AE Sources Sought Notice.pdf

A/E SF-330

REQUEST FOR QUALIFICATIONS (SF-330)

***ATTENTION: THE INSTRUCTIONS PROVIDED IN THIS NOTICE ARE IN ADDITION TO

THOSE PROVIDED ON THE SF 330, ARCHITECT-ENGINEER QUALIFICATIONS***

NAICS Code: 541 -- Professional, Scientific, and Technical Services; 541330 - Engineering Services (Small Business size standard of $16.5 million dollars average annual receipts) Set Aside for Service Disabled Veteran Owned Small Business.

A. INTRODUCTION:

The Department of Veterans Affairs Medical Center (VAMC); Network Contracting Office 1 (NCO1) is requesting qualification statements for Laboratory Fresh Air at the Manchester VAMC.

B. CONTRACT INFORMATION:

1.0 INTRODUCTION

The work includes but is not limited to; provide all labor, site visits, consultants, support services for the design of project that introduces fresh air into the Laboratory Services.

Currently the Laboratory located in the East Wing of the Second floor of Building 1 and has zero fresh air being supplied and return air being exhausted. The goal of this project is to provide tempered fresh air through the Laboratory located on both sides of the corridor for the Lab. A/E shall design to the latest HVAC Design manual as well as ASHRAE.

There are currently 9 abandoned fan coil units (FCU) located in the Lab in which we would like to try to re-use under this project. Refer to 1984 Laboratory drawings for the existing conditions that we need to be field verified. There are several different HVAC layouts as documented for the Lab, AE shall field verify what plan accurately reflects the existing condition close as possible to what is actually exists.

Outside of the Lab there is a roof in which a small air handling unit (AHU) could be installed to feed tempered fresh air into the LAB. An exhaust system could be installed in the interior or the building remove air.

This project is meant to be a temporary stop gaps measure while we wait fir funding to build a new

Laboratory.

Included in the design of the work will be any demolishing of the existing mechanical systems, and phasing for construction.

This project will be very challenging because all areas affected by the mechanical system shall remain fully functional during the construction phase of the project. A/E shall carefully plan the project with this in mind. The project will be very well thought out and documented in the drawings and specifications of the project.

A/E shall conduct multiple site visits to capture the mechanical system as well as the smaller renovations projects that have occurred over the years as a stop gap measure to get the system running. Drawings are provided to reference (use at own risk) as part of this SOW.

A/E shall have experience with commissioning in order to hopefully get many of the abandoned FCU’s back up and running.

After Contract Award the Contractor is required to provide all Contracting Officer requested documents. Once received and confirmed, the period of performance for the above-mentioned project will begin with a Notice to Proceed (NTP) issued at a Pre-Design Meeting.

The period of performance for this work is 180 calendar days after NTP has been issued. This 180 days begins 14 days after notice to proceed is issued by the Contracting Officer. If the A/E feels this period of performance is too aggressive, they shall negotiate with the CO and COR prior to signing of the contract.

2.0 PROJECT STAFF

Philip Silva Contract Specialist 200 Springs Rd | Bedford, MA 01730

Richard Coutermarsh

CONTRACTING OFFICER (CO)

718 Smyth Road| BSB Suite 105| Manchester, NH 03104

CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE (COR):

Peter Vose General

Engineer

718 Smyth Road | Manchester, NH 03104

Phone 603.624.4366 x6926 | Email peter.vose@va.gov

CONTRACTING OFFICERS TECHNICAL REPRESENTATIVE - ALTERNATE (COR):

Matthew Welch

General Engineer

718 Smyth Road | Manchester, NH 03104

Phone 603.624.4366 x2323 | Email Matthew.Welch3@va.gov

3.0 GENERAL SCOPE

This design project will include Type:

A Services - site visits B Services - preparation of contract drawings C Services - construction administration

Review Supplement C as part of this scope of work (SOW) for all project specific Engineering (A/E) services that will be required to successfully complete the design as well as minimal A/E submission requirements by disciplines that are required per the contract

The submission requirements at the seven (5) stages of review are in Supplement B, including the

Milestone Task Description (schedule). The allocation of days for each ID number can be modified at the discretion of the COR/CO. The overall period of performance of 180 calendar days will not change.

mailto:peter.vose@va.gov mailto:Matthew.Welch3@va.gov

Some specifications, attachments and intranet links have been included in this document that will assist the A/E in the design of this project. The following link has a majority of the: guides, specifications, and details/documents that may be incorporated into the construction documents https://www.cfm.va.gov/til/

Part of the A/E SOW is to determine what specifications and guidelines are applicable to the project and to incorporate them into the project documents. The documents will require extensive editing to meet the specific needs of the project.

