AG-0489-S-10-0151 VC Window Replacement Sol.docx

Design-Build of Coldwater Visitor Center Window Replacement Project

REQUEST FOR PROPOSAL

Solicitation No. AG-0489-S-10-0151

U.S. Department of Agriculture

EROC-NW CONTRACTING OFFICE

16400 CHAMPION WAY

SANDY, OR 97055

Solicitation # AG-0489-S-10-0151 G-P National Forest Cold Water Ridge Visitor Center Window Replacement

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NOTICE TO OFFEROR

This procurement is full and open competition under the small business competitive demonstration program.

PROPOSAL BOOKLET

It is the responsibility of the offeror to verify that this proposal booklet is complete. The offeror is responsible for submitting all required forms and documents with the offer.

Applicable FAR provisions and clauses in this RFP are incorporated by reference or full text. FAR provisions and clauses incorporated by reference can be accessed on the Internet at www.arnet.gov/far/. Offerors are strongly encouraged to review the provisions and clauses referenced in this document before submitting a proposal.

CENTRAL CONTRACTOR REGISTRATION

You must register in the Central Contract Registration (CCR) prior to award of this contract. Failure to register prior to contract award will require award to be offered to the next successful registered Offeror. See FAR Subpart 4.1103(c). Register online at www.ccr.gov or call toll free: (888) 227-2423.

BONDING

Reimbursement will be made for premiums paid by the Contractor to obtain performance and payment bonds required under this contract. Payment will be included in the mobilization item and shall not be in addition to the contract price.

Solicitation # AG-0489-S-10-0151 G-P National Forest Cold Water Ridge Visitor Center Window Replacement

INSTRUCTIONS TO OFFERORS

GENERAL:

By submission of its offer in accordance with the instructions provided in this Section, the offeror unconditionally assents to the terms and conditions in this solicitation document and in any attachments hereto.

DISCREPANCIES:

If an offeror believes the requirements in this solicitation contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions.

SUBMISSION OF OFFERS:

This procurement will be conducted in accordance with Federal Acquisition Regulation (FAR), Subpart 36.3—Two-Phase Design-Build Selection Procedures, authorized by 41 U.S.C. 253m.

For Phase I, Offerors shall submit the following information by 1600 Hrs on March, 30, 2010 Phase I Proposals

1. Offeror’s specialized experience and technical competence to perform the requirements of this solicitation;

2. Offeror’s capability (available personnel with necessary skills) to perform the requirements of this solicitation; and

3. Offeror’s past performance, including information on planned partners in the project (ie: arch fabricators/designers, architect-engineers and construction members) demonstrated over the past 3 years.

Based upon the evaluation of Phase I proposals, the five (5) highest rated Offerors will be selected to submit Phase II proposals. For Phase II, The Government will evaluate the Offeror’s price and technical proposals.

Do not complete Section B for Phase I submittals

For Phase II, Offerors shall submit the following information by 1600 Hrs on April 22, 2010.

Phase II Proposals

1. Price proposal, including itemized price breakout which will be used as a Schedule of Items for payment purposes;

2. Technical/ Quality Proposal including;

a. Design concept

b. Time schedule for design and construction phases; and

3. Bid bond.

The packaging used in submitting the proposal must clearly identify the solicitation number and the date and local time specified in the solicitation for receipt of proposals. Offerors using commercial carriers should ensure that this information is marked on the outermost wrapper. Proposals should be submitted to the following address:

EROC-NW, CONTRACTING OFFICE

ATTN: AG-0489-S-10-0072

16400 CHAMPION WAY

SANDY, OR 97055

Solicitation # AG-0489-S-10-0151 G-P National Forest Cold Water Ridge Visitor Center Window Replacement

PART I—THE SCHEDULE

SECTION B--SUPPLIES OR SERVICES AND PRICES/COSTS

SECTION C--DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C.1 Scope of Contract

This solicitation, and resulting contract, is for the design and construction of a replacement window wall system. It also includes removing the skylight roofing system located in the three individual pavilions and designing and constructing a new metal roof system for the three pavilions to match existing metal roof system. This work is located at the Coldwater Ridge Visitor Center.

The replacement window wall and roof system is to be designed to withstand conditions at this site. The design is to take into account all site conditions including but not limited to: high wind loads, positive and negative air pressure, temperature changes, site elevation, heating and cooling loads, and glass color and thickness.

