AG-024B-S-12-9108 R1 IDIQ LFW MT final 9 May 12.pdf

OFFEROR’S COPY

(Ref. 48 CFR 1)

Issuing Office:

U.S. Forest Service, Contracting National Interagency Fire Center 3833 S Development Ave – MS 1100 Boise, ID 83705

This solicitation can be downloaded from the following Internet site: https://www.fbo.gov/ Offers Are Solicited For:

Interagency IDIQ On Demand Light Fixed Wing Aircraft - Region 1

Solicitation No:

AG-024B-S-12-9108

Issued Date:

05/09/2012

IMPORTANT – NOTICE TO OFFEROR

- Offers will be due on 30 May 2012 @ 4:00 PM Mountain Daylight Time.

- The offeror shall submit the following items in response to this solicitation:

1. SF-1449, blocks 17a, 30a-30c: Complete, date, and sign.

2. Fill in the appropriate information requested under section B-2, B-4, B-5, and B-7.

3. Provide one (1) copy of your Business proposal and two (2) copies of your Technical proposal in response to section E-2 of the solicitation. All information on your technical proposal shall be provided via a compact disk or USB thumb drive.

4. Provide your responses to Section E-7(Representations and Certifications) of the solicitation and E-10, Representation by corporations regarding an unpaid delinquent tax liability or a felony conviction (AGAR 452.209 – 70) (deviation 2012-01) (Feb 2012) (alternate 1).

THE SOLICITATION PACKAGE SHALL BE RETURNED TO THE FOLLOWING ADDRESS:

U.S. Forest Service, Contracting National Interagency Fire Center Attn: Solicitation No. AG-024B-S-12-9108 3833 S. Development Ave. – MS 1100 Boise, ID 83705

No facsimile (FAX) or e-mail offers will be accepted.

Bidder’s questions must be submitted and received by mail, e-mail or fax NLT 23 May 2012.

E-mail: Jeff McGinley jtmcginley@fs.fed.us. Fax labeled as Bidders Questions for Solicitation No.

AG-024B-S-12-9108. Or mail to the address identified above.

Offerors may contact Jeff McGinley for information about this solicitation at 208-387-5350.

“The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.” Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P. O. Box 96090, Washington, DC 20090-6090.

Previous editions of this form are obsolete. FS-6300-44 (11/79) https://www.fbo.gov/ mailto:jtmcginley@fs.fed.us

Solicitation No. AG-024B-S-12-9108 US Forest Service Region 1 IDIQ On-Demand Light Fixed Wing National Office Bitterroot, Lolo, Beaverhead-Deerlodge

TABLE OF CONTENTS

i

SECTION A - SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

STANDARD FORM 1449

SECTION B - SCHEDULE OF ITEMS

B-1 SCHEDULE OF ITEMS .................................................................................................................................. B-1

B-2 AIRCRAFT AND PILOT REQUIREMENTS ................................................................................................... B-1

B-3 QUANTITY AND PERFORMANCE PERIOD ................................................................................................. B-2

B-4 DAILY PERFORMANCE OFFER RATE ........................................................................................................ B-3

B-5 HOME BASE(S).............................................................................................................................................. B-6

B-6 FUEL PRICE BASIS ....................................................................................................................................... B-7

B-7 MAINTENANCE CAPABILITY ........................................................................................................................ B-7

B-8 AUTHORIZED ORDERING ............................................................................................................................ B-8

B-9 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) ................................. B-8

B-10 EXCISE TAXES .............................................................................................................................................. B-8

B-11 TASK ORDERS & FAIR OPPORTUNITY……………….…………………………………………………..……...B-8

B-12 FAIR OPPORTUNITY OMBUDSMAN……..………………………………………………………………..……B-9

SECTION C - DESCRIPTION/SPECIFICATIONS/EXHIBITS

C-1 SCOPE OF CONTRACT ................................................................................................................................ C-1

C-2 GENERAL CERTIFICATIONS ....................................................................................................................... C-1

C-3 GOVERNMENT FURNISHED PROPERTY ................................................................................................... C-1

C-4 AIRCRAFT REQUIREMENTS ........................................................................................................................ C-1

C-5 AIRCRAFT MAINTENANCE .......................................................................................................................... C-5

C-6 AIRCRAFT AND EQUIPMENT SECURITY ................................................................................................... C-6

C-7 AVIONICS REQUIREMENTS ........................................................................................................................ C-6

C-8 FURNISHED AVIONICS SYSTEMS .............................................................................................................. C-6

C-9 AVIONICS INSTALLATION AND MAINTENANCE STANDARDS ..............................................................C-21

C-10 OPERATIONS ..............................................................................................................................................C-21

C-11 PERSONNEL ................................................................................................................................................C-25

C-12 CONDUCT AND REPLACEMENT OF PERSONNEL ..................................................................................C-26

C-13 SUSPENSION AND REVOCATION OF PERSONNEL ...............................................................................C-27

C-14 SUBSTITUTION OR REPLACEMENT OF PERSONNEL, AIRCRAFT AND EQUIPMENT ........................C-27

C-15 RELIEF PILOT ..............................................................................................................................................C-28

C-16 FLIGHT HOUR AND DUTY LIMITATIONS ..................................................................................................C-28

C-17 ACCIDENT PREVENTION AND SAFETY ...................................................................................................C-29

C-18 MISHAPS ......................................................................................................................................................C-29

C-19 PERSONAL PROTECTIVE EQUIPMENT (PPE) .........................................................................................C-31

C-20 INSPECTION AND ACCEPTANCE .............................................................................................................C-31

C-21 PRE-USE INSPECTION EXPENSES ..........................................................................................................C-32

C-22 RE-INSPECTION EXPENSES .....................................................................................................................C-33

