Addendum_1_QA.pdf

INVITATION TO BID (ITB) – ADDENDUM # 1

ADDENDUM POSTING DATE: PROCUREMENT CONTACT & TELEPHONE:

March 11, 2025. Jennifer Deveaux, Buyer

Email: jldeveau@volusia.k12.fl.us Phone: 386-734-7190 Ext. 20394

SOLICITATION TITLE & NUMBER:

ITB-2025-3057

ROBOTIC MOWING EQUIPMENT AND SERVICES

SOLICITATION OPENING DATE & TIME:

March 28, 2025, by 2:00 P.M. EST

NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.

The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. The original ITB submittal deadline date, shall remain the same, on March 28, 2025, at 2:00 P.M. EST.

The following questions have been received, and the answers to each question are below.

1. Q. Section 1, 3.1 Scope: What grass type, Varieties of turfgrass will be mowed?

A. Field Turf Breakdown All fields are Bermudagrass with the following designations:

• Common = Common Bermuda

• 419 = Tifway 419

The field breakdown by location is as follows:

• Atlantic-FB Tifway 419, SB TifTuf Bermuda, Practice Common, BB Common

• Mainland-Tifway 419

• NSB High-419

• Seabreeze-Common

• Spruce Creek-419 and Common

• Deland-FB Celebration, BB Common, SB Celebration & Common, ROTC Celebration

• Deltona-FB Latitude 36, everything else Common

• Pine Ridge-FB TifTuf, BB Common, Practice Common, SB Common

• Taylor-SB TifTuf, everything else is common

• University-Tifway 419 and Common

2. Q. Section 1, 3.1 Scope: Are these athletic fields? Common areas?

A. Robotic mowing will only be utilized on athletic fields. Common areas are planned to be maintained with traditional mowing.

3. Q. Section 1, 3.1 Scope: How can we set up a site visit?

A. Site visits will be scheduled at a later date, and details will be provided once confirmed.

4. Q. Attachment “R” Price Schedule Submittal Form: Does the county wish to purchase (own) 10 Robotic mowers in this line item? OR Is this line item to cover the cost of all robotic mowers necessary to mow the 10 locations listed and will be owned by the vendor?

A. It is the School Districts intent to purchase mowers in the future, however, at this time the District’s plan is to rent mowers and have the vendor provide full service for them.

5. Q. Attachment “R” Price Schedule Submittal Form: Who would the vendor be training?

A. Currently, for schools with robotic mowers, the athletic director, lead technicians, Athletic Grounds Coordinator, and

Facilities Maintenance Technician have been trained in basic operations, including restarting the mower and general usage. Future training will likely involve staff members as needed, providing guidance and support as required.

If you should have any questions regarding this addendum, please do not hesitate to contact me at

SCHOOL BOARD OF VOLUSIA COUNTY, FLORIDA

PROCUREMENT DEPARTMENT

200 N. Clara Avenue DeLand, FL 32720 jldeveau@volusia.k12.fl.us or by phone at 386-734-7190 Ext. 20394.

Sincerely, Jennifer Deveaux Jennifer Deveaux Buyer

Acknowledgment of Addendum # 1 by Vendor:

This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be submitted to the above listed buyer via email, with the following subject line: Addendum # 1 – ITB-2025-3057

ROBOTIC MOWING EQUIPMENT AND SERVICES.

Acknowledgement below is acceptance by the Vendor that this addendum has been received and fully understood. This addendum will become part of the ITB document.

NAME (TYPED OR PRINTED) TITLE

SIGNATURE VENDOR NAME

DATE PHONE NUMBER

mailto:jldeveau@volusia.k12.fl.us