4.0 CONSTRUCTION COST

The expected construction cost of the project for the Laboratory fresh air project is approximately:

$705k.

5.0 SUPPLEMENT A – THIS SCOPE OF WORK

This project involves the following items as part of the project scope that have been broken down into specific sections:

ITEM 1: Review as-built drawings and site surveys

To capture the existing conditions of the mechanical system the A/E shall thoroughly review all VA provided as built and recent drawings form the past. In addition to the review of the drawings site surveys shall be conducted so that an accurate baseline can be developed so that a solution can be designed. The

A/E may wish to meet with M&R employees so that they can give any feedback to knowledge they may have from providing maintenance to this equipment over the years. It is assumed that many of the existing FCU’s can be brought back by re-commissioning. A/E shall assess each coil and decided whether the FCU’s can be salvaged. If an area has a FCU that can be salvaged then fresh air will be needed to be introduced to the FCU as well as exhaust inside the room.

There is a substantial amount of hydronic piping that could possibly be used to supply heating and cooling to the lab. Ceilings are extremely congested and running new piping, ducts, etc. will be a challenge.

Therefore, multiple site visits will be required to design a solution to the lack of HVAC in the Lab.

ITEM 2: Design

Design Standards;

The A/E design meet the requirements of the VA HVAC Design manual as well as the ASHRAE requirements wherever possible.

AHU’s:

On the roof adjacent to the Lab a small AHU could be placed, and supply air could enter through a window and pick up abandoned ductwork through the area to provide fresh air throughout. It is assumed that many of the FCU units in the front portion of the Lab are not able to be retro commissioned. The AHU could blow tempered fresh air through the abandoned ducts and FCU. This AHU would use NG for heating and Dx for cooling. Exhaust would be required to exhaust the space. A/E shall also include cleaning of the duct work and FCU’s as part of the design package.

https://www.cfm.va.gov/til/

Fan coil units:

All FCU’s shall be assessed and determine if they can be retro commissioned to be activated. Many of them have been shut down for a while and the condition of the units or the reason why the unit was abandoned is not known. If a FCU is beyond any type of repair it shall be abandoned in place and used as a duct to distribute fresh air through out.

Demolition drawings;

The engineer shall include demolition drawings to accommodate the new mechanical equipment as part of this contract. Laboratory shall stay operational during the construction project and the A/E shall also provide a design for temporary AHU’s and chillers to support all floors while the construction occurs.

Phasing:

Without proper phasing the construction of the project will not be successful. The A/E shall carefully phase the project to allow for minimal disruption to the Laboratory.

Controls:

A/E shall design a controls system as well as a sequence of operation utilizing Johnson Controls Metasys which is the backbone that Manchester utilizes for its BMS. A brand name justification will be used to ensure the GC installs Johnson Controls Metasys.

A/E shall design controls on the new AHU’s and chillers and shall analyze the existing systems to see if there is a benefit to install sensors at other locations of the mechanical system to help to better control the HVAC in the area.

6.0 DESIGN GUIDANCE

A/E shall follow the document titled:

VA Medical Center Projects - A/E Submission Instructions for NRM Construction Program.

This document is provided as part of this SOW and has been edited specifically for this project. A/E shall use this document to determine what A/E services they will be providing as part of the design package. As part of this document is also the design milestone as part of the performance requirements.

As part of this A/E SOW a check list has been provided for the A/E to use to verify they have incorporated all the required information into the design package. This document is titled: HVAC

Checklist

7.0 PERFORMANCE REQUIREMENTS

• A/E to follow all the above listed/included design documents to assist in the complete design

• SOW items shall be implemented into the design package

• Period of Performance shall be 180 days unless A/E lets the CO know of a different duration

• All milestones part of the VA Medical Center Projects - A/E Submission Instructions for NRM Construction Program shall be met at each designated interval.

8.0 REFERENCE

• This scope of work (SOW)

• VA Medical Center Projects - A/E Submission Instructions for NRM Construction Program

(as part of this SOW)

• HVAC Checklist

• AE Submission requirements

• ASHRAE Requirements

• VA HVAC Design Manual

• Provided drawings sheets as follows:

o 608-07-130 Laboratory drawings o 1984 Laboratory drawings

***END OF THIS SOPE OF WORK***

SUPPLEMENT “B”

A/E SUBMISSIONS OF DESIGN REVIEW MATERIAL

FIRST REVIEW (Conceptual – Preliminary User Group Meetings & Field Surveys)

3 Sets of reduced size and PDF preliminary layout plans with proposed alternates per meeting (number may be reduced for smaller meetings)

3 Sets of conceptual estimates with proposed alternates per meeting (number may be reduced for smaller meetings)

Renderings (exterior only) for final options presented. These renderings will be used to help the

VA choose an option and won’t be used for advertising the project, thus they do not need to be detailed or have high level finishing.

