Solicitation.pdf

PREQUEST FOR QUOTATION PAGE OF PAGES

(THIS IS NOT AN ORDER) THIS RFQ IS IS NOT A SMALL BUSINESS SET- ASIDE 1 59

1. REQUEST NO. 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT.DEF. RATING

AG-04R4-S-16-0020 06/20/16 798483 UNDER BDSA REG. 2

AND/OR DMS REG. 1

5a. ISSUED BY 6. DELIVER BY (Date)

Willamette NF Supervisor’s Office 3106 Pierce Parkway, Suite D Springfield OR 97477-7909

As specified herein

5b. FOR INFORMATION CALL (NO COLLECT CALLS) 7. DELIVERY FOB DESTINATION NAME TELEPHONE NUMBER OTHER (See Schedule)

AREA CODE NUMBER 9. DESTINATION

Contracting Officer:

LORENZO MONTOYA

541 225-6334 a. NAME OF CONSIGNEE

8. TO:

a. NAME b. COMPANY b. STREET ADDRESS Willamette NF Supervisor’s Office USDA - FS

c. STREET ADDRESS c. CITY 3106 Pierce Parkway, Suite D

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE Springfield OR 97477

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5A ON OR BEFORE

THE DESIRED RESPONSE DATE OF

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in BLOCK 5A. This request does not commit the Government to pay any costs incurred in the preparation of the

7/06/2016 4:00 PM Local Time submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(a) (b) (c) (d) (e) (f)

Central Coast Stand Exams

Siuslaw National Forest Central Coarst Ranger District

See Attached

Requirements

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR

DAYS

c. 30 CALENDAR DAYS d. CALENDAR DAYS

12. DISCOUNT FOR PROMPT PAYMENT NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO 15. DATE OF

a. NAME OF QUOTER SIGN QUOTATION QUOTATION

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

c. COUNTY AREA CODE

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or Print) NUMBER

NSN 7540-01-152-8084

Previous edition not usable

18-121 STANDARD FORM 18 (Rev. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

SERVICE RFQ AG-04R4-S-16-0020

Siuslaw National Forest Central Coast Stand Exams

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

EST.

Item No. SUPPLIES/SERVICES QTY. UNIT UNIT PRICE AMOUNT________

1a Central Coast R.D. Forest Inventories 300 Plots $_________ $_______________

OPTIONAL ITEMS

1b Central Coast R.D. Additional Vegetation Composition Cover. 300 Subplots $_________ $_______________ Award will include anywhere from 0 subplots to 300 subplots.

1c Central Coast R.D. Additional Down Woody Material Transects. 300 Subplots $_________ $_______________ Award will include anywhere from 0 subplots to 300 subplots.

TOTAL ITEM 1 $_______________

EST.

Item No. SUPPLIES/SERVICES QTY. UNIT UNIT PRICE AMOUNT________

2a Hebo R.D. Forest Inventories 418 Plots $_________ $_______________

OPTIONAL ITEMS

2b Hebo R.D. Additional Vegetation Composition Cover. 418 Subplots $_________ $_______________ Award will include anywhere from 0 subplots to 418 subplots.

3c Hebo R.D. Additional Down Woody Material Transects. 418 Subplots $_________ $_______________ Award will include anywhere from 0 subplots to 418 subplots.

TOTAL Item 2 $_______________

Optional line items would be conducted at the same plot center locations as the Forest Inventories line items (1a & 2a).

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE OF ITEMS

Quoters must respond to the other factors as described in EVALUATION OF QUOTES in Section M.

Quote shall be submitted for the total item. Quote for less than the total item will not be considered.

Quotations may be submitted via fax to 541-225-6220, or sent hard copy to the address shown in block 5(a) of the Standard Form 18. Late quotations may be accepted.

Invoices shall be submitted at www.ipp.gov.

The Estimated Start Work date is September 1, 2016. All work shall be completed within 135 calendar days after the effective date of the Notice to Proceed.

If The Estimated Start Work date doesn’t fit your schedule, please provide an alternate Estimated Start work date by indicate below something such as "my quote is based on an Estimated Start work date of xxxx xx, 20xx"

Questions may be submitted in writing to Contract Specialist – Lorenzo Montoya at lrmontoya@fs.fed.us

DUNS Number_____________________ Email ______________________________________ http://www.ipp.gov/ mailto:lrmontoya@fs.fed.us

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C-1 SCOPE OF CONTRACT

The Contractor shall furnish all labor, supervision, transportation, equipment, supplies, materials (unless specified elsewhere as Government-furnished), and incidentals required to perform forest stand examination plots on primarily plantation stands with a variety of unknown vegetative conditions across the respective district(s) of the Siuslaw National Forest as specified on each contract item. Stand examination plots shall be collected using USDA Forest Service Common Stand Exam Protocols as specified in this contract or, otherwise, defaulting to the Intensive Examination Level. All examinations will include Forest Inventories, which include stand-level data, plot-level data, and tree data on a variable plot for trees ≥5 inches DBH and a fixed-area subplot for trees <4.5 ft in height and trees <5 inches DBH. An ocularly estimated, fixed-area subplot for vegetation composition (the top 3 shrubs and top 3 forbs only) and/or a measured Down Woody Material transect subplot (piece count, 3 inches and greater; no twig counts) may also be included depending on the contract item.

C-2 PROJECT LOCATION AND ACCESSIBILITY

A map showing district locations is included in Section J of the contract. Exam areas may be located anywhere within the Central Coast and/or Hebo Ranger Districts, depending on item awarded. Stand locations may be scattered in proximity within respective district boundaries. Boundaries of exam areas will be identified by the Forest Service on maps. Available electronic GIS files of stand boundaries, digital orthophoto quads, and road and water layers may be made available by the Forest Service.

