16-0003_John_Day_SEAT_RFQ.docx

Region 6 AG-04H1S-16-0003 Single Engine Air Tanker

SECTION E

REPRESENTATIONS, CERTIFICATIONS, AND INSTRUCTIONS

SOLICITATION

(Ref. 48 CFR 1)

This solicitation can be downloaded from the following Internet site: www.fbo.gov

Issuing Office:

USDA FOREST SERVICE

R6 Fire & Aviation Contracting Team 1740 SE Ochoco Way Redmond, OR 97756

Offers Are Solicited For:

R6 – Exclusive Use Fixed Wing Aircraft Single Engine Air Tanker John Day, OR

Solicitation No:

AG-04H1-S-16-0003

Issued Date:

March 1, 2016

IMPORTANT – NOTICE TO OFFEROR

Information and instructions for submission of offers are contained in the attached Solicitation as indicated below:

· [X] SF-1449, Solicitation for Commercial Items

· [X] Section E, Instructions to Offeror - Commercial Items (FAR 52.212-1) (Tailored/Addenda)

· [X] Section E, Offeror Representations and Certifications - Commercial Items (FAR 52.212-3)

Before mailing your offer, please recheck the following:

· Does your offer set forth full, accurate, and complete information as required by this solicitation including Exhibits and acknowledgement of any amendments that were issued?

· Have you rechecked your figures, including calculations on your worksheet?

· Have you completed the Offeror’s Past Performance and Summary of Accidents? (See Section E)

· Have you completed the Pilot Agreement (See Exhibit 9 Section C)

· Have you received your Data Universal Numbering System (DUNS) Number

· Have you registered in the System for Award Management database at: www.sam.gov ?

· Have you completed, signed, and enclosed all required documents?

Offerors may call for information about this solicitation at (541) 410-5714.

“The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.” Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P. O. Box 96090, Washington, DC 20090-6090.

AG-04GG-S-09-9200

TABLE OF CONTENTS

SECTION A – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

Standard Form 1449 4

SECTION B – SUPPLIES OR SERVICES AND PRICES

B-1 Schedule of Items 5

B-2 Designated Base 5

B-3 Mandatory Availability Period 5

B-4 Aircraft and Pilot Requirements 5

B-5 Standard Hours 6

B-6 Extended Standby Hourly Rate (Pilot) 6

B-7 Daily Availability Offered Rate 7

B-8 Fuel Price Basis 7

B-9 Authorized Ordering 8

B-10 Maintenance Capability 8

B-11 Excise Tax 8

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-1 Scope of Contract 9

C-2 Certifications 9

C-3 Government Furnished Property 10

C-4 Aircraft 10

C-5 Aircraft Maintenance 14

C-6 Aircraft and Equipment Security 17

C-7 Avionics 17

C-8 Reserved 22

C-9 Reserved 22

C-10 Operations 22

C-11 Personnel 24

C-12 Conduct and Replacement of Personnel 26

C-13 Suspension and Revocation of Personnel 26

C-14 Substitution or Replacement of Personnel, Aircraft, and Equipment 27

C-15 Flight Hour and Duty Limitations 27

C-16 Accident Prevention and Safety 28

C-17 Mishaps 29

C-18 Personal Protective Equipment (PPE) 30

C-19 Inspection and Acceptance 30

C-20 Pre-Use Inspection Expenses 32

C-21 Re-Inspection Expenses 32

C-22 Inspections During Use 32

C-23 Contract Period and Renewal Options 32

C-24 Additional Aircraft after Contract Award 32

C-25 Designated Base(s) and Mandatory Availability Period (Including Extended Standby) 32

C-26 Daily Availability Requirements 33

C-27 Unavailability 34

C-28 Payment Procedures 34

C-29 Payment for Flight – Flight Time Measurement 34

C-30 Payment for Availability 35

C-31 Payment for Extended Standby 35

C-32 Payment for Additional Pilot 35

C-33 Payment for Services in the Optional-Use Period 36

C-34 Reimbursement for Mobilization and Demobilization Costs 36

C-35 Payment for Substitute/Replacement Aircraft 36

C-36 Food and Drink 37

C-37 Payment for Costs Away from the Designated Base 37

C-38 Payment for Overnight Allowance 37

C-39 Miscellaneous Costs to the Contractor 38

C-40 Definitions 38

C-41 Abbreviations 43

EXHIBIT 01 Department of Labor, Wage Determinations 45

EXHIBIT 02 Restraint Systems Condition Inspection Guidelines 49

EXHIBIT 03 SEAT Operators Training Program 50

EXHIBIT 04 FS/AMD A-24, Avionics Operational Test Standards 53

EXHIBIT 05 High Visibility Paint Schemes for SEAT Aircraft 68

EXHIBIT 06 Airworthiness Directive Compliance Record 70

EXHIBIT 07 SAFECOM Report 71

EXHIBIT 08 Additional Assistance 72

EXHIBIT 09 Pilot Agreement 73

EXHIBIT 10 SEAT Pilot Training Requirements……………………………………………… 74

EXHIBIT 11 Recognized Mountain Flying Training Flying Schools 75

EXHIBIT 12 Safety Management System (SMS) – Plan/Safety Program…………………. 76

EXHIBIT 13 Performance Report …………………………

EXHIBIT 14 Structural Integrity Program 81

EXHIBIT 15 Aircraft Records and Manual 88

EXHIBIT 16 Public Aircraft Operations Declaration 90

SECTION D – CONTRACT CLAUSES

D-1 Contract Clauses Incorporate by Reference 91

D-2 Addendum to Contract Terms and Conditions (Commercial Items) 91

D-3 Updates of Publically Available Information Regarding Resp. Matters 92

D-4 Contract Terms and Conditions Required to Implement Statutes for Executive Orders 92