Work shall include the development and delivery of: Conceptual Design which includes the evaluation of existing conditions and development of design parameters (30 % review); a Preliminary Design (60 % review); Final Design review (90 % review); Final Construction Documents (100%); and engineering services during construction of the replacement window wall and roof system. Design shall meet the requirements of the most recent edition of the specific design criteria listed in all sections of this contract (including Section J, as pertains to this Window Wall project), the codes listed in Section J of this contract, and State/Local requirements if more stringent than those listed above.

A portion of the window wall system has already been designed including schedule, specifications, and drawings. These documents may be available if the Contractor so chooses to use them.

C.2 Project Location

The project site is located at the Coldwater Ridge Visitor Center (at Mile post 43) on SR 504.

C.3 Cost Limitation

The contract award for design and construction shall not exceed $1,000,000 for this project. Offeror is under no obligation to approach this amount.

C.4 Contract Time

The contract shall be completed within 180 days from the Notice to Proceed (NTP)

C.5 Statement of Work

The Contractor shall provide technical design and construction engineering services to the USDA, Forest Service (USFS), for the design and construction/installation of a new window wall and roof system. The new window walls and roof are to be designed for the anticipated site conditions. The design is to take into account all site conditions including, but not limited to: positive and negative air pressure from wind loads, wind speed (these have exceeded 100 MPH), temperature changes, site elevation, heating and cooling loads, and glass color and thickness. The designers shall develop and incorporate heating and cooling loads for the optimum performance profile of the glazing. The designers shall develop a plan for the installation of the window walls and roof without creating weather or wind damage to the building’s interior.

The designer shall have a minimum of 5 years experience in the design of window wall systems under similar conditions. All design work shall be completed by or under the direct supervision of architects and/or engineers licensed in the State of Washington (as appropriate to the work being performed).

The completion date for all Tasks is 180 days from the Notice to Proceed, however, Tasks 2-5 shall be completed within 90 calendar days after receipt of the Notice to Proceed. The scope of work for this project is divided into seven sections as follows:

Task 1 – Project Management, Quality Control & Data Collection

Task 2 – Field Investigations

Task 3 –Conceptual Design – (30%)

Task 4 –Preliminary Design – (60%)

Task 5- Final Design Review Documents – (90%)

Task 6 –Construction Documents – (100%)

Task 7 –Construction

Task 8 –Engineering Services During Construction

TASK 1 - PROJECT MANAGEMENT, QUALITY CONTROL & DATA COLLECTION

The Contractor shall designate a project manager for coordination of this project. This individual shall have overall responsibility for the performance of the work to ensure the work progresses on schedule and within budget.

The Contractor shall maintain communication records, cost-tracking information on a monthly basis, project budget summary sheet, project log, all project related conversations, meeting notes, and quality assurance audits. Make these available to the USFS as requested.

In an effort to reduce construction change orders due to design errors and omissions, the Contractor shall develop, execute and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

1. Two (2) weeks after the Notice to Proceed (NTP): The Contractor shall submit a detailed QA/QC (Quality Assurance/Quality Control) Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

1. 100% Submittal: The Contractor shall submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

The Contractor shall prepare a project schedule noting the submittal points for each task and other critical phases in the design process. The proposed design schedule will incorporate a timeline beginning at the Notice to Proceed and ending with the completion of the Construction Documents.

The schedule will incorporate a maximum of 14 working days for each review period attributable to the USFS.

A project kick-off meeting shall be held within 7 calendar days of notice to proceed. The purpose of the meeting is to gather existing data, establish goals, objectives, and report format for the project. The Contractor shall review the USFS documents and provide a list of additional needs or questions, if any, to the USFS at this meeting.

A memorandum summarizing the existing data, chief format criteria/issues, and a list of additional information necessary to complete the design shall be provided by the Contractor.

The Contractor shall provide minutes for each meeting and will be prepared with specific detail in the follow categories:

1. Work accomplished since last meeting;

1. Issues encountered;

1. Decisions needed to maintain schedule;

1. Work planned for next month;

1. Budget status; and

1. Schedule status

Task 1 Deliverables: By the fifteenth (15) day of the reporting month the Contractor shall submit a progress report to the Contracting Officer.

TASK 2 - FIELD INVESTIGATION

The Contractor shall visit the project site to verify the information shown on the GovernmentFurnished drawings, record (asbuilt) drawings and other planning documents which are part of this contract. This information is the best available, but the Government does not guarantee its accuracy or completeness. The Contractor’s investigation of field conditions shall be performed in a competent professional manner.