The project areas can be reached by Forest Service roads that are accessible by standard pickup truck during normal operating season. Some stands will require foot travel from the nearest road to the stand itself. The Forest Service assumes no obligation to perform any special maintenance to keep roads open. Vehicle travel is not allowed behind locked gates, through private driveways, or on blocked roads. Typically, the Siuslaw National Forest is accessible year-round (does not get snowed-out) and has a rainy season from approximately November to April. Generally, slopes are steep and shrub vegetation is often dense.

C-3 GOVERNMENT-FURNISHED PROPERTY AND SERVICES

The Government will furnish to the Contractor the following materials, supplies, property or services at the respective Central Coast District office (Waldport, OR) or Hebo Ranger District office (Hebo, OR) at an agreed upon time between COR and Contractor. The Contractor shall be liable for all loss or damage of all Government-furnished property until completion of all work per task order and final acceptance of returned property (items 1 and 6 below).

Government-furnished property

1. Copies of stand location maps and copies (2 each) of National Forest Maps for the Siuslaw National Forest

2. The USDA Forest Service’s Common Stand Exam User Guide

(interchangeably referred to as the User Guide), Common Stand Exam Region 6 Appendices, and Exams forms, by means of download at:

http://www.fs.fed.us/nrm/fsveg/index.shtml

3. The Exams data entry software by means of download at:

4. Siuslaw National Forest Exams (.cse) template file (requires modifications by the contractor to match contract requirements)

5. A Copy of Common Stand Exam Setting, Sample Design, Plot Data, and Tree Data form upon request (contractor to make additional copies if needed)

6. Field Guide to the Forested Plant Associations of the Northern Oregon

Coast Range

Services – At the Contractor’s request, the Government may provide:

• One review on the inspection procedures. This inspection review shall be performed on one plot completed by the contractor

• Provide one review of the Exams data entry software

• Digital files of the areas being examined which may include an overlay of the stand delineation, available road layers, and Digital orthophoto quads (hereafter referred to as DOQ or aerial photos interchangeably);

files made available at time task orders issued

C-4 CONTRACTOR'S FURNISHED ITEMS

The Contractor shall furnish all supplies, materials, labor, supervision, and transportation (except those items listed as Government-furnished) required to complete the project.

Supplies and Equipment

The Contractor shall furnish all required items to complete the project, including but not limited to the following:

1. Relaskop or equivalent.

2. Increment borers.

3. Diameter tape (1/10th foot delineations).

4. 100-foot tape (with inch/foot delineations).

5. Hand compass with declination setting.

6. Tatum or clipboard.

7. Blue/white candy-stripe ribbon & permanent marker for marking on ribbon.

8. Clinometer

9. Hand lens for counting growth rings.

10. Scale to measure 20ths of an inch.

11. Yellow or orange wire flags (15-inch minimum length). Flag size shall be 3-inch x 3-inch, or 4-inch x 5-inch.

12. Personal Data Recorder (PDR)

13. Global Positioning System (GPS)

Services Summary

1. Contractor shall submit a plan of operation for completing data collection on each bid item.

2. Contractor shall provide the following field collected data and report files:

a. If data is collected on paper forms, Contractor shall provide a paper hardcopy in addition to the required electronic files

b. Contractor shall provide required data in the most current electronic ExamsPC (.cse) file format on a read-only CD-ROM, which can be downloaded to a PC and is compatible with the Forest Service computer system. Electronic .cse files will have the following naming convention: inspection block_number (ex.

iblock_01)

c. Contractor shall collect the required field data and complete the appropriate setting, sample design, plot, tree, vegetation composition, and down woody material data

d. Contractor shall mark accurate plot locations, travel routes, and azimuths on the Sketch Map and Traverse Notes for each stand

e. Contractor shall plot updated stand delineations on Sketch Map and Traverse Notes

f. Contractor shall record stand-level summary information and field notes (including traverse notes) on the stand maps provided and on the electronic file’s Settings Record Remarks field

Data management, including but not limited to appropriate backup cycles, is the contractor’s responsibility. All files are the contractor’s responsibility (and are not considered to be turned in) until they are provided in a format that is readable and that successfully loads into the Forest Service’s FSVeg database and accepted by the Forest Service as such.

C-5 PERSONNEL QUALIFICATIONS – All personnel collecting plot data shall have skills in these areas:

1. Familiarity in aerial photo interpretation and in its use in recommending stand boundary adjustments

2. Ability to distinguish between stand types in the field

3. Experience in the successful use of hand-held compass, pacing and map measurements

4. Experience in the successful use of global positioning systems (GPS)

5. Experience in the successful use of (PDR) hand-held personal data recorders

6. Ability to accurately identify tree and plant species

7. Experience in accurately rating trees relative to stand position and condition class

8. Ability to accurately determine tree age and growth rates with the use of an increment borer

9. Have experience in accurately identifying common tree defects and forest insect, disease, pests and parasitic plants

10. The Contractor shall designate crew leaders for each crew; the crew leader shall be the individual responsible for taking plot measurements in accordance with the accuracy standards

11. Each crew leader shall possess a minimum of 2 seasons of experience in Forest Inventory Measurements

C-6 TECHNICAL SPECIFICATIONS

General Examination Instructions

1. All measurements shall be made in accordance with the USDA Forest Service’s Common Stand Exam User guide, which describes procedures for measurements as specified for the contract. Where there are discrepancies between the contract and User Guide, the contract will have precedence.

a. The number of plots per stand will vary; sampling intensity will generally be one plot for every 5 acres of stand area with the following exceptions: All stands will have a minimum of 3 plots, and stands less than 150 acres will have a maximum of 12 plots to be examined per stand. Stands 150 acres or greater will have a maximum of one plot for every 10 acres.

