Scribes_Combined_Synopsis-Solicitation.pdf

Combined Synopsis/Solicitation

AFMOA Air Force Medical Home (AFMH) Scribes

Date: 20 August 2018

Title: AFMOA Air Force Medical Home (AFMH) Scribes

Request for Proposal (RFP)/ Solicitation Number: AFMH_Scribes

Closing Response Date: Monday, 3 September 2018 at 4:00 PM CST

Contact Point(s): Amy-Marie Schulze, Contracting Specialist

Commercial Phone: (210) 395-1708

Email: amy-marie.schulze@us.af.mil

Contact Point(s): Jacob J. Love, Contracting Officer

Commercial Phone: (210) 395-8763

Email: jacob.love.3@us.af.mil

In accordance with FAR part 5.101 and FAR part 13.106 - a solicitation for the AFMOA

Air Force Medical Home (AFMH) Scribes requirement will be posted on fbo.gov for 15 calendar days. The solicitation satisfying the requirements of FAR 5.207(c) is listed below.

Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This requirement shall be competed as a 100% small business set-aside under NAICS 561410 with a size standard of $15 million. All qualified small businesses under this NAICS code are encouraged to submit a proposal. The Department of the Air Force, Air Force Installation

Contracting Agency (AFICA), 773 Enterprise Sourcing Squadron (ESS) has a requirement for the provision of AFMOA Air Force Medical Home (AFMH) Scribes per the attached

Performance Work Statement (PWS) dated 10 August 2018.

The mission of the Air Force Medical Operations Agency (AFMOA/SGHC) Air Force Medical

Home (AFMH) Branch is to identify gaps and develop processes, implementation plans, tools and training to align and promote AFMH goals, objectives and initiatives within Air Force

Medical Service (AFMS) strategic plans. The team provides subject matter expertise for the following:

Medical Home access, performance management, and other AFMOA Cells as applicable, advise and mentor 500 medical homes at 218 clinics in support of 2.6M beneficiaries, is the liaison for Better Care Strategic Objective A6, “Improve Access to Care” and is co-owner of

Better Care Strategic Objective A5, and “Cultivate AFMH as a cornerstone of Safe, Quality and Trusted Care.”

mailto:amy-marie.schulze@us.af.mil mailto:jacob.love.3@us.af.mil

The Medical Scribe Program is a pilot program in support of these AFMS strategic objectives and is intended to ensure quality documentation in the electronic health record (EHR), foster safer care, and improve clinical efficiency and access.

This is a non-personal requirement to provide Medical Scribe support to the following Military

Treatment Facilities (MTFs): Shaw Air Force Base (AFB), SC; Joint Base San Antonio (JBSA)

Randolph, TX; JBSA Lackland, TX and Maxwell AFB, AL specifically in the Family Health clinics located within these MTFs. The medical team for each MTF location consists of four physicians, with one scribe assigned to each physician. The Contractor shall provide transcription support directly to the clinics in support of AFMOA/SGHC’s effort to determine the viability of scribes for use across all 76 Air Force MTFs.

Questions: The Government will accept questions concerning solicitation number

AFMH_Scribes until 22 August at 1:00 PM CST. Email your questions to amy-marie.schulze@us.af.mil and jacob.love.3@us.af.mil. Any questions received after this date and time need not be considered.

Proposal Due Date: Proposals must be submitted electronically to the Contract Specialist, Amy-Marie Schulze, via e-mail at amy-marie.schulze@us.af.mil and Contracting Officer, Jacob

J Love at jacob.love.3@us.af.mil. Proposals must conform to the requirements of this solicitation and be received no later than 3 September 2018 at 4:00 PM CST. It is the responsibility of the offeror to ensure that the proposal and its attachments are received. Any proposals received after designated closing date and time need not be considered.

*****Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.*****

Also include in proposal that a Wide Area Work Flow (WAWF) account has been initiated or already established (DoD) has mandated the use of WAWF. All invoices shall be submitted using Wide Area Work Flow (WAWF).

To get more information about how to register for WAWF contractors can go to the following web site and download the Contract Pay information:

http://www.dfas.mil/contractorpay/ContractPayInformation.pdf.

Firms submitting a proposal subsequent to the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the proposal as being non-responsive, regardless if the package is considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, http://www.sam.gov.

Under no circumstances shall 773 ESS/PK be responsible for any response preparation expenses, submission costs, or any other expenses, costs, or damages, of whatever nature incurred as a result of the respondent’s participation in this posting process. Respondent understands and agrees that it submits its proposal at its own risk and expense, and releases 773 ESS/PK from any claim for damages or other liability arising out of the posting process. 773 ESS/PK shall not be mailto:amy-marie.schulze@us.af.mil mailto:amy-marie.schulze@us.af.mil mailto:jacob.love.3@us.af.mil mailto:amy-marie.schulze@us.af.mil mailto:jacob.love.3@us.af.mil http://www.sam.gov/ liable for any errors in offeror’s response. Offeror is responsible for careful review of its entire response to ensure that all information is correct and complete. Offerors are liable for all error or omissions contained in their responses. All informational material submitted in response to this posting becomes the property of 773 ESS/PK and shall not be returned.

List of Exhibits:

1) Exhibit A (CDRL A001, A002 and A003)

List of Attachments:

1) Performance Work Statement (PWS) dated 10 August 2018

2) FAR 52.212-1 – Addendum to Instructions to Offerors Commercial Items

And FAR 52.212-2 Evaluation – Commercial Items

3) List of Provisions/Clauses

4) Pricing Schedule

5) SCA Wage Determinations (No: 2015-5253, Rev 6, Dated 08/06/2018; No: 2015-4439, Rev 6, Dated 07/11/2018; and No: 2015-4607, Rev 6, Dated 07/18/2018)