SECOND REVIEW (30% Submittal – Schematics)

1 Set of REVIT & PDF schematic drawings in accordance with Supplement “A” Item 6

2 Sets of full size bound schematic layout plans/details – 42 inches by 30 inches

2 Sets of half size bound schematic layout plans/details

1 Set of MS Word draft specifications 2 Sets of draft specifications in 3-ring binders 1

Sets of schematic estimates

2 Sets of draft phasing plans

1 Set of hardcopy 3D colorized renderings

1 Set of PDF 3D colorized renderings

THIRD REVIEW (60% Submittal – “DD” Design Development) 1

Set of REVIT & PDF design drawings

2 Sets of full size bound design development layout plans/details – 42 inches by 30 inches 2 Sets of half size bound design development layout plans/details 1 Set of MS Word design specifications

2 Sets of design specifications in 3-ring binders 1

Set of design development estimates

2 Sets of design development phasing plans 2

Sets of DD project cost estimates

FOURTH REVIEW (90% Submittal – “CD” Construction Documents) 1 Set of REVIT & PDF construction drawings

2 Sets of full size bound construction documents plans/details – 42 inches by 30 inches 2 Sets of half size bound construction documents plans/details

1 Set of MS Word & Adobe PDF construction specifications

2 Sets of construction specifications in 3-ring binders

2 Sets of construction documents estimates 2 Sets of construction documents phasing schedules

FIFTH REVIEW (100% Submittal – Bid [Final] Documents)

1 Set of REVIT & stamped (by registered architect or PE) PDF bid drawings

2 Set of approved full size bound bid drawings with PE stamps

2 Set of approved half size bound bid plans/details with PE stamps

2 Sets of MS Word final specification sections

1 Set of Adobe PDF final specification sections merged with bookmarks 1 Set of final specifications paginated front to back in 3-ring binders.

1 Set of PDF final estimates

2 Sets of final phasing schedules 1 Set of 3D colorized renderings, to be used for describing the project to VA staff, Veterans, and/or the public

1 Set of PDF 3D colorized renderings

ID Milestone Task Description Duration Schedule

Date

1 VA Engineering Preliminary Mtg (Review Scope, Site Survey Investigation) 1 Day NTP + 7

2 Preliminary Investigation of Existing Conditions As Needed

3 Submit Conceptual Layout Schemes with Proposed Alternates --- NTP + 40

4 User Group Mtg (Review Proposed Schemes) 1 Day

5 Submit Revised Conceptual Layout Plans with Proposed Alternates ---

6 User Group Mtg (Review Conceptual Plans) 1 Day

7 Submit Revised Conceptual Layout Design for Approval ---

8 User Group Mtg (Review/Approve Conceptual Plans) 1 Day

9 Prepare 30% Schematic Design Submissions ---

Survey Existing Conditions, Coordinate Design with Consultants & VA Comments As Needed

10 Submit 30% Schematic Design Package --- NTP +90

VA Engineering 30% Review 14 Days

11 User Group 30% Schematic Design Review Meeting 1 Day

12 Prepare 60% “DD” Design Development Submissions ---

Confirm Existing Conditions, Coordinate Design with Consultants & VA Comments As Needed

13 Submit 60% “DD” Design Development Package --- NTP + 140

VA Engineering 60% Review 14 Days

14 User Group 60% “DD” Review Meeting 1 Day

15 Prepare 90% “CD” Construction Document Submissions ---

Coordinate Design with Consultants, Existing Conditions & VA Comments As Needed

16 Submit 90% “CD” Construction Documents Package --- NTP + 160

VA Engineering 90% Review 14 Days

17 User Group 90% “CD” Review Meeting 1 Day

18 Prepare 100% Bid Final Documents ---

Finalize Coordination with Consultants, Existing Conditions & VA Comments As Needed

19 Submit 100% Bid Final Documents with PE Stamps --- NTP + 180

20 Bid Opening Date and/or Negotiate with SBA 8a Contractor ---

Veterans Affairs

VA Medical Center Projects

A/E Submission Instructions for NRM Construction

Program:

• Schematics

• Design Development

• Construction Documents

Supplement C

A/E SUBMISSION INSTRUCTIONS FOR NRM

CONSTRUCTION PROGRAM MEDICAL

CENTER PROJECTS SUPPLEMENT C

Table-of-Contents

I. GENERAL

A. INTRODUCTION

B. A/E RESPONSIBILITIES

C. SUBMISSION POLICY

D. QUALITY ASSURANCE/QUALITY CONTROL

E. ADDITIONAL SERVICES

F. CRITICAL PATH METHOD

II. SUBMISSIONS

A. ARCHITECTURAL

B. FIRE PROTECTION

C. PLUMBING

D. HVAC

E. ELECTRICAL

F. CRITICAL PATH METHOD (CPM)

G. ESTIMATING

H. SPECIFICATIONS

I. FINAL BID DOCUMENTS

III. DISTRIBUTION OF A/E MATERIAL

A. SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

B. GENERAL NOTES

Program Guide, PG-18-15, Volume C Page x

May 2006

A/E SUBMISSION INSTRUCTIONS FOR MINOR AND

NRM CONSTRUCTION PROGRAM

MEDICAL CENTER PROJECTS

I. GENERAL

A. INTRODUCTION

1. This document contains information and minimal submission requirements for contract documents specified in the A/E contract.

2. The Department of Veterans Affairs (VA) may contract with an Architect/Engineer (A/E) for any portion of a design: Schematics, Design Development, Construction Documents, or a combination of these.

a. For projects where the VA is contracting for Schematics Documents only, Schematics and Design Development Documents only, or Schematics, Design Development, and Construction Documents, the VA will provide the Design Program (if available), Facility Development Plans (if available), and VA design standards to accompany the Scope of Work for the project.

b. For projects where the VA is contracting for Design Development and Construction Documents only, the VA will provide the Schematics Plans and VA design standards to accompany the Scope of Work for the project.

c. For projects where the VA is contracting for Construction Documents only, the VA will provide the Design Development Plans and VA design standards to accompany the Scope of Work for the project.

3. Coordinate all activities with the VA Medical Center (VAMC). Hold informal meetings (upon mutual consent of the VA and the A/E) at the VAMC to discuss the design and related issues. Continue to expand contacts by telephone, rough sketch studies and other means of communication with the purpose of finalizing a general design approach to be followed.

4. Final approved Schematic documents shall be the basis for the development of the Design Development phase. Likewise, final approved Design Development documents shall be the basis for the development of the Construction Documents phase. The VAMC must approve any changes from each set of documents before the A/E proceeds to the next phase.

5. VA will review all submittals for functional and aesthetic relationships.

However, no further functional decisions are anticipated after the Design Development phase.

6. Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with schematic and/or design development submission.

7. Provide computations and sizing calculations for electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

8. Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.

9. Submit a complete set of final approved drawings incorporating all revisions, within 30 days after completion of the Schematics and Design Development stages.

10. At each review stage, the VA’s technical reviewer, a value-engineering consultant, or a construction manager will perform a value engineering review.

11. Submit final drawings (Bid Documents) in 3 1/2" floppy disks to be used with the AutoCAD version at the VAMC. Submit instructions on the use of the disks along with a complete listing of all layers that are used.

B. A/E RESPONSIBILITIES:

1. Contract documents shall meet or exceed the requirements of this document.

2. The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and VA criteria. Each A/E discipline shall receive a copy of their respective VA design manuals, standard details, construction standards, and VA National CAD Standard Application Guide. The AE is responsible for obtaining the NCS.

3. A/E shall conduct coordination meetings between A/E technical disciplines before submitting material for each VA review and provide minutes of the meetings to

VAMC.

4. A/E shall adhere to the approved Memorandum of Agreement (MOA).

5. A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

6. In addition, the A/E shall conduct interim fire protection installation inspections and witness final fire protection equipment testing.

C. SUBMISSION POLICY:

1. There is a Schematic* submission, a Design Development (DD**) submission, and a Construction Document (CD***) submission indicated in this guide. The VAMC may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews. Where additional reviews might be required, the VAMC will issue, at their discretion, a detailed “Statement of Task” or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.

2. At each submission, the A/E shall date all material and present the designs on VA standard size drawings that are appropriately labeled, "SCHEMATIC

SUBMISSION", “DESIGN DEVELOPMENT SUBMISSION”, OR “CONSTRUCTION

DOCUMENT SUBMISSION”, in large block letters above or beside the VA standard drawing title block.

In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review.

