ABL-16150-01__JANITORIAL_SERVICES_RFQ.doc

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

Of Pages

1. REQUEST NO.

ABL-16150B -01

2. DATE ISSUED

09/20/2016

3. REQUISITION/PURCHASE REQUEST NO.

5a. ISSUED BY: U.S. DEPT. OF COMMERCE, NOAA, NMFS, AUKE BAY LABORATORIES

17109 PT LENA LOOP RD, JUNEAU, AK 99801

6. DELIVER BY (Date) March 31, 2020

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

7. DELIVERY

[ ] OTHER (see schedule)

HEATHER MAHLE

HEATHER.MAHLE@NOAA.GOV

AREA CODE

NUMBER

789-6021

9. DESTINATION

a. NAME OF CONSIGNEE USDOC/NOAA

NOAA FISHERIES, AUKE BAY LABORATORIES

8. TO:

a. NAME

b. COMPANY

b. STREET ADDRESS

17109 PT. LENA LOOP ROAD

c. STREET ADDRESS

c. CITY

JUNEAU

d. CITY

e. STATE

AK

e. ZIP CODE 99801

10. PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE 8:00am, ALASKA TIME, SEPTEMBER 23, 2016

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local Taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

AMENDEMENT 01 – CORRECT PERIOD OF PERFORMANCE DATES.

JANITORIAL SERVICES AT TED STEVENS MARINE

RESEARCH INSTITUTE

NOVEMBER 2016 – OCTOBER 2017

OPTION PERIOD 01:

JANITORIAL SERVICES AT TED STEVENS MARINE

RESEARCH INSTITUTE

NOVEMBER 2017 – OCTOBER 2018

OPTION 02:

CARPET CLEANING FOR TED STEVENS MARINE

RESEARCH INSTITUTE

NOVEMBER 2016 – OCTOBER 2018

Evaluation: See CAR 1352.213.70 Evaluation Utilizing Simplified Acquisition

MO

MO

EA

b. 20 CALENDAR DAYS %

c. 30 CALENDAR DAYS %

d. CALENDAR DAYS

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

16. SIGNER

b. STREET ADDRESS

c. CITY, STATE, ZIP

AREA CODE

c. TITLE (type or print)

REQUIRED TO BE SUBMITTED WITH OFFER:

QUOTED BY:_____________________ DATE_____________________________

COMPANY NAME:_________________________ email ADDRESS:_______________

PHONE:__________________________

SMALL BUSINESS?___________________

FAX:_____________________________

TAX ID NUMBER:____________________

ADDRESS:___________________________________________________________

DUNS no._______________________________CAGE CODE (CCR):____________ North American Industry Classification System (NAICS) Code & Small Business Size Standard:

561720

Janitorial Services

$ 18.0 Million

EMAIL QUOTE HEATHER MAHLE AT HEATHER.MAHLE@NOAA.GOV

OR FAX TO (907) 789-6004

Award will only be issued to Vendors/Contractors who:

· Are registered and active in SAM (System for Award Management) at https://www.sam.gov/portal/public/SAM/

REQUIRED TO BE SUBMITTED WITH OFFER:

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law.

As prescribed in 9.104-7(d), insert the following provision:

Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016)

(a) As required by sections 744 and 745 of Division E of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), and similar provisions, if contained in subsequent appropriations acts, the Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that—

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

REQUIRED TO BE SUBMITTED WITH OFFER:

Attachment D

CERTIFICATION BY OFFERORS REGARDING FEDERAL INCOME TAX FILING AND FEDERAL INCOME TAX VIOLATIONS. (Class Deviation) (March 2015)

(a) In accordance with Section 523 of Division B, Consolidated and Further Continuing Appropriations Act, 2015, (Pub. L. 113-235) none of the funds made available by the Act may be used to enter into a contract in an amount greater than $5,000,000 unless the prospective contractor certifies in writing to the U.S. Consolidated and Further Continuing that, to the best of its knowledge and belief, the contractor has filed all Federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.

