Addenda 01 - Performance Work Statement.pdf

Performance Work Statement Naval Special Warfare Command

Maritime Port Engineer

1. BACKGROUND

1.1 Special Boat Team Twenty-Two (SBT-22), located at the Stennis Space Center, Mississippi requires a

Maritime Engineer to perform maintenance, repair, and operational testing of non-standard maritime craft used for pre-deployment training. The purpose of this position is to maximize support in maintaining all units of the force in an optimum state of readiness.

1.2 The place of performance will be Stennis Space Center, MS. This location represents central equipment sites used for storing and maintaining the equipment.

1.3 Travel in the local area using Government transportation is required to survey, ship check, and/or validate the quality of repair. This may include the Contractor to accompany active duty military as outlined in the PWS to support the Non-Standard Maritime mission and assigned assets. Any work being done in a Marina’s or a repair facility business/work will be accomplished by the repair facility, not the contractor.

1.4 Crafts consists of commercial crafts up to 100 gross tons powered with inboard and outboard motors, and jet or propeller propulsion. Service shall be provided to perform Intermediate Level maintenance and repair on Naval Special Warfare (NSW) owned and operated maritime Surface Support Craft (SSC), Watercraft (Jet Skis) and inboard/outboard motors (IN/OBM).

2. OBJECTIVES

2.1 The objective of this requirement is to obtain contractor personnel support as defined in this PWS.

2.2 The Government intends to issue a firm fixed price task order with a one-year base period to obtain

Maritime Port Engineer Support Services.

3. SCOPE

3.1 SBT-22 has a requirement for one (1) Full Time Equivalent (FTE) with the appropriate level of expertise and work related experience to perform maintenance and repair work on SSC, IN/OBMs and associated equipment. The Contractor shall conduct scheduled maintenance and interim repairs to approximately 16 maritime craft of various construction to include: aluminum and fiberglass hulls, inboard and outboard gasoline and diesel engines, and jet or propeller propulsion systems, in accordance with objectives in this PWS.

3.2 Anticipated Rough Order of Magnitude: the Government anticipates the following labor mix in order to execute the tasks defined in this PWS.

3.2.1 Maritime Port Engineer (1 FTE) – Location: Stennis, MS

4. REQUIREMENTS

4.1 The Contractor shall be responsible for:

4.1.1 Performing a full range of maintenance and repair work to marine gasoline and diesel powered, inboard and outboard, 2 and 4 stroke engines.

4.1.2 Servicing and repairing boat trailers including repair of axles, wheel hubs, bearing, brakes, tire changing and lighting systems.

4.1.3 Checking engines using troubleshooting techniques and test equipment. Disassembling motors to examine parts for defects.

4.1.4 Performing maintenance and mechanical overhaul of associated motor parts including water pumps, generators, inverters, steering, and navigation and auxiliary equipment.

4.1.5 Scheduling preventive maintenance, including tune-ups, greasing, oil changes, and control adjustments to all fleet boats and motors.

4.1.6 Inspecting, maintaining, and repairing fiberglass and aluminum boat hulls. Performs woodworking, painting, welding, and fiberglass repairs as necessary.

4.1.7 Planning, modifying, repairing, and maintaining hydraulic and electrical winch systems used in trawling for biological samples. Constructing and modifying sampling gear.

4.1.8 Installing electrical wiring for navigational lights, radar, GPS/ chart-plotter, marine radio, fathometer, and other associated electronic equipment on boats.

4.2 Coordination Tasks:

4.2.1 Performs work planning and establishing maintenance and inspection schedules.

4.2.2 Establishes priorities based on general work schedules and policies set by higher levels.

4.2.3 Maintains production reports and records for the unit.

4.2.4 Develops maintenance packages for commercial repair.

4.2.5 Coordinates delivery and retrieval of equipment between commercial repair facilities and the government.

4.2.6 Accompany and assist government representatives to support the NSM mission with inspections, ship checks, surveys, troubleshooting, identifying required repairs, conducting maintenance and performing post service inspections of craft, provide advice and make recommendations to the government as to quality craftsmanship of repair performed.