The Contractor shall promptly report to the Contracting Officer in writing any discrepancies between this contract and the planning information provided by the Government. The Contractor shall make no adjustments for this work due to a discrepancy before the Contracting Officer has reviewed the matter and forwarded his determination to the Contractor.

TASK 3 - CONCEPTUAL DESIGN – 30% complete

The Contractor shall review the program materials furnished by the USFS to ascertain the requirements of this phase of the work and shall prepare Conceptual Design Documents illustrating the scale and relationship of project components for review and approval by the USFS. The Contractor shall be responsible for the professional quality and technical accuracy of all of the documents it prepares.

Conceptual Design (30%) submittals by Contractor as pertaining to the window wall and roof project are those listed below and in accordance with C.8, Submittal Procedures;

1. Preliminary calculations and justification for Architectural/Structural design of the window wall system

1. Preliminary calculations and justification for Architectural/Structural design of the three pavilion roofs

1. Conceptual drawings in AutoCAD version 2010 or newer

1. Documentation that this design uses the most energy efficient glazing and roofing materials for the project.

1. Time line for construction/installation of window wall and roof system using Critical Path Method

1. Describe how the design shall cover all materials, protective coatings, assembly/installation, and prevention of weather damage to the inside of the building during construction

1. Describe how the design will be assembled/installed on site

The Contractor shall use the USFS CSI construction specifications in preparing Conceptual Design Documents for the project. However, should the Contractor determine that a deviation from such standards and specifications is necessary or beneficial to the Government; the Contractor shall promptly submit a request in writing to the Contracting Officer for permission to make the deviation. The request shall include an explanation of the specific reasons for the desired change and benefits expected.

The USFS review of the Contractor's work product shall not be construed by either party to relieve the Contractor from professional responsibility to execute drawings, specifications and other work submissions with due care and in accordance with acceptable professional standards.

TASK 4 - PRELIMINARY DESIGN – 60% complete

The Preliminary design will incorporate the review comments from the Conceptual Design Phase.

The Contractor shall prepare Preliminary Design Documents of the highest professional quality within the firm’s capability illustrating the scale and relationship of project components for review and approval by the USFS.

Preliminary Design (60%) submittals by Contractor as pertaining to the window wall and roof project are those listed below and in accordance with C.8, Submittal Procedures; (in addition to the approved items from the 30% submittal);

1. Calculations and justification for Architectural/Structural design of the window wall system

1. Calculations and justification for Architectural/Structural design of the three pavilion roofs

1. Preliminary construction drawings in AutoCAD version 2010 or newer

1. Preliminary construction documents

1. Documentation showing this design uses the most energy efficient glazing and roofing materials for the project

1. Time line for construction/installation of window wall and roof system using Critical Path Method

1. Describe how the design shall cover all materials, protective coatings, assembly/installation, and prevention of weather damage to the inside of the building during construction

1. Describe how the design will be assembled/installed on site

1. Cost Estimates

1. Phasing plans for construction including recommendations concerning construction contract arrangements and scheduling that will be advantageous to the USFS in terms of cost, coordination, and timing.

The USFS review of the Contractor's work product shall not be construed by either party to relieve the Contractor from professional responsibility to execute drawings, specifications and other work submissions with due care and in accordance with acceptable professional standards.

TASK 5 – FINAL DESIGN REVIEW – 90% complete

The Final design review will incorporate the review comments from the Preliminary and Conceptual Design Phases.

The Contractor shall prepare Final Design Documents of the highest professional quality within the firm’s capability illustrating the scale and relationship of project components for review and approval by the USFS.

Final Design (90%) submittals by Contractor as pertaining to the window wall and roof project are those listed below; (in addition to the approved items from the 30% and 60% submittals);

1. Final review of calculations and justification for Architectural/Structural design of the window wall system

1. Final review of calculations and justification for Architectural/Structural design of the three pavilion roofs

1. Final review of construction drawings in AutoCAD version 2010 or newer

1. Final review of construction documents

1. Final review of documentation showing this design uses the most energy efficient glazing and roofing materials for the project.

1. Final review of time line for construction/installation of window wall and roof system using Critical Path Method

1. Final review of how the design shall cover all materials, protective coatings, assembly/installation, and prevention of weather damage to the inside of the building during construction.

1. Final review of the on site assembly/installation.

1. Final Cost Estimate review.

1. Final phasing plans for construction including recommendations concerning construction contract arrangements and scheduling that will be advantageous to the USFS in terms of cost, coordination, and timing.

A meeting will be held at the end of the 90% review period so the Contractor can receive final comments. The Contractor shall make adjustments to the 90% designs based on the comments received from the USFS.