(b) The offeror’s proposal shall include a signed written certification as follows –

To the best of my knowledge and belief, ---(name of offeror)--- has filed the Federal tax returns required during the three years preceding this certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding.

Firm _____________________________________________

Signature _________________________________________

Name ____________________________________________

Title _____________________________________________

Date of execution __________________________________

(End of Provision) Performance Work Statement TSMRI Janitorial

1.00 GENERAL

1.01 Objective

To obtain the services of the contractor to clean NOAA’s facility, Ted Stevens Marine Research Institute (TSMRI), in Juneau, Alaska. The Contractor shall provide custodial services for TSMRI. For the purpose of this contract, “TSMRI” herein refers to the Ted Stevens Marine Research Institute in Juneau, Alaska.

1.02 Facilities

Location:

DOC/NOAA/NMFS, Auke Bay Laboratories

Ted Stevens Marine Research Institute (TSMRI)

17109 Pt. Lena Loop Rd

Juneau, Alaska 99801 Site Conditions: TSMRI has 1 major building that is broken up into three areas, Office Wing, Laboratory Wing, and Lobby areas with difference requirements.

Square Footage: The area covered by this contract consists of approximately 15670 square feet. All areas should be cleaned as indicated under Contract Requirements, section 2.00 of this Statement of Work.

A. 7,930 sq. ft. is the approximate cleaning area in the office wing.

· 6400 sq. ft Halls, common Areas and Offices

· 410 sq. ft of Stairs

· 1120 sq ft of Bathroom

B. 7740 sq. ft is the approximate cleaning area in the Lab Wing and Lobby.

· 7190 sq ft Halls and Common Areas

· 300 sq. ft of Stairs

· 250 sq. ft. of Bathroom

1.03 Government Point of Contact

Heather Mahle, Management Analyst, will be the Government Point of Contact. (907-789-6021)

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements.

1.04 Management

The Contractor shall manage and ensure all aspects of the requirements in this Statement of Work (SOW) are met. The Contractor shall perform all requirements specified throughout this contract unless otherwise stated. The performance specifications allow maximum flexibility to implement the best practices and methodology of the industry while exercising creative and innovative technical approaches to meet the requirements of TSMRI. The Contractor is expected to continuously improve their methods and approaches as the contract evolves.

1.05 Scope of Work

The Contractor shall provide all management, labor, supervision, supplies and equipment (except as otherwise provided), necessary to fulfill the work required. The Contractor shall provide janitorial services in support of the missions of the TSMRI in a safe, reliable and timely manner, with minimum disruptions to the facilities occupants and users. TSMRI is a 9 year old facility and has had excellent care and maintenance since occupancy.

1.06 Other TSMRI Contracts

Cooperation The Government may undertake or award other contracts for additional work at the TSMRI during the performance of work under this contract. The Contractor shall fully cooperate with other contractors and Government employees and shall carefully adapt scheduling and work performance under this contract to accommodate the work by others, heeding any direction that may be provided by the Contracting Officer in conjunction with the Point of Contact. Should any conflicts arise, resolution will be provided through a board consisting of applicable individuals, such as the POC, Project Managers, and other involved parties.

1.07 Standards

Workmanship: All workmanship shall meet the standards specified herein and shall be accomplished in conformance with approved and accepted standards of the industry; equipment manufacturers; Federal, State, and local standards; and all applicable building and safety codes unless otherwise stated by Buildings Management.

Water, Utility and Energy Conservation: The Government will provide utilities to the Contractor, as needed in support of this SOW. The Contractor shall actively conserve water, energy and all other utilities at all times during the performance of work related to this SOW. This includes turning off lights when not in use, turning water faucets or valves off when not in use, closing entry doors or windows to prevent heat loss, etc.

