Solicitation_AG-32KW-S-17-0015__Revised_06-17.docx

Solicitation No.: AG-32KW-S-17-0097

Section C – Description/Specifications

C.11.0 CONTRACT PROJECT

1.1 Title: Re-glaze greenhouse windows

1.2 Location: USDA, APHIS, PPQ, National Plant Germplasm Quarantine Center (NPGQC), BARC-East, Building 580, Beltsville, MD 20705

1.3 Project Background: The NPGQC opened in 1979 to safeguard agricultural resources from the risks associated with the entry, establishment, and/or spread of exotic plant diseases from foreign germplasm introduced into the United States. Over the years, the facility’s strategic goals have changed to encompass expansion projects that have added other Programs to the facility’s mission and responsibilities. Currently, the facility is equipped with seven (7) Quarantine Greenhouse (QGH). QGH D is currently being updated with the remainder being addressed during this construction sequence. QGH A, C, E, F, G, and H are aluminum structures that are over 30 years old. Due to age, the infrastructure for the insulating glass units (IGU) and polycarbonate roofing is failing. There are over 2,050 IGUs in the greenhouses that need replacing. These IGUs comprise roughly 18,000 S.F. in QGH C, E, F, G, and H and 1,640 S.F. in the Main GH Hallway. The Main Hallway extends the entire length between the Support Building and the Inspection Station. In addition, Greenhouse A encompasses 3,600 S.F. of polycarbonate panels. Problems that exist in the QGHs and hallway include water leaks around the panels, broken glass, broken polycarbonate, and fogged panels.

This project entails but is not limited to replacing the roof, vents, exterior walls and gable end glazing system on the greenhouses and hallway and installing two (2) exhaust fans. Upon completion, QGHs should continue to guarantee quarantine integrity of plant pathogens and restrict vector movement.

1.4 Scope of Services: The purpose of this Statement of Work (SOW) is to procure design/build services to replace the existing IGUs in QGH A, C, E, F, G, and H and the Main Hallway. The Contractor shall replace all IGUs with units that either meet or exceed the existing IGUs and existing polycarbonate panels. New panels for the roof slopes, ridge vents, sidewalls, sidewall vents, and gable ends shall be 16mm, High-Impact acrylic glazing panels. Work related to this task shall be accomplished in five (5) tasks over three (3) phases.

Phase 1

· Develop a detail construction cost estimate. Reference paragraphs 4.1 and 4.10.

Phase 2

· Drawings should address equipment installation, coordination requirements, and project phasing.

· Correct any defects in the existing as-built drawings impacted by the project and update to identify new as-built conditions.

· Provide a proposed construction schedule for Government review.

Phase 3

Execution of Phase 2 will entail developing detail construction drawings and specifications based on the recommendations identify under Phase 1. Phase 3 entails performing the actual construction for the re-glazing and installing any appurtenances. The Contract Specialist (CS) has the final decision on whether to exercise Phase 2 and Phase 3 of the contract. Note: The word “provide” as mentioned in this SOW means to provide and install.

1.4.1 Contractor shall meet with the Government [e.g., Program Project Manager (PPM), Contract Specialist (CS), etc.] on site to ascertain a clear understanding of the project scope; address any items that may not be clearly defined in the SOW; establish project boundaries; and address any site security concerns and protocols. Contractor shall confirm any tasks that are unclear with the CS prior to incurring costs.

a. Perform a pre-bid walkthrough to obtain an accurate count and measurements for the IGUs and panels. Ascertain which IGUs or panels are broken, cracked or missing interior lap glass panels and weather stripping. Provide an estimate and written justification for items that require replacement.

b. Replace all IGUs with polycarbonate type panels. Panels shall be comparable to those installed in GHD.

c. Inspect the overall structure, inclusive of the foundation, to ensure the structural integrity of the greenhouses (i.e., deteriorating wood or rust on greenhouse posts and gutters, framing, etc.) can support the new installation. Contractor shall determine based upon their inspection if structural modifications and the services of a structural engineer are required to execute the project. Note: Contractor shall review any onsite plans related to the QGH and ensure existing as-built drawings are updated to reflect current construction.

1. Repair of foundational/structural problems will be addressed under a separate task order. However, structural integrity issues related to the installation of the panels should be addressed. Please note that the Government is required to build/modify any building or structure to meet the latest codes and standards. However, we do recognize there is an age factor attached to this project and that requirements have changed. Due to the age of the structures, the contractor would need to make their best effort to ensue code compliance. If that is not feasible, document and justify why new standards can't be met for our records inclusive of the price differential between a new and a modified GH. Please note, it is not the Government’s intent that these GHs are demolished and replaced.

d. Contractor shall certify in writing that the greenhouse structures can support the load of the new coverings, as well as, the weight of the coverings and new aluminum extrusions used to fasten down the rigid coverings.

