ADDENDUM 01.pdf
PDF 106 KB Posted
- Attached to
- Auditing Services State and local contract opportunity
- Solicitation number
- 89-20250421
- Issued by
- Chatham County, North Carolina
About this file
This is an Important Addendum dated May 2, 2025, issued by Cleveland Community College for a Financial Audit procurement (Bid Number 89-20250421). The document provides detailed responses to 20 questions about the upcoming financial audit engagement, with the bid opening scheduled for May 13, 2025 at 2:00 PM. The audit is primarily intended to be performed remotely, with minimal onsite presence, focusing on the fiscal year ending June 30, 2025. The college expects the audit to be conducted during October and November, with a final report due by December 9, 2025, for presentation to the Finance Committee.
The previous auditor was MRDA, McCannon, Rogers, Driscoll & Associates, who were awarded a contract for $29,175. The college uses the Colleague ERP financial software system and maintains three bank accounts (State, County, and Special). The audit requires a CPA-certified firm, with no specific background checks required for audit staff. The college will provide workspace, access to key internal staff, and assistance with scheduling system and report access. Document transfer can be accomplished through methods like smartsheet and email. There are no material changes from the previous year, and no additional special formats or deliverables are needed beyond standard hard and electronic copies.
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IMPORTANT ADDENDUM
May 2, 2025
Bid Number: 89-20250421 Commodity: 841116-Financial Audit Addendum #: 01 Using Agency: Cleveland Community College Purchaser: Lance Ashley Opening Date/Time: 05/13/2025 2:00 PM
Answer to Questions
1. Can the majority of the audit be performed remotely, with onsite presence only for the final presentation? Yes, usually auditors are here on campus a few days.
2. Will workspace be provided onsite if any part of the audit is conducted in person? Yes, we will provide workspace, a conference room.
3. What is the expected duration or timeline for the audit engagement (start to final delivery)?
Fiscal year-end 6/30/25 our due dates with NCCCS & OSC is late August & September. We would like audit done during October & November and get a final report for December 9, 2025 Finance committee.
4. Are there any blackout dates or preferred weeks for planning, control testing, or fieldwork? No
5. Will prior audit workpapers or documentation be available to help ensure continuity? Yes
6. What financial software system is currently in use (e.g., Colleague ERP)? Colleague
7. Approximately how many:
1. Bank accounts are maintained? 3 (State, County, & Special)
2. Major grants or funds are tracked? Yes, They have separate GL codes in special funds.
3. Departments/entities manage their own financial operations? In-Part. The VP’s generally approve/request budget adjustments and approve purchases once the overall budget has been approved.
8. Who was the previous auditor, and can you share the awarded contract amount? MRDA, McCannon, Rogers, Driscoll & Associates $29,175
9. Is there a set-aside budget or ceiling the College has in mind for this engagement?Yes
10. Have there been any issues or pain points in previous audits that you hope to avoid this year?
No
11. Are there any material changes from last year that could affect the audit (e.g., system upgrades, funding changes)? No
12. What is the approximate date of the Board or Finance Committee meeting when results should be presented? December 9, 2025
13. Is a formal presentation deck required, or you have your own format? You can present from your presentation
14. Besides the required hard and electronic copies, are there any special formats or additional deliverables needed? No
15. Are there any compliance or license requirements for vendor? The firm must be qualified to issue the required reports requested by the College which normally involves the CPA certifications.
16. Will any other state or federal bodies (beyond the NC State Auditor and Controller) review or rely on the final report? No The firm must be qualified to issue the required reports requested by the College which normally involves the CPA certifications.
17. What kind of background check audit firm staff be required to undergo before beginning the engagement? None
18. Will the College provide access to key internal staff for interviews and PBC (Prepared By Client) documentation? Yes
19. Are there secure methods available (e.g., SFTP, VPN) for the transfer of sensitive financial documents? We usually work with what auditors have and they set us up. I have used smartsheet and email.
20. Will the College assist with scheduling access to systems and reports during the audit? Yes
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