D-5 Option to Extend Services (FAR 52.217-8) 99

D-6 Reserved 99

D-7 Statement of Equivalent Rates for Federal Hires (FAR 52.222-42) 100

D-8 Availability of Funds 100

D-9 Economic Price Adjustment 100

D-10 Property and Personal Damage 101

D-11 Assurance Regarding Felony Conviction or Tax Delinquent Status 102

D-12 Contractor Performance Assessment Reporting System 102

D-13 Inspection and Acceptance 104

D-14 Optional Use Period 104

SECTION E – SOLICITATION PROVISIONS

E-1 Instructions to Offerors-Commercial Items (FAR 52.212-1) (Tailored/Addenda) 105

E-2 Evaluation – Commercial Items (FAR 52.212-2) (Tailored/Addenda) 106

E-4 Offeror Representations and Certifications – Commercial Items (FAR 52.212-3) 117

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NO.

AG-04H1-S-16-0003

6. SOLICITATION ISSUE DATE

March 1, 2016

7. FOR SOLICITATION

INFORMATION CALL

a. NAME Ben McGrane bmcgrane@fs.fed.us

b. TELEPHONE NO. (No collect calls)

(541) 410-5714

8. OFFER DUE DATE/LOCAL TIME:

9. ISSUED BY CODE

USDA Forest Service R6 Fire & Aviation Contracting Team 1740 SE Ochoco Way Redmond, OR 97756

|_| UNRESTRICTED

|_| SET ASIDE: 100% FOR SMALL BUSINESS

DESTINATION UNLESS BLOCK IS MARKED

|_| SEE SCHEDULE

UNDER DPAS (15 CFR 700)

15. DELIVER TO: CODE

USDA Forest Service R6 Fire & Aviation Contracting Team 1740 SE Ochoco Way Redmond, OR 97756

SAME AS BLOCK 15

TELEPHONE No. Duns No.

FAX No.

e-mail:

USDA Forest Service Albuquerque Service Center Attn: Incident Business – Contracts 101B Sun Avenue NE Albuquerque, NM 87109

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Region 6, Malheur NF Exclusive Use Fixed Wing Aircraft Single Engine Air Tanker John Day, OR See Schedule of Items

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

|_| 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA |_| ARE |_| ARE NOT ATTACHED. (See www.arnet.gov for FAR Clauses in full text)

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

EXCLUSIVE USE SINGLE ENGINE AIR TANKER

AIRCRAFT SERVICES

ITEM 1 – John Day, OR

B-1 Schedule of Items

One (1) Fixed Wing Aircraft, Single Engine Air Tanker (SEAT) fully operated and maintained, meeting the requirements of this Schedule and the specifications for operation at the designated base, and during the periods shown below:

B-2 Designated Base

B-3 Mandatory Availability Period and Net Days, John Day, OR:

Mandatory Availability Period: 70 Calendar Days

July 4, 2016 through September 11, 2016

B-4 Aircraft and Pilot Requirements (Shown by an X in the Block)

*NOTE: In Pressurized and non-pressurized aircraft, pilots shall meet 14 CFR Part 135.89 Standards.

Turbine-powered Single Engine – Type 3 Minimum 1220 SHP, Interagency Airtanker Board (IAB) Approved Type 3 Single Engine Airtanker as specified in Section C

X

Aircraft certified under 14 CFR 23 or 25

X

Payload minimum capacity of 800 US gallons, 7360 pounds.

X

Endurance of at least one hour 30 minutes (1.5) at 75% power, with 6900 pounds of retardant, and a 200-lb pilot.

X

Cable of takeoff as configured above 7000 feet pressure attitude and 30 degrees Celsius.

X

Cruise Airspeed of at least 140 knots true airspeed at 7000 feet pressure altitude and 30 degrees Celsius

Air conditioned

Approved IAB Type 3 gate system physically installed on the aircraft at time of inspection.

Certificated for flight into known icing

Air Tactical Type 1

Flight meter

X

Survival Kit

X

Traffic Advisory System

X

Fuel Service/Support Vehicle

PILOT REQUIREMENTS BY ITEM

(Authorizations may be obtained after award)

ALL

Relief Pilot(s) Required

Level 1 Qualified

X

Air Tactical

Part 135 IFR SEL or MEL as appropriate to offered aircraft

Vendor to Complete

(1) Fuel consumption expressed in gallons per hour at 65% power, at 8000feet MSL, at ISA +20, as stated in Aircraft Flight Manual.

(3) Indicate avionics type. Refer to section C under avionics requirements for types and definitions. Enter AT1 for Air Tactical Type I.

