payment for performance by the Contractor that fails to conform to the specifications, terms, and conditions of this contract (hereinafter referred to as the “unearned amount”), the Contractor shall—

(1) Notify the Contracting Officer of such performance deficiency; and

(2) Be obligated to pay the Government an amount (computed by the Contracting Officer in the manner provided in paragraph

(j) of this clause) equal to interest on the unearned amount from the 8th day after the date of receipt of the unearned amount until—

(i) The date the Contractor notifies the Contracting Officer that the performance deficiency has been corrected; or

(ii) The date the Contractor reduces the amount of any subsequent certified request for progress payments by an amount equal to the unearned amount.

(e) Retainage. If the Contracting Officer finds that satisfactory progress was achieved during any period for which a progress payment is to be made, the Contracting Officer shall authorize payment to be made in full. However, if satisfactory progress has not been made, the Contracting Officer may retain a maximum of 10 percent of the amount of the payment until satisfactory progress is achieved. When the work is substantially complete, the Contracting Officer may retain from previously withheld funds and future progress payments that amount the Contracting Officer considers adequate for protection of the Government and shall release to the Contractor all the remaining withheld funds. Also, on completion and acceptance of each separate building, public work, or other division of the contract, for which the price is stated separately in the contract, payment shall be made for the completed work without retention of a percentage.

(f) Title, liability, and reservation of rights. All material and work covered by progress payments made shall, at the time of payment, become the sole property of the Government, but this shall not be construed as—

(1) Relieving the Contractor from the sole responsibility for all material and work upon which payments have been made or the restoration of any damaged work; or

(2) Waiving the right of the Government to require the fulfillment of all of the terms of the contract.

(g) Reimbursement for bond premiums. In making these progress payments, the Government shall, upon request, reimburse the

Contractor for the amount of premiums paid for performance and payment bonds (including coinsurance and reinsurance agreements, when applicable) after the Contractor has furnished evidence of full payment to the surety. The retainage provisions in paragraph (e) of this clause shall not apply to that portion of progress payments attributable to bond premiums.

(h) Final payment. The Government shall pay the amount due the Contractor under this contract after—

(1) Completion and acceptance of all work;

(2) Presentation of a properly executed voucher; and

(3) Presentation of release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically excepted from the operation of the release. A release may also be required of the assignee if the Contractor’s claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 6305).

(i) Limitation because of undefinitized work. Notwithstanding any provision of this contract, progress payments shall not exceed 80 percent on work accomplished on undefinitized contract actions. A “contract action” is any action resulting in a contract, as defined in FAR Subpart 2.1, including contract modifications for additional supplies or services, but not including contract modifications that are within the scope and under the terms of the contract, such as contract modifications issued pursuant to the Changes clause, or funding and other administrative changes.

(j) Interest computation on unearned amounts. In accordance with 31 U.S.C. 3903(c)(1), the amount payable under paragraph (d)(2) of this clause shall be—

(1) Computed at the rate of average bond equivalent rates of 91-day Treasury bills auctioned at the most recent auction of such bills prior to the date the Contractor receives the unearned amount; and

(2) Deducted from the next available payment to the Contractor.

52.236-27 SITE VISIT (CONSTRUCTION). (FEB 1995) ALTERNATE I (FEB 1995) - MANDATORY

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this Solicitation. Accordingly, offerors or Contractors are urged and expected to inspect the site where the work will be performed.

http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%202_1.html#wp1145507 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

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AMENDMENT A00003

SECURITY SYSTEM UPGRADE

(b) Site visit will be held the following location on FEBUARY 8, 2017 @ 10:00AM PST & Attendees shall contact:

Michael Thalken

Facility Manager USDA ARS, Western Human Nutrition Research Center (WHNRC) 430 W. Health Science Dr.

Davis, CA 95616.

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984)

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

INVOICING (REFER TO SECTION E)

Before submitting a proper & official invoice, the Contractor must adhered to SECTION E Clauses and the above Clause, FAR 52.232-5. All services rendered and work performed must be accepted & approved by the Government; only then will an invoice be approved for payment.

The "Submit Invoice-to" address for USDA orders is the US Department of Treasury's Invoice Processing Platform (IPP). All invoices are to be submitted online via the electronic Invoice Processing Platform. This is a mandatory requirement initiated by the US Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Your company must register at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish an account in order to submit an invoice on this project.

BIO-BASED PRODUCTS /RECYCLED CONTENT PRODUCTS

The Contractor must comply with the Agricultural Act of 2014; the Food, Conservation and Energy Act of 2008 (FCEA), 7 U.S.C 8102; the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C.