3252016AmendmentNo2.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT 1 7

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable) Amendment No. 2 3/25/2016

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

MT. BAKER-SNOQUALMIE NATIONAL FOREST

2930 WETMORE AVENUE, STE 3A

EVERETT, WA 98201

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and ZIP Code) () 9A. AMENDMENT OF SOLICITATION NO.

AG-05M6-S-16-0003

9B. DATED (SEE ITEM 11)

03/16/2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers X is extended, is not ex-tended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

() A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN

THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

GROUNDS MAINTENANCE, NORTH BEND COMPOUND, SNOQUALMIE RANGER DISTRICT

See attached document corrects, clarifications and revised documents per Amendment No. 2 Closing Date for receipt of quotes is extended to April 4, 2016 @ 4:30 pm. All else remains the same.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

JANET E. HADA, CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY

/s/ Janet E. Hada

03/25/2016

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.243

RFQ NO. AG-05M6-S-16-0003

GROUNDS MAINTENANCE, NORTH BEND COMPOUND

SNOQUALMIE RANGER DISTRICT

AMENDMENT NO. 2 - 3/25/2016

1. Replace page 3, Schedule of Items with the attached revision. Contractor must submit pricing using the revised Schedule of Items.

2. Addition of Item No. 1.03 to Schedule of Items for the Base Year to cover cost of all additional services or work required to bring the North Bend compound grounds up to standard for the base year before performing monthly grounds maintenance work. Work includes the following:

Additional work from shrubs and bushes being overgrown from lack of maintenance Additional work from the moss present in the lawn areas, includes moss prevention services and includes removal of moss from flagstone walkways where moss is growing between the stones Additional work and treatmenet required to eradicate fungus from the lawn behind Bldg 2132 which is killing grass and includes treatment to restore grass Additional work to eradicate ivy threatening the health of trees Additional work needed to remove old debris from and apply new bark on shrub and flower beds Hauling and disposal of additional debris to bring grounds up to standard

Note: This additional work is to be performed at the appropriate time, for example - cutting back of shrubs and bushes should be done after bloom or when pruning would be beneficial to the specific plant to prevent harm to the plant

3. Addition of Item No. 1.04 to Schedule of Items for the Base Year to cover cost and work for the bark needs in flower beds. Contractor shall remove debris and old bark from flower beds and in doing so, may expose roots to elements requiring new bark to be added to beds and sprinkling of granule fertilizer to help plants and shrubs recover from pruning, trimming and new bark.

4. Note: If the Government determines there is a need for bark in future options years, a modification will be negotiated with the contractor at that time to add on funding to cover this additional work.

5. Note: Change to Base Year to start April 2016 until November 30, 2016 and estimated quantity is eight (8) months.

6. Replace Schedule of Service with the attached revised schedule. The schedule has been revised to optimize reseeding and fertilization. Weed control is moved to November and to February.

Fertilization is moved to May to be in line with aeration and thatching of lawns. Reseeding would also be done at this time to increase chance of germination of seed and for efficiency.

7. Clarification that weed eater with nylon string shall be used to maintain vegetation around the Gas house building.

8. Addition of annual moss prevention/treatment of lawn to standard grounds maintenance services.

9. Addition of the following to Measurement and Payment, B. section (page 24)

3. For Pay Item 1.03 Additional Services to bring grounds to standard, payment amount will be determined to the work as it is completed. Contractor will be paid upon completion of the specific service and acceptance by the Government, PART 1 – THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

RFQ NO. AG-05M6-S-16-0003

Grounds Maintenance, Snoqualmie Ranger District, North Bend Compound

BASE YEAR (APRIL 2016 – NOVEMBER 30, 2016)

ITEM NO. DESCRIPTION PAY UNIT EST. QTY. UNIT PRICE AMOUNT

1.01 Grounds Maintenance Month 8 $_____________ $_____________

1.02 Fertizliation Month 8 $_____________ $_____________

1.03 Work to Bring To Standard LS 1 $_____________

1.04 Bark LS 1 $_____________

TOTAL BASE YEAR $____________________

OPTION YEAR A (DECEMBER 1, 2016 – NOVEMBER 30, 2017)

ITEM NO. DESCRIPTION PAY UNIT EST. QTY. UNIT PRICE AMOUNT

2.01 Grounds Maintenance Month 8 $_____________ $_____________

2.02 Fertizliation Month 8 $_____________ $_____________

TOTAL OPTION YEAR A $____________________

OPTION YEAR B (DECEMBER 1, 2017 – NOVEMBER 30, 2018)