B-5 Standby Hours per Day (Pilot) - 9 Hours Standby per day

B-6 Extended Standby Hourly Rate (Pilot) - $46.00 per hour

B-7 Daily Availability Offer Rate Vendor to Complete

SERVICES

ITEM 1 John Day, OR

QUANTITY

UNIT PRICE

TOTAL

Daily Availability Not subject to annual EPA

Daily Availability Not subject to annual EPA

Daily Availability Not subject to annual EPA

Daily Availability Not subject to annual EPA

Daily Availability Not subject to annual EPA

Specified Hourly Flight Rate Subject to annual Adjustments D-3

N/A

Optional Use Rate** Subject to annual Adjustments D-3 N/A

N/A

* The Government does not guarantee any flight hours under this contract. For informational purposes provided below is the estimated total number of flight hours flown under the previous contract.

Prior Exclusive SEAT Use at John Day, OR

**Optional Use Rate will not be used in the evaluation of quotes.

The Offeror warrants that the price(s) offered do not include any contingency amount for price adjustments provided in the Economic Price Adjustment Clause.

B-8 Fuel Price Basis

a. The following stated fuel prices are the basis for economic price adjustment of the fuel portion of the flight rate, as stated in the Economic Price Adjustment clause of this contract. Fuel prices at the Designated Base are:

Item 1 – John Day, OR*

* Fuel surveyed at KGCD 3/1/16

Note: Only aviation grade fuels are acceptable for aircraft under this contract.

B-9 Authorized Ordering

The following office(s) or individuals are authorized to order services under this Contract.

Item 1 – John Day, OR

John Day Interagency Communication Center

Additional individuals, as authorized by the Contracting Officer.

B-10 Maintenance Capability – John Day, OR

Offeror/Quoter shall provide the name and address of the Director of Maintenance and the repair facility intended to be used during the performance of this contract:

Cell Phone No.

Phone No.

Fax No.

Phone No.

Fax No.

The Government may inspect the offeror/quoter’s operation and maintenance facilities prior to award.

B-11 Excise Taxes

Excise taxes shall be included in your agreement price IAW FAR Clause 52.212-4(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

Region 6 AG-04H1-S-15-0003 Single Engine Airtanker

SECTION B

SCHEDULE OF ITEMS

C-1 Scope of Contract

The intent of this solicitation and any resultant contract is to secure a Firm-Fixed Price contract for Contractor operated and maintained Fixed-Wing Airtanker(s) services meeting the specifications of this contract. The primary use of type III Single Engine Air Tankers (SEATs) under this contract will be for initial attack (IA) of wildland fires. These SEATs are expected to carry moderate loads of retardant to fires in the beginning stages following initiation. These immediate response actions occur in the first burning periods and are intended to support personnel either on scene or enroute to the incident in containing the fire when it is least costly to do so. For initial attack, airtankers spread over several locations allow for multiple response actions and therefore, more effective.

1) All services provided under this contract shall be performed in a safe and efficient manner. Contractors shall use all reasonable means to support safety awareness and adherence to established FAA standards and procedures as well as adherence to the US Forest Service Aviation Management 5700 Manual by all personnel engaged in airtanker operations. The US Forest Service Aviation Management 5700 Manual can be obtained at the following internet address under publications: http://www.fs.fed.us/fire/aviation/av_library/index.html

2) The US Forest Service has interagency and cooperative agreements with other Federal and State agencies and aircraft awarded under this contract may be dispatched to support those agencies.

3) The establishment of a good working relationship between the Contractor and Government is essential to the success of this contract. The Contractor’s employees' cooperation, professionalism, and positive attitude are required to establish the necessary relationship that must exist to successfully complete this contract.

4) The Contracting Officer may, with the Contractor’s agreement, release the Contractor from the contract for short periods of time to perform outside work such as search and rescue for other Federal, State, or local agencies or private parties. During the period of such release, the Forest Service is not responsible for any payment or liability.

C-2 Certifications

General

1) Contractors shall be certificated to meet 14 Code of Federal Regulations (CFR), Part 137 (Agricultural Aircraft Operations). Any aircraft operated shall be listed by make, model, series, and registration number on the Operators Certificates.

2) Any contract aircraft must be certificated under 14 CFR Part 23 or 25 and have parts manufacturing and engineering support for continued airworthiness from the current type certificate holder or supplemental type certificate holder. Aircraft must also be certificated in the restricted category under 14 CFR Part 21.25 and 21.185 to include the special purpose of forest and wildlife conservation (aerial dispersant of liquids) work or certificated in a standard airworthiness category under 14 CFR Part 21.187 (Multiple Airworthiness Certification).

3) The Government will evaluate single engine airplanes carrying 800 to 1,799 gallons for use as Type 3 SEATs. Aircraft will be evaluated at a weight and maximum load consistent with the aircraft type certificate or approved increased load (supplemental type certificate (STC).

4) Aircraft offered as Type 3 SEATs must meet Interagency Airtanker Board (IAB) requirements for Type 3

a. SEAT. Gates and flow control system must be IAB approved.

Training Program

1) The Contractor is required to establish and implement a training program for pilots and support personnel that satisfies the requirements of this contract and ensures that each pilot and support person including contracted maintenance providers are adequately trained to perform their assigned duties.

(a) This training program must have written initial and recurrent training curriculums. See the SEAT Operator’s Training Program Exhibit 3 for the minimum requirements a training program must have.

(b) One complete copy of the Contractor’s training program is required to be submitted within ten days of contract award and will be considered incorporated and made a part of the contract. The Contractor is required to provide any written updates that are made to their training program to the CO during the life of the contract.

C-3 Government Furnished Property

1) If Government Furnished Property (GFP) is provided, the Contractor shall be required to sign a property receipt document. Upon Government request, GFP shall be returned to the Government in accordance with GFP (Short Form) FAR Clause 52.245-4 (APR 1984).