4.3 Personnel Qualifications:

4.3.1 5 years’ experience in troubleshooting and repair of craft auxiliary systems.

4.3.2 Possess a 100 ton U.S. Coast Guard License in order to operate maritime craft and vessels up to 100 gross tons to perform water tests after vessel repairs and maintenance are completed.

4.3.2.1 Operation of vessels includes boat docking, casting off, fueling, steering, and navigation.

4.3.3 3 Years’ experience reviewing and using operational logs to track equipment operational hours and auxiliary system readings such as oil pressures, temperature readings, engine/equipment Revolutions Per Minute (RPM) fuel pressures, battery voltage etc. to schedule required maintenance and identify required higher level maintenance and repairs, making recommendations to the government for potential repair.

4.3.4 5 years’ experience using specialty tools such as torque wrenches, timing and fuel rack adjustment tools, feeler gauges, depth gauges as part of routine maintenance and equipment diagnostic processes.

4.3.5 2 years’ experience researching parts and materials and obtaining quotes as necessary and providing the quotes to the government to obtain repair and maintenance parts and materials.

4.3.6 Possess a valid state Driver’s License and be certified to operate forklifts up to 12,000 lbs.

4.4 Professional Standards:

4.4.1 The Contractor shall exhibit professional conduct and comply with all applicable Federal, DoD, Navy and United Special Operation Command regulations, instructions, directives, and policies in performance of this contract.

4.5 Training

4.5.1 The contractor shall provide required training for employees to meet the performance requirements of the contract. The Government shall not fund or provide required training.

It is expected that the Contractor as part of the performance of this contract will be required to take specified Government furnished training (e.g. Active Shooter Training).

The Contractor may perform these required training as part of the performance of this contract. The designated Contractor Officers Representative (COR) or Technical Representative will provide the required courses and completion deadlines. The Contractor shall complete these as part of the services completed under this contract.

5. WORK HOURS

5.1 Normal work weeks will consist of eight hour days, five days per week for a total of 40 hours per week (7:00 A.M. to 4:00 P.M., Monday through Friday, or as otherwise required).

5.2 Military Training Holidays will not be paid holidays for contractor personnel. Employees may work on military training holidays if mission supported and approved by Government leadership. Alternately, with COR coordination, employees may work four ten hour days (Flex schedule) during weeks when there is a training holiday, or they make take leave on the applicable day.

5.3 A Flex schedule may also be utilized during annual holiday season, but must be pre-coordinated with the

COR.

5.4 Work hours may be changed and/or modified to meet schedules and rotation schedules.

5.5 Overtime (OT) is not required.

6. NON-PERSONAL SERVICES

6.1 This PWS is a “non-personal services contract” as defined in FAR 37.101. It is, therefore, understood and agreed that Contractor and/or Contractor’s employees: (1) shall perform the services specified herein as independent contractors, not as employees of the Government; (2) shall be responsible for their own management and administration of the work required and bear sole responsibility for complying with any and all technical, schedule, or financial requirements or constraints associated with performance of this contract; (3) shall be free from supervision or control by any Government employee with respect to the manner or method or performance of the services specified; but (4) shall, pursuant to the Government’s right and obligation to inspect, accept or reject the work, comply with such general direction of the contracting officer, or the duly authorized representative of the contracting officer as is necessary to ensure accomplishment of the contract objectives.

7. DELIVERABLES

Description Number PWS

Ref.

Delivery Date

Maintenance & Inspection Schedule

0001 4.2.1 90 Days after contract award

Contractor Manpower Reporting

0002 8.1 Annually NLT 31 October and/or at contract completion.

8. CONTRACTOR MANPOWER REPORTING:

8.1 The Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at help desk at:

http://www.ecmra.mil.

9. CONTRACTOR TRAVEL

9.1 Travel in and around the local area is anticipated using government transportation. In the event that travel outside the local area is required, the contractor shall obtain written approval and funding prior to booking of travel from the assigned Contracting Officer. All travel shall be in accordance with the government’s Joint Travel Regulation (JTR) or Federal Travel Regulation (FTR). Travel vouchers and supporting documents must be presented for payment within 10 days after completion of the travel.