The USFS review of the Contractor's work product shall not be construed by either party to relieve the Contractor from professional responsibility to execute drawings, specifications and other work submissions with due care and in accordance with acceptable professional standards.

TASK 6 – CONSTRUCTION DOCUMENTS – 100% complete

Based upon the approved Final Design Review documents, equipment layouts, other program materials furnished by the USFS, and any further adjustments in the design scope or quality of the Project, the Contractor shall ascertain the requirements of this phase of the work and shall prepare, for approval by the USFS, construction documents and other documents setting forth in detail the requirements for the construction of the Project(s). The Contractor shall be responsible for the professional quality and technical accuracy of all of the documents it prepares.

Final design will incorporate the review comments from the USFS Preliminary Design review. Final design will include all necessary architectural, civil, mechanical, and structural plans to complete the work.

Construction Documents (100%) submittals by Contractor as pertaining to the project are those listed are those listed below and in accordance with C.8, Submittal Procedures; (in addition to the approved items from the 60% submittal)

1. Final calculations and justification for Architectural/Structural design of the window wall system

1. Final calculations and justification for Architectural/Structural design of the three pavilion roofs

1. Final construction drawings in AutoCAD version 2010 or newer

1. Final construction documents

1. Final Structural Calculations

1. Final Glazing Calculations

1. Final documentation that this design uses the most energy efficient glazing and roofing materials for the project

1. Final time line for construction/installation of window wall and roof system using Critical Path Method

1. Final description on how the design shall cover all materials, protective coatings, assembly/installation, and prevention of weather damage to the inside of the building during construction

1. Final description on how the design will be assembled/installed on site

1. Cost Estimates

1. Final description on phasing plans for construction including making recommendations concerning construction contract arrangements and scheduling that will be advantageous to the USFS in terms of cost, coordination, and timing

1. Estimating

1. Architectural Design Documents setting forth in detail the architectural construction requirements.

1. Structural Design Documents setting forth in detail the structural construction requirements including all structural plans; elevations; sections; details.

1. Cost Estimate(s) setting forth in detail quantities of materials, labor, profit, overhead, insurance, taxes, etc. within the project, as well as all site work.

1. Specifications for all sections of the work utilizing the CSI Master Specification system setting forth in detail all requirements for the construction fully coordinated with the drawings and other Construction Documents.

1. Presentations and Review Submissions

1. Project Phasing (CPM). The Contractor shall assist the Contracting Officer in coordinating the development of a CPM (Critical Path Method) network for the construction of the project. The CPM network shall provide a phasing schedule which will promote a proper and efficient organization and sequence of construction for A & E contracts.

Upon completion of any changes, the Contractor shall provide one hardcopy set of blueline/blackline 11” x 17” half-size drawings, and one hardcopy set of full size 22” x 34” contract drawings, one hardcopy of the final cost estimate, design calculations, and final project specifications, and an electronic copy of the drawings, final cost estimate, design calculations, and final project specifications on CD with the drawings in PDF format.

TASK 7 – CONSTRUCTION

The Contractor shall construct the window wall and roof system based upon the approved Construction Documents, equipment layouts, and other program materials approved by the USFS. Items included are as follows:

1. Contractor to provide all materials and labor expense to remove existing window wall and install the replacement window wall.

1. Contractor to provide all materials and labor expense to replace the three pavilion roofs with a new metal roof that matches the existing roof system.

1. Construction work shall be performed by personnel certified to construct and install window wall systems and metal roof systems.

1. Phase the construction work items such that there is no interior damage because of weather.

1. Mark Record Prints to show the actual installation where installation varies from that shown originally. Require individual or entity that obtained record data, whether individual or entity is installer, Sub Contractor, or similar entity, to prepare the marked-up Record Prints.

1. Mark Contract Drawings or Shop Drawings, whichever is most capable of showing actual physical conditions, completely and accurately. Where Shop Drawings are marked, cross-reference to Contract Drawings.

1. Immediately before inspection for Certificate of Substantial Completion, review marked-up Record Prints with Forest Service. When authorized, prepare a full set of corrected CAD Drawings of the Contract Drawings, in the same CAD program, version, and operating system as the original Contract Drawings.