1.4.2 Contractor shall have a minimum of 5-years of experience installing IGUs and polycarbonate panels on greenhouses. Submit proof of experience with bid package.

a. Bid package shall also include specifications with warranty periods, manufacturer’s installation instructions for the polycarbonate panels and cut sheets of vent weather stripping, compression caps with screws, butyl glazing compound and caulk. Butyl should have a high melting point and be rated for greenhouse applications.

b. Glazing shall be 16mm clear insulated tempered panels similar to the Techlite acrylic glazing system or equal. Note: The Government will entertain recommendations for a different system if the economics and benefits are merited.

c. Panels shall be high impact resistant, effectively disperse water, and coated with an anti-algae agent. Upon request, the Government can provide a list of chemicals or pesticides typically used in the greenhouses. Access to this list will help ensure incompatibility issues between the glazing and materials that it might come in contact i.e., washing compounds, pesticides, solvents, etc. are minimized.

d. Main Hallway Glazing shall meet the following criteria: Light white with 74% light transmission; 73% total energy transmission; and 0.83 shading coefficient.

1.4.3 Contractor shall furnish all plant (i.e., hardware, equipment, etc.), labor, materials, professional design services, construction services, testing supplies, etc. necessary to effectuate the design and construction of the following project.

1.4.4 Develop a Waste Management Plan. Plan should address where and how construction waste is diverted. Include estimated percentages for salvage, recycle, landfill, etc. Maintain records of disposal for submission to the Government at project closeout.

1.4.5 Provide a Safety Plan and Quality Assurance/Quality Control (QA/QC) Plan for Government review and acceptance. QA/QC plan should also address how project phasing is implemented to minimize impact to facility operations; and preventative measures to mitigate fugitive dust and noise pollution during demolition and construction.

1.4.6 Facility will remain fully operational during the construction period. Coordinate construction activities with the Government to minimize conflicts, downtime and interference with the daily facility operations.

1.4.7 Work Sequence: The Work will be conducted in at least seven different areas. The re-glazing of each of the six greenhouses shall be performed at different times to allow USDA time to transfer plant materials from one greenhouse to another, and to allow the facility to remain in operation during construction. Work on the hallway shall be coordinated with the PPM in order to minimize downtime and ensure continued plant access. Work performed during each respective sequence shall be substantially complete and ready for occupancy before commencement of the next phase of construction.

a. All work shall be performed during normal business hours Monday through Friday from 6:30 am until 4:30 pm unless otherwise approved by the PPM or Contracting Officer Representative (COR). Prior to commencing construction, provide for Government approval a schedule of the phased work plan.

b. To aid in the smooth transition between work areas, Contractor shall develop a phasing plan for Government review and acceptance.

1.4.8 Contractor Use of Premises: Contractor will have limited use of the premises while executing the project. Contractors must sign in and out each day at the Security Guard desk. Valid identification is required. Confine operations to areas within the construction zones whether inside or outside. Contractors are not allowed to enter other areas of the facility unless escorted and on official business. Exceptions are not allowed. Failure to comply is grounds for dismissal from the facility.

1.4.9 Contractors shall keep driveways and entrances serving the facility clear and available to USDA facility employees and emergency vehicles at all times. Smoking shall only be permitted in an area designated by the Government.

a. Do not use these areas i.e., driveways, entrances, smoking areas, etc. for parking or storing materials.

b. Schedule deliveries to minimize the storage of materials and equipment on-site. Contractor is responsible for all stored materials on site. Coordinate with the PPM for a preapproved on-site storage location.

c. Contractor is responsible for scheduling, receiving, and off-loading all deliveries.

1.4.10 Contractor shall barricade the minimum safe distance needed to perform work overhead.

a. Do not use barricaded areas for parking or storing materials

1.4.11 Demolition work will include but not be limited to the removal of exterior compression caps, IGUs and deteriorated glazing compounds.

a. Use caution when removing IGUs, caulking, compression caps, screws, butyl glazing compound and other debris from structure.

1.4.12 Install new polycarbonate roofing panels per the manufacturer’s installation instructions, the National Greenhouse Manufacturers Association’s best practices and Occupational Safety & Health Administration (OHSA) standards. Contractor shall ensure site conformance meets or exceed OSHA standards for installation of greenhouse coverings.

a. Coordinate with the PPM lock out requirements for the vent controller during ridge and side wall vent panel replacement. Only one vent in a section shall be locked out at any given time.

b. Contractor shall only remove the number of IGU(s) that can be replaced by the end of the work shift in which removed. Prior permission is required to leave an installation open until the next business day.

c. New work shall include but not be limited to the following:

· apply butyl glazing compound;

· apply a final bead of caulk around caps and glass;

· install new polycarbonate panels, compression caps with screws to seal/secure the glass panels;

· replace polycarbonate roofing;

· replace all weather stripping on the greenhouse;

· replace broken, cracked or missing interior lap, vent;

· install new polycarbonate roofing panels.

1.4.13 Contractor shall ensure that all vent controllers operate properly upon project completion. Coordinate with the PPM to validate vent operation.