C-23 INSPECTIONS DURING USE ......................................................................................................................C-33

C-24 CONTRACT PERIOD AND RENEWAL OPTION ........................................................................................C-33

C-25 AUTHORIZED ORDERING ACTIVITIES .....................................................................................................C-33

C-26 ORDERING PROCEDURES ........................................................................................................................C-33

C-27 DESIGNATED BASE(S) AND MANDATORY PERFORMANCE PERIOD ..................................................C-34 ii

C-28 NON-PERFORMANCE DURING THE MANDATORY PERFORMANCE PERIOD .....................................C-35

C-29 OPTIONAL PERIOD .....................................................................................................................................C-35

C-30 ORDERED STANDBY ..................................................................................................................................C-35

C-31 PAYMENT FOR FLIGHT ..............................................................................................................................C-36

C-32 PAYMENT FOR CANCELLED, DELAYED OR SHORT DURATION FLIGHT ............................................C-36

C-33 TRANSPORTATION OF RELIEF PILOT(S) AND ADDITIONAL PILOT COSTS ........................................C-37

C-34 PAYMENT FOR SUBSTITUTE OR REPLACEMENT AIRCRAFT ..............................................................C-37

C-35 ADDITIONAL AIRCRAFT AFTER ESTABLISHMENT OF THE CONTRACT..............................................C-37

C-36 REIMBURSEMENT FOR MOBILIZATION AND DEMOBILIZATION COSTS .............................................C-37

C-37 FOOD AND DRINK.......................................................................................................................................C-37

C-38 MISCELLANEOUS COSTS TO THE CONTRACTOR .................................................................................C-37

C-39 PAYMENT FOR OVERNIGHT ALLOWANCE .............................................................................................C-38

C-40 PAYMENT PROCEDURES ..........................................................................................................................C-39

C-41 DEFINITIONS ...............................................................................................................................................C-39

C-42 ABBREVIATIONS .........................................................................................................................................C-44

C-43 WAGE DETERMINATION ............................................................................................................................C-46

C-44 PERFORMANCE BY GOVERNMENT-FURNISHED PILOT .......................................................................C-50

SECTION D - CONTRACT CLAUSES

D-1 CONTRACT CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB 1998) ......................... D-1

D-2 ADDENDUM TO 52.212-4 CONTRACT TERMS AND CONDITIONS - 3COMMERCIAL ITEMS................. D-1

D-3 CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS

(FAR 52.212-4) (FEB 2012) (TAILORED) ...................................................................................................... D-1

D-4 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY.......................... D-7

MATTERS (FAR 52.209-9) (FEB 2012) ......................................................................................................... D-7

D-5 ORDERING (FAR 52.216-18) (OCT 1995) ..................................................................................................... D-8

D-6 ORDER LIMITATIONS (FAR 52.216-19) (OCT 1995) ................................................................................... D-8

D-7 INDEFINITE QUANTITY (FAR 52.216-22) (OCT 1995) ................................................................................ D-9

D-8 OPTION TO EXTEND SERVICES (FAR 52.217-8) (NOV 1999) ................................................................... D-9

D-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (FAR 52.217-9) (MAR 2000) ............................... D-9

D-10 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

(FAR 52.222-42) (MAY 1989) .......................................................................................................................D-10

D-11 ECONOMIC PRICE ADJUSTMENT CONTRACT FLIGHT RATES ..............................................................D-10

D-12 PROPERTY AND PERSONAL DAMAGE ....................................................................................................D-10

D-13 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS - COMMERCIAL ITEMS (FAR 52.212-5) (MAR 2012) ................................................................D-11

D-14 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (452.216-73) (FEB 1988)……………………………….D-17

D-15 ASSURANCE REGARDING FELONY CONVICTION OR TAX DELINQUENT STATUS FOR

CORPORATE APPLICANTS ALTERNATE 1 (FEB 2012)……….…………………………………………...….D-17

SECTION E - SOLICITATION PROVISIONS

E-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

(FAR 52.212-1) (FEB 2012) (TAILORED) ....................................................................................................... E-1

E-2 EVALUATION—COMMERCIAL ITEMS (FAR 52.212-2) (JAN 1999) ........................................................... E-2

E-3 AWARD PROCESS ........................................................................................................................................ E-3

E-4 MISSION SAFETY BRIEFING BULLET TOPICS .......................................................................................... E-3

E-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (FAR 52.209-5)(APR 2010)

iii

E-6 INFORMATION REGARDING RESPONSIBILITY MATTERS(FAR 52.209-7) (FEB 2012) ........................... E-3

E-7 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS

(FAR 52.212-3) (MAR 2012) ........................................................................................................................... E-5

E-8 SINGLE OR MULTIPLE AWARDS (52.216-27)(OCT 1995)…………………………………………………….…....E-22 E-9 SERVICE OF PROTEST (FAR 52.233-2) (SEP 2006) ............................................................ ……………...E-22

E-10 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION (AGAR 452.209 – 70) (DEVIATION 2012-01)

(FEB 2012) (Alternate ..……………………………………………………………………………………………….…E-23

EXHIBIT 1 - PAST PERFORMANCE INFORMATION………………………………………………………………………..E-24

EXHIBIT 2 - SAFETY AND TRAINING……………………………………………………………………………………...E-26

EXHIBIT 3 - SUMMARY OF ACCIDENTS………………………………………………………………………………… E-28

EXHIBIT 4 - SYNOPSIS OF SAFETY PROGRAM………………………………………………………………………...E-29

EXHIBIT 5 - LIGHT FIXED WING MISSION SAFETY BRIEFING BULLET TOPICS………………………………….E-30

EXHIBIT 6 - LIGHT FIXED WING AIRCRAFT MAKE AND MODELS…………………………………………………..E-11

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

AG-024B-S-12-9108

6. SOLICITATION ISSUE DATE

9 May 2012

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JEFFREY T. MCGINLEY

b. TELEPHONE NUMBER (No collect calls)