Materials/Equipment: The Contractor shall purchase environmentally preferable products (“green products”), such as recycled content products and less toxic chemical products. Cleaning products shall be biodegradable, lower in volatile organic compounds (VOC) content, and free of carcinogens, reproductive toxins, and ozone-depleting chemicals. Equipment used in the performance of this contract shall at the minimum meet the energy efficient standards established by the U.S. EPA’s Energy Star Program. The Environmental Protection Agency has a web site to assist in the identification of environmentally preferable products. The web site is http://www.epa.gov/cpg .

Housekeeping: The Contractor shall be responsible for the cleanliness and housekeeping of job sites, janitorial closets and storage areas to which assigned. Oil spills and drippings shall be properly cleaned up immediately upon discovery, and reported to the POC. Rags and/or combustibles shall not be stored in open containers. Chemical solvents and other hazardous wastes shall be stored in designated containers and coordinated with the Environmental Coordinator to set up accumulation areas for proper disposal. All hazardous wastes shall be managed and handled in accordance with EPA regulations, NOAA Environmental Manual and TSMRI Integrated Contingency Plan. All chemical and hazardous materials spills shall be reported immediately to the Safety and Environmental Office for containment and disposal.

1.08 Qualifications/Training

Worker Qualifications: The degree of skill of individuals shall be commensurate with that required for the work. All trainees shall be supervised and shall have all work inspected by the applicable supervisor.

Training: The Contractor shall ensure employees are trained in environmental compliance, hazardous materials, hazardous waste management, ozone depleting substances, combustion training, lead base paint, asbestos containing materials, safety, and emergency response, as well as, other areas relevant to the areas of work in accordance with applicable laws.

1.09 Supervision

On-site Supervisor: The Contractor shall assign an on-site supervisor who shall be responsible for the performance of the work. The name of this person, and an alternate, who shall act for the on-site supervisor, when the on-site supervisor is absent, shall be designated in writing to the Contracting Officer prior to the contract start date.

The on-site supervisor or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operations at TSMRI.

The supervisor or alternate shall be available within 1 business day to meet on the installation with the (POC), the Contracting Officer (CO), and any other

Government representatives designated by the CO. The Contractor may be notified of the need to meet by either the CO or POC.

The on-site supervisor shall verify daily that the work performed fully satisfies the requirements of this statement-of-work/specification and meets or exceeds the quality standards established in the Contractor’s quality control plan.

The on-site supervisor shall plan and schedule Contractor personnel to accomplish work requirements in the time period specified for performance.

The on-site supervisor and alternate must be able to read, write, speak, and understand the English language.

If the Contractor chooses to appoint an individual other than the on-site supervisor to act on its behalf regarding all contractual matters not covered in paragraph 1.09, then that individual shall be designated in writing to the CO prior to the contract start date. However, the cost of this individual cannot be charged as a direct cost.

1.10 Security

Background Investigations: Personnel security investigations are required for all contractors entering the site per CAR clause 1352.237-71. Security Processing Requirements – Moderate Risk (APR 2010) applies to this acquisition.

The suitability or risk level for this contract has been determined to be moderate risk. The Project Manager and janitorial staff have unescorted afterhour access to the facility, this is the determining factor for the risk level determination.

Compliance with Security Requirements: The Contractor shall comply with all Government and local security requirements. At contract award and upon request, and at any time thereafter, the Contractor shall submit the name and address of each employee hired for work on this contract and shall ensure all questionnaires and other forms as may be required are completed and submitted in a timely manner. The list shall be updated whenever changes occur.

The Contractor’s employees who will work on the contract shall undergo specific suitability assessment processing. Employees shall be required to complete a questionnaire and forms furnished by the Government. The information requested will be handled in compliance with the Privacy Act of 1974. The information provided by the employees is for official use only and will be protected from unauthorized disclosure.

The Government reserves the right to reject any employee at anytime that, in the opinion of the POC, is not considered acceptable for cause.