2) The Government will deliver the following items to the Contractor upon arrival at the assigned work location:

(a) Interagency Aviation Transportation of Hazardous Materials Guide.

(b) DOT Special Permit and the Interagency Aviation Transport of Hazardous Materials Handbook/Guide NFES 1068).

C-4 Aircraft

1) The aircraft furnished shall have power plant and airframe log books and other necessary papers substantiating the maintenance, overhaul, and airworthiness history.

2) Aircraft shall conform to an FAA approved type design, and be maintained and operated in accordance with Type Certificate (TC) requirements and applicable Supplemental Type Certificates (STCs). Former military aircraft are not acceptable. The aircraft shall be maintained in accordance with an FAA approved inspection program and must include any FAA approved Supplemental Structural Inspection Document (SSID), Structural Inspection Program (SIP), or Instruction for Continued Airworthiness (ICA) for the airframe structure, as applicable with an ICA and Airworthiness Limitations Section (ALS) approved by the manufacturer and account for the Single Engine Airtanker (SEAT) role.

3) Aircraft Performance Requirements:

(a) Aircraft must be a turboprop (minimum 1220 SHP) single engine.

(b) Payload minimum capacity of 800 US gallons, 7,360 pounds.

(c) Capable of takeoff as configured at 7,000 feet pressure altitude and 30 Celsius.

(d) Minimum cruise speed of 140 knots true airspeed at 7,000 feet pressure altitude and 30 Celsius.

(e) Have an endurance of at least one hour and 30 minutes (1.5 hours) at 75% power setting, with 6,900 pounds of retardant (750 US gallons), and a 200 pound pilot.

(f) Aircraft must have an Interagency Airtanker Board approved type 3 gate system physically installed on the aircraft at time of inspection.

4) Condition of Equipment:

(a) The aircraft shall be in airworthy condition throughout the performance period. All equipment required for original certification shall be installed and operable or be deferrable by an FAA approved Minimum Equipment List (MEL).

(b) All aircraft and installed equipment furnished under this contract shall be operable, free of damage, and in good repair. Aircraft systems and components shall be free of leaks, except within limitations specified by the manufacturer.

(c) The aircraft interior shall be clean and neat. There shall be no un-repaired tears, rips, cracks, or other damage to the interior. All interior materials must meet FAA standards.

(d) The aircraft exterior finish, including the paint, shall be clean, neat, and in good condition (i.e. no severe fading or large areas of flaking or missing paint etc.). High visibility paint schemes are required in accordance with section C. Any corrosion shall be within manufacturer or FAA acceptable limits.

(e) All windows and windshields shall be clean and free of scratches, cracks, crazing, distortion, or repairs, which hinder visibility. Repairs such as safety wire lacing and stop drilling of cracks are not acceptable as permanent repairs.

(f) If the aircraft has been used to disperse pesticides or herbicides it shall be supplied clean and odor free. The tank(s) shall be cleaned in accordance with Federal Insecticide Fungicide Rodenticide Act (1969) (FIFRA) Regulations. Hopper tanks and the entire aircraft must be rinsed with a neutralizer. Some examples are “Neutralizer” (“Neutra-Sol”) by Becker Underwood, Inc., (800-232-5907) or “Wipe-Out” by Helena Chemical Co. (901 752-4414).

5) Aircraft Equipment Requirements:

The Contractor must provide one or more (as awarded) fully compliant aircraft that is/are equipped as shown below:

(a) Instruments and equipment required by certification and in accordance with 14 CFR 91.205 (b) and (c) (VFR day and night). The following additional instruments must be installed, operable, and airworthy.

(b) Gyroscopic rate-of-turn, slip/skid indicator (turn and bank or turn coordinator), or gyroscopic artificial horizon.

(c) Directional gyro (DG) or a vertical card compass designed and manufactured in accordance with a technical standard order (TSO) authorization.

(d) Free air temperature indicator.

(e) Each aircraft shall be equipped with a flight hour meter, which measures actual flight time from takeoff to landing in hours and tenths.

(f) Landing lights.

(g) White wing-tip strobe lights.

(h) High visibility, pulsating, forward-facing conspicuity lighting. One source for this equipment may be Field Support Services, 770-454-1130.

(i) 3-inch male Kamlock coupler (Mil C 27487 or equal) installed (one per-side) on the aircraft for loading of water/retardant.

(j) The pilot-in command (PIC) must ensure that the following equipment is current, operable, and accessible at the pilot station in the cockpit.

(k) Current approved Airplane Flight Manual (AFM), including performance charts, as appropriate.

(l) Quick reference cockpit checklist (in addition to the checklist found in the AFM) containing the following procedures:

(m) Each aircraft must carry a chart that will assist the pilot in determining the appropriate retardant/suppressant load capability for the environmental conditions present within authorized maximum weight limits for that specific aircraft. The chart will not supersede any FAA approved or recognized manuals or charts. The chart must be in the aircraft and accessible to the pilot during loading operations.

(n) Current paper or electronic aeronautical charts covering area of expected operation.

(o) Aircraft tank and apparatus for fire suppressant materials as required below:

(p) Offered Type 3 SEAT’s must be Interagency Airtanker Board (IAB) approved or interim approved as a single engine airtanker as stated in Section A. The complete IAB document can be found at: http://www.fs.fed.us/fire/contracting/airtankers/iab.htm.