Phone (208) 387-5350

FAX (208) 387-5384

8. OFFER DUE DATE/ LOCAL

TIME

30 May 2012

4:00 PM MST

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: 100% FOR:

U.S. FOREST SERVICE, CONTRACTING

NATIONAL INTERAGENCY FIRE CENTER

OWYHEE BUILDING – MS 1100

3833 S DEVELOPMENT AVE

BOISE, ID 83705-5354

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

HUBZONE SMALL

BUSINESS

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

NAICS: 481211

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8 (A)

SIZE STANDARD:

1500 Employees

11. DELIVERY FOR FOB DESTINA-

TON UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See Block 9

17a. CONTRACTOR/ CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

OFFEROR CODE

ALBUQUERQUE SERVICE CENTER

INCIDENT BUSINESS – CONTRACTS

101B SUN AVENUE, NE

ALBUQUERQUE, NM 87109

TELEPHONE NO. NINE-DIGIT DUNS NO. .

17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Region 1 IDIQ On-Demand Light Fixed Wing Forest Detection/Patrol and Air Attack Aircraft Services

See Schedule of Items

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 .

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

HEREIN.

29. AWARD OF CONTRACT: REF. _________________ __ OFFER

DATED _______________ . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNED (Type or pr int) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or pr int)

JEFFREY T. MCGINLEY

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE STANDARD FORM 1449 (REV. 5/2011)

Prescribed by GSA - FAR (48 CFR) 53.212

Bitterroot, Lolo, Beaverhead-Deerlodge

SECTION B

SCHEDULE OF ITEMS

B-1

B-1 SCHEDULE OF ITEMS

Furnish Light Fixed Wing Aircraft fully operated and maintained on an Indefinite Delivery Indefinite Quantity Basis, meeting the requirements of this Schedule and the specifications for operation at the designated base and during the periods shown below. Contract service is intended primarily for Region 1 Forest Detection/Patrol and Air Attack for the Bitterroot NF, Lolo NF and Beaverhead-Deerlodge NF. (Item 1-Bitterroot NF; Item 2-Lolo NF and Item 3- Beaverhead-Deerlodge NF for a total of 3 aircraft.)

The following contain the individual Schedule of Items. Please note that each item may be quoted individually or as a combination of items. This is a Commercial Item Solicitation and award may be made to multiple offerors in accordance with the Clause 52-212-1.

B-2 AIRCRAFT AND PILOT REQUIREMENTS (Shown by X in the Block)

AIRCRAFT ITEMS (Minimum required) Item #1 Item #2 Item #3

Single Engine – 4 Place (Minimum) X X X

Single Engine – 6 Place

Single Engine – 6 Place with min. 285 hp rating

Large Cargo Doors

Multi Engine – (# of seats: __4__)

High Wing X X X

Low Wing

Turbocharged

Turboprop

Jet

Pressurized*

Non-Pressurized*

Air Tactical Type 1

Air Tactical Type 2 X X

Air Tactical Type 3

Air Tactical Type 4 X

Resource Reconnaissance

Fire Surveillance/Reconnaissance

Flight meter displaying actual flight time in hours and tenths (squat switch or air switch)

X

Survival Kit (Year Around) X X X

PILOT REQUIREMENTS

(Authorizations may be obtained after award)

Relief Pilot(s) Required

PPE required (see C-19) X X X

Mountain Remote Authorization X

Fire Surveillance/ Reconnaissance X X X

Air Tactical Coordination (Air Attack) X X X

Mountainous Terrain Reconnaissance (Non-Fire)

Bitterroot, Lolo, Beaverhead-Deerlodge

B-2

*Note: In Pressurized and non-pressurized aircraft, pilots shall meet 14 CFR Part 135.89 Standards.

Vendor Aircraft Information

Item #1 – Bitterroot NF

Make/Model/Year N# Empty Weight

HP

(1)

Fuel (2)

Useful Load

Pax Avionics (3)

Item #2 – Lolo NF

Weight

HP

(1)

Fuel (2)

Useful

Item #3 – Beaverhead-Deerlodge NF

Weight

HP

(1)

Fuel (2)

Useful

(1) If turbo-charged indicate by adding a “(T)” after the entry. If turbo-prop indicate by adding a “(TP)” after the entry.

(2) Fuel consumption expressed in gallons per hour at 65% power, at 5000 feet MSL, at

ISA, as stated in Aircraft Flight Manual.

(3) Indicate avionics type. Refer to section C under avionics requirements for types and definitions. Enter R for reconnaissance, AT1, AT2, AT3, and AT4 for air tactical types 1 through 4.

B-3 QUANTITY AND PERFORMANCE PERIOD

Required Items Mandatory Performance Period Net Days Optional Period

Item #1 1 July through 18 September 80 Outside Mandatory Period

Item #2 1 July through 18 September 80 Outside Mandatory Period

Item #3 1 July through 18 September 80 Outside Mandatory Period

Note: The vendor is required to respond within three hours of placement of an initial order.

Alternate response times may be acceptable as negotiated with the government at the time of order.

Bitterroot, Lolo, Beaverhead-Deerlodge

B-3

B-4 DAILY PERFORMANCE OFFER RATE

The Government is obligated to meet the Minimum Quantity of this contract but not exceed the Maximum Quantity on total orders under the contract, for all items, see Sections D-6 and D-14.