The Contractor shall check employee personnel backgrounds to ensure suitability for performing duties under this contract. Results of such review shall be provided to the Government within fifteen (15) days after the Contractor receives them. The government shall have access to personal background checks conducted by the contractor.

The Contractor shall be responsible for costs associated with providing Government the completed forms. The Government will be responsible for any costs associated in processing the information provided.

The Contractor shall pre-screen its employees to eliminate anyone who does not meet the following criterion: Be a U.S. citizen, or if a non-U.S. citizen, have official legal status in the United States and have continuously resided in the United States for the last five years.

Prior to commencing work under this contract, the Contractor shall submit the forms specified by the Office of Security in the Personnel Security Manual to the POC for processing. Among these forms are (1) Questionnaire for Public Trust Positions, (2) FD-258, Fingerprint Chart, and (3) Releases. Directions as to which form(s) are applicable will be provided by the Regional Security Officer. Other forms will include the SF-185, “E-quip” security background check and the OF-306, Declaration for Federal Employment.

The Contractor, when notified that the Government has rejected the suitability assessment forms shall either make the rejected forms compliant or withdraw the employee from consideration for work under this contract.

The Contractor shall immediately remove any employee from any work requiring access to the TSMRI building or facilities if directed in writing by the Contracting Officer.

The Government’s suitability processing will consist of limited personal background inquiries pertaining to verification of name, physical description, criminal history record, credit history check, fingerprint classification, and other pertinent information as dictated by level of risk. The Government may, at its discretion, repeat the suitability processing on any contract employee or expand the investigation.

The Government will inspect and either accept or reject the Contractor’s suitability assessment forms as delineated in the Office of Personnel Management (OPM) Adjudicator’s Handbook.

The Government will notify the Contractor in writing when any of the following occur: A contract employee is acceptable based on the suitability checks and assessment conducted; A contract employee is unacceptable based on the suitability checks and assessment processing; or contract employee or prospective contract employee is barred from working on Government facilities because of any of the following:

a. Conviction of a felony, a significant history of violent behavior or moral turpitude.

b. Falsification of information entered on suitability screening forms or of other documents submitted to the Department.

c. Improper conduct once performing on the contract, including criminal, infamous, dishonest, or notoriously disgraceful conduct or other conduct prejudicial to the Government regardless of whether the conduct was directly related to the contract.

d. Any behavior judged to pose a threat to personnel, property or programs of the Department.

Disclosure of Information: The Contractor and its employees shall not disclose or disseminate any information concerning Government operations, including those performed by contractors for the Government, which could result in or increase the likelihood of the possibility of a breach of security or interrupt the continuity of operations. Disclosure of information relating to the services hereunder to any person not entitled to receive it, or failure to safeguard any classified information that may come to the Contractor or any person under its control in connection with work under this contract, may subject the Contractor, its agents, or employees to criminal liabilities. All inquiries, comments, or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information, shall be directed to the Contracting Officer.

Property Loss: The Contractor shall submit to the POC a full report of lost or stolen Government property and equipment assigned to Contractor employees. The Contractor shall notify and file a report with the TSMRI Security Office as soon as possible and no later than 24 hours after discovery of the occurrence.

Access: The POC will be responsible for providing authorized access to the campus and buildings to the Contractor to accomplish work under this contract.

Keys: May be issued to a limited number of Contractor personnel. Request keys using Form CD-390, Identification and Key Request through the POC.

Certification and Accreditation: The Certification and Accreditation (C&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

1.11 Contractor Quality Control

Quality Control: The Contractor shall provide a Quality Control Plan (QCP) that addresses all the performance requirements of this specification/statement-of-work to the Contracting Officer (CO) for acceptance not later than the pre-performance conference. The CO will notify the Contractor of acceptance or required modifications to the plan within ten days of receipt. The Contractor shall make appropriate modifications and submit the revision to the CO for review and acceptance.