(q) All systems must have an emergency dump feature that enables the pilot to drop the load in less than 6 seconds by using the normal “dump handle” (the lever normally used for operating the gate during the application of dry material such as seed or fertilizer) in a single, one-step operation. An operational check of this feature must be accomplished and documented every 12 months.

(r) The emergency dump feature must isolate the pneumatic or hydraulic pressure emergency systems so that function or failure of the normal system’s pressure does not affect the emergency system’s pressure.

(s) Emergency systems dependent on normal operating systems for initial charge must have a pressure gauge or indicator that is readily visible to the crew.

(t) Emergency systems dependent on pre-charged bottles must have a positive means of checking the system charge during preflight.

(u) The primary emergency dump control must be positioned within easy reach of a pilot strapped in his or her seat. Electrically operated controls must be wired directly from a source of power isolated from the normal aircraft electrical bus and protected by a fuse or circuit breaker.

(v) A Kamlock coupler which allows the aircraft tank contents to be offloaded through it.

(w) The tanks and all operating mechanisms must be original aircraft equipment manufacturers (OEM), as listed on the type certificate or other approved data, or installed in accordance with an FAA, STC or approved Flight Manual Supplement. All dispensing equipment must be maintained in accordance 14 CFR Part 43.

(x) Prior to the Government’s initial inspection and at least annually thereafter, the Contractor must inspect all tanks and dumping systems, including all associated tubing and electrical systems. As a part of these inspections, the Contractor must fill the tanks to their capacity with water to test for leaks.

(y) The tanks must be maintained in a leak-free condition throughout the period of performance.

(z) Aircraft marking:

(1) The SEAT must have a high visibility paint scheme. (See the High Visibility White and Red Paint Scheme for SEAT Aircraft Exhibit 5 for suitable colors and contrasting markings.)

(2) An assigned tanker number must be displayed on both sides of the vertical stabilizer and/or rudder. The numbers must be as large as possible but at least 12 inches high with the format and spacing the same as aircraft “N” numbers (refer to 14 CFR Part 45.29).

(aa) Each aircraft shall carry current copies of the following:

i. Contract and all modifications.

ii. Interagency Aviation Transportation of Hazardous Materials Handbook/Guide NFES 1068

iii. DOT Special Permit

iv. Aeronautical charts covering area of operation

(ab) Cargo Restraint. The Contractor shall furnish tie downs, net(s), or cargo straps meeting requirements of Federal Aviation Regulations to restrain cargo while in flight.

(ac) Safety Belts. The aircraft furnished under this contract shall have safety belts meeting requirements of Federal Aviation Regulations for all occupants (See Exhibit 02). All occupants shall wear safety belts during takeoffs and landings, when flying within 1,000 feet of the ground, and at other times as specified by the pilot. Front seats shall have FAA approved shoulder harnesses.

(ad) First Aid Kit (Aeronautical). First aid kit shall be in a dust-proof and moisture-proof metal or heavy plastic container. The kit shall be readily accessible to the pilot and passengers. The contents will include the following minimum items:

2-pair of latex gloves

1-face shield

1-mouth-to-mouth barrier

1-protective gown

2-antiseptic towelettes

1-biohazard disposal bag

Kits may be commercially available types which are FAA approved for the appropriate numbers of crew and passengers carried.

(ae) Survival Kit. Aircraft will have sufficient equipment to sustain personnel for a 24-hour period. As a minimum, the survival kit will include the following:

Collapsible Water Bag (designed specifically for carrying water) Whistle

Suggested Survival Kit Items Dependent upon Terrain and Climate

Note: A hand-held 760 channel VHF transceiver radio or satellite phone is recommended. It should be located on a crewmember rather than placed in the aircraft survival kit.

C-5 Aircraft Maintenance

1) (Applicable to AT-802 aircraft only). Before the contract start date, the following list of Service Letter (SL) must be complied with: Air Tractor SL-129A, SL-129B, SL-180A, SL-217B, SL-266, SL-299, SL-300, and must comply with all applicable FAA Special Airworthiness Information Bulletins (SAIB) issued before and during the contract period.

(a) General

(1) Aircraft shall be maintained in accordance with all applicable requirements of 14 CFR.

(2) Manufacturer’s Service Bulletins (SBs) that are a safety of flight item or identified by an Airworthiness Directive (AD) shall be complied with during the period of the contract performance. Under certain circumstances non-maintenance personnel may perform preventive maintenance functions such as those contained in 14 CFR Part 43, Appendix A, if approved by a USFS Aviation Maintenance Inspector.

(3) Special equipment and/or modification of the aircraft to meet the specifications of this contract shall be inspected, repaired, and altered in accordance with the requirements of 14 CFR and manufacturer's recommendations or engineered data and, if required, be FAA approved.

(4) Unless authorized by an approved Minimum Equipment List (MEL), aircraft shall not be approved or used if any accessory, equipment or instrument is inoperative.

(5) All components including airframe, engines, and propellers with life, overhaul, “time change” or inspection limits shall be replaced/overhauled/inspected (as applicable) upon reaching the manufacturer’s recommended limit. Manufacturer’s recommended times may be published in manufacturer’s Service Bulletins, Airworthiness Limitation Section (ALS). Life limited components may never be extended. Aircraft operated with components and accessories on approved FAA extension programs are acceptable, provided the Contractor who provides the aircraft is the holder of the extension authorization (not the owner if the aircraft is leased), and the aircraft is operated in accordance with the extension.