Item #1 – Light Fixed Wing Aircraft (Bitterroot)

Mandatory Performance Period Hourly Flight Rate

Ordered Standby

Hourly Rate

Optional Period

Additional

Pilot Hourly Rate

Base Year (May 25, 2012

Thru May 24, 2013)

Option Year 1 (May 25, 2013

May 24, 2014)

Option Year 2 (May 25, 2014

May 24, 2015)

Option Year 3 (May 25, 2015

May 24, 2016)

Option Year 4 (May 25, 2016

May 24, 2017)

Bitterroot, Lolo, Beaverhead-Deerlodge

B-4

Item #2 – Light Fixed Wing Aircraft (Lolo)

Item #3 – Light Fixed Wing Aircraft (Beaverhead-Deerlodge)

Base Year (May 25, 2012

Base Year (May 25, 2012

Bitterroot, Lolo, Beaverhead-Deerlodge

B-5

The Offeror warrants that the price(s) offered do not include any contingency amount for price adjustments provided in the Economic Price Adjustment Clause.

The Government does not guarantee any flight hours under this contract. For informational purposes; provided below is the estimated total number of flight hours flown under the previous contracts.

Light Fixed Wing (Bitterroot) - Item #1

Light Fixed Wing (Lolo) - Item #2

YEAR HOURS FLOWN

2006 170

2007 366

2008 174

2009 164

2010 203

2011 231

Average 218

Light Fixed Wing (Beaverhead-Deerlodge) - Item #3

2006 90.0

2007 92.0

2008 43.0

2009 82.0

2010 69.0

2011 60.9*

Average 72.8

2003 273

2004 94

2005 167

2006 258

2007 187

2008 126

Average 184

Bitterroot, Lolo, Beaverhead-Deerlodge

B-6

B-5 HOME BASE(S)

Item #1

Name: see *Note

National Forest: Bitterroot National Forest

Elevation:

Runway Length:

Item #2

National Forest: Lolo National Forest

Runway Length:

Item #3

National Forest: Beaverhead-Deerlodge National Forest

Runway length:

*Note:

The Contractor’s Principal Base of Operation (Home Base) will be the Designated Base if located within or adjacent to the Bitterroot National Forest for Item #1 , within or adjacent to the Lolo National Forest for Item #2 and within or adjacent to the Beaverhead-Deerlodge NF for Item #3. If Contractor’s Principal Base of Operation (Home Base) is not in these limits, the contractor shall designate a base within these limits at an FAA approved airfield.

Designated Base for Item #1____________________________________

Designated Base for Item #2____________________________________

Designated Base for Item #3____________________________________

Bitterroot, Lolo, Beaverhead-Deerlodge

B-7

B-6 FUEL PRICE BASIS

The following stated fuel prices are the basis for economic price adjustment of the fuel portion of the flight rate, as stated in the Economic Price Adjustment clause, Section D-11 of this solicitation/contract. Established fuel prices for all items are:

(a) $5.96/gallon for 100 LL Avgas

(b) $5.63/gallon for Jet A

Note: Only aviation grade fuels are acceptable for aircraft under this contract

B-7 MAINTENANCE CAPABILITY

Offeror shall provide the name and address of the Director of Maintenance and the repair facility intended to be used during the performance of this contract:

Item #1 Bitterroot

Director of Maintenance (Name) Business Address

Cell Phone No.

Phone No.

Fax No.

Repair Facility Business Address

Item #2 Lolo

Bitterroot, Lolo, Beaverhead-Deerlodge

B-8

Item #3 Beaverhead-Deerlodge

The Government may inspect the offeror/quoter’s operation and maintenance facilities prior to award.

B-8 AUTHORIZED ORDERING

Any Contracting Officer Assigned to the Acquisition Management Incident Support Branch at the National Interagency Fire Center, Boise, ID may order from this contract.

The following office(s) or individuals are authorized to direct services under this contract.

Item #1: Bitterroot Dispatch Center

Item #2: Missoula Interagency Dispatch Center

Item #3: Dillon Interagency Dispatch Center

Additional individuals, as authorized by the Contracting Officer

B-9 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

The Contractor Performance Assessment Reporting System (CPARS) shall be used by the Forest Service to track performance under this contract. For details, please visit http://www.cpars.csd.disa.mil/cparsmain.htm.

B-10 EXCISE TAXES

Excise taxes shall be included in your contract price IAW FAR Clause 52.212-4(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

B-11 TASK ORDERS & FAIR OPPORTUNITY

Contractors are bound to accept task orders within the ordering limitations defined in the ordering clauses (See Section D, clause D-6) http://www.cpars.csd.disa.mil/cparsmain.htm

Bitterroot, Lolo, Beaverhead-Deerlodge

B-9

Upon award of the contract, each contractor will be awarded a task order covering the mandatory performance period which obligates the minimum guarantee. Task orders for option years will be awarded as the option years are exercised. The aircraft assigned to each item/forest listed in Section B-2 will primarily support the forest they are assigned. Aircraft may be ordered to other forests as needed. The centers listed in Section B-8 will direct the work on an as needed basis. Orders for flight work will be based on the location of the work, availability of the aircraft, flight time to the work area, and cost. Orders for work will be issued on a best value basis to the Government.