1.4.14 Polycarbonate panels shall have a non-prorated 30-year warranty on yellowing; 10-year warranty on light transmission; and a 10-year warranty for hail damage.

1.4.15 Contractor shall keep a photo journal of all work performed during the construction period. Photo journal shall be surrendered to the Government during project closeout.

1.4.16 All nuts and bolts, etc. shall be stainless steel.

a. Ensure all equipment and materials are new and rated for the environment in which installed.

1.4.17 Contractor shall remove and re-install existing equipment associated with the GHs as required to facilitate the installation of the panels, etc. Current systems are operational. Links shall remain in place. Contractor shall remove and re-install existing equipment associated with the GHs as required to facilitate the installation of the panels, etc. Likewise, Contractor is required install Government furnished equipment (GFE). Consider conduit/piping delivery options that minimize the encroachment of space around equipment.

a. Equipment removed to allow for the installation of the panels shall be re-installed per the manufacturer’s recommendation. Final connections shall be performed by the respective Trade Professional.

b. Coordinate the exact location all equipment with the Government prior to final connection. (A meeting between the Government and Contractor’s representative on this is essential.)

c. Contractor shall perform the initial startup of all equipment installed in the QGH to ensure equipment is operating per the manufacturer’s recommendations and the design requirements.

d. Torn screens shall be removed by the Contractor, labeled properly and turned over to the Government for repair. Government will work expeditiously so as not to delay the Contractor. Repaired screens shall be re-installed by the Contractor.

1.4.18 Coordinate the development of construction drawings with other disciplines to identify potential conflicts and minimize re-work.

1.4.19 Coordinate any shutdown with the PPM. Provide a minimum of 5-days’ notice before any utility or program system is shutdown or de-energized.

a. Prior to starting restoration repairs, tag out equipment affected by a specific task or work area.

1.4.20 Government shall have the right of first refusal for any deconstructed equipment/material.

1.4.21 Contractor shall maintain a clean construction area for project duration. Maintain all construction debris in covered containers.

a. At project completion, clean panels and appurtenances of dust and debris.

b. Clean the project site of dust and all construction debris. Contractor shall remove at their expense all construction debris from the site. Restore area(s) to the same level of clean or better prior to the start of construction.

1.4.22 Utilize methodologies to minimize airborne particles or fugitive dust.

1.4.23 Maintain noise pollution at 85 decibels or below per OSHA 1910.95. If Contractor believes noise pollution will become a problem, coordinate with the PPM for resolution.

1.4.24 Coordinate with the PPM prior to performing any welding or work requiring hot work permits. Weld connections shall have smooth transitions with no sharp or extensive projections.

1.4.25 Utilities that are damaged whether above ground or below grade shall be repaired/restored at no cost to the Government.

1.4.26 Finished surfaces that are damaged, scratched or marred due to modifications performed by the Contractor shall be restored at no expense to the Government and to the PPM’s satisfaction. Correct damage to work of other trades by cleaning, repairing, replacing, and refinishing as approved by a Trade Professional and leave in an undamaged condition.

1.4.27 Contractor shall employ methodologies to protect against “electrolytic action” from dissimilar metals during installation.

1.4.28 Provide typical cut sheets of major equipment, components, or material recommended for installation.

a. Submit shop drawing and product data submittals, change order requests, safety data sheets, and requests for information (RFI) to the Government for review and acceptance. Government shall have a minimum of 14 days to review and/or respond to each request. Requests received after 2:00 pm EST will be considered as received the next business day.

1.4.29 Contractor to ensure that epoxies, glues, paints, primers, etc. have a low Volatile Organic Compounds (VOC) content. Submit safety data sheets and manufacturer’s certificate(s) that certify the VOC content of the products.

1.4.30 Provide two (2) exhaust fans Acme Fan, Windmaster Model: DCA30H-B; 3/4HP 115/1/60 TEA0 2spd or equivalent with slant housing. Mount fans in the Main Hallway. Coordinate mounting location with the PPM or COR. Comment by Perry, Paul A - APHIS: It needs to be clear that one of these fans will be exhausting air and one will be drawing air into the hallway. The fan on the SW end of the hallway(Inspection side) will be providing INTAKE air while the one on the NE end will be EXHAUSTING air.

a. Provide two stage thermostatic control with an on off switch.

b. Fans draw air through the hallway. The fan located on the southwest end of the hallway (inspection side) provides intake air while the fan on the northeast end exhausts air.

1.4.31 Repair/seal, to the PPM’s satisfaction, any holes/voids completely that result from execution of this project. Maintain the integrity of the penetrated element.

1. Seal penetrations at fire rated walls, partitions, ceilings or floor construction completely with fire rated material to full thickness of the penetrated element.

1.4.32 Generate as-built drawings from the red-line drawings upon project completion.

a. Red-line drawings shall be maintained at the site and subject to inspection by the Government.

b. Contractor shall submit both the red-lines and as-built drawings to the Government upon project completion.

