AE Sources Sought Notice (Relocate SPS for OR Integration) rev.docx

THIS IS A SOURCES SOUGHT NOTICE AND REQUEST FOR STANDARD FORM (SF) 330s ARCHITECT-ENGINEER (AE) QUALIFICATION PACKAGES ONLY. THIS IS NOT A REQUEST FOR A/E FEE PROPOSALS. NO ADDITIONAL SOLICITATION PACKAGE OR TECHNICAL INFORMATION WILL BE ISSUED.

All information needed to submit SF330 documents are contained herein.

Federal Acquisition Regulations (FAR) 36.6 (Brooks Act) Selection Procedures apply. The AE Services listed herein is being procured in accordance with Brooks Act (Public Law 92-582) as implemented in FAR 36.6 and VAAR 836.6. Pursuant to FAR, the firm responding to this requirement must be permitted, by law, to practice the professions of architecture or engineering and meet all required qualifications for the Commonwealth of PR.

For a SDVOSB to be considered as a prospective contractor, the firm including Joint Ventures, must be verified and registered in the Department of Veteran Affairs (VA) Office of Small & Disadvantaged Business Utilization (OSDBU) Vendor Information Pages (VIP) VETBIZ (www.vip.vetbiz.gov) and registered in the System for Award Management (SAM) database (www.sam.gov) at time of submission of their SF330s/qualifications. Failure of a prospective SDVOSB to be verified by the Center for Veterans Enterprise (CVE) at the time the SF330 is submitted shall result in elimination from consideration. All Joint Ventures (JV) must be CVE verified at time of submission and must submit agreements that comply with 13CFR 125.15 prior to contract award.

PROJECT: 672-21-104 Relocate Sterile Processing Services (SPS) for OR Integration.

WORK LOCATION: VA CARIBBEAN HEALTHCARE SYSTEM, SAN JUAN, PR 00921.

SET-ASIDE: 100% Service-Disabled Veteran Owned Small Business (SDVOSB).

NAICS: 541310 Architectural Services and the annual small business size standard is $8.0M.

ESTIMATED COMPLETION DATE: 450 calendar days from the Notice to Proceed (NTP).

CONSTRUCTION MAGNITUDE: Between $2,000,000 and $5,000,000.

POINT OF CONTACT: Ana G. Alvarado, Contracting Officer, Email: ana.alvarado@va.gov

SF 330 DATE OF RECEIPT/DUE DATE: Interested firms having the capabilities to perform this work must submit one (1) electronic SF 330 and attachments (if any) no later than (NLT) 3:30 PM (AST) March 02, 2021. The VA’s email system will not allow for file sizes greater than 7MB. If sending multiple emails, please see directions provided further down in this notice. Site Visits will not be arranged during this phase.

PROJECT OVERVIEW:

This A/E services project will furnish all necessary professional services, equipment, labor materials, supervision, tools, testing, and specialty services to perform design services for the NRM Project number 672‐21‐104, “Relocated SPS for OR Integration” at the VA Caribbean Healthcare System (VACHS), located at 10 Casia Street, San Juan Puerto Rico 00921‐3201. The A/E Service works include, but is not limited to site investigations, designing and preparing drawings, phase planning, develop specifications, develop cost estimates, supporting the future construction project during the construction period services.

This A/E project will implement new Architectural, Mechanical, Civil, Structural, and Electrical requirements over the Sterile Processing Services (SPS) area and affected areas. Also perform upgrades to meet the latest VA and industry standards (PG-18-12). This A/E Services project will re‐configure approximately 8,000 square feet’s (Sq., ft.) of room spaces, room air pressure relationships, air changes, humidity and temperature, electrical distribution, among others. This A/E Services project shall include the replacement of all Mechanical equipment’s and air/water system re‐balance as necessary to comply with the required VA parameters.

The A/E shall to Identify around 8,000 Sq., ft., of swing space or permanent location for functions dictated by the Project (Project Section Offices, Police Offices, Mail Room, Radiology Record Room, IRM Storage Room, Research Office). The A/E firm as part of their deliverables shall include any swing space for construction as impact costs in their cost estimates. Also, this project will create two elevators to connect to the future OR suite and address the actual SPS workflow deficiency to meet VHA Directive 1116. ***PROJECT OVERVIEW END***

1. A/E FIRM SELECTION:

Firms responding to this announcement by submitting a qualifying SF 330, before the closing date and time, will be considered for initial selection evaluation. Following initial evaluation of the SF330s received, three or more firms that are considered the most highly qualified to provide the type of services required will be selected for interviews. Selected firms will be notified by telephone or email of selection and provided further instructions. Selection and evaluation of firms shall be made based on SF330 submissions and direct responses to the selection criteria identified herein. Failure to address all selection criteria will result in a decreased rating. Firms that design or prepare specifications in conjunction with this contract are prohibited from participating on any future construction contracts based on those documents. All projects identified on the SF330 must be completed by the office/branch/individual team member performing the work under this contract.