9.2 All travel shall be in accordance with FAR 31.205-46 and applicable travel regulations (Joint, Federal or Standardized). Contractor payment claims shall include applicable documentation to support actual costs incurred (e.g. airfare and hotel/lodging receipts) as well as any receipts valued at or above $75.00.

Failure to provide appropriate documentation may result in loss of reimbursement of travel expenses.

10. SECURITY

10.1 Security will be in accordance with the attached DD254. Contractor team individual(s) supporting this task will be cleared at the Secret level at the start of the task.

10.2 The contractor shall ensure requirements for safeguarding classified information and classified materials, for obtaining and verifying personnel security clearances, for verifying security clearances and indoctrination of visitors, for controlling access to restricted areas, for protecting government property, and for the security of automated and non-automated management information systems and http://www.ecmra.mil/ http://www.ecmra.mil/ data are fulfilled. The contractor's management system shall prevent unauthorized disclosure of classified and sensitive unclassified information. The government shall be immediately notified if any security incident or any indication of a potential unauthorized disclosure or compromise of classified or sensitive unclassified information.

10.3 The contractor shall provide security management support. Typical efforts include, but are not limited to, performing classified document control functions, classified materials inventories, program access requests, preparing and monitoring personnel indoctrination and debriefing agreements, and maintaining and using security-related databases.

10.4 Contractor shall establish appropriate administrative, technical, and physical safeguards to protect any and all nonpublic Government data to ensure the confidentiality, integrity, and availability of Government data.

10.5 All contractor personnel are required to be citizens of the United States.

10.6 Contractor must be able to obtain personnel and vehicle access to military installations. Contractor is responsible for coordinating all necessary access through the local Military Pass and Decal Office.

11. SAFETY

11.1 Work is normally accomplished in both a repair shop environment and on vessels outside on site, in all weather conditions. There is frequent lifting and carrying of moderately heavy parts and equipment weighing 50 pounds and heavier, often on slippery and uneven surfaces such as moving boat decks and docks. This position requires much physical effort such as pushing, pulling, reaching, walking, and standing, kneeling, bending and climbing into crawl spaces in engine compartments where noise and fumes from internal combustion engines are present for sustained periods of time. The Contractor must be able to operate vessels for over 2 hour periods for system tests and evaluations. The Contractor may be exposed to fluids such as gasoline, diesel, battery acids and hydraulic fluids which may irritate the skin. There is frequent exposure to the possibility of cuts, bruises, and burns. The contractor will be required to use standard maintenance hazardous materials such as grease oils, lubricants, coolants, batteries and other fluids and compounds associated with craft maintenance and repair.

12. GOVERNMENT FURNISHED PROPERTY/EQUIPMENT/INFORMATION (GFP/GFE/GFI)

12.1 The Contractor shall be accountable for all GFP and Contractor Acquired Property (CAP) in accordance with FAR Part 45, the governing contract property clause in this contract and all other applicable regulations (i.e.

Navy Regulations, Defense Federal Acquisition Regulations Supplement, etc.). The Government will provide facilities, utilities, equipment, parts, supplies and materials described herein as GFP (to include Government owned or leased). CAP is property acquired, fabricated or otherwise provided by the Contractor for performing a contract, and to which the Government has title. The Contractor shall not use Government Property (GP) for any other purpose than execution of work under this Contract.

12.1.1 Materials. The government will provide all necessary tools in order to perform the requirements of the contract.

12.1.2 Equipment. The Government will provide utilities, telephone, computer support, internet access, and other services as required to perform this contract.

12.1.3 Transportation. Government will provide vehicles as needed to perform specific work related to the accomplishment of craft maintenance in the field or away from the shop.

The contractor must have a valid driver’s license. A standard valid state driver’s license authorizes the operator to legally tow up to 10,000 lbs. Additionally the contractor will certify and license their employee to operate warehouse forklifts up to 12,000 lbs.