1.4.33 Interior replacement glass within 3' of a doorway shall be 1/8" tempered/non insulated and all other interior glass replacement shall be standard 1/8" non-insulated.

1.5 Project Data: As applicable, the following information and design criteria are available for the Contractor’s use to ensure compliance. Version identified may or may not be the latest. Contractor to confirm and reference the latest version prior to incorporating into design documents. Not all project data provided is applicable to this project.

· USDA Facilities Design Standards http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf

· Preferred Biobased Products found at http://www.biopreferred.gov/ProposedAndFinalItemDesignations.aspx

· Recommended Recycled-Content Construction Material found at http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct

· Designated Green Products for Federal Procurement www.lbl.gov/Workplace/CFO/pro/DesignatedGreenProducts.xls

· USDA Green Purchasing Affirmative Procurement Program: http://greening.usda.gov/gpapp08.pdf

· APHIS Environmental Protection Program:

http://www.aphis.usda.gov/mrpbs/publications/safety_security/downloads/environmental_protection_program.pdf

· Occupational Safety and Health Standards as follows:

1910 Subpart I - Personal Protective Equipment 1910 Subpart J - General Environmental Controls

· Record drawings provided by the Government are conceptual in nature only and shall be field verified for accuracy. Drawings are available at the site.

1.6 Attachments to the SOW:

· NONE

2.0 PROJECT CONTACT PERSONS

2.1 APHIS Contract Specialist (CS)

Michael Wesley USDA/APHIS/MRPBS/AAMD – Specialized/Construction Contracts 4700 River Road, Unit 45, 3A-054 Riverdale, MD 20727 Tel. No.: (301) 851-2664 Fax No.: (301) 734-7323 Downtown Office – RM 0756 Tel. No.: (202) 799-7165 Email: Michael.R.Wesley@aphis.usda.govMichael Wesley

2.2 Program Project Manager (PPM) – Beltsville

Paul A. Perry NPGQC Facility Manager

USDA, APHIS, PPQ, FO

Bldg. 580, BARC-EAST Beltsville, Maryland 20705 Tel. No.: (301) 313-9250 Cell No.: (301) 237-5418 Fax No.: (301) 504-8539 E-mail: Paul.A.Perry@aphis.usda.gov

2.3 APHIS PPQ National Facility Manager (NFM)

Wendell L. Leonard USDA APHIS PPQ – Riverdale Room 3A-03.41 4700 River Road, Unit 130 Riverdale, MD 20737 Tel. No.: (301) 851-2648 Fax No.: (301) 734 4846 Cell No.: (301) 221-1074 Email: Wendell.L.Leonard@aphis.usda.gov

2.4 Asst. Facilities Manager – Contracting Officer Representative (COR) Chester Carroll Facility Operations Specialist

USDA-APHIS-PPQ-FO-NPGQC

Building 580 BARC East Beltsville, MD 20705 Office 301-313-9251 Cell 301-418-1982 Fax No.: 301-313-9239 Email: Carroll.Chester@aphis.usda.gov

2.5 APHIS Engineering Project Manager (EPM)

Rheta R. Johnson

USDA, APHIS, MRPBS, ASD, EPSB

Room 3A-03.40 4700 River Road, Unit 115 Riverdale, MD 20737 Tel. No.: (301) 851-2638 Cell No.: (301) 440-1623 Fax No.: (301) 734 4846 Email: Rheta.R.Johnson@aphis.usda.gov

2.6 APHIS Biosafety Manager

Eilyn Fabregas Biosafety Program Manager

USDA, APHIS, EMSSD, SHEPB

4700 River Road, Unit 124, Room 2A-02.36 Riverdale, MD 20737 Tel. No.: (301) 436-3117 Fax No.: (301) 734-7828 Email: Eilyn.N.Fabregas@aphis.usda.gov

2.7 APHIS Industrial Hygienist

Gerald Houvener Industrial Hygienist

USDA, APHIS, EMSSD, SHEPB

Room 2A-02.49 4700 River Road, Unit 124 Riverdale, MD 20737-1238 Tel. No.: (301) 436-3150 Fax No.: (301) 734-7828 Email: Gerald.Houvener@aphis.usda.gov

2.8 APHIS Environmental Protection Specialist

Daniel Weissman Environmental Protection Program Manager

USDA, APHIS, EMSSD, SHEPB

Room 2A-02.48 4700 River Road, Unit 124 Riverdale, MD 20737-1238 Tel. No.: (301) 436-4114 Fax No.: (301) 734-7828 Email: Daniel.Weissman@aphis.usda.gov

2.9 USDA APHIS OSHA Specialist

James E. McKee Safety and Health Program Manager

USDA, APHIS, ESD, SHEWB

Room 2A-02.49 4700 River Road, Unit 124 Riverdale, MD 20737-1238 Tel. No.: (301) 436-3115 Fax No.: (301) 734-7828 Email: James.E.Mckee@aphis.usda.gov

3.0 PROJECT REQUIREMENTS

3.1 General Requirements: Construction drawings and specifications, if required, should show all proposed work items, including but not limited to, installing new equipment or devices, piping runs, branch wiring, electrical service, site plans, design calculations, etc. Submittals shall meet the requirements of section 6.0 “Design Submittals.” Drawings must be signed and sealed by Professional Architects and Engineers registered in the State of Maryland. Construction drawings shall meet the requirements of paragraph 4.3 “Compliance with Building Codes.”