The plan must include, at a minimum:

A description of its inspection system covering all tasks and services listed in this statement of work/specification. The description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of quality control inspection schedule, and the title and organizational placement of the inspectors(s). Additionally, control procedures for any Government-provided keys or lock combinations shall be described.

A description of the methods to be used for identifying and preventing defects in the quality of service performed.

A description of the records to be kept which document inspections and corrective or preventive actions taken.

The records of inspection shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final payment is made or if any claim(s) is pending, until such claim(s) is settled.

1.12 Quality Assurance/Metrics

Each phase of the services rendered under this contract is subject to Government Inspection, or inspection by individual(s) authorized by the Government during the Contractor’s operations and after completion of the tasks. The Government’s Quality Assurance (QA) Surveillance Program is not a substitute for QC by the Contractor. The Government reserves the right to choose the inspection methods to be used in implementing its QA Program, and vary the inspection methods utilized during the work, without notice to the Contractor.

According to the Inspection of Services clause, the Government will evaluate the contractor’s performance under this contract. For the work requirements contained in this statement-of-work/specification, the POC will follow methods of surveillance specified here or elsewhere in this contract. The POC will record all surveillance observations and will maintain a file of all inspection results. Any month where the Government judges the quality of performance to be unsatisfactory, will be discussed in detail with the contractor. Successive months of unsatisfactory performance for required work could result in other appropriate action(s) being taken by the Contracting Officer in accordance with the Inspection of services clause, including Termination for Default.

A description of its inspection system covering all tasks and services listed in this statement-of- work/specification. The description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, submission of quality control inspection schedule, and the title and organizational placement of the inspector(s). Additionally, control procedures for any Government-provided keys or lock combinations shall be described.

The POC will use periodic surveillance and customer complaints as the primary methods of inspection.

The Contractor shall submit to the POC a copy of next month’s Quality Control Schedule no later than the last day of the preceding month. The POC will use the Contractor’s inspection schedule to determine the Government’s random surveillance schedule. The POC may conduct a surveillance inspection of the area prior to the Contractor’s quality control inspection and compare results or may conduct an inspection after the quality control inspection has been completed. Defects noted will be reported to the Contractor’s on-site supervisor. Corrections are to be completed, when possible, within the same work day as notification. Any deductions for missed work or quality control inspections will be as a result of a negotiated agreement between the contractor and the Contracting Officer.

1.13 Environmental Protection

Compliance: Conduct all operations in compliance with federal, state and local environmental regulations. Comply with all applicable environmental permits and the TSMRI implementation plans and procedures. All environmental protection and compliance matters shall be coordinated with the POC and the NOAA Safety and Environmental Compliance Office (SECO). Immediately report any spills of hazardous materials or oil to Facility Management and the NOAA Safety and Environmental Compliance Officer. Comply with the instructions of the appropriate NOAA Environmental Compliance Officer with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health and safety of on-site personnel or the public. Observe and adhere to all requirements for handling and storage of combustibles, flammable and hazardous supplies, materials, waste and trash.

If the Contractor spills or releases any substance listed in 40 CFR 302 into the environment, the Contractor shall immediately notify the appropriate response agency and the POC. The Contractor shall be liable for containment and environmental clean-up of the spill or release of such substance(s).

The Contractor is responsible for advising its employees of all Environmental and Hazardous Materials handling and is required to have and maintain Material Safety Data Sheets (MSDS) for all material used on site. Two copies of the MSDS sheets shall be provided to the POC. Annual refresher training by the TSMRI Environmental Coordinator will be provided to Contractor’s site supervisor. It shall be the responsibility of the site supervisor to ensure this training is imparted to its employees regarding safety in TSMRI laboratories.