B-12 FAIR OPPORTUNITY OMBUDSMAN

Ombudsman Description. In accordance with FAR 16.505(a)(6), no protest under FAR subpart

33.1 is authorized in connection with Contracting Officer decisions regarding fair opportunity or the issuance of a Task Order (TO) under this contract, except for a protest on the grounds that a TO increases the scope, period, or maximum value of the contract. The Ombudsman will review the complaints from the contractors and ensure that all contractors are afforded a fair opportunity to be considered consistent with the procedures in the contract. Complaints to the USDA Forest Service Ombudsman must be forwarded to:

Assistant Director for Operations, Acquisition Management, Washington Office

Ronald Wester 1621 N Kent Street, Plaza E, Suite 707 Arlington, VA 22209 Phone (703) 605-4665, Facsimile (703) 605-5100

Bitterroot, Lolo, Beaverhead-Deerlodge

SECTION C

DESCRIPTION/SPECIFICATIONS/EXHIBITS

C-1

C-1 SCOPE OF CONTRACT

(a) The intent of this solicitation and any resultant contract is to obtain On Demand services of light fixed wing aircraft fully operated by qualified personnel and equipped to meet specifications for use in administration and protection of Public Lands throughout Region 1*. This contract will be an Indefinite Delivery Indefinite Quantity with Economic Price Adjustment, with multiple awards and pricing in 12 month increments, not to exceed a total of five years.

*Note: Region 1 consists of Northern Idaho, Montana, North Dakota and a small portion of Wyoming.

(b) The aircraft furnished may be used for fire support, project, law enforcement, and administrative flights. If the Contractor agrees to perform law enforcement flights, such agreement shall be in writing.

(c) The Government has Interagency and cooperative agreements with Federal and State Agencies and private landholders. Aircraft may be dispatched under this contract for such use.

(d) The Contracting Officer may, with the Contractor’s agreement, release the Contractor from the contract for short periods of time to perform outside work such as search and rescue for other Federal, State, local agencies or private parties. During the period of such release, the Forest Service is not responsible for any payment or liability.

C-2 GENERAL CERTIFICATIONS

(a) Contractors shall hold a current Federal Aviation Administration (FAA) Air Carrier or Operating Certificate. Aircraft offered shall be listed by make, model, series, and registration number on the Operators 135 Certificate.

(b) Aircraft shall conform to its approved type design, be maintained and operated in accordance with the requirements of the 14 CFR 135 notwithstanding the aviation regulations of the States in which the aircraft may operate except those requirements specifically waived by the CO.

C-3 GOVERNMENT FURNISHED PROPERTY

(a) If Government Furnished Property (GFP) is provided, the Contractor shall be required to sign a property receipt document. Upon Government request, GFP shall be returned to the Government in accordance with GFP (Short Form) FAR Clause 52.245-1 (AUG 2010).

C-4 AIRCRAFT REQUIREMENTS

(a) Aircraft Performance Requirements

(1) Single engine aircraft shall have a power loading of not more than 13.5 pounds per horse power.

(2) Multi engine aircraft shall be capable of at least 200 horsepower per engine; any engine developing less than 240 horse power shall be turbo/super charged.

Bitterroot, Lolo, Beaverhead-Deerlodge

C-2

(3) Each takeoff shall meet aircraft climb performance requirements of 14 CFR.

(b) Aircraft condition and equipment. The aircraft shall be in airworthy condition throughout the performance period. All equipment required for original certification shall be installed and operable or be deferrable by an FAA approved Minimum Equipment List (MEL).

(1) All aircraft furnished under this contract shall be operable, free of damage, and in good working order. Aircraft systems and components shall be free of leaks, except within limitations specified by the manufacturer.

(2) The aircraft interior shall be clean and neat. There shall be no un-repaired tears, rips, cracks, or other damage to the interior. All interior materials shall meet FAA standards.

(3) The aircraft exterior finish, including the paint, shall be clean, neat, and in good condition (i.e., no severe fading or large areas of flaking or missing paint etc.) Military or other low visibility paint schemes are unacceptable. Any corrosion shall be within manufacturer or FAA acceptable limits.

(4) All windows and windshields shall be clean and free of scratches, cracks, crazing, distortion, or repairs, which hinder visibility. Repairs such as safety wire lacing and stop drilling of cracks are not acceptable as permanent repairs. Prior to acceptance, all temporarily repaired windows and windshields shall have permanent repairs completed or shall be replaced.

(5) Fire extinguishers, as required by 14 CFR 135.155, shall be hand-held bottle(s), with a minimum of 1.5 lbs capacity and 2-B:C rating. Fire Extinguishers shall be maintained in accordance with current NFPA 10 standards and mounted with a quick release attachment accessible to the flight crew while seated.

(6) Each aircraft shall carry current copies of the following:

(i) Contract and all modifications.

(ii) DOT Exemption 9198 and the Interagency Aviation Transport of Hazardous Materials Handbook/Guide (NFES 1068) (if required)

(iii) Aeronautical charts covering area of operation

(7) Flight Hour Meter. Each aircraft shall be equipped with a flight hour meter, which measures actual flight time from takeoff to landing in hours and tenths.

(8) Cargo Restraint. The Contractor shall furnish tie downs, net(s), or cargo straps meeting requirements of 14 CFR to restrain cargo while in flight.

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(9) Safety Belts. The aircraft furnished under this contract shall have safety belts for all occupants and shoulder harnesses for front seat occupants meeting requirements of 14 CFR. The shoulder strap and lap belt shall fasten with a metal to metal single point quick release mechanism. Military style harnesses are acceptable. All occupants shall meet the above requirements during takeoffs and landings, when flying within 1,000 feet of the ground, and at other times as specified by the Pilot.

Lap belt and shoulder harness condition. The following are NOT acceptable:

(i) Webbing. Webbing that is frayed 5 percent or more, torn webbing, crushed webbing, swelled webbing that results in twice the thickness of original web, or if difficult to operate through hardware, creased webbing (no structural damage allowed), and sun deterioration if it results in severe fading, brittleness, discoloration, and stiffness.

(ii) Hardware. Buckle or other hardware is inoperable, nylon bushing at shoulder harness-to-lap belt connection missing or damaged, fabricated bushings or tie wraps used as bushings, rust/corrosion if not minor in nature, wear beyond normal use.