Repair of foundational/structural problems will be addressed under a separate task order. Regarding the code compliance, the Government is required to build/modify any building to meet the latest codes and standards. Thus, we can't tell a contractor not to build toward code. However, the Government does recognize there is an age factor attached to this project and that requirements have changed. Due to the age of the structures, the Contractor should make their best effort to meet code. If that is not feasible, document and justify why new standards can't be met for our records inclusive of the price of a new vs modified GH. Please note, it is not the Government’s intention that these GHs are demolished and replaced.

3.1.1 The Contractor shall comply with the latest editions of national codes and regulations including federal, state, and local laws. Contractor shall pull permits as required by federal, state and local codes. The burden to ascertain the need for permits is the responsibility of the Contractor. Codes and regulations include, but are not limited to, the following:

· International Building Code (IBC)

· National Fire Protection Code (NFPA)

· National Electrical Code (NEC)

· National Life Safety Code

· Occupational Safety and Health Administration Regulations (OSHA)

· National Plumbing Code

· Uniform Mechanical Code

· Americans with Disabilities Act (ADA)

· National Earthquake Hazardous Reduction Program (NEHRP) provisions for seismic requirements in new buildings

· USDA Facilities Design Standards - ARS 242-01M

· Environmental Protection Agency (EPA)

· National Greenhouse Manufacturers Association best practices

3.2 Predesign Phase Contractor Services: The Contractor shall provide all services necessary for performance of the following tasks marked by an “X”.

NONE REQUESTED AT THIS TIME.

3.3 Design Services (if required): Contractor shall provide all services necessary for performance of the following tasks marked by an “X”. Reference paragraph 4.10 “Cost Estimates.”

4.0 PROJECT REQUIREMENTS

4.1 Cost Proposal and Schedule: Based upon this SOW, the Contractor shall prepare an itemized fee proposal and schedule for services required to complete the aforementioned project. Contractor shall price each QGH as individual line items to enable project phasing if needed. Fee proposal shall show tasks, the disciplines required, number of hours for each discipline, labor costs for each discipline/trade, material costs, travel costs, etc. A cover letter shall set forth all assumptions made in development of the fee proposal and indicate the costs for each task. Requirements for the fee proposal and schedule are defined in paragraph 4.10 “Cost Estimates” and paragraph 6.2 “Project Duration and Submittal Schedule,” respectively.

4.2 Field Investigation and Site Survey: Contractor shall coordinate with the PPM, COR and inform the CS and EPM of all scheduled site investigations. Contractor shall investigate the proposed construction site to ascertain existing conditions prior to performing any design modifications. Investigation shall include but not be limited to interviewing the Government to ensure all requirements are captured in the project scope to mitigate rework.

4.3 Compliance with Building Codes: In accordance with Public Law 100-678, federal agencies must comply with national building codes, local building codes, and zoning ordinances. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. Accordingly, final construction drawings and specifications shall be signed and sealed by a Professional Architect and/or Engineer registered to practice in the state were the project is located. Project design shall comply with “USDA Facilities Design Standards” provided in paragraph 1.5 “Project Data.”

4.4 Compliance with Local Building Officials: Public Law 100-678 requires federal agencies to offer local building officials the opportunity to review projects for code conformance. The design effort must include coordination efforts with the local building officials including officials at a military base, etc. The Government will not pay for reviews. If the code authority declines to review the project without payment, the Contractor shall document the effort was made to coordinate with the code authority and they declined the offer. If the code authority chooses to review the design without payment, the Contractor shall coordinate all project submissions with the local code authorities. Contractor is responsible for all fees associated with third party inspections and testing.

4.5 Code Analysis: The Contractor shall submit a code analysis indicating compliance with applicable codes, environmental permitting for the subject project, occupancy classifications, type of construction, etc.

4.6 Electronic Files: Drawings related to this effort will be prepared using computer aided design and drafting (CADD), AutoCAD for Windows, and will be in both .DWG and .PDF formats. Electronic and hard copy formats of the drawings and specifications will be provided to the Government.

4.7 Security: Design documents shall be safe guarded to prevent unnecessary disclosure of design features and physical security measures. Contractor shall adhere to the security guidelines established by the PPM for site access.

4.8 Progress Design/Equipment Submittal Reviews: The Government will review and provide comments on each submittal. The Contractor shall prepare an annotated response to indicate if the Contractor disagrees or concurs with the comments, and if a correction or change will be made to the submittal. All review comments must be resolved by the Contractor prior to submitting final documents. Contractor shall ensure that resubmitted drawings/submittals are appropriately identified with a new date and revision number.