D. QUALITY ASSURANCE/QUALITY CONTROL (QA/QC):

In an effort to reduce construction change orders due to design errors and omissions, the Office of Facilities Management has initiated a Quality Assurance/Quality Control program. The A/E shall develop, execute, and demonstrate that the project plans and specifications have gone through a rigorous review and coordination effort. The requirements are as follows:

1. Fee Proposal: Provide an outline of the actions that your firm will take during the design process along with an associated fee.

2. Two Weeks after Receipt of the Notice To Proceed: Submit a detailed QA/QC Plan describing each step that will be taken during the development of the various phases of design. Each step should have an appropriate space where a senior member of the firm can initial and date when the action has been completed.

3. 100% Submittal: Submit the completed QA/QC Plan along with the latest marked-up documents (plans, specifications, etc.) necessary to ensure that a thorough review and coordination have been completed.

E. ADDITIONAL SERVICES:

If additional services (i.e. surveys, soil borings, asbestos surveys, water flow testing, or lead surveys), are necessary to be performed by consultants, submit criteria for the work to be performed to the VAMC Contracting Officer as soon as possible.

Upon approval of the criteria, submit proposals and qualifications of at least three firms being considered for the work in accordance with the contract procedures (CP1) of the contract, together with a proposal from the recommended firm and a brief justification for its selection, for VA approval. A/E should submit survey information for the Schematic Review.

F. CRITICAL PATH METHOD PHASING MEETINGS

A. If required and prior to submission of Schematic material, the A/E shall meet with the VAMC’s Project Manager to discuss and outline phasing requirements for the project. These phasing requirements shall describe the general sequence of the project work, estimated project duration, and what Government constraints will exist that will influence the Contractor's approach to the construction project. The A/E shall be responsible for recording the phasing requirements.

B. Submit a phasing narrative and phasing plans (on reduced size plans) within two weeks after each phasing meeting to the VAMC Project Manager. VA will review these submission(s) and return comments to the A/E within two weeks of receipt. The A/E will then use this information in preparing their schematic, design development, and construction document submissions.

A. ARCHITECTURAL: Submit or show the following:

Architectural: Schematics* DD** CD***

Location of:

• Rooms1

• Doors2 ✓ ✓ ✓

• Corridor(s)3

• Equipment rooms ✓ ✓ ✓

• Signal and telephone closets ✓ ✓ ✓

• Mechanical shafts and space ✓ ✓ ✓

Floor Plans/Drawings:

• Equipment floor plans 1:50 (1/4 inch) scale5

• Demolition plans6

Door locations, sizes, and swings ✓ ✓

Wall thickness and chase walls ✓ ✓

Fixed equipment ✓ ✓

Equipment elevations and details ✓

Fire and smoke rated partitions14

Construction details15

Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules ✓

Interior details, elevations, sections ✓

Finish schedule16

Specifications ✓ ✓

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

A. NOTES:

1. Use lines between spaces to indicate the centerline of the partition (for schematics only).

2. Indicate doors with a slash mark.

3. Along the corridor, the line shall represent the corridor side of the partition.

4. Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.

5. Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated (R) equipment. Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments.

Draw equipment details which are necessary for major decisions, though complete detailing is not required for this submittal.

6. Indicate existing finish schedule and notes on plan.

7. If the project requires exterior work, show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.

8. Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA.

9. Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.

10. Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.

11. Indicate all building systems, materials, and future expansion, if applicable.

12. Submit a drawing for all which is part of the construction contract.

13. Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that is in compliance with regulations of the Environmental Protection Agency.

B. FIRE PROTECTION: Submit the following:

Fire Protection: Schematics* DD** CD***

Fire protection narrative:1

• Fire and smoke separation ✓

• Fire sprinkler ✓

• Fire alarm systems2

• Size of air handling unit ✓

• Exit paths from each zone ✓

• Distances to stairs ✓

• Occupancy of each area ✓

• Smoke control features ✓

Floor Plans/Drawings:3 & 4

• Smoke zones ✓

• Building water supply ✓

• Interior sprinkler supply lines ✓

• Sprinkler design hazards per

NFPA 13

• Exit signs and emergency lighting ✓ ✓

Location of:

• Fire alarm system ✓ ✓

• Audio-visual devices ✓ ✓

• Smoke detectors ✓ ✓

• Duct smoke detectors ✓ ✓

• Smoke dampers ✓ ✓

• Fire dampers ✓ ✓

• Emergency lighting mech room ✓ ✓

• Fire sprinklers ✓ ✓

Wall sections indicating fire resistive ratings

Staff sleeping rooms ✓ ✓

Excavation plan signage ✓ ✓

Door and window schedule with fire rating or fire rated glazing

Zoning of each fire alarm initiating device

Details:

Interconnection of fire alarm system with:

Fire Protection: Schematics* DD** CD***

• Smoke dampers ✓

• Air handlers ✓

• Elevator controls ✓

• HVAC system with smoke duct detectors

Specifications ✓

* Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch).

Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment.

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics.

*** Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.

B. NOTES:

1. Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.

2. Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices.

Provide recommendations for the proposed fire alarm work.

3. Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.

4. At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer if provided.

5. Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused.

C. PLUMBING: Submit the following:

Plumbing: Schematics* DD** CD***

Narrative:

• Existing plumbing systems to be used and necessary modifications

• New plumbing systems ✓ ✓ ✓

Floor Plans/Drawings:

• Room names ✓ ✓ ✓

• Identify

Existing equipment ✓ ✓ ✓

New equipment ✓ ✓ ✓

Plumbing piping ✓ ✓ ✓

• Size of pipe ✓ ✓

• Equipment schedule ✓ ✓

• Fire & smoke partitions ✓ ✓ ✓

• Demolition plans ✓ ✓

• Legend, notes, and details ✓

Contract Specifications ✓

C. PLUMBING (cont.):

** Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics phase.

incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).

D. HVAC: Submit the following:

HVAC: Schematics* DD** CD***

Description of HVAC systems ✓

Equipment for each functional space ✓

Life cycle cost analysis1

Tentative location/sizes:

• Mechanical equipment room ✓

• Principal vertical shafts ✓

Block layout of equipment ✓

Louvers:2

• Outside air ✓ ✓ ✓

• Exhaust air ✓ ✓ ✓

• Relief air ✓ ✓ ✓

Engineering calculations3

Selection of HVAC equipment ✓ ✓

Catalog cuts of equipment ✓ ✓

Room by room heating and cooling loads

Zone by zone heating & cooling loads ✓ ✓

Building block heating & cooling loads ✓ ✓

Tabulation of steam consumption ✓ ✓

Psychometric chart for air handling unit ✓ ✓

Coil entering and leaving conditions ✓ ✓

Fan motor heat gains ✓ ✓

Consumption of humidification loads ✓ ✓

Sound/acoustic analysis ✓ ✓

Room-by-room air balance charts4

Chilled water plant:5

• Quantity and type of chillers ✓ ✓

• Capacity in tons of refrigeration ✓ ✓

• Electrical equipment ✓ ✓

Heating system:

• Total heating load ✓ ✓

• Domestic hot water load ✓ ✓

• Humidification load ✓ ✓

• Equipment steam demand ✓ ✓

• Zoning of heating system ✓ ✓

HVAC floor plan:6

• Main supply, return and exhaust ductwork

• Volume dampers ✓ ✓

• Fire and smoke partitions ✓ ✓

• Fire and smoke dampers ✓ ✓

• Smoke detectors ✓ ✓

• Automatic control dampers ✓ ✓

• Air quantities for each room ✓ ✓

• Air inlets/outlets ✓ ✓

• Rises and drops in ductwork ✓ ✓

• Expansion loops ✓ ✓

• Anchors ✓ ✓

• Vales ✓ ✓

• Drip assemblies ✓ ✓

• Balancing fittings ✓ ✓

Interconnection of HVAC equipment with fire protection equipment (see fire protection)

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7

Schematic control diagrams8

HVAC demolition drawings ✓ ✓

Phasing plan ✓ ✓

Equipment schedule ✓ ✓

Seismic bracing ✓ ✓

VA symbols and abbreviation ✓ ✓

Selection of

• Pumps ✓

• Fans ✓

Sizing and selection of

• Expansion tanks ✓

• Steam to hot water convertor ✓

• Heat exchangers

Sound analysis ✓

Complete selection data ✓

Outside chilled water and condenser water distribution9

Standard detail drawings ✓

Automatic temperature control drawings10

HVAC specifications ✓

D. NOTES:

1. Provide specific design recommendations and full back-up data. Include the heating and cooling capacities of each functional area and the block cooling and heating loads for each new and/or existing building.

2. The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, nuisance and health hazard odors (from emergency generator or truck exhausts).

3. Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources.

Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.

4. Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e. positive, negative, or zero with respect to adjoining spaces.

5. Provide pertinent data on accessories such as pumps and cooling tower etc.

Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.

6. Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork, and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull.

7. Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design.

8. Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC) and address if enough spare capacity is available or a new ECC is required. Show a point schedule for analog/digital input/output to be included in ECC.

9. Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.

10. Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.