In an effort to reduce construction change orders due to design errors and omissions, the Contractor shall develop, execute and demonstrate that the construction phase has gone through a rigorous review and coordination effort. The requirements are as follows:

1. Two (2) weeks after 100% Construction Documents accepted by the Forest Service: The Contractor shall submit a detailed QA/QC (Quality Assurance/Quality Control) Plan describing each step that will be taken during the construction phases. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

1. 100% Submittal: The Contractor shall submit the completed QA/QC Plan along with the latest marked-up documents (contract drawings, specs, etc.) necessary to ensure that a thorough review and coordination have been completed.

Two (2) weeks after 100% Construction Documents accepted by the Forest Service: The Contractor shall submit a detailed Worksite Safety Plan describing action taken during the event of an emergency and actions taken to avoid any incidents during construction.

Two (2) weeks after 100% Construction Documents accepted by the Forest Service: The Contractor shall prepare a project schedule noting the submittal points for each task and other critical phases in the construction process. The proposed construction schedule will incorporate a timeline beginning at Forest Service final acceptance of 100% Construction Documents and ending with the Forest Service final acceptance of the facility.

TASK 8 – ENGINEERING SERVICES DURING CONSTRUCTION

The USFS will provide periodic on-site contact with the construction Contractor.

The Construction Period will commence with the final acceptance of the design and will terminate with the acceptance of the facility by the USFS.

The Contractor shall provide engineering support during the construction process, including design clarifications, shop drawings review, and assistance in startup and testing during the final review of the project.

The Contractor shall organize and participate in the pre-construction conference. The purpose of this meeting is to clearly establish an understanding of the roles during construction.

The Contractor will provide the quality control inspection with the USFS and the Contractor’s reviewing the results. The Contractor shall provide special inspections as identified below.

1. Site inspections to ascertain compliance with the project requirements and contract documents;

1. Project coordination for quality control inspection with the construction schedule to avoid delays.

1. Record and report variances from the contract requirements and monitoring of the appropriate corrective action of any work that does not meet established standards;

1. Preparation of a listing of incomplete or unsatisfactory items, and arranging for the scheduled completion of these items; and

1. Determination of final completion and preparation of written notification to the USFS that the work is ready for final inspection.

The Contractor, when requested, shall assist the Contracting Officer and their Contracting Officer Representative (COR) to interpret the construction documents and shall:

1. Recommend any action(s) they deem suitable for the satisfactory prosecution of the construction work;

1. Prepare any supplemental drawings, specifications or other documents that may be required to clarify or supplement the construction documents;

1. Assist in the preparation of Construction Contract Modifications initiated by the USFS to be executed in accordance with the Construction Documents.

During the Construction Period, the Contractor shall observe the construction and advise the COR of any deviations or deficiencies. Once a week or as requested, a site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the Contracting Officer or his authorized representative.

A final inspection will be arranged when the USFS and the Contractor agree in writing that the work is complete. The inspection will include USFS and Contractor’s staff. A punch list of items to be completed or corrected will be prepared.

The Contractor shall provide the appropriate registered Architects and Engineers at the time requested by the Contracting Officer to act as observers and advisers on site and reviewers of final construction with a USFS team conducting partial final and/or final inspection(s) of the project.

As time is of the essence, particularly during the construction phase, the Contractor shall promptly review and approve, disapprove or take other appropriate action upon all the USFS requests. The Contractor shall submit recommendations on all shop drawings and other submittals and other requests within 14 calendar days after receipt.

The Contractor shall furnish a markedup set of prints showing all changes made during the construction period. The Contractor shall incorporate into the drawings all significant changes markedup by the Contractor and, any significant changes made by solicitation amendments and construction contract modifications. The revision portion of title block shall be dated and noted "Record Drawings". The Contractor shall prepare record drawings by making changes on the original contract drawings. A copy of the updated original will be sent to the COR for verification. Upon the verification, the Contractor will submit the originals to the Contracting Officer in hard copy and on CD-ROM in PDF format. The Contractor shall deliver the record drawings to the Contracting Officer within sixty (60) days after receiving the markedup documents from the COR. Submission shall be subject to the approval of the Contracting Officer as to quality and completeness.

The contract documents will require the Contractor to maintain “red-line” drawings to be used by the Contractor in compiling record drawings. Based on information gathered by the USFS’s on-site inspector and “red-line” drawings supplied by the Contractor, the Contractor will prepare record drawings that show as they were actually installed. Record drawings will be submitted to the USFS on one hardcopy set of blueline/blackline 11” x 17” half-size drawings, and one hardcopy set of full size 22” x 34” contract drawings, and an electronic copy in PDF format and AutoCAD version 2010 (or newer) format on CD.