(iii) Stitches. Broken or missing stitches, severe fading or discoloring, inconsistent stitch pattern.

(iv) TSO Tags (see 14 CFR 21.607). Missing or illegible tags are unacceptable unless inspection can confirm the suitability of installed equipment.

(v) Age. Belts/fabric over 10 years from date of manufacture require close inspection because of the elements they are exposed to, but do not have to be replaced if it can be determined they are in serviceable condition and not life limited.

(10) First Aid Kit (Aeronautical). First aid kit shall be in a dust-proof and moisture-proof container. The kit shall be readily accessible to the Pilot and passengers. At a minimum, the contents shall include the following items:

Item Description Quantity

Adhesive bandage strips (3 inches long) 8

Antiseptic or alcohol wipes (packets) 10

Bandage compresses, (4 inches) 4

Triangular bandage compresses, 40 inch (sling) 2

Roller bandage, 4 inch x 5 yards (gauze) 2

Adhesive tape, 1 inch x 5 yards (standard roll) 1

Bandage scissors 1

Body Fluids Barrier Kit: 1

2-pair of non-latex surgical gloves

1-face shield

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1-mouth-to-mouth barrier

1-protective gown

2-antiseptic towelettes

1-biohazard disposal bag

Notes: Splints are recommended if space permits.

Kits may be commercially available types which are FAA approved for the appropriate number of crew and passengers carried.

(11) Survival Kit. Aircraft shall have sufficient equipment to sustain personnel for a 24-hour period. As a minimum, the survival kit shall include the following:

Knife

Signal Mirror

Aviation-type Signal Flares (6-each)

Matches (2-small boxes in waterproof containers)

Magnesium Fire Starter

Space Blanket (1-per occupant)

Water (1-quart per occupant – not required when operating over areas with adequate drinking water)

Collapsible Water Bag

Food (2-days emergency rations per occupant)

Candles

Whistle

Nylon Rope or Parachute Cord (50 feet)

Suggested additional survival kit items (appropriate to the geographic area.)

Individual First Aid Kit

Container w/carrying Handle or Straps

Large Plastic Bags

Signal Panels

Flashlight with Spare Batteries

Hand Saw or Wire Saw

Collapsible Shovel

Sleeping Bag (1-per two occupants)

Survival Manual

Snowshoes

Axe or Hatchet

Insect Repellant

Insect Head net (1-per occupant)

Gill Net/Assorted Fishing Tackle

Personal ELT

Sunscreen

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Note: A hand-held 760 channel VHF transceiver radio or satellite phone is recommended. It should be located on a crewmember rather than placed in the aircraft survival kit.

C-5 AIRCRAFT MAINTENANCE

(a) All aircraft shall be maintained to 14 CFR Part 43, 91, and 135 standards. The Contractor shall provide or arrange for sufficient maintenance capability to keep the aircraft in airworthy condition.

(b) The Contractor shall identify the maintenance facilities and/or maintenance personnel used to fulfill the requirements of this contract.

(c) Aircraft operated with components and accessories on approved Time Between Overhaul (TBO) extension programs are acceptable, provided the Contractor who provides the aircraft is the holder of the approved extension authorization (not the owner if the aircraft is leased), and shall operate in accordance with the extension.

(d) Compliance with applicable mandatory manufacturer's service bulletins, alert service bulletins, and safety of flight bulletins as required by FAA Operations Specifications; FAA Airworthiness Directives (AD); and the correction of maintenance deficiencies shall be accomplished prior to delivery and continue during contract period of performance. If referenced in Section B, schedule of items, additional mandatory manufacturer's service bulletins, alert service bulletins or safety of flight bulletins shall be required.

(e) All maintenance shall be accomplished in accordance with the standards established by 14 CFR Part 135; Advisory Circular (AC) 43.13, and the manufacturer's instructions and in accordance with those procedures established in the Contractor's maintenance program approved under 14 CFR Part 135 Operations Specifications.

(f) A copy of the current maintenance record required by 14 CFR 91.417 shall be kept at the Home Base or maintenance facility.

(g) A test flight shall be performed at the Contractor's expense following overhaul, repair, and replacement of any engine (installations of reciprocating engines that are new, rebuilt, or overhauled shall accumulate 3-hours of operation, including 2 hours in flight, prior to Government use), power train, or control equipment, and following any adjustment of the flight control systems before the aircraft resumes service under this contract. The result of any test flight shall be logged in the aircraft flight records by the Pilot. Results of test flights shall be reported to the U.S. Forest Service Aircraft Maintenance Inspector (AMI) before the aircraft is returned to contract availability.

(h) When any non-scheduled maintenance or repairs are performed due to mechanical or equipment deficiencies, an AMI and the Contracting Officer (CO) shall be notified for "return to contract available” status, before the aircraft performs under the contract.

(i) The Interagency Airplane Data Record Card or Point-to-Point Aircraft Data Card shall be posted inside the aircraft.

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(j) The aircraft’s required weight and balance data shall be determined by actual weighing of the aircraft every 36 calendar months for multi engine aircraft. Mission Use Only single engine aircraft shall be weighed within the previous 5 years.

All weighing of aircraft shall be performed on scales that have been certified. The certifying agency may be any accredited weights and measures laboratory.

C-6 AIRCRAFT AND EQUIPMENT SECURITY

(a) The security of Contractor provided aircraft and equipment is the responsibility of the Contractor.

(b) Aircraft shall be electrically and/or mechanically disabled by two independent security systems whenever the aircraft is unattended. Deactivating security systems shall be incorporated into preflight checklists to prevent accidental damage to the aircraft or interfere with safety of flight.