(6) Contract performance may subject the aircraft engine to frequent smoke, sand, and dust ingestion. All aircraft shall comply with the erosion inspection procedures at the recommended intervals in accordance with the engine operation and maintenance manual for the contracted aircraft.

(7) Maintenance of the aircraft shall be recorded in accordance with 14 CFR Parts 39, 43 and Part 91. An example of acceptable aircraft maintenance records can be found in FAA Advisory Circular (AC) No. 43-9C, as revised.

(8) A flight log similar to that required by 14 CFR 135.65(a) shall be kept with the aircraft. The log will contain the minimum items identified in Exhibit 16.

(9) Aircraft records, manuals and/or status sheets shall be available in the field to agency inspectors sufficient to determine current aircraft inspection, overhaul and life- limited component status.

(10) Aircraft shall be weighed and configured as a SEAT within the 12-months prior to the start of the first year’s MAP period, and every 36 months thereafter.

The aircraft shall also be weighed following any major repair or major alteration or change to the equipment list which significantly affects the center of gravity of the aircraft.

(11) All weighing of aircraft shall be performed on scales that have been certified as accurate within the preceding 24-months of weighing. The certifying agency shall be an accredited weights and measures laboratory.

(12) An Equipment List shall be compiled for each offered aircraft. Weight and balance records shall be revised each time equipment is removed or installed.

(13) The COR shall be notified and a revised weight and balance record shall be submitted to the CO when an aircraft’s empty weight changes by +1% or more.

(14) Contractors may request up to two (2) days of break in service for maintenance during the MAP. These breaks may or may not be consecutive and shall be scheduled with the Government’s concurrence a minimum of 48 hours in advance of the requested break in service. End dates for the MAP will be adjusted as days are used. The two days are not included in the MAP. The Contractor will not be paid availability for days used for break in service under this clause however; the MAP will be extended for each day of authorized maintenance break received. Note: The two days authorized for 100 hour maintenance in paragraph F-3(b)(3)(iii)(F) is in addition to the two days specified here.

(15) The Contractor will submit an FAA Form 8010-4, Malfunction or Defect Report, or file electronically in the FAA’s Service Difficulty Reporting (SDR) system, any serious failure, malfunction, or defect of an article, maintenance deficiency identified in 14 CFR Part 21.3(c), or as requested by the government for what it considers a reportable/significant discrepancy. A copy of this report shall be submitted by fax or email to the USFS contracting officer within 24 hours of discovery.

(b) Structural Integrity Program (SIP) for the firefighting role. Elements of a SIP are contained in Exhibit 14.

Note: Refer to Exhibit 14 for critical information and details regarding engineering, maintenance, inspection, and data collection and monitoring required by this contract. Failure to accomplish items and maintain compliance with the requirements identified in this exhibit will result in termination of this contract. The Contractor shall keep and maintain programs necessary to assure continued compliance. The development and maintenance of this program is a material part of the performance of the contract.

(c) Engines and Propellers

(1) The maximum Time Since Rebuild or Time Since Overhaul (TSR/TSO) permitted on any engine installed on a contract SEAT shall not exceed the manufacturer’s approved or recommended times, nor will they be operated when the efficiency becomes less than manufacture recommended minimum power.

(2) Extensions to maximum engine TSR/TSO must be approved by the FAA, provided the Contractor who provides the aircraft is the holder of the extension authorization (not the owner if the aircraft is leased), and shall operate in accordance with the extension.

(3) Each engine shall have at least 100 hours, time remaining, before any overhaul or hot section inspection at the start of the Pre-Season (Mandatory) or the engine shall be “backed-up” by a substitute engine having more than 100 hours of time remaining and installed in a QEC (Quick Engine Change) unit.

Note: QEC unit is defined as the engine complete with engine mount, accessories, and the necessary wiring and tubing assembled in such a manner that it can be installed on the aircraft in a minimum amount of time. A QEC unit need not have the cowling or propeller installed to be a complete unit. Maintenance records that meet 14 CFR Part 91 shall be kept with the QEC unit.

(4) A "Hot Section" inspection will not be considered as an overhaul on any turbojet or turboprop engine unless so specified by the manufacturer of the engine.

(5) Following engine damage resulting in metal contamination of the engine lubrication system, the following items shall be accomplished before the aircraft is approved for return to service (applicable only to contaminated parts):

(i) All engine accessories, except propellers dependent on circulating engine oil pressure for operation, shall be removed and replaced with new, overhauled, rebuilt or serviceable units certified as airworthy by an appropriately-rated person (14 CFR Part 43.3).

(ii) Propellers using the engine oil system for operation shall have the propeller dome removed and flushed.

(iii) The engine oil cooler shall be removed and replaced with a new, overhauled or repaired unit which has been certified as airworthy by an appropriately rated FAA Certified Repair Station (CRS).

(iv) Any additional inspections or maintenance required by either the airframe or engine manufacturer shall be accomplished.

(6) Engine/propeller records shall be certified by an appropriately-rated person (14 CFR Part 43.3) and shall be made available for inspection upon request.

(d) Parts

Replacement parts shall be approved under 14 CFR 21.8 and shall have FAA or OEM documentation. Parts that have been rebuilt, overhauled, inspected, modified, repaired, or tested shall have a maintenance release document signed by an appropriately certificated person qualified for the relevant function that signifies that the item has been returned to service.