The appropriate number of plots per stand will be measured as follows: stand acres / five, rounded to the nearest whole number, equals the number of plots for the stand. Example:

16/5 = 3.2 ; 3 plots are placed within the stand 18/5 = 3.5 ; 4 plots are placed within the stand

b. Plot locations may be selected by the Forest Service and GPS coordinates or a point shapefile provided to the contractor. If plots are not selected by the Forest Service, stands shall be examined on a systematic, grid basis. North/south, east/west directions shall be used whenever possible to establish the plot grid layout. The grid size for determining distance between plots shall vary between stands to allow the systematic, evenly distributed location of the specified number of plots throughout the entire stand. Plot intervals shall be in full or half chains (66 feet) and shall be equal between plots in each stand. Plots shall be evenly distributed throughout the entire stand and GPS coordinates recorded.

c. No plot center shall be closer than 1 chain from the stand boundary (even when plot locations are selected by the Forest Service). Plots must be offset accordingly and offset noted.

d. Vinyl or plastic blue/white candy-stripe ribbon shall be used to indicate the location of plots, and Brown’s transects in order to facilitate inspection of measurements. Ribbon shall be at least 12 inches long after tying. Three single blue/white ribbons shall be tied no less than 5 feet above the ground in a 120-degree pattern around plot center for ease of locating plot centers. A single ribbon will be placed at each of the 16-foot, 40-foot, and 80-foot points along a Brown’s transect.

e. Plot centers shall be clearly and securely identified with a wire flag with the flag at least 6 inches above the ground. Plot center is defined as the point where the wire or stake enters the ground. The plot and stand number shall be marked on the wire flag with a permanent waterproof ink. All plots and plot numbers shall be marked on the Sketch Map and Traverse Notes.

f. When not provided, the plot center’s latitude and longitude coordinates will be recorded, and values recorded in Degrees-Minutes-Seconds (DDDMMSS.S). Using a GPS unit, the data needs to be collected using the NAD83 datum, and to an accuracy of ± 66 feet.

g. The required field data shall be recorded at each plot using the Common

Stand Exam (CSE) Protocols as described within the contract and in the CSE Guides. The Contractor shall complete the required fields of the Setting Record, Sample Design, Plot, Tree, Vegetation Composition, and Down Woody Material data applicable for the Exams (.cse) file.

h. The Contractor shall illustrate and describe any and all appropriate stand boundary delineation changes on the Sketch Map and Traverse Notes;

recommendations will be based on the stand examination on the ground as aided by the aerial photos provided.

i. A stop work order may be issued by the COR at any time weather or road conditions prevent access to the work area, or if snow obscures the ground rendering it difficult to determine vegetation ground cover or accurately complete the Brown’s transect.

Survey Techniques

1. Locating Plots: Plot grid, locations, and travel routes shall be determined prior to field data collection. Plots shall be located on the ground according to the specified grid and at the respective point the Contractor identifies on the aerial photo and map or at the GPS points given, if applicable. Hand compass (adjusted to appropriate declination) and pacing methods or their equivalent shall be used to locate plot centers. To avoid the inadvertent introduction of bias in determining plot center location, the examiner will stop at the first instant an accurate location reading is within 15 feet of the determined plot center, if a GPS unit is used. It will be the contractor’s responsibility to be within the contract’s location tolerance regardless of method used. The Forest Service reserves the right to predetermine the plot locations for stands; plot densities would be minimally set at the densities described in the contract requirements (Section C-6, 1. a.).

2. Tree, Variable Plot (trees ≥ 5” dbh): - A variable plot will be taken for all trees

(live and dead) 5 inches and greater DBH. The BAF used will be recorded on the Sample Design Form (Sample Expansion Factor field) for the appropriate variable plot method line (Sample Selection Method of “BAF”).

a. An appropriate Basal Area Factor (BAF) of 20, 28, 34, or 40 will be selected for each stand. Regardless of instrument used a respective limiting distance for 20, 28, 34, or 40 BAFs will be used. Only one BAF per stand is allowed. A BAF will be selected that yields a minimum average of six live trees per variable plot in each stand (the average will be calculated for all plots within a stand).

b. Trees will be tallied starting at a north azimuth (+/- 2 degrees) and turning in a clockwise direction.

c. If two or more "in" trees are along the starting azimuth line, so that the bole of the near tree completely obscures the bole of the far tree (at breast height - 4.5 feet), then the tree nearest the plot center shall be recorded first.

d. The following measurements are required on all trees:

Tree Status (live / dead) Species Tree Count Diameter at Breast Height (dbh) Height (total tree height) Crown Ratio Crown Class Decay Class (dead trees) Damage Category (on specifies categories/agents) Damage Agent (on specifies categories/agents) Damaged Tree Part (on specifies categories/agents) Damage Severity (on specifies categories/agents)

3. Tree Fixed-area Subplot (trees <5” dbh or < 4.5ft tall) – A 1/100th acre circular fixed-area subplot will be taken from plot center to measure trees under

4.5 ft tall and small diameter trees (<5 inches dbh). The inverse of the plot size (e.g., 100 for a 1/100th acre plot) shall be entered in the Sampling Design Form (Expansion Factor Field) for the Sample Selection Method of FRQ (frequency).

a. Only live trees are measured.

b. The following measurements are required:

Tree Status Species Tree Count Dbh (dbh size-class) or Height (height size-class)

c. Un-merchantable stems should be measured to nearest 1-inch diameter class, such that:

0.1-0.99 inch dbh tallied as .5 1.0-1.99 inches tallied as 1.5 2.0-2.99 inches tallied as 2.5 3.0-3.99 inches tallied as 3.5 4.0-4.99 inches tallied as 4.5

d. Seedlings should be measured to nearest 1-foot height class, such that:

>0.5 ft tall no tally (not counted) 0.5-1.49 ft tallied as 1 1.5-2.49 inches tallied as 2 2.5-3.49 inches tallied as 3 3.5-4.49 inches tallied as 4

4. Vegetation Composition Fixed-area Subplot (for respective bid items only)

– A 1/10 acre circular, fixed-area subplot (37.2 ft radius) from plot center will be inspected to determine vegetation composition cover. The inverse of the plot size (e.g., 10 for a 1/10 acre plot) shall be entered in the Sampling Design Form (Expansion Factor Field) for the Sample Selection Method of FRQ (frequency).

a. Data collected is based on ocular estimates.