12.1.4 HAZMAT. The Government will be responsible for properly managing, handling, and safe disposal of all provided hazardous waste items (e.g., lubricants, fluids, oils, etc.) as required in the performance of maintenance and repair services.

12.1.5 Facilities. Government will provide work space such as maintenance bays and facilities necessary to conduct maintenance and repair.

12.1.6 Technical References. Government will provide all service manuals and instructions needed to conduct maintenance. These references will include service and parts manuals in either book or digital format, on line web sourcing and military supply channels.

13. QUALITY CONTROL

13.1 The contractor shall implement and maintain a Quality Control Plan (QCP) to ensure work performed conforms to the scope of work and meets the requirements under this PWS. The QCP shall, at a minimum provide a method for performing inspections; identifying, correcting and preventing problems/defective service; addressing customer complaints, and improving the quality of services over the life of the contract.

13.2 QUALITY ASSURANCE. The Government reserves the right to perform inspections and surveillance to evaluate the Contractor’s compliance to the contract terms and performance of the requirements in the PWS. The Government will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner. The Government will assign a Contracting Officer’s Representative (COR) who will be responsible for monitoring performance in accordance with the requirements of the PWS and the Quality Assurance Surveillance Plan (QASP). The COR will make every effort to ensure that the surveillance methods used are conducted in an objective, fair, and consistent manner.

13.3 Contract Discrepancy Report (CDR). In the event of unsatisfactory contractor performance, the CO will issue a CDR that will explain the circumstances and findings concerning the incomplete or unsatisfactory service. The contractor shall acknowledge receipt of the CDR and respond in writing as to how he/she shall correct the unacceptable performance and avoid a recurrence. The Government will review the contractor's corrective action response to determine acceptability and will use any completed CDR as part of an overall evaluation of Contractor performance when determining present or future contractual actions.

14. PERFORMANCE REQUIREMENTS SUMMARY

14.1 The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance level of each featured objective briefly describes the minimum acceptable levels of service required for each element. These thresholds are critical to mission success.

Performance Objective Standard Performance Threshold Method of

Surveillance

PRS # 1. Qualified and Trained Personnel. The Contractor provides sufficient and adequately trained workforce capable of fully complying with all the requirements of the PWS 100% of the time.

Manage day to day operations and activities to ensure successful compliance with the contract. This includes but is not limited to providing adequate staffing, managing workload, training, retention and supporting each activity as prescribed by the PWS in a complete and professional manner.

*No instances of failure to present a professional appearance.

*No instances of failure to engage in professional, courteous and polite conduct.

*No instances of failure to work as a team player.

*No instances of providing personnel who do not meet the minimum experience requirements.

COR

Observation, Customer feedback.

PRS # 2 Quality Services.

The Contractor is synergistic, proactive, and thorough and organized enough to ensure work is timely and accurate.

Manage daily operations and activities to ensure successful completion of all tasks outlined in the PWS. The Contractor demonstrates reasonable and cooperative behavior, a commitment to customer satisfaction, and a concern for the interest of the customers. Work products are timely, accurate, technically correct, in accordance with sound practices and principals.

* No more than 2 valid complaints per year that work contains inaccuracies.

* No more than 2 valid complaints per year that services are late or contractor is not making sufficient progress on completing the required services.

* No more than 2 valid complaints per year that written or verbal communication is ineffective.

Customer feedback.

PRS # 3 Administrative Tasks. The Contractor provides the management and oversight necessary to comply with the administrative requirements of the PWS.

Government property is safeguarded at all times to avoid loss or damage to property and quality personnel replacements are arranged in a timely manner such that there is no degradation of services.

* No instances of failure to comply with safety and security requirements.

* No instances of failure to notify the COR of absences.

* No instances of damage or loss due to contractor negligence.

*No instances of failure to obtain a qualified replacement.

Customer feedback.

15. PLACE OF PERFORMANCE

15.1 The work performed by the contractor will be conducted at SBT-22, Stennis Space Center, MS.

16. PERIOD OF PERFORMANCE

16.1 Period of performance is one year from contract award with 4 one year option periods.