(e) Functional Check Flights

A functional check flight shall be performed following overhaul, repair, and/or replacement of any engine, power train, or flight control equipment, and following any adjustment of the flight control systems before the aircraft is returned to service. The flight shall be performed at the Contractor’s expense. Results of the functional check flights shall be reported to and approved by a USFS Maintenance Inspector before the aircraft is returned to Contract Availability.

C-6 Aircraft and Equipment Security

1) The Contractor will be responsible at all times for the security of their aircraft, vehicles, and associated equipment used in support of this agreement.

2) Physical Aircraft Security. Any aircraft used under this agreement must be physically secured and disabled via a dual-lock method whenever the aircraft is unattended. Operational environments and personnel safety must be considered when selecting the locking devices and methods to be used. Any combination of two different anti-theft devices designed to secure or disable an aircraft is acceptable provided it achieves a level of security equal to or greater than the following examples of locking devices and methods:

3) Unacceptable locking devices and security methods are:

Locking aircraft doors Fenced or gated parking area.

C-7 AVIONICS (SEAT, Version: 1, Date: 2/10/16)

MINIMUM REQUIREMENTS

All avionics used to meet this agreement shall comply with the requirements of paragraph (b) AVIONICS SPECIFICATIONS and paragraph (c) AVIONICS INSTALLATION AND MAINTENANCE STANDARDS. The following are the minimum avionics which shall be installed.

Single Engine Airtankers Two VHF-AM Radios (COM 1 & COM 2) One VHF-FM Radio (FM) One Aeronautical Global Positioning System (GPS) An Emergency Locator Transmitter (ELT) An Automated Flight Following system (AFF) An Additional Telemetry Unit (ATU) One Mode S Diversity Transponder One Altimeter and Automatic Pressure Altitude Reporting system A Traffic Advisory System (TAS) ADS-B OUT will be required beginning January 1st 2020

AVIONICS SPECIFICATIONS

All avionics used to meet this agreement shall comply with the following requirements and paragraph (c) AVIONICS INSTALLATION AND MAINTENANCE STANDARDS.

Communications systems Transmitters shall not open squelch on, or interfere with, other AM or FM transceivers on the aircraft which are monitoring different frequencies.

VHF-AM Radios VHF-AM radios shall be TSO approved aeronautical transceivers, permanently installed, and operate in the frequency band of 118.000 to 136.975 MHz with a minimum of 760 channels in no greater than 25 KHz increments. Transmitters shall have a minimum of 5 Watts carrier output power.

VHF-FM Radios All aircraft approved for fire operations shall use P25 Digital VHF-FM transceivers meeting the specifications of FS/OAS A-19. FM radios used in all aircraft shall be agency approved. FS/OAS A-19 and a list of currently approved FM radios can be found on the following website: http://www.nifc.gov/NIICD/documents.html . The following requirements shall be met.

VHF-FM radios shall be aeronautical transceivers, permanently installed in a location that is convenient to the PIC and SIC/observer, and operate in the frequency band of 138 to 174 MHz. All usable frequencies shall be programmable in flight. Narrowband and digital operation shall be selectable by channel for both MAIN and GUARD operation. Carrier output power shall be 6-10 Watts nominal.

Transceivers shall have a GUARD capability constantly monitoring 168.625 MHz and have a tone of 110.9 on all GUARD transmissions. Simultaneous monitoring of MAIN and GUARD is required. Scanning of GUARD is not acceptable. Aircraft not approved for Air Tactical operation only require one FM GUARD receiver.

Transceivers shall have the capability of encoding CTCSS sub audible tones on all channels. A minimum of 32 tones meeting the current TIA/EIA-603A standards shall be selectable.

Transceivers shall have the capability to display both receiver and transmitter frequencies. Activation indicators for transmit and receive shall be provided for both MAIN and GUARD operation.

The radio shall use an external broadband antenna covering the frequency band of 138 to 174 MHz (Comant CI-177-1 or equivalent).

Audio Systems Audio Control systems General Controls for transmitter selection and independent receiver selection of all required radios shall be provided. Sidetone shall be provided for the user as well as for cross monitoring by all installed systems. Receiver audio shall be automatically selected when the corresponding transmitter is selected.

Audio controls shall be labeled as COM-1, FM-1, AUX, PA etc… as appropriate or as COM-1, COM-2, COM-3, etc… with the corresponding transceiver labeled to match. Audio shall be free of distortion, noise, or crosstalk. The system shall be designed for use with 600 ohm earphones and carbon equivalent, noise cancelling, boom type microphones. All required positions shall have a single set of jacks through which the helmet connects.

Crew positions shall have radio Push-To-Talk (PTT) switches on their respective flight controls.

Navigation systems Global Positioning Systems (GPS) Aeronautical GPS Each required GPS shall be TSO approved, permanently installed where both the PIC and SIC/observer can clearly view the display, use an approved external aircraft antenna, and be powered by the aircraft electrical system. The GPS shall utilize the WGS-84 datum, reference coordinates in the DM (degrees/minutes/decimal minutes) format and have the ability to manually enter waypoints in flight. The GPS navigation database shall be updated annually covering the geographic areas where the aircraft will operate.