b. Only one form is completed on these subplots: Form 3 (Cover by Species)

c. Data is only collected on the top 3 shrubs and top 3 forbs (a total of 6 potential species)

d. An ocular estimate on the distribution (% cover) for each of the top 3 shrubs and each of the top 3 herb/forbs is required

5. Down Wood Transect subplots (for respective bid items only) – A 40-feet Piece Count Transect of Down Wood will be taken west from plot center and recorded in the Down Woody Material Form.

a. Two duff depth measurements (to nearest 0.1 inch) will be taken at 4 feet and 8 feet distances from plot center.

b. The total vertical fuel depth (to nearest inch) will be measured at 4 and 8 feet along the transect. The average of these measurements will be recorded for the fuel depth.

c. Pieces equal or greater than 3 inches in diameter at transect intersection will be counted over the entire length of the transect (40 feet).

d. Diameter at intersection, piece length, and decay class will be determined for each piece

6. Exams (.cse) File Input Instructions

a. Setting Record - The following fields must be completed for each stand exam on the appropriate Exams (.cse) file and setting. Information on necessary procedures to complete these fields is available in the User Guide.

Some of the data for these fields will be provided by the COR. A Sketch Map of the stand and Traverse Notes with relevant information must also be provided for each stand.

FIELD INFORMATION

PROCLAIMED REGION PROVIDED

PROCLAIMED FOREST PROVIDED

DISTRICT PROVIDED

LOCATION PROVIDED

STAND ID PROVIDED

PROJECT NAME PROVIDED

OWNER PROVIDED

STATE PROVIDED

COUNTY DETERMINED by contractor

ADMINISTRATIVE REGION PROVIDED

ADMINISTRATIVE FOREST PROVIDED

DATE DETERMINED by contractor

PHOTO ID N/A

EXAM LEVEL PROVIDED

EXAM PURPOSE PROVIDED

STRATA N/A

EXISTING VEGETATION

REFERENCE

PROVIDED

EXISTING VEGETATION DETERMINED by contractor

POTENTIAL VEGETATION

REFERENCE

PROVIDED

POTENTIAL VEGETATION DETERMINED by contractor STRUCTURE DETERMINED by contractor CAPABLE GROWING AREA % DETERMINED by contractor

FUEL MODEL N/A

ELEVATION DETERMINED by contractor ASPECT DETERMINED by contractor SLOPE DETERMINED by contractor SLOPE POSITION DETERMINED by contractor ACRES DETERMINED by contractor

(from provided shapefile) EXAMINER DETERMINED by contractor

PRECISION PROTOCOL PROVIDED

RADIAL GROWTH INTERVAL #1 N/A

RADIAL GROWTH INTERVAL #2 N/A

HEIGHT GROWTH INTERVAL N/A

FUEL PHOTO REFERENCE N/A

USER DEFINED CODE

(canopy cover)

DETERMINED by contractor

DAMAGE CATEGORY DETERMINED by contractor DAMAGE AGENT DETERMINED by contractor DAMAGE SEVERITY DETERMINED by contractor

SPECIES OF MANAGEMENT

INTEREST CODE

N/A

REMARKS DETERMINED by contractor Sketch Map And Traverse Notes DETERMINED by contractor

The contractor will provide and illustrate a Sketch Map of the stand examined and fill out the Traverse Notes to show:

i. Existing stand boundary

ii. Appropriate/recommended stand boundary changes

iii. Plot location and number for each plot including any plot offsets

iv. Plot line azimuth and plot interval distance (when plots not predetermined by Forest Service)

v. Route taken between plots

vi. Major features visible form plots and traverses such as areas of blow-down, pockets of insect or disease-infestation, pockets of unknown mortality, roads, trails, streams, rock outcrops, springs, fences, unique botanical feature, etc.

b. Sample Design Form – The following fields must be completed for each setting (stand). Information on necessary procedures to complete these fields is available in the Common Stand Exam (CSE) User Guide. Some of the data for these fields (as described in the table below) will be provided by the COR.

Tree, Vegetation Composition & Course Woody Material

SAMPLE SELECTION METHOD

TYPE

PROVIDED

SAMPLE EXPANSION FACTOR DETERMINED by contractor*

STARTING AZIMUTH PROVIDED

CONDITION PROVIDED

SUBPOPULATION FILTER PROVIDED

SUBPOPULATION VARIABLE PROVIDED

SUBPOPULATION MINIMUM

VALUE

PROVIDED

SUBPOPULATION MAXIMUM

VALUE

PROVIDED

REMARKS DETERMINED by contractor *Determined by contractor only on tree variable plot; provided on all others.

c. Plot Data form - The following fields must be completed for each plot. For information needed to complete these fields refer to the User Guide.

Tolerances listed in the contract supersede those found in the User Guide if differences are found.

FIELD INFORMATION

PLOT NUMBER DETERMINED by contractor LATITUDE DETERMINED by contractor LONGITUDE DETERMINED by contractor CAPABLE GROWING AREA % DETERMINED by contractor ASPECT DETERMINED by contractor SLOPE % DETERMINED by contractor

d. Tree Data Form - The following fields must be completed for each sampled tree. For information needed to complete these fields refer to the User Guide. Tolerances listed in the contract supersede those found in the User Guide if differences are found.

i. Variable Plot Trees (trees ≥ 5” dbh):

TAG ID DETERMINED by contractor TREE STATUS DETERMINED by contractor

SITE/GROWTH TREE N/A

TREE SPECIES DETERMINED by contractor TREE COUNT DETERMINED by contractor DBH DETERMINED by contractor TOTAL TREE HEIGHT DETERMINED by contractor

RADIAL GROWTH N/A

TREE AGE N/A

CROWN RATIO DETERMINED by contractor CROWN CLASS DETERMINED by contractor DAMAGE CATEGORY DETERMINED by contractor DAMAGE AGENT DETERMINED by contractor TREE PART DETERMINED by contractor DAMAGE SEVERITY DETERMINED by contractor TREE REMARKS DETERMINED by contractor

ii. Fixed Plot Trees (trees <5” dbh or < 4.5ft tall):