(c) Examples of Unacceptable disabling systems are:

(1) Locked door/windows; and/or

(2) Fenced parking areas.

C-7 AVIONICS REQUIREMENTS

Required avionics systems and Contractor offered avionics/communication equipment shall meet the performance specifications as specified in FS/AMD A-24 at:

www.nifc.gov/NIICD/documents.html.

C-8 FURNISHED AVIONICS SYSTEMS

The following required avionics systems shall be furnished, installed, and maintained by the Contractor in accordance with the manufacturer’s specifications and the installation and maintenance standards. Point-to-point flights require no additional systems other than those required by 14 CFR Part 135.

(a) Aircraft Avionics. The use of VHF-FM mobile (vehicle type) radios in aircraft is prohibited.

(b) Aircraft operating to or from airfields or airstrips designated as Category 4 and are not otherwise conducting a type of reconnaissance flight, Resource Reconnaissance, Fire Reconnaissance, and other special mission aircraft shall be configured as required by use defined in this section. The operating capabilities of this equipment shall be that as defined below:

(1) All aircraft operating to or from airfields or airstrips designated as Category 4, Resource Reconnaissance, Fire Reconnaissance, and other special mission aircraft:

(i) An Emergency Locator Transmitter (ELT).

(ii) An Aeronautical VHF-AM Radio Transceiver (VHF-1).

http://www.nifc.gov/NIICD/documents.html

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(iii) Instruments and lighting for 14 CFR Part 135 night VFR operations (135.159 & 135.161).

(iv) A GPS Unit.

(v) An Automated Flight Following (AFF) system.

and

(vi) One (minimum) VHF-FM Aeronautical Antenna.

or

(vii) Provisions for one (minimum) Auxiliary VHF-FM Portable Radio (AUX-FM).

or the following three (3) items.

(viii) An Audio Control System.

(ix) An Aeronautical P25 Digital VHF-FM Radio Transceiver (FM-1). Only FHP aircraft may use certain analog aeronautical VHF-FM radio transceivers

(x) An Intercommunications System.

(2) Additional Fire Reconnaissance Requirements. Fire Reconnaissance aircraft shall have a dedicated Air Guard receiver. This shall be accomplished by any of the following:

(i) The Contractor shall furnish two (minimum) VHF-FM Aeronautical Antennas.

(ii) The Government (e.g. dispatching office) shall furnish two (minimum) portable P25 digital VHF-FM radios with female BNC-to-appropriate radio antenna adapters (i.e. The B/K DPH would use a Pomona 3837 (some marked POMONA4160) or equivalent). The first radio would be for operational use and the second would be set solely for Air Guard use.

or

(iii) The Contractor shall install provisions for two (minimum) Auxiliary VHF-FM Portable Radios (AUX-1 & AUX-2).

(iv) The Government (e.g. dispatching office) shall furnish two (minimum) portable P25 digital VHF-FM radios with appropriate AUX-FM radio adapter cables. The first radio would be for operational use and the second would be set solely for Air Guard use.

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(v) An Audio Control System.

(vi) An Aeronautical P25 Digital VHF-FM Radio Transceiver (FM-1)

(vii) An Intercommunications System.

(c) Air Tactical Aircraft. All Air Tactical aircraft shall be configured as required by Type(s) defined in this section. The operating capabilities of this equipment shall be that as defined below:

(1) All Air Tactical Types:

(i) An Emergency Locator Transmitter (ELT).

(ii) Two Aeronautical VHF-AM Radio Transceivers (VHF-1 & VHF-2).

(iii) Instruments and lighting for 14 CFR Part 135 night VFR operations (135.159 & 135.161).

(iv) A Transponder, Altitude Encoder and Static Systems.

(v) An Automated Flight Following (AFF) system.

Note: Regardless of available aircraft equipment or capabilities, Supplemental Air Attack Kit installations in any Type shall not elevate the aircraft’s capability beyond that Type for which the aircraft would normally be carded, if the supplemental radio kit were removed.

Note: If an approved Traffic Advisory System (TAS) is furnished, the aircraft shall be identified as a “Type I with TAS” or a “Type II with TAS”.

(2) Type I:

(i) A Panel Mounted GPS Unit.

(ii) Separate Audio Control Systems for the PIC and SIC/ATGS.

(iii) A set of audio/mic jacks with PTT capability in the rear seat for an ATGS instructor connected to the SIC/ATGS’s audio control system. A separate Audio Control System for the instructor is acceptable.

(iv) Two permanently installed Aeronautical P25 Digital VHF-FM Radio Transceivers (FM-1 & FM-2).

(v) An Intercommunication System

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(vi) Provisions for an Auxiliary VHF-FM Portable Radio (AUX-1).

Or

(vii) A third Aeronautical P25 Digital VHF-FM Radio Transceiver (FM-3).

(3) Type II:

(i) A Panel Mounted GPS Unit.

(ii) Separate Audio Control Systems for the PIC and SIC/ATGS.

(iii) A set of audio/mic jacks with PTT capability in the rear seat for an ATGS instructor connected to the SIC/ATGS’s audio control system. A separate Audio Control System for the instructor is acceptable.

(iv) One permanently installed Aeronautical P25 Digital VHF-FM Radio Transceiver (FM-1).

(v) An Intercommunication System and either

(vi) Provisions for an Auxiliary VHF-FM Portable Radio (AUX-1).

Or

(vii) A second Aeronautical P25 Digital VHF-FM Radio Transceiver (FM-2).

(4) Type III:

(i) A GPS unit.

(ii) An Audio Control System.

(iii) A permanently installed Aeronautical P25 Digital VHF-FM Radio Transceiver

(FM-1).

(iv) An Intercommunications System.