(Reserved) (Reserved) Surveillance systems Emergency Locator Transmitters (ELT) Emergency locator transmitters shall be automatic-fixed, installed in a conspicuous or marked location, and meet the requirements detailed in 14 CFR 91.207 (excluding section f). ELT antennas shall be mounted externally to the aircraft unless installed in a location approved by the aircraft manufacturer. TSO C91a or newer ELTs are required. TSO C126 and newer ELTs require documentation of current registration from the national authority for which the aircraft is registered.

Automated Flight Following systems (AFF) Automated flight following systems shall be compatible with the government’s tracking program (AFF.gov), utilize satellite communications, and use aircraft power via a dedicated circuit breaker. AFF shall be functional in all phases of flight and in all geographic areas where the aircraft will operate. The following additional requirements shall be met.

A subscription service shall be maintained through the equipment provider allowing position reporting via the Government AFF Program. The reporting interval shall be every two minutes while in flight.

AFF equipment shall be registered with AFF.gov providing all requested information. Changes to equipment and registration information shall be reported to AFF.gov ensuring the program is current prior to aircraft use. For assistance, the Fire Applications Help Desk (FAHD) may be reached at (866) 224-7677 or (360) 326-6002.

An AFF operational test shall be performed prior to the annual compliance inspection. This test shall ensure that the system meets all requirements and is displayed in the AFF viewer with the correct information. A user name and password are required. Registration and additional information are available at https://www.aff.gov/ .

If AFF becomes unreliable the aircraft may, at the discretion of the Government, remain available for service utilizing radio/voice systems for flight following. The system shall be returned to full operational capability within 5 calendar days after the system is discovered to be unreliable.

This clause incorporates the Specific Section Supplement available at https://www.aff.gov/contractspecs.asp as if it was presented as full text herein.

For questions about current compatibility requirements contact the AFF Program Manager listed under contacts at https://www.aff.gov Additional Telemetry Unit (ATU) Additional Telemetry Units shall be powered by the aircraft’s electrical system and operational in all phases of flight.

The ATU must report tank door open, gallons dropped, and tank door close events with GPS data (Date, Time, Latitude, Longitude, Altitude, Speed and Heading) following the same data format as the AFF requirement. Depending on the tank system, additional data may be requested such as pump on/off and coverage level after ground speed adjustment.

The ATU data must be available to the government in near real time. A subscription service shall be maintained through the AFF equipment provider allowing AFF position reporting and ATU event data via the Government AFF program.

Contact the AFF Program Manager for a list of systems known to meet the ATU requirements.

Transponders Transponders shall be certified to TSO C-112 and must be Mode S Diversity systems with antennas on top and bottom of the aircraft. Transponder systems shall be tested and inspected every 24 calendar months as specified by 14 CFR 91.413.

Altimeter and Automatic Pressure Altitude Reporting systems Altimeter, static pressure, and automatic pressure altitude reporting systems shall be installed and maintained in accordance with the IFR requirements of 14 CFR Part 91. These systems shall be tested and inspected every 24 calendar months as specified by 14 CFR 91.411.

Traffic Advisory Systems (TAS) Traffic advisory systems shall be TSO approved, use active interrogation, graphically display traffic relative to the aircraft’s horizontal position, and provide alert audio to the PICs audio control system. The display shall be within view of the PIC and SIC/observer. The system shall provide coverage in all directions above and below the aircraft with a maximum range of at least 10 nautical miles. The display shall allow range selection of 2 miles or less.

Automatic Dependent Surveillance – Broadcast (ADS-B) ADS-B OUT systems must be approved to TSO-C154c or TSO-C166b. Aircraft operating outside of the United States must be equipped with systems approved to TSO-C166b.

(Reserved)

(c) AVIONICS INSTALLATION AND MAINTENANCE STANDARDS All avionics used to meet this agreement shall comply with the manufacturer’s specifications and installation instructions, federal regulations, and the following requirements.

Strict adherence to the guidelines in FAA AC 43.13-1B Chapter 11 “Aircraft Electrical Systems” and Chapter 12 “Aircraft Avionics Systems” as well as FAA AC 43.13-2B Chapter 1 “Structural Data”, Chapter 2 “Communication, Navigation and Emergency Locator Transmitter System Installations” and Chapter 3 “Antenna Installation” is required.

All antennas shall be FAA approved, have a Voltage Standing Wave Ratio (VSWR) less than 3.0 to 1 and be properly matched and polarized to their associated avionics system.

Labeling and marking of all avionics controls and equipment shall be understandable, legible, and permanent. Electronic label marking is acceptable.

Avionics installations shall not interfere with passenger safety, space or comfort. Avionics equipment shall not be mounted under seats designed for energy attenuation. In all instances, the designated areas for collapse shall be protected.

All avionics equipment shall be included on the aircraft’s equipment list by model, nomenclature, and location.

Avionics systems shall meet the performance specifications of FS/OAS A-24 Avionics Operational Test Standards. For a copy of all FS/OAS documents visit http://www.nifc.gov/NIICD/documents.html .

C-8 Reserved

C-9 Reserved

C-10 Operations

1) General

Regardless of any status as a public aircraft operation, the Contractor must operate in accordance with applicable FAA regulations (including those portions applicable to civil aircraft) and each certification required under section B2 unless otherwise authorized by the CO. The Contractor must ensure that all personnel operate in compliance with the following requirements:

(a) All pilots will be briefed on the mission by an agency representative from the base of operations before dispensing operations begin.

(b) Aircraft may…