TAG ID DETERMINED by contractor TREE STATUS DETERMINED by contractor

SITE/GROWTH TREE N/A

TREE SPECIES DETERMINED by contractor TREE COUNT DETERMINED by contractor DBH DETERMINED by contractor

TOTAL TREE HEIGHT N/A

RADIAL/ HEIGHT

GROWTH

N/A

TREE AGE N/A

DAMAGE CATEGORY DETERMINED by contractor DAMAGE AGENT DETERMINED by contractor TREE PART DETERMINED by contractor DAMAGE SEVERITY DETERMINED by contractor

ELEVATION DETERMINED by contractor EXISTING VEGETATION DETERMINED by contractor POTENTIAL VEGETATION DETERMINED by contractor

USER-DEFINED FIELD

(% Live Tree Crown Cover)

DETERMINED by contractor

TREE REMARKS DETERMINED by contractor

e. Vegetation Composition Form* - The following fields must be completed for Vegetation Composition Cover Subplots. For information needed to complete these fields refer to the User Guide. Tolerances listed in the contract supersede those found in the User Guide if differences are found.

*For respective bid items only **Determined for the top 3 shrubs and top 3 herb/forbs only (based on majority of cover)

f. Down Woody Material Piece Count Form* - The following fields must be completed for the Down Woody Material Transect. For information needed to complete these fields refer to the User Guide. Tolerances listed in the contract supersede those found in the User Guide if differences are found.

*For respective bid items only

C-7 DEFINITIONS

Inspection Block The group of stands (and respective plots and subplots) assigned and accepted for inspection, and on which evaluation of work for payment is made (payment unit); the same group of stands required for review & validation of all data

Cover by Species Form Life Form DETERMINED by contractor Species** DETERMINED by contractor Canopy Cover % DETERMINED by contractor Remarks DETERMINED by contractor

FIELD INFORMATION

Plot Number DETERMINED by contractor First Duff DETERMINED by contractor Second Duff DETERMINED by contractor Fuel Depth DETERMINED by contractor Twigs 0 - .24 N/A Twigs .25 - .99 N/A Twigs 1.0 - 2.99 N/A Piece Count DETERMINED by contractor Decay Class DETERMINED by contractor Intersect Diameter DETERMINED by contractor Piece Length DETERMINED by contractor Small-end Diameter N/A Large-end Diameter N/A and rework deemed necessary by the inspection. Inspection Blocks are designated by the Contracting Officer and described with the respective task orders. Any rework required, is required at the Inspection Block level. Inspection on re-work will not necessarily take place on previously inspected stands, and may occur on any subset of the Inspection Block.

C-8 BASIS FOR PAYMENT

Evaluation of Work for Payment

Inspection Blocks will not be inspected until all data is turned in to and accepted by the Forest Service. Files with data entry errors, missing data, or that are not readable will not be accepted and will be returned to the contractor for correction prior to any inspection.

If plots inspected in an Inspection Block receive a rating below 90 percent, the work will not be accepted and payment will not be made for that Inspection Block. Evaluation and validation of all data within the inspection block will be necessary, and rework necessary will have to be completed to bring the Inspection Block up to the 90 percent minimum limit. No payment will be made for Inspection Blocks inspected which are unsatisfactory. Rework will be re-inspected on a Block basis to determine if it meets the 90 percent minimum limit, and no new Inspection Blocks will be opened until any unsatisfactory ones are corrected.

If total deductions (for work outside of allowable tolerances) are not greater than 5 percent, then the work is satisfactory and payment will be made at the offered amount.

% Acceptable Work Pay

≥95 100%

For percentage of acceptable work from 94% to 90%, the following pay rates will apply:

% Acceptable Work Pay

94 94% 93 93% 92 92%

91 91% 90 90% <90 0% (Inspection Block unsatisfactory, rework required)

Payment

Completed and accepted plots will be paid for at the appropriate percentage (as described above) of the unit price shown in the Schedule of Items by inspection block. Percent of Acceptable Work is based on work within acceptable tolerances per respective measurement or data item. No payment will be made for unsatisfactory/unacceptable work.

SECTION D--PACKAGING AND MARKING

{For this Solicitation, there are NO clauses in this Section}

SECTION E--INSPECTION AND ACCEPTANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-4 Inspection of Services--Fixed-Price (AUG 1996)

E-1 INSPECTION AND ACCEPTANCE (AGAR 452.246-70) (FEB 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed at the sites of work.

E-2 GOVERNMENT INSPECTION PROCEDURE

Stand examination work will be accepted on the basis of inspection performed by the COR or designated inspector. Inspection will be based on stands from each Inspection Block submitted by the Contractor. Stand sketch and traverse notes, stand (setting) data, plot data, tree data and applicable vegetation cover & down woody (for respective items) will be inspected to determine if the standard of work has been met.

Inspection Blocks will not be inspected until all data is turned in to and accepted by the Forest Service. Files with data entry errors, with missing data, or that are not readable will not be accepted and will be returned to the contractor for correction prior to any further inspection.

Inspections will commence within two weeks from date a completed Inspection Block’s data files are delivered in a readable and acceptable form.

The Contractor will make all completed stand examination files and data available to the Contracting Officer. The Contractor shall notify the Contracting Officer when work commences and shall keep the Contracting Officer informed of any changes in the Contractor’s work schedule.

No inspection will be made if trees or the ground are covered with an amount of snow that makes inspection of Tree Data, Vegetation Composition, or Down Woody Material Piece Count Transects unfeasible.

http://www.arnet.gov/far/

Siuslaw National Forest

E-3 DETERMINATION OF ACCEPTABLE WORK

Acceptable work includes presentation of field data in Exams (.cse) files using correct coding. Coding errors found will be subject to Contractor correction prior to inspection and payment for satisfactory work. Data must be presented using most current version of the software available at the time a Task Order is submitted.