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01012

DESIGN AFTER AWARD

C.6 DESIGNER OF RECORD

The Contractor shall identify a Designer of Record (DOR) for each area of design. All design disciplines shall be accounted for by listed, registered Designer(s) of Record. Each DOR shall be responsible for ensuring integrity of their design and design integration in all construction submittals and extensions of design developed by others, such as the constructor, subcontractors, or suppliers. The DOR shall review and approve all construction submittals and extensions to design, in accordance with the procedures, described in Section -01330 SUBMITTALS. Each DOR shall be responsible for the responses to “Requests for Information” (RFI’s), applicable to their area of design responsibility. Each DOR shall stamp, sign, and date all design drawings under their responsible discipline at each design submittal stage (See contract clause – “REGISTRATION OF DESIGNERS”) and all submittals under their responsible discipline, in accordance with the submittal review procedures. The DOR shall sign-off on all applicable RFI responses.

SECTION 01320A

PROJECT SCHEDULE

C.7 Project Schedule

PART 1 GENERAL

1.1 REFERENCES

1.2 QUALIFICATIONS

The Contractor shall designate an authorized representative who shall be responsible for the preparation of all required project schedule reports.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Pursuant to the Contract Clause FAR 52.236-15, SCHEDULE FOR CONSTRUCTION CONTRACTS, a Project Schedule as described below shall be prepared. The scheduling of design and construction shall be the responsibility of the Contractor. Contractor management personnel shall actively participate in its development. Subcontractors, designers, and suppliers working on the project shall also contribute in developing and maintaining an accurate Project Schedule. The approved Project Schedule shall be used to measure the progress of the work, to aid in evaluating time extensions, and to provide the basis of all progress payments.

3.2 BASIS FOR PAYMENT

The schedule shall be the basis for measuring Contractor progress. Lack of an approved schedule or scheduling personnel will result in an inability of the Contracting Officer to evaluate Contractor's progress for the purposes of payment.

3.3 PROJECT SCHEDULE

The computer software system utilized by the Contractor to produce the Project Schedule shall be capable of providing all requirements of this specification.

3.3.1 Use of the Critical Path Method

The Critical Path Method (CPM) of network calculation shall be used to generate the Project Schedule.

3.3.2 Level of Detail Required

The Project Schedule shall include an appropriate level of detail.

3.3.3 Scheduled Project Completion

The schedule interval shall extend from NTP to the contract completion date.

3.4 Network Diagram

The network diagram shall be required on the initial schedule submission and on monthly schedule update submissions. The network diagram shall depict and display the order and interdependence of activities and the sequence in which the work is to be accomplished. The Contracting Officer will use, but is not limited to, the following conditions to review compliance with this paragraph:

Diagrams shall show a continuous flow from left to right with no arrows from right to left. The activity number, description, duration, and estimated earned value shall be shown on the diagram.

Dates shall be shown on the diagram for start of project, any contract required interim completion dates, and contract completion dates.

The critical path shall be clearly shown.

Activities shall be grouped to assist in the understanding of the activity sequence. Typically, this flow will group activities by category of work, work area and/or responsibility.

3.5 PERIODIC PROGRESS MEETINGS

Progress meetings shall include a periodic on-site meeting of the Contractor and Contracting Officer’s Representative. During this meeting the Contractor shall describe, on an activity by activity basis, all proposed revisions and adjustments to the project schedule required to reflect the current status of the project. The Contracting Officer will approve activity progress, proposed revisions, and adjustments as appropriate. The Contractor's Project Manager shall attend the periodic progress meetings.

3.6 REQUESTS FOR TIME EXTENSIONS

In the event the Contractor requests an extension of the contract completion date, or any interim milestone date, the Contractor shall furnish the following for a determination as to whether or not the Contractor is entitled to an extension of time under the provisions of the contract: justification, project schedule data, and supporting evidence as the Contracting Officer may deem necessary. Submission of proof of delay, based on revised activity logic, duration, and costs (updated to the specific date that the delay occurred) is obligatory to any approvals.

SECTION 01330

SUBMITTAL PROCEDURES

C.8 Submittal Procedures

PART 1 GENERAL

1.1 SUBMITTAL IDENTIFICATION

1.1.1 Design Submittals

The Government will review all 30%, 60%, 90%, and 100% design submittals for conformance with the technical requirement of the solicitation.

Construction Submittals

Definition: A document, required of the Contractor, or through the Contractor, from a supplier, installer, manufacturer, or lower tier Contractor, the purpose of which is to confirm the quality or orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel, qualifications, or other verifications of quality.