E. ELECTRICAL: Submit the following:

Electrical: Schematics* DD** CD***

Narratives:

• Design1

• Life cycle analysis for electrical systems

Location and size of:

• Electrical equipment2 ✓

• Electric closets3

• Signal closets3

• Electrical distribution equipment

Drawings showing:

• Signal inter-building systems ✓ ✓ ✓

• Proposed electrical system4

• Electric symbols ✓ ✓ ✓

• Lighting fixture schedule ✓ ✓ ✓

• Emergency Life Safety Equipment (see fire protection)

• Symbols, note, abbreviations ✓ ✓

List of specialty areas ✓

Method of short-circuit calculations ✓

Method of voltage drop and demand calculations

Utility company correspondence ✓

Utility company requirements ✓ ✓

Load calculations for normal & emergency use

Drawings:

• Lighting layouts ✓ ✓

• Power layouts ✓ ✓

• Signal layouts ✓ ✓

• Specialty area layouts ✓ ✓

• Demolition plans ✓ ✓

Riser diagrams ✓ ✓

Branch circuit wiring (typ.) ✓ ✓

Location and size of:

Location of smoke dampers and duct smoke detectors

Interconnection of electrical control equipment with HVAC equipment

Electrical: Schematics* DD** CD***

Smoke partitions and fire alarm zones ✓ ✓ ✓

Fire alarm and signal riser diagrams

Calculations for emergency generator(s)

Phasing scheme ✓ ✓

Electrical details ✓

Specifications ✓

E. NOTES:

1. Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.

2. Include means and clearances for installation, maintenance, and removal/replacement of equipment.

3. Electrical, signal and telephone closets must stack vertically.

4. Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.

F. CRITICAL PATH METHOD (CPM): Submit the following:

Critical Path Method (CPM)j: Schematics DD CD

Phasing Narrative ✓ ✓ ✓

Phasing Plans (on reduced site plans) ✓

Phasing Diagram ✓

Phases (marked on full size drawing) ✓

Written list of systems1

Phasing Diagram (drawn on Phasing Plan)1

CPM Phasing Plans (full size contract drawings)2

F. NOTES:

1. Include temporary system by phase, and separate by technical discipline.

2. One drawing may reflect several reduced site plans.

G. ESTIMATING: Submit the following:

Estimating: Schematics DD CD

Cost estimate in compliance with Manual for Preparation of Estimates (separate estimates for new construction and alteration work)

Level "A" Summary Sheets for building ✓ ✓

Level "A" Summary Sheets for sitework ✓ ✓

Building gross area computation (new) ✓ ✓

Building gross area computation (alteration work)

Project Data Sheet 1 ✓

Project Data Sheet 1 and 2 ✓ ✓

Asbestos abatement ✓ ✓

Detailed estimate take-off sheets ✓

Level "B" Summary Sheets for buildings

Level "B" Summary Sheets for sitework ✓

Supplement A to SF 252 ✓

Detail Market Analysis ✓

H. SPECIFICATIONS

Schematics DD CD

Specifications (All Disciplines) ✓ 1, 2. & 3

✓ 4 & 5

1. Submit for all technical disciplines the original VA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.

2. When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format.

a. Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b. Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable

Publications.

c. Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d. Do not use trade names or manufacturers brand names, except as previously noted.

e. When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

4. Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review. Submit a complete set of the typed specifications for review. Include one set of full size final drawings of all disciplines, fully coordinated.

5. Return all draft specifications reviewed at DD review to aid the final bid document review. These draft specifications will later be returned to the A/E.

I. FINAL BID DOCUMENTS

a. Place the seal of the Registered Architect, Registered Landscape Architect, and Professional Engineer responsible for the design and the VAMC Project Director’s signature on the Construction Documents. A stamp of the VAMC Project Director’s signature will be furnished.

b. Submit updated Department Ratio Chart of Final Bid stage to the VAMC Project Manager.

III. DISTRIBUTION OF A/E MATERIAL

A. SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

AS - Architectural Drawings (Numbered Only)

HA - Asbestos Removal Drawings

BI - Boring Log Drawings

ES - Electrical Drawings

FA - Fire Protection Drawings

MH - Heating, Ventilating, and Air Conditioning Drawings

PL - Plumbing Drawings

GS - Site Development and Environmental Drawings

CU - Sanitary and Irrigation Drawings MU

- Steam Distribution Drawings MP -

Steam Generation Drawings

SS - Structural Drawings

B. GENERAL NOTES

1. Bond prints shall be full-sized.

2. Bind all drawings into sets in the order of their above classification symbol.

3. All submitted specifications shall be original, unbound, and marked-up VA Master Specifications. Where no VA Master Specification is available, submit a developed specification.