4.9 Construction Submittal Register: The Contractor shall prepare in table format a submittal register listing all construction submittals required by the technical specifications. The Contractor shall include the submittal register in the specification section regarding construction submittals. The Contractor will also provide an electronic copy of the submittal register to the Government. The submittal register shall list all submittals required, including construction drawings/specifications, product data, samples, test results, certificates, operation and maintenance (O&M) manuals, warranties, start of warranties, and length of warranties. The submittal register shall list the exact technical specification section and paragraph requiring the submittal and include an item description. The register shall be presented in Construction Specifications Institute (CSI) Master Format 2014. All green products specified shall be included in the submittal register for tracking and verification that specified green products are used during construction. In addition to warranties, spare parts, etc., identified in their respective individual specification sections; provide in separate tables with a cross reference to the individual specification:

a. Items requiring extended warranties.

b. Spare parts, maintenance, and extra products in quantities required under individual specification sections.

1. Contractor shall supply at least two (2) sets of parts required for routine maintenance unless otherwise requested by the PPM and CS. This will allow time for the Government to procure the needed items required for routine maintenance.

c. If a special tool is required for routine maintenance, Contractor shall provide said tool at project closeout.

4.10 Cost Estimates: Construction cost estimate shall be developed based on the level of design and labor effort. Construction costs shall be presented in CSI Master Format 2014 in sufficient detail to facilitate a review and verification of all quantities and cost assumptions. The construction cost estimate must be based on the midpoint of construction so inflation might need to be included. The assumed mid-point of construction must be clearly stated on the estimate form. The construction cost estimates shall include all associated parts of the construction such as subcontractor overhead and profit, contingencies, general requirements, travel costs, bonding, soft costs (i.e., design, environmental assessment, permitting, inspection services/contract administration and designer of record services), etc. to ensure all aspects of the design are included. Estimate should clearly delineate costs between the design and construction. In addition, cost estimate should also capture, at minimum, equipment, installation requirements, recurring costs, and the resulting energy cost savings. Submit cost estimate for Government review and approval.

4.11 Meeting Minutes: The Contractor shall document and distribute all project meeting minutes as it relates to design review meetings and construction status. A copy of all meeting minutes shall be included in each progress submission. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached. Distribute meeting minutes a minimum of 3-days prior to the next scheduled meeting.

a. Contractor shall participate in project meetings at the project site during the construction portion of the contract with the Government. Contractor shall document inspection observations inclusive of punch list items. Contractor shall be responsible for conducting the meeting and recording any minutes.

b. Meeting minutes will supplement this SOW.

4.12 Tracking of Green Products: Contractor shall incorporate into the project design when appropriate green products. Contractor shall track and report on green products specified with each submittal. At a minimum, the Contractor shall prepare a table that lists green products incorporated into the project design, product category, green category (such as biobased, recycled-content, energy saving, water saving) along with estimated quantity and value of the green product.

4.13 Specifications to include Preferred Biobased Products: Construction specifications shall include the use of appropriate preferred biobased products. A list of preferred biobased products can be found at http://www.biopreferred.gov/BioPreferred/

4.14 Specifications shall include Recycled-Content Construction Material: Construction specifications shall include the use of appropriate recycled-content construction material. A list of recommended recycled-content construction material can be found at https://www3.epa.gov/epawaste/conserve/tools/cpg/index.htm

4.15 Turnover Final Construction Drawings/Specifications: Electronic and hard copy formats of the drawings and specifications shall be provided to USDA. Ensure all design review comments are resolved. Investigative report is certified accurate, signed and sealed. Final construction drawings and specifications shall be signed and sealed by Professional Architects and Engineers registered in Maryland. Stamp drawings appropriately “For Construction Only.”

4.16 As-Built Drawings: Red-line drawings shall remain on site and are subject to inspection by the CS or designated representative. As-built drawings shall be updated at the completion of the contract to reflect all additional work items completed under this change order. Final as-built drawings and specifications shall be signed and sealed by a Professional Engineer registered in Maryland. Drawings shall be stamped “As Constructed.”

5.0 PROJECT BUDGET LIMITATIONS

5.1 Cost estimate: The estimated design/build costs shall be accurate enough for the Government to program funds for the construction project.

6.0 DESIGN AND EQUIPMENT SUBMITTALS

6.1 General: Contractor to submit design progress drawings and specifications in accordance with the submittal schedule for each design discipline. Each submission shall include drawings, specifications, and itemized construction costs. Any drawings and specifications developed should show all proposed work items, including but not limited to, installing new equipment or devices, details, elevations, sections, diagrams, etc. needed to fully develop the proposed work. Contractor shall ensure that drawings are identified with the appropriate date and revision number. Drawings must be signed and sealed by Professional Architects and Engineers registered in the state of Maryland. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. It is expected that the Contractor will use professional judgment in determining that a sufficient amount of information is included in each submittal.