(5) Type IV:

(i) A GPS unit.

(ii) An Audio Control System.

(iii) Two VHF-FM Aeronautical Antennas.

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(iv) An Accessory Power Source.

(v) The floor space between the PIC and SIC/observer seats shall be free of all obstructions for Supplemental Air Attack Kit installation.

Note: If the Contractor provides an approved Supplemental Air Attack Kit, the aircraft shall be identified as a “Type IV with radio kit”.

(d) Selected Additional Avionics Requirements. The following additional items may be required to meet local needs. When the option block is checked, the operator shall install and maintain the checked equipment. If an item is checked and already is a required item, then the checked item is an additional requirement. The operating capabilities of this equipment shall be that as defined below:

An Accessory Power Source.

A second Aeronautical VHF-AM Radio Transceiver (VHF-2).

A third Aeronautical VHF-AM Radio Transceiver (VHF-3).

An Aeronautical P25 Digital VHF-FM Radio Transceiver (FM-1).

A second Aeronautical P25 Digital VHF-FM Radio Transceiver (FM-2).

A third Aeronautical P25 Digital VHF-FM Radio Transceiver (FM-3).

Provisions for an Auxiliary VHF-FM Portable Radio (AUX).

VHF-FM Programming Port.

A UHF Aeronautical Radio Transceiver (UHF).

A Low Band Aeronautical Radio Transceiver (LB).

A Non-Standard VHF-FM Aeronautical Transceiver (FM) for communications with the Forest Service.

A Non-Standard UHF Aeronautical Transceiver (UHF) for communications with the Forest Service.

A Non-Standard 700-800 MHz Aeronautical Transceiver (800) for communications with the Forest Service.

A VHF-FM Aeronautical Antenna.

A UHF Aeronautical Antenna.

A Low Band Aeronautical Antenna.

A Panel Mounted GPS Unit in lieu of a Handheld GPS Unit.

A GPS with Moving Map.

A GPS Data Connector.

A panel mounted VOR receiver system.

Provisions for IFR operation meeting 14 CFR Parts 135.163 & 135.165.

The floor space between the Pilot and Co-Pilot/observer seats shall be free of all obstructions for supplemental radio kit installation.

A Transponder, Altitude Encoder and Static Systems (Reconnaissance).

A DME system.

A Traffic Advisory System (TAS)

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An Audio Control System.

A separate Audio Control System for the ATGS instructor.

An Intercommunication System for the PIC and SIC/observer.

An Intercommunication System for the PIC, SIC/observer and all passengers.

(e) Specifications. These are the definitions of acceptable equipment for those configurations as defined above.

All required avionics systems shall be furnished, installed, and maintained by the Contractor in accordance with the manufacturer’s specifications and the installation and maintenance standards of this section.

(1) Accessory Power Source. A power connector (MS3112E12-3S) protected by a 10 amp circuit breaker directly connected to the avionics or aircraft power buss. The connector shall be permanently mounted in a location convenient to the SIC/observer.

Pin A shall be +24 VDC in 24 volt aircraft, Pin B shall be aircraft ground, and Pin C shall be +12 VDC in 12 VDC aircraft. NEVER apply power to both Pins A and C simultaneously. See FS/AMD-A16 available at: www.nifc.gov/NIICD/documents.html.

(2) COMMUNICATION SYSTEMS

(i) Emergency Locator Transmitter (ELT). An automatic-portable/automatic-fixed or automatic-fixed ELT utilizing an external antenna and meeting the same requirements as those detailed for airplanes in 14 CFR 91.207 (excluding section f.), shall be installed per the manufacturer’s installation manual, in a conspicuous or marked location. ELTs certified under TSO-91 are not acceptable.

NOTE: After January 31, 2009, only ELTs transmitting on 406 MHz (TSO-C126 type) will be detected by satellites. The FAA recommends that any new ELT be a TSO-C126 type with a GPS/FMS interface and be registered with the National Oceanic and Atmospheric Administration (NOAA).

(ii) Aeronautical VHF-AM Radio Transceiver (VHF). A panel mounted aeronautical VHF-AM radio transceiver operating in the frequency band of

118.000 to 136.975 MHz, with a minimum of 760 channels in no greater than 25 kHz increments, and a minimum of 5 watts carrier output power. For aircraft operating to or from airfields or airstrips designated as Category 4, Resource Reconnaissance, and Fire Reconnaissance aircraft where a second VHF-AM radio is required (VHF-2), the second radio may be a 720 channel transceiver.

All Air Tactical aircraft shall utilize only 760 channel transceivers.

(iii) Aeronautical P25 Digital VHF-FM Radio Transceiver (FM). For a list of currently acceptable VHF-FM radios, visit www.nifc.gov/NIICD/documents.html.

(A) The transceiver shall operate from 150 to 174 MHz, permit the operator to program any usable frequency within that band while in flight, provide operator selection of wide-band (25 kHz bandwidth/5 kHz modulation), narrow-band (12.5 kHz bandwidth/2.5 kHz modulation) and P25 digital operation by channel for MAIN and AIR GUARD operation.

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Transceivers shall be set to operate in the narrowband mode (typically indicated with a lower case “n”) unless local requirements dictate otherwise.

(B) Carrier output power shall be 6 to 10 watts nominal. The transceiver shall be capable of displaying receiver and transmitter operating frequency. Transceivers shall provide both receiver and transmitter activation indicators for MAIN and AIR GUARD. Simultaneous monitoring of both MAIN and AIR GUARD (168.6250 MHz) is required. Scanning of AIR GUARD is not acceptable. AIR GUARD communications may only be used for: Emergencies; initial call; recall; and redirection.

(C) A CTCSS sub-audible tone encoder with a minimum of 32 standards…