All field data submitted by the Contractor shall be complete, readable, and free of marginal notes or any other notation not called for in the contract. Letters and numbers will be written distinctly to avoid confusion with similar appearing letters and numbers.

Unacceptable forms are subject to Contractor correction prior to inspection or payment.

The Government will not be liable for lost or incomplete data or unreadable (.cse) electronic files. In addition, in the event of lost or incomplete electronic data (regardless of reason, including but not limited to software failures), the Contractor will be required to provide the requested plot information within the contract period. The Government is under no obligation to extend the contract period.

Authority for final acceptance under the contract lies with the Contracting Officer.

The following measurements and data entries will be inspected to evaluate acceptable work and payment amount. Tolerances for all measurements and data entries and the error value for each entry outside of allowable tolerances are listed below.

Tolerances listed in the contract supersede those found in the User Guide if differences are found.

Exams (.cse) File

NOTE: Some of this data will be provided to the Contractor by the COR. All data provided must be accurately transferred to the electronic (.cse) file regardless of source.

Tree Errors will be rounded to the nearest whole percent.

1. Setting Record

FIELD TOLERANCE PENALTY

PROCLAIMED REGION No Errors 1/42 Tree PROCLAIMED FOREST No Errors 1/42 Tree

DISTRICT No Errors 1/42 Tree LOCATION No Errors Re-work STAND ID No Errors Re-work

PROJECT NAME No Errors 1/42 Tree OWNER No Errors 1/42 Tree STATE No Errors 1/42 Tree

COUNTY No Errors 1/42 Tree

ADMINISTRATIVE REGION No Errors 1/42 Tree ADMINISTRATIVE FOREST No Errors 1/42 Tree

DATE No Errors Re-work

PHOTO ID N/A N/A

EXAM LEVEL No Errors 1/42 Tree EXAM PURPOSE No Errors 1/42 Tree

STRATA N/A N/A

EXISTING VEGETATION

REFERENCE No Errors 1/42 Tree

EXISTING VEGETATION* No Errors 1/28 Tree

POTENTIAL VEGETATION

REFERENCE No Errors 1/42 Tree

POTENTIAL

VEGETATION* No Errors 1/28 Tree

STRUCTURE No Errors 1/28 Tree

CAPABLE GROWING

AREA %* +/- 10 1/28 Tree

FUEL MODEL N/A N/A

ELEVATION* +/- 100 feet 1/28 Tree

ASPECT +/- 15° 1/28 Tree SLOPE* +/- 10% 1/42 Tree

SLOPE POSITION +/- 1 class 1/42 Tree ACRES No Errors 1/42 Tree

EXAMINER No Errors Re-work PRECISION PROTOCOL No Errors 1/42 Tree

RADIAL GROWTH

INTERVAL #1 N/A N/A

RADIAL GROWTH

INTERVAL #2 N/A N/A

HEIGHT GROWTH

INTERVAL N/A N/A

FUEL PHOTO REFERENCE N/A N/A

USER DEFINED CODE*

(% canopy cover) No Errors 1/42 Tree

DAMAGE CATEGORY No Errors** 1/42 – 1/2 Tree DAMAGE AGENT No Errors** 1/42 Tree

DAMAGE SEVERITY No Errors** 1/16 Tree

SPECIES OF

MANAGEMENT INTEREST

CODE

N/A N/A

REMARKS: STAND

SUMMARY & TRAVERSE

NOTES

No Missing Items Re-work

SKETCH MAP No Missing Items Re-work

* If data in these fields is adjusted from the plots’ mode or mean then an explanation must be entered into the setting remarks in order for no error to apply.

Examiner’s judgment on such adjustments will be given reasonable priority. If the data entry is not based on the plurality or average (depending on field) of plot data, a reason must be given in the setting remark.

**Penalty for any missed instance visible from plots and along travel routes is a ¼-Tree Error. Total possible penalty for missed instances is a ½-Tree Error per setting. The tolerances above will be used to determine missed instances in the damage categories.

All visible mortality pockets regardless of category must be entered and will be counted as a missed instance. Occurrences must be marked on the Setting Sketch Map.

Some of the information for the Setting Data Fields is either provided, constant, or is a summary of the plot data. Such data can be corrected by a recalculation of plot data (mean or mode depending on the Field) or the correct transcribing of provided data, and may either (at the discretion of the Forest Service) be corrected by the Forest Service (under which case the appropriate penalty and pay will be assessed) or returned to the contractor for corrections prior to any field inspections of an Inspection Block.

Location, Stand ID, Setting remarks, Sketch Map, and having the correct number of trees per plot are critical requirements and will earn the stated penalties if outside of the given tolerance.

The successful completion of the Damage Fields within tolerance limits will earn a 0.5-

Tree Credit. A total of 1-Tree Credit will be given for all of the other Setting Data. This will result in a total of 1.5-Tree credits earned for setting-level fields and information provided.

*Damages at the stand-level are inspected for those damages that fall within the stated tolerances and are visible from plots or travel routes described on the sketch map.

2. Sample Design (Tree, Vegetation Composition Cover, & Down Woody Material Transect)

SAMPLE SELECTION

METHOD TYPE No Errors Re-work

SAMPLE EXPANSION

FACTOR No Errors Re-work

STARTING AZIMUTH No Errors Re-work CONDITION No Errors Re-work

SUBPOPULATION

FILTER No Errors Re-work

SUBPOPULATION

VARIABLE No Errors Re-work

SUBPOPULATION

MINIMUM VALUE No Errors Re-work

SUBPOPULATION

MAXIMUM VALUE No Errors Re-work

REMARKS No Missing Required Remarks Re-work

3. Plot Data

PLOT NUMBER No Errors Re-work

LATITUDE Combined (lat & long) within 66 feet of location

1/4 Tree

LONGITUDE

CAPABLE GROWING AREA % +/- 10 1/10 Tree ASPECT +/- 15° 1/10 Tree SLOPE % +/- 10% 1/10 Tree

ELEVATION +/- 100 feet 1/10 Tree EXISTING VEGETATION No Errors 1/10 Tree

POTENTIAL VEGETATION No Errors 1/8 Tree

FUEL RESIDUE DESCRIPTION N/A N/A

(% Live Tree Crown Cover) USER-DEFINED FIELD +/- 20% 1/8 Tree

Plot Data completed successfully within tolerance limits will have 1-Tree Credit.