6.2 Project Duration and Submittal Schedule: Upon receipt of the Notice to Proceed, the Contractor, at the direction of the CS, shall provide in writing a work schedule that encompasses the performance period and all tasks as provided by the Government. Submit schedule in Gantt chart format or equal. Schedule should identify critical path elements and indicate project requirements for each submission and review stage. Schedule is provided for negotiation with the Contractor when setting contract time requirements for meeting contract submissions and construction deadlines. The number of days indicates the time duration to complete a task upon completion of the preceding task. A minimum of 14 calendar days for review time will be required by the Government. Contract duration shall not exceed 18 months from issuance of the Notice to Proceed.

6.3 Submittal Distribution: The Contractor shall send copies of submittals directly to the following individuals. A copy of the Contractor’s transmittal letter shall be provided to the CS and EPM. Deliver submittals by Federal Express, United Parcel Service (UPS) or courier. Reference section 2.0 “Project Contact Persons” for respective contact information. Design submittals shall include plans and specifications developed for all design disciplines and construction cost estimates developed for the 95% and 100% stages, respectively.

Fee Proposal - Cost Estimate/Schedule

Equipment/Product Submittal

95%, 100% and 100% Back Check Ready for Construction Design Submittal

7.0 FINAL DOCUMENT TURNOVER

7.1 Closeout: Final design submission shall incorporate and address all design review comments from the previous submissions, include an itemized response to those comments and as-built information. Final as-built construction drawings and specifications shall be signed and sealed by Professional Architects and Engineers registered to practice in the state were the project is located. Coordinate with the EPM closeout document requirements. Closeout documents shall be submitted within ten (10) days of project completion. Provide all closeout documents on CDs. Closeout documents shall include all documents associated with the project including warranties, record drawings, red-lines, SDS, photos, operation and maintenance manuals, etc. unless otherwise noted on disk at project closeout. Documents shall be properly stamped and dated “As-built.”

C.2 452.211-72 Statement of Work/Specifications (Feb 1988)

The contractor shall furnish the necessary personnel, material, equipment, services, and facilities (except as otherwise specified), to perform the Statement of Work/Specifications.

(End of Clause)

C.3 452.211-73 Attachments to Statements of Work/Specifications (FEB 1988)

The attachments listed in Section J are hereby made part of this solicitation and any resultant contract.

(End of Clause)

Section D - Packaging and Marking

No Clauses Are Included in This Section

Section E - Inspection and Acceptance

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER TITLE DATE

52.246-12 Inspection of Construction APR 1996

E.1 452.246-70 Inspection and Acceptance (FEB 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed at:

USDA, APHIS, PPQ,

National Plant Germplasm Quarantine Center BARC-East, Building 580 Beltsville, MD 20705

Section F - Deliveries or Performance

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

NUMBER TITLE DATE

52.242-14 Suspension of Work APR 1984

F.1 52.211-10 Commencement, Prosecution, and Completion of Work (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than eighteen (18) months after issuance of the Notice to Proceed. The time stated for completion shall include final cleanup of the premises.

(End of clause)

Section G - Contract Administration Data

G.1 Contracting Officer’s Representative:

Chester Carroll, Facility Operations Specialist Office Phone: 301-313-9251 Cell Phone: 301-418-1982 Email: Carroll.Chester@aphis.usda.gov

G.2 Construction Progress and Payment Schedule

(a) Within 10 calendar days after the date of receipt of the Notice to Proceed, the Contractor shall prepare and submit an original APHIS Form 38, Construction Progress and Payment Schedule. This Schedule shall first be submitted to the COR for approval. After approval by the Contracting Officer, a copy of the approved schedule will be returned to the Contractor and the COR for their file. This file will serve as a Schedule of Estimates, Progress Schedule; and when used with APHIS FORM 39-R, Contractor’s Request for Payment, it will be used as a basis for requesting progress payments. The values employed in making the schedule will be used only for determining progress payments and will not be considered as fixing a basis for additions to or deductions from the contract.

(b) A small supply of APHIS Forms 38 and 39-R will be given to the Contractor with the Notice to Proceed. Additional copies will be made available from the Contracting Officer upon request.

(c) APHIS Form 38 is required even when progress payments are not requested.

(d) Release of Claims: Upon satisfactory completion of all work under this contract, the Contractor shall furnish a Release of Claims to the Government arising under and by virtue of the contract. The Contractor shall complete and submit with his final billing a statement using the following language:

“For and in consideration of the receipt of final payment in the amount of $ ________________ under and pursuant to Contract Number ________________, the undersigned hereby releases the Government from any and all obligations whatsoever arising under said contract.”

G.3 Beneficial Occupancy/Substantial Completion and Acceptance

Specific forms will be used to request and then document substantial completion and acceptance when all contract requirements are complete. The Government may execute substantial completion of the project incrementally for discrete/severable portions of the project.