SD-01 Data

Definition: Submittals which provide calculations, descriptions, or documentation regarding the work.

SD-04 Shop Drawings

Definition: Submittals which graphically show relationship of various components of the work, schematic diagrams of systems, details of fabrication, layouts of particular elements, connections, and other relational aspects of the work.

As-Built Drawings.

Equipment Layout Drawings.

SD-06 Instructions

Definition: Preprinted material describing installation of a product, system or material, including special notices and material safety data sheets, if any, concerning impedances, hazards, and safety precautions.

SD-07 Schedules

Definition: Tabular lists showing location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

Progress Schedules

Schedules for Construction Contracts

Contractor Prepared Network Analysis

SD-08 Statements

Safety Plan

Hazard Analysis Plan

Environmental Protection Plan

SD-09 Reports

Definition: Reports of inspections or tests, including analysis and interpretations of test results. Each report shall be properly identified. Test methods used shall be identified and test results shall be recorded.

SD-13 Certificates

Definition: Statements signed by responsible officials of manufacturer of product, system, or material attesting that product, system, or material meets specification requirements.

SD-14 Samples

Definition: Samples including both fabricated and unfabricated physical examples of materials, products, and units of work as complete units or as portions of units of work.

SD-18 Records

Definition: Documentation to record compliance with technical and administrative requirements.

1.2 SUBMITTAL CLASSIFICATION

Submittals are classified as follows:

1.2.1 Designer of Record Approved

Designer of Record approval is required for extensions of design, critical materials, any deviations from the solicitation, the accepted proposal, or the completed design, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer. Within the terms of the Contract Clause entitled "Specifications and Drawings for Construction", they are considered to be "shop drawings". The Contractor shall provide the Government the number of copies designated hereinafter of all Designer of Record approved submittals. The Government may review any or all Designer of Record approved submittals for conformance to the Solicitation and Accepted Proposal. The Government will review all submittals designated as deviating from the Solicitation or Accepted Proposal, as described below. Design submittals shall be in accordance with Section 01012 DESIGN AFTER AWARD. Generally, design submittals should be identified as SD-05 DESIGN DATA submittals.

1.2.2 Government Approved

Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer. Government approval is required for any deviations from the Solicitation or Accepted Proposal and other items as designated by the Contracting Officer. Within the terms of the Contract Clause entitled "Specifications and Drawings for Construction," they are considered to be "shop drawings."

1.2.3 Government Reviewed Design or Extension of Design

The Government will review all 30%, 60%, 90% and 100% design submittals for conformance with the technical requirements of the solicitation. Government review is required for extension of design construction submittals, used to define contract conformity, and for deviation from the completed design. Review will be only for conformance with the contract requirements. Included are only those construction submittals for which the Designer of Record design documents do not include enough detail to ascertain contract compliance. The Government may, but is not required, to review extensions of design such as structural steel or reinforcement shop drawings.

1.2.4 Information Only

All submittals not requiring Designer of Record or Government approval will be for information only. They are not considered to be "shop drawings" within the terms of the Contract Clause referred to above.

1.3 APPROVED SUBMITTALS

The Contracting Officer's approval of submittals shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information are satisfactory design, general method of construction, materials, detailing and other information appear to meet the Solicitation and Accepted Proposal. Approval will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for design, dimensions, all design extensions, such as the design of adequate connections and details, etc., and the satisfactory construction of all work. After submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.4 DISAPPROVED SUBMITTALS

The Contractor shall make all corrections required by the Contracting Officer, obtain the Designer of Record's approval when applicable, and promptly furnish a corrected submittal in the form and number of copies specified for the initial submittal. Any "information only" submittal found to contain errors or unapproved deviations from the Solicitation or Accepted Proposal shall be resubmitted as one requiring "approval" action, requiring both Designer of Record and Government approval. If the Contractor considers any correction indicated on the submittals to constitute a change to the contract, a notice in accordance with the Contract Clause FAR 52.243-4 CHANGES shall be given promptly to the Contracting Officer.

1.5 WITHHOLDING OF PAYMENT

No payment for materials incorporated in the work will be made if all required Designer of Record or required Government approvals have not been obtained. No payment will be made for any materials incorporated into the work for any conformance review submittals or information only submittals found to contain errors or deviations from the Solicitation or Accepted Proposal.