The Contractor shall submit written changes to items 2.02 a-g as they occur during the contract. The combination of initial list and these written changes shall be kept current through this process. At a minimum, at the beginning of a contact option year, items 2.02a through 2.02d shall be updated and resubmitted to the POC to show the effect of any changes to those lists. Item 3e, Insurance Certificate, shall be submitted to the CO.

1.14 Safety

Safety Practices: All work shall be conducted in a safe manner in accordance with the Contractor’s approved safety plan and shall comply with all OSHA and Government requirements. The Contractor shall demonstrate proactive and innovative safety practices on a continual basis throughout the contract period. The Government shall regularly evaluate the Contractor’s effective safety, health and accident prevention conduct in terms of number of occurrences and severity of mishaps.

Emergency Procedures: The Contractor shall ensure that its employees know how to report any accident, fire, toxic chemical, hazardous material, suspicious letters/packages, electrical, security, flooding, or police emergency. The contractor shall ensure that its employees are familiar with and know how to respond in accordance with the TSMRI Integrated Contingency Plan.

Safety Equipment: The Contractor shall provide all safety equipment required to meet the requirements of the SOW.

Inspections: The Contractor’s workspace may be inspected periodically for OSHA and Government compliance. Abatement of deficiencies shall be the responsibility of the Contractor as determined by the Government. The Contractor shall provide assistance to applicable TSMRI or Government organizations and the Regulator.

Accidents and Near Misses: The Contractor shall report any incidents of exposure or possible exposure to any hazardous substance and all accidents resulting in death, trauma, occupational disease, bodily injury, or environmental damage to the POC and the Safety Officer. All accidents and near misses shall be reported to the POC and the Safety Officer within 1 hour of their occurrence during core working hours, or within 4 hours of their occurrence during non-core working hours. The Contractor shall complete a Department of Commerce mishap report (CD Form 1) in accordance with U.S. Department of Commerce Manual, Occupational Safety and Health Procedural Requirements for Mishap Reporting, Investigating, and Recordkeeping. The Government will furnish the form as needed.

Damage: The Contractor shall submit to the POC a full report of damage to Government property, equipment, or the on-site environment by Contractor employees. Damage by other than contractor employees shall also be reported to the POC. All damage reports shall be submitted to the POC and the Safety Officer within 24 hours of the occurrence.

Safety, Health and Accident Prevention: A pre-work conference between the contractor and the government shall be held no less than 14 calendar days after contract award to ensure mutual understandings of the contractor's approved plan. The Contractor shall implement the concept of “Zero Accidents, Zero Injuries, and Zero Property Damage.”

Requirements: The Contractor shall provide safety and health programs, documents, signs, and tags to its employees as required by law or regulation (i.e. OSHA). The Contractor shall conduct and document monthly safety inspections. All persons shall be physically, medically and emotionally qualified for performing the duties to which they are assigned. The Contractor shall certify that their employees have been provided with information on the safety and environmental warnings on site as well as to the products and equipment that will be used. The areas on campus which have safety and environmental warnings are in the laboratories. The certification should be faxed, emailed given to the Contracting Officer at the Pre-Performance Meeting.

1.15 Contractor Employees

Contractor Representatives: The Contractor shall provide a list to the CO and POC of the name or names and titles of the responsible supervisory person or persons authorized to act for the Contractor within 14 calendar days after award. The list shall be updated and provided to the CO and POC within 2 calendar days whenever changes occur.

Conduct: Services under this contract must be performed in such a way that there will be no interruption to, interference with, the normal operation of Government business on the premises.

The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified. All equipment, materials and supplies (MSDS for chemicals) shall be furnished by the contractor including hand soap, deodorizer/sprays, cleaning supplies, and cleaning equipment. Healthy and environmentally friendly products that are non-toxic, biodegradable and made from renewable sources (not petroleum) shall be used to promote a healthy and green cleaning environment. Inspection and acceptance of work will be done by the MIC or his designated representative.

The Contractor shall remove from the site any individual employed by the contractor whose behavior is deemed by the CO or the POC to be contrary to the public interest or inconsistent with the best interests of the Government.