The Maximum Penalty for Plot Data is a 1-Tree Error.

4. Variable-Area Tree Data (trees ≥ 5” dbh)

TAG ID No Errors 1/32 Tree or 1 Tree*

TREE STATUS No Errors 1 Tree

SITE/GROWTH TREE N/A N/A

TREE SPECIES No Errors 1/2 Tree TREE COUNT No Errors 1 Tree

DBH See Chart*** 1/8 - 1 Tree***

TREE HEIGHT +/- 10ft or 10%, whichever is > ¼ Tree

RADIAL GROWTH N/A N/A

TREE AGE N/A N/A

CROWN RATIO +/- 10% 1/32 Tree CROWN CLASS No Errors** 1/32 Tree DECAY CLASS No Errors** 1/16 Tree

DAMAGE CATEGORY See Chart^ 1/16 Tree DAMAGE AGENT No Errors 1/48 Tree

TREE PART No Errors 1/48 Tree DAMAGE SEVERITY No Errors 1/48 Tree

TREE REMARKS

Must be understandable by anyone

Re-work

*If tree tag error is due to tree not being on the variable plot, then a 1-Tree error penalty is applied. If tree tag error due to not being counted in order (North, clockwise, trees closer to plot center first) but is within plot, then a 1/32-Tree error is applied.

** Trees on the border of 2 crown classes and snags on the border of 2 decay classes will be given credit for either respective class.

^ Penalty for any individual instance outside Tolerance is 1/16 Tree Error. Total possible penalty for Damage Category Field is 1/16 Tree Error. Damages recorded for live trees only.

Actual DBH DBH Tolerance Penalty

5.0 – 23.9 ± 0.3 inch None

± 0.4 – ± 0.5 inch 1/8 Tree Error ± 0.6 – ± 1 inch ¼ Tree Error ± 1.1 – ± 2 inch ½ Tree Error > ± 2 inch 1 Tree Error

24.0 – 34.9 ± 0.5 inch None ± 0.6 – ± 1 inch 1/8 Tree Error ± 1.1 – ± 2 inch ¼ Tree Error ± 2.1 – ± 4 inch ½ Tree Error > ± 4 inch 1 Tree Error

≥ 35.0 ± 1 inch None ± 1.1 – ± 2 inch 1/8 Tree Error ± 2.1 – ± 4 inch ¼ Tree Error > ± 4 inch 1 Tree Error

Variable Tree Data completed successfully within tolerance limits will have a 1-Tree Credit per line (correct “in” tree).

The Maximum Penalty per Variable Tree Data Line is 1-Tree Error.

Missed trees or added trees will have a penalty of 1-Tree Error per instance.

5. Fixed Area Tree Data (trees <5” dbh or < 4.5ft tall):

TAG ID N/A N/A

TREE STATUS No Errors 1/8 Tree – ½ Tree*

SITE/GROWTH TREE N/A N/A

TREE SPECIES No Errors ½ Tree

TREE COUNT <40: ± 5 trees ≥ 40: ± 10 trees

¼ Tree (every ± 5 or ± 10 trees depending on tolerance category)**

DBH ±0.5 inch **

Category Tolerance

General No misses – broken tops, boles, or tree canopy affected ≥ 20%

Bark Beetles No misses – successful strip or bole attacks on first 15 feet of bole

Root/Butt Disease No misses – ≥20% of a tree’s canopy affected or fruiting bodies visible within the first 15 feet of the bole

Stem Decay/Cankers No misses – visible swelling, cankers, or fruiting bodies on first 15 feet of bole

Parasitic/Epiphytic Plants (mistletoe or vine damage)

No misses – ≥20% of a tree’s canopy affected

Foliage Diseases (Needle casts, blights, etc.)

No misses – ≥20% of a tree’s canopy affected

Animal damage No misses – ≥20% of a tree’s canopy affected or > ¼ bole circumference damage

Abiotic (wind, snow, ice bending, bole cracks, fire or lightining)

No misses – ≥20% of a tree’s canopy affected or > ¼ bole circumference damage

Human (logging damage) No misses – ≥20% of a tree’s canopy affected or > ¼ bole circumference damage

TREE HEIGHT ±4 inches **

RADIAL GROWTH N/A N/A

TREE AGE N/A N/A

DAMAGE CATEGORY See Chart^ 1/16 Tree DAMAGE AGENT No Errors 1/48 Tree

TREE PART No Errors 1/48 Tree DAMAGE SEVERITY No Errors 1/48 Tree

TREE REMARKS

Must be understandable by anyone

Re-work

*If tree status error is due to typing error, then a 1/8 tree error penalty is applied. If tree status error is due to sampling error, then a ½ tree error penalty is applied.

** Penalty applied to “#Tr” field within each appropriate dbh/height category will incorporate the dbh/height tolerance. Inspected tree lines (dbh/height categories) will be compared to all contractor tallied lines to determine whether tally lines are overall within the three tolerance limits.

^The previous Damage Category/Tolerance table for Variable Trees will apply to fixed plot trees

A ½-Tree Credit will be given per Fixed Plot Tree Data Line; the maximum penalty per

Fixed Plot Tree Data Line is ½-Tree Error

Missed or added lines outside above parameters will have a penalty of ½-Tree Error per instance; missed GST trees will have a ¼-Tree Error.