Substantial Completion is defined as the stage in construction when a project or designated portion thereof, has reached a state of completion which would permit the occupancy and/or use of the facility by the Department of Agriculture for its intended function. Unless otherwise indicated, the date of Substantial Completion, as acknowledged by the Government, is also the date of commencement of all warranties and guarantees required by the contract documents.

Section H - Special Contract Requirements

I. FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

H.1 452.224-70 Confidentiality of Information (FEB 1988)

(a) Confidential information, as used in this clause, means -

(1) information or data of a personal nature, proprietary about an individual, or (2) information or data submitted by or pertaining to an organization.

(b) In addition to the types of confidential information described in (a)(1) and (2) above, information which might require special consideration with regard to the timing of its disclosure may derive from studies or research, during which public disclosure of primarily invalidated findings could create an erroneous conclusion which might threaten public health or safety if acted upon.

(c) The Contracting Officer and the Contractor may, by mutual consent, identify elsewhere in this contract specific information and/or categories of information which the Government will furnish to the Contractor or that the Contractor is expected to generate which is confidential. Similarly, the Contracting Officer and the Contractor may, by mutual consent, identify such confidential information from time to time during the performance of the contract. Failure to agree will be settled pursuant to the "Disputes" clause.

(d) If it is established that information to be utilized under this contract is subject to the Privacy Act, the Contractor will follow the rules and procedures of disclosure set forth in the Privacy Act of 1974, 5 U.S.C. 552a, and implementing regulations and policies, with respect to systems of records determined to be subject to the Privacy Act.

(e) Confidential information, as defined in (a) (1) and (2) above, shall not be disclosed without the prior written consent of the individual, institution or organization.

(f) Written advance notice of at least 45 days will be provided to the Contracting Officer of the Contractor's intent to release findings of studies or research, which have the possibility of adverse effects on the public or the Federal agency, as described in (b) above. If the Contracting Officer does not pose any objections in writing within the 45 day period, the contractor may proceed with disclosure. Disagreements not resolved by the Contractor and Contracting Officer will be settled pursuant to the "Disputes" clause.

(g) Whenever the Contractor is uncertain with regard to the proper handling of material under the contract, or if the material in question is subject to the Privacy Act or is confidential information subject to the provisions of this clause, the Contractor shall obtain a written determination from the Contracting Officer prior to any release, disclosure, dissemination, or publication.

(h) The provisions of paragraph (e) of this clause shall not apply when the information is subject to conflicting or overlapping provisions in other Federal, State or local laws.

(End of Clause)

H.2 452.228-71 Insurance Coverage (NOV 1996) -- Alternate I (NOV 1996)

Pursuant to FAR clause 52.228-5, Insurance-Work on a Government Installation, the Contractor will be required to present evidence to show, as a minimum, the amounts of insurance coverage indicated below:

(a) Workers Compensation and Employer's Liability. The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

(b) General Liability.

(1) The Contractor shall have bodily injury liability coverage written on a comprehensive form of policy of at least $500,000 per occurrence.

(2) The Contractor shall have property damage liability insurance required in the amount of $1,000,000.00 per occurrence.

(c) Automobile Liability. The Contractor shall have automobile liability insurance written on a comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage or loss.

(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing the contract, the Contractor shall have aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for bodily injury, other than passenger injury. Coverage for passenger injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

(End of Clause)

H.3 452.236-71 Prohibition Against the Use of Lead-Based Paint (NOV 1996)

Neither the Contractor nor any subcontractors performing under this contract shall use paints containing more than 0.06 of 1 percent lead by weight (calculated as lead metal) in the total nonvolatile content of the paint, or the equivalent measure of lead in the dried film of paint already applied, or both.

(End of Clause)

H.4 452.236-72 Use of Premises (NOV 1996)

(a) Before any camp, quarry, borrow pit, storage, detour, or bypass site, other than shown on the drawings, is opened or operated on USDA land or lands administered by the USDA, the Contractor shall obtain written permission from the Contracting Officer. A camp is interpreted to include a campsite or trailer parking area of any employee working on the project for the Contractor.

(b) Unless accepted elsewhere in the contract, the Contractor shall (i) provide and maintain sanitation facilities for the work force at the site and (ii) dispose of solid waste in accordance with applicable Federal, State and local regulations.

(End of Clause)

H.5 452.236-74 Control of Erosion, Sedimentation, and Pollution (NOV 1996)

(a) Operations shall be scheduled and conducted to minimize erosion of soils and to prevent silting and muddying of streams, rivers, irrigation systems, and impoundments (lakes, reservoirs, etc.).

(b) Pollutants such as fuels, lubricants, bitumens, raw sewage, and other harmful materials shall not be discharged on the ground; into or nearby rivers, streams, or impoundments; or into natural or man-made channels. Wash water or waste from concrete or aggregate operations shall not be allowed to enter live streams prior to treatment by filtration, settling, or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

(c) Mechanized equipment shall not be operated in flowing streams without written approval by the Contracting Officer.

(End of Clause)

H.6 452.236-75 Maximum…