2. SELECTION CRITERIA:

Selection will be based on the following criteria which are provided in descending order of importance.

a. PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES: Proof of working together as a team (in house and/or consultant(s)). Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. The firm, and A/E on staff, representing the project and signing/stamping drawings in each discipline must be licensed to practice in the Commonwealth of Puerto Rico under local law requirements. Provide your information on the SF 330 clearly marked by providing a current architect and/or engineering License numbers AND proof of Licensure. Provide a balanced licensed workforce to include, but not limited to, the following disciplines.

1)Project Managers and Designers of Record.

2) Safety and Fire Protection Engineer (SFPE) as Certified Independent Third Party (CITP).

3) Architectural/Structural

4) Mechanical

5) Electrical

6) Civil

7) Environmental

b. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE: Specialized experience and technical competence in the type of work required for this project including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials, production of Life Safety/Fire Protection plans, production of quality designs as evidenced by a Quality Control Program, large scale renovation projects in a Healthcare, Business, Warehouse, Logistics and/or VA Hospital environment, phasing, cost estimating effectiveness, i.e., on-time/within budget, and compliance with established VA Construction Program Requirements located at http://www.cfm.va.gov/til/spec.asp. The selected A/E should have previous experience in the design of renovations within healthcare facilities and provide documentation of a least two (2) design projects of this nature with references, names and phone numbers.

c. CAPACITY: Capacity to accomplish work in the required time. Firms must address and demonstrate capacity to execute this project, to include the capacity of key personnel available and dedicated to completing the project, within mandated schedules.

d. PAST PERFORMANCE: Past Performance will be evaluated on recent and relevant contracts with government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules. Past Performance will be based on CPARS/ACASS ratings and other data presented by the offeror or as determined by the Government.

e. LOCATION OF DESIGN FIRM: Location in general geographical area of the project and Knowledge of the locality of the project; It is expected that your SF 330 submittal will show your knowledge of the locality project and that your proximity to the general geographical area enables you to physically show up to the work site within 5 hours, when required.

f. REPUTATION AND STANDING: Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness (Awards, Outstanding Merits, Recommendations).

g. RECORD OF SIGNIFICANT CLAIMS: Record of significant claims against the firm because of improper or incomplete architectural and engineering services.

3. SUBMISSION CRITERIA/REQUIREMENTS:

Interested firms having the capabilities to perform this work must submit:

ONE (1) ELECTRONIC SF 330, including Parts I and II, and attachments (if any) electronically to ana.alvarado@va.gov no later than 3:30 PM, Atlantic Standard Time (AST) on March 02, 2021. Submittals received after the date and time identified will not be considered.

All SF 330 submissions shall be clearly indicated in subject line, displaying the RFP number and project title (abbreviated and shortened is okay), Size limits of emails are limited to 7MB. If more than one email is sent, please number emails in Subject line as “1 of 2, 2 of 2” etc.

Example: SF330 Submission, 36C24821R0065 – RELOCATE SPS FOR OR INTEGRATION (1 of 4) All SF 330 submissions must include the following information either on the SF 330 or by accompanying document:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) SF 330’s

(4) Copy of Current A/E License

(5) Copy of current VetBiz.gov SDVOSB certification

(6) Cage Code

(7) Dun & Bradstreet Number

(8) Tax ID Number

(9) The Email address and Phone number of the Primary Point of Contact.

4. REQUESTS FOR INFORMATION (RFI) ON THIS SOURCES SOUGHT NOTICE: All RFIs shall be submitted to ana.alvarado@va.gov. Phone inquiries will not be accepted. RFI’s must be received no later than February 9, 2021.

The firm and/or principals representing the project must be licensed in the Commonwealth of Puerto Rico, IAW State law and must meet all licensing requirements to sign and seal drawings.

Examples of information resources are:

Gobierno de Puerto Rico Departamento de Estado Puerto Rico Professional Engineering Certificate of Authorization:

https://www.ncarb.org/get-licensed/state-licensing-boards/architect-lookup https://estado.pr.gov/en/engineers-and-surveyors/ https://www.estado.pr.gov https://www.ncarb.org/get-licensed/licensing-requirements-tool https://estado.pr.gov/en/architects-and-landscape-architects/

NCARB rules for all States and PR/VI on architectural licensing:

https://www.ncarb.org

By responding to the Notice, you are acknowledging that your company meets the status requirements as a SDVOSB concern, as established by 38 CFR Part 74.

5. SEE ATTACHED DOCUMENTS FOR THE SOW AND OTHER DOCUMENTS:

See attached document: S02 - SOW Final rev 01-20-2021.

See attached document: S02 - Attachment 02 - Proposed Elevators.

See attached document: S02 - Attachment 01 - Proposed SPS Areas and OR Impact.