4. Submit all materials, packaged and clearly marked by discipline, to the VA’s Contracting Officer. However, where a small amount of material is submitted, the drawings may be packaged together for all disciplines as long as the drawings are separated and tagged with the discipline name. Other material may also be consolidated provided they are labeled and can easily be identified and separated.

5. Material provided unbound will be returned to the A/E. All resubmission costs will be the responsibility of the A/E

Distribution of A/E Material

Schematic Submission:

VA Medical Center (VAMC) Appropriate Network Office*

2 complete sets 1 complete set

Design Development Submission:

Construction Documents Submission:

*Network Office will coordinate the necessary review with the responsible safety and fire protection person in their network.

VETBIZ will be used to determine SDVOSB/VOSB status therefore firms need to be registered with the applicable NAICS Code 541330 at the time SF330’s is submitted.

The estimated magnitude of construction costs for this project:

Prospective firms are reminded to comply with Limitations on Subcontracting, in accordance with FAR 52.219-14 and VAAR 852.219-10. SF330 packages shall address how each firm anticipates meeting these criteria. This request is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart 836.6 of the VA Acquisition Regulation. All submissions will be evaluated by the A/E Source Boards within NCO1. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firm(s) selected by the Selection Authority will be requested to submit Firm-Fixed-Price Proposals to include labor, overhead, profit, and other costs for the project for negotiation by the Contracting Officer prior to contract award. Such proposals shall be submitted using VA-standard A-E proposal cost breakdown templates.

C. THIS IS NOT A REQUEST FOR PROPOSAL:

This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued, and no solicitation package or bidder/plan holder list will be issued.

D. EVALUATION SELECTION CRITERIA:

The selection criteria, in descending order of importance will be as follows:

1. Professional Qualifications

2. Reputation & Standing of Firm

3. Specialized Experience/Technical Competence

4. Teamwork

5. Capacity

6. Past Performance

7. Capability and commitment

8. Location

E. SELECTION CRITERIA DESCRIPTIONS:

The selection criteria descriptions (1 through 8) are provided below.

1. PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY

PERFORMANCE OF REQUIRED SERVICES

Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record. In addition, provide resumes of other relevant team members or frequent subcontractor(s) who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience relevant to this contract scope. All proposed team members and supervisors shall have the minimum education, training, and experience as is normally expected of a company actively providing the required services and shall have demonstrated experience to perform a project such as this within a VA Medical Center Hospital.

Additionally, the firm shall address the criteria for meeting the Limitations on Subcontracting.

2. REPUTATION AND STANDING OF THE FIRM AND ITS PRINCIPAL OFFICIALS

Documentation supplied should allow the evaluation team to assess this factor with respect to professional performance, general management, and cooperativeness.

3. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

Specialized experience and technical competence in health care facilities (to include joint ventures), including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

This factor evaluates the amount of experience the A/E firm has in designing similar types of work/facilities and evaluating their technical competence. The factor includes an emphasis, where appropriate, on the firm's experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials.

Provide a detailed narrative of up to 5 (maximum) relevant projects completed within the last 5 years, which best illustrate overall team experience relevant to this scope. List projects that demonstrate the teams experience with projects involving:

a. Healthcare/Hospital Design

b. Long Term Care Design

c. Clinical Design

d. LEED Building Certification

4. TEAMWORK

Documentation supplied should include specific experience and qualifications of personnel proposed for assignment to the project(s) and their record of working together as a team.

5. CAPACITY

This factor evaluates ability of the A/E firm, given their current projected workload and the availability of their key personnel, to accomplish the design project in the required time.

The general workload and staffing capacity of the design office will be evaluated.

a. List current projects with a design fee of greater than $25,000 being designed in the firms’ office;

b. Indicate the firms’ present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; and

c. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates.

6. PAST PERFORMANCE

NCO 1 will evaluate past performance on recent and relevant contracts with Government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services (references required).

a. Recency is defined as performance occurring within 5 years of the date of this Notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Notice.

b. Relevancy is defined as performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract.

Respondents with no previous past performance shall so state when addressing the selection criteria. Documentation supplied should detail firms’ ability to work with government entities and design standards or similar relevant experience with other entities.

a. Provide a copy of all performance evaluations (A/E) issued for government contracts (as applicable). For non-Federal contracts, provide facility owner documentation of the firms’ performance issued on that contract. If known documentation exists, so state.

b. Provide accessible owner points of contact: name, title, address, telephone number, e-mail, and fax number and provide copies of awards and letters of appreciation/recommendation as desired.

Past Performance Questionnaires (Attachment 1 to this Notice):

a. Respondents shall complete Section A…