6. Vegetation Composition Cover Data:

COVER BY SPECIES

SPECIES No Errors 1 divided by the total true lines

(correct species lines)

% COVER

cover = 1-10: ± 2 % cover = 11%-40: ± 5% cover > 40% ± 10%

0.5 divided by total true lines

(correct species lines)

Successful collection of the Cover by Species Data will earn a 1-Tree credit, and the maximum penalty for errors outside tolerances will be a 1-Tree error

7. Down Woody Material Transect Data:

Plot Number No Errors Re-work

First Duff ± 1/2 inch 1/16 Tree Second Duff ± 1/2 inch 1/16 Tree Fuel Depth ± 20% 1/8 Tree

This portion of the Transect will earn a ¼-Tree Credit for successful completion within tolerances. The maximum penalty for errors will be ¼-Tree.

Piece Count No Errors ¼ Tree Decay Class No Errors* 1/12 Tree

Diameter ± 1 inch on measurements 1/12 Tree

Piece Length ± 20% 1/12 Tree *Questionable pieces bordering decay classes will be given credit for either respective class.

A ¼-Tree Credit will be given per each correct piece successfully measured and tallied.

The Maximum Penalty per piece line is ¼-Tree Error.

Missed pieces or added pieces will have a penalty of ¼-Tree Error per instance.

E-4 FATAL ERRORS

The following errors are considered 'fatal' errors and will result in the affected Inspection Block being returned to the Contractor for rework. Inspection Blocks deficient in the following specifications are unacceptable on a "pass-fail" basis and the entire Inspection Block shall be returned to the Contractor for rework. The determination of noncompliance with these items may be made during the office review or during field inspection.

1. Electronic file is not readable or data entry errors prevent loading data to FSVeg database. Data is missing or incomplete.

2. Any plot where the plot center location cannot be located because of improper labeling of the plot center or starting point, or for any other reason attributable to noncompliance with Specifications.

3. Any plot with a discrepancy in the Setting (stand) ID and Setting Fields.

Siuslaw National Forest

4. Contractor has not provided a legible, descriptive stand map (Sketch Map and Traverse

Notes) showing all of the following:

a. Current stand boundary

b. Appropriate stand boundary changes

c. Plot location and number, each plot and any plot offsets

d. Reference point, plot line azimuth, plot interval distance

e. North arrow & map scale

f. Major features such as roads (with rd #), streams, rock outcrops, springs, fences, unique botanical/biological feature, etc.

5. The total number of incorrect Tree Error/Penalties divided by the total number of trees tallied plus any percent errors on the inspection will determine the percentage of unsatisfactory work. 100% minus percentage unsatisfactory work = % satisfactory work.

# Incorrect Tree Errors/Penalties

# Tallied trees x 100 = % unsatisfactory work

100 - % unsatisfactory work = % satisfactory work

E-5 UNSATISFACTORY STAND EXAMINATION

If the percentage of satisfactory examinations falls below 90 percent within any Inspection Block, the COR will immediately notify the Contractor in writing and order him or her to improve the quality of the stand examination. The COR will also order the Contractor to revisit all plots of the unsatisfactory Inspection Block submitted to bring them up to the 90 percent minimum acceptable standard within 10 consecutive workdays after receipt of notice in writing of unsatisfactory work, or the Contractor's right to proceed may be terminated and the contract considered in default. Repeated failure to perform work at 90 percent acceptable work shall also be considered reason for contract termination and default action.

E-6 RE-EXAMINATION UPON CONTRACTOR'S REQUEST

If the original inspection results are not acceptable to the Contractor, a re-inspection may be requested in writing. The same inspection procedures will be followed, and the same or different plots may be measured. If the re-inspection confirms the original inspection results as not acceptable, the Contractor shall reimburse the Government for actual costs incurred for performing the re-inspection.

Siuslaw National Forest

E-7 REWORK AND RE-EXAMINATION OF REWORKED STANDS

Upon notification to the Contractor of a failed Total Score that is below 90 percent within an Inspection Block, the Contractor shall be required to review & validate all data within the Inspection Block and complete rework as necessary before beginning work on any additional Inspection Blocks. This will be at no cost to the Government.

At the Governments option, during a rework the Contractor may be required to use a different colored ribbon at each plot center. The COR shall specify the color of the ribbon.

The Government is not required to provide more than 2 inspections on any single Inspection Block. If a second assessment is required, the same inspection procedures will be followed and different plots may be measured. Results of the last inspection will supersede any prior results for determining acceptability and payment.

The Government will assess the Contractor the actual costs of conducting any additional inspections. Items that may be included in the actual damages include but are not limited to: wages of the COR and Government inspector(s), costs of vehicles, meals and lodging.

SECTION F--DELIVERIES OR PERFORMANCE

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.arnet.gov/far/

52.242-14 -- Suspension of Work (APR 1984)

F-1 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

The Contractor shall be required to (a) commence work under this contract within three

(3) calendar days after the effective date of the Notice to Proceed, (b) prosecute the work diligently, and (c) complete the work ready for use as stated below. The time stated for completion includes final cleanup of the premises.

Item Estimated Start Work* Contract Time

All September 01, 2016 135 Calendar Days

F-2 INTERRUPTION OF WORK

The count of work days to be charged against contract time shall begin on the day established by the Delivery Order and shall continue through the date of completion as determined at the final inspection.

The Contractor shall prosecute the work at a rate that will result in completion of all work within the time specified.

The contract performance period has been established as a number of full work days with favorable working conditions for the type of work required. In addition to these work days the Contractor should expect to experience and make allowances for a variety of delays that normally occur throughout the estimated work period. These delays may include the following or other similar delays:

1. inclement weather

2. adverse road conditions or other adverse access conditions

3. fire closures

4. seasonal shutdowns

5. other Contractors working in the area that adversely affect access or working conditions

6. conditions where continued work could cause harm to forest resources

These are normal conditions that may limit actual on-the-ground performance. Any suspensions of work for these types of conditions, whether work is formally suspended in writing or not, shall not be construed as suspensions for the convenience of the Government.

Each day in which there are 8 continuous daylight hours where work conditions are favorable (reasonable and normal…