1.6 GENERAL

The Contractor shall make submittals as required by the specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals shall be the same as those used in the contract drawings. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Prior to submittal, all items shall be checked and approved by the Contractor's Quality Control (CQC) System Manager and the Designer of Record, if applicable, and each item shall be stamped, signed, and dated by the CQC System Manager indicating action taken. Proposed deviations from the contract requirements shall be clearly identified. Submittals shall include items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals. Submittals requiring Government approval shall be scheduled and made prior to the acquisition of the material or equipment covered. Samples remaining upon completion of the work shall be picked up and disposed of in accordance with manufacturer's Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.

1.7 SUBMITTAL REGISTER

The Designer of Record shall develop a complete list of submittals during design. The Designer of Record shall identify required submittals in the specifications, and use the list to prepare the Submittal Register. The list may not be all inclusive and additional submittals may be required by other parts of the contract. The Contractor is required to complete the submittal register and submit it to the Contracting Officer for approval within 30 calendar days after Notice to Proceed. The approved submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period. The submit dates and need dates used in the submittal register shall be coordinated with dates in the Contractor prepared progress schedule. Updates to the submittal register showing the Contractor action codes and actual dates with Government action codes and actual dates shall be submitted monthly or until all submittals have been satisfactorily completed. When the progress schedule is revised, the submittal register shall also be revised and both submitted for approval.

1.8 SCHEDULING

Submittals covering component items forming a system or items that are interrelated shall be scheduled to be coordinated and submitted concurrently. Certifications to be submitted with the pertinent drawings shall be so scheduled. Adequate time (a minimum of 14 calendar days exclusive of mailing time) shall be allowed and shown on the register for review and approval. No delay damages or time extensions will be allowed for time lost in late submittals.

1.10 CONTROL OF SUBMITTALS

The Contractor shall carefully control his procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register."

1.11 GOVERNMENT APPROVED SUBMITTALS

Upon completion of review of submittals requiring Government approval, the submittals will be identified as having received approval by being so stamped and dated. Two (2) copies of the submittal will be retained by the Contracting Officer and one (1) copy of the submittal will be returned to the Contractor. If the Government performs a conformance review of other Designer of Record approved submittals, the submittals will be so identified and returned, as described above.

1.12 INFORMATION ONLY SUBMITTALS

Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe. For design-build construction the Government will retain two (2) copies of information only submittals.

1.13 STAMPS

Stamps used by the Contractor on the submittal data to certify that the submittal meets contract requirements shall be similar to the following:

| _____ Approved

| SIGNATURE: __________________________________________________________ |

| TITLE: ______________________________________________________________ |

| DATE: _______________________________________________________________ |

Both the Contractor Quality Control System Manager and the Designer of Record shall stamp and sign to certify that the submittal meets contract requirements.

-- End of Section --

SECTION 01451A

CONTRACTOR QUALITY CONTROL

C.9 Contractor Quality Control

PART 1 GENERAL

1.1 PAYMENT

Separate payment will not be made for providing and maintaining an effective Quality Control program, and all costs associated therewith shall be included in the applicable unit prices or lump-sum prices contained in the Bidding Schedule.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

The Contractor is responsible for quality control and shall establish and maintain an effective quality control system in compliance with the Contract Clause titled "Inspection of Construction." The quality control system shall consist of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements. The system shall cover all design and construction operations, both onsite and offsite, and shall be keyed to the proposed construction sequence. The site project superintendent will be held responsible for the quality of work on the job and is subject to removal by the Contracting Officer for non-compliance with the quality requirements specified in the contract. The site project superintendent in this context shall be the highest level manager responsible for the overall construction activities at the site, including quality and production. The site project superintendent shall maintain a physical presence at the site at all times, except as otherwise acceptable to the Contracting Officer, and shall be responsible for all construction and construction related activities at the site.

3.2 QUALITY CONTROL PLAN

The Contractor shall furnish for review by the Government, not later than 14 days after receipt of notice to proceed, the Contractor Quality Control (CQC) Plan proposed to implement the requirements of the Contract Clause titled "Inspection of Construction." The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. Design and construction will be permitted to begin only after acceptance of the CQC Plan.

3.2.1 Content of the CQC Plan

The CQC Plan shall include, as a minimum, the following to cover all design and construction operations, both onsite and offsite, including work by designers of record, consultants, architect/engineers (AE), fabricators, suppliers, and purchasing agents:

a. A description of the quality control organization.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the contract. The CQC System Manager shall issue letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities. Copies of these letters shall also be furnished to the Government.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, designers of record, consultants, architect engineers (AE), offsite fabricators, suppliers, and purchasing agents. These procedures shall be in accordance with Section 01330 SUBMITTAL PROCEDURES.

e. Procedures for tracking…