ITEM NO. DESCRIPTION PAY UNIT EST. QTY. UNIT PRICE AMOUNT

2.01 Grounds Maintenance Month 8 $_____________ $_____________

2.02 Fertizliation Month 8 $_____________ $_____________

TOTAL OPTION YEAR B $____________________

TOTAL PRICE BASE YEAR $________________

TOTAL PRICE OPTION YEAR A $________________

TOTAL PRICE OPTION YEAR B $________________

TOTAL PRICE BASE PLUS OPTIONS $________________

REVISED - SCHEDULE FOR GROUNDS MAINTENANCE AT THE NORTH BEND COMPOUND

FREQUENCY SCHEDULE

TURF MAINTENANCE

OCT NOV DEC-JAN FEB MAR APR MAY JUN JUL AUG SEP

Mowing 2 2 2 3 4 4 4 3 2 2

Trimming/Edge 1 1 1 2 2 2 2 2 1 1

Fertilization 1 1 1 1 1

Aeration and/or Thatching 1

Weed Control 1 1 1 1 1 1 1 1

SHRUB – BED MAINTENANCE

OCT NOV DEC-JAN FEB MAR APR MAY JUN JUL AUG SEP

Fall Leaf Clean Up 2 2 1 1

Pruning 1 1 1

Weed Control 2 1 1 1 1 1 1 2 2 2 2 2

Other – litter 1 1 1 1 1 1 1 1 1 1 1 1

TREE MAINTENANCE

Pruning 1

ADDITIONAL AREAS

Parking Areas: 2 times per month OCT through FEB. 1 time per month MAR through SEP

Property Line Maintenance: 1 time per month check and maintain as needed.

Misc. weed eater areas: 1 time per month NOV through FEB/ 2 times a month MAR through OCT

Pre-emergent for weed control in beds: 5 Applications per year

Work Statement Performance Standard Government Method of Assessment

Incentives and Deductions for

Meeting the Standard

Mow all lawn areas within the contract boundaries.

Trimming. Trim around all trees, shrubs etc.….

Trim Bushes

Rake and or removal all materials from lawn and vegetative areas.

Bag, remove, and properly dispose of all vegetative matter created after each mowing.

Maintain a height between 2 ½ to 3 inches. No windrows or clumps. All grass shall present a well-groomed appearance at all times.

Each time the grass is cut, the Contractor shall also trim around boundary rocks, fences, monuments, flagpoles, buildings, sidewalks, benches, etc. All vegetative growth shall be trimmed to the same height as for grass cutting (2 ½ to 3 inches).

Trim ornamental bushes as needed to keep bushes 1 foot from growing against buildings and from encroaching onto sidewalk and parking areas.

Lawns and vegetative areas shall be raked so as to remove debris left over from mowing.

Treated areas will be free of all vegetative matter created after each treatment.

All services will be subject to weekly visual inspection by the Contracting Officer Representative (COR) or Inspector.

The Contractor’s performance will affect the performance evaluation either positive or negative.

If Contractor meets the standard, no deduction. If Contractor does not meet the standard and/or take corrective action, the Government may assess damages in accordance with the measurement and payment clause and provide adverse performance evaluation.

Sweep or blow affected sidewalks, parking areas and roads after completion of each mowing or trimming tasks.

Spraying for Weeds and Lawn Fertilizing

Leaf/Needle /Limbs Raking and/or Removal

Removal of debris from the site.

Ensure the mandatory purchasing of bio based products.

Sidewalks shall be swept or blown after completion of each mowing or trimming operation so as to be free of debris generated by Contractor’s actions.

Lawn mowing area shall be treated for weeds and fertilized to present a healthy and weed free lawn. Areas outside the lawn mowing area shall be kept in a weed free environment as well.

Contractor shall rake and/or remove leaves/needles/limbs as needed after leaves and needles fall from trees/shrubs.

The contractor is responsible for the removal of debris to an appropriate disposal site, off the Forest Service compound.

Contractor compliance with FSIRA, EO 13423, and FAR Surveillance Methodology

Work Plan Schedule, and Communications

Planting beds materials, such as gravel, bark, or mulch covering

Initial reestablishment of Landscaping standard

Work meets schedule as per the accepted work plan.

Contractor keeps COR/Inspector advised of where they can be reached by phone at all times of contract performance.

Planting bed material should be maintain at an average 2 inch depth having no uncovered areas.

Bring North Bend Compound back to acceptable Landscaping standards during a one year period, starting at beginning of contract.

COR and Inspector conduct periodic monitoring.

Contractor’s ability to maintain the work schedule and complete work on schedule will be reflected in the performance evaluation as either positive or negative incentive.

Contractor’s work not completed on schedule is subject to default and may result in termination for cause including assessment of re-procurement costs and result in adverse performance evaluation.