Residency: No employee or representative of the Contractor will be admitted to the site of work unless they furnish satisfactory proof they are a citizen of the United States, or, if an alien, their residence within the United States is legal.

Identification of Employees: The Contractor shall ensure that every new employee has a DOC/Contractor identification badge before the employee enters on duty. The Contractor shall make his employees available for photo identification badges on a schedule to be coordinated with the POC. The Badges will be issued by the Government after a favorable security report has been received on the Contractor employees. The Contractor is responsible for ensuring that all badges are returned to the POC when employees are dismissed or terminated and when the contract expires. The Contractor shall ensure that all employees have their badges prominently displayed during duty hours. The Contractor shall notify the POC when employee badges are lost and shall be responsible to pay for replacement badges.

Language Requirements: Any contractor employee who will interface with government representatives shall be able to read, write, speak, and understand the English language to the extent necessary in the performance of this SOW.

Lost and Found: The Contractor shall ensure that all articles found by its employees are turned over to the POC.

Personal Calls: Contractor employees shall not place personal calls on Government phones. Contractor employees shall not use any government equipment except that equipment furnished to accomplish the work.

1.16 Installation-Provided Government Property, Materials and Services

In accordance with the Government property clauses in this contract, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government owned facilities, equipment, material, and utilities for use in connection with this contract. The use of Installation Accountable-Government Property (IAGP) and services for purposes other than fulfilling the requirements of this contract are prohibited. Government furnished property shall not be taken off the installation without the written permission of the POC. All such facilities, equipment, and materials will be provided in an “as-is” condition.

Installation Accountable Government Property (IAGP): The Government will furnish or make available to the Contractor adequate facilities to perform all necessary functions within the scope of the contract. Janitorial closets are provided in each wing and floor of the building. This space is for the storage of all janitorial supplies and equipment. Adequate precaution shall be taken by the Contractor to prevent fire hazards, odors and pests should the Contractor choose to use the IAGP. Office space provided to the Contractor will receive the normal services (i.e., emergency, refuse, grounds maintenance, and pest control) provided at TSMRI. It shall be the Contractor’s responsibility to ensure that all office space and janitorial closets are kept clean and organized. The Contractor shall obtain written approval from the CO prior to making any modifications or alterations to the facilities. At the completion of the contract, all facilities shall be returned to the Government in the same condition as received or modified through the period of performance of the contract, except for reasonable wear and tear.

The Government will not be responsible in any way for damage occasioned by fire, theft, accidents, or otherwise to stored supplies, materials, equipment or employees’ personal belongings brought into the building.

Availability of Utilities: The Government will furnish the following utility services at existing locations, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, natural gas, water, sanitary sewer, and storm drain. Utilities specified above will be furnished at no cost to the Contractor. The Contractor shall comply with regulatory and energy requirements as listed and described in this contract.

Installation Government Emergency Services: The Contractor shall post emergency telephone numbers at the job site. Report all emergencies by dialing 9-911 on Government telephones for ambulance, fire, or environmental incidents. Life threatening emergencies shall be reported by dialing 9-911 on Government telephones. POC shall be notified within 30 minutes after incident.

1.17 Supplies and Equipment

General Requirements: NOAA is committed to using more environmentally, energy efficient goods as long as they meet our performance needs and they are available within a reasonable time at a reasonable cost. Standard Commercial Products meeting or exceeding the requirements of these specifications may be generally acceptable; however, such products are subject to the approval of the POC.

Equipment: All necessary cleaning equipment, including power-driven floor scrubbing machines, waxing and polishing machines, industrial type vacuum cleaners, motor trucks, water extractors, etc. needed for the performance of the work of this contract shall be furnished by the Contractor at no additional cost to the Government. Such equipment will be of size and type customarily used in quality workmanship of this kind and shall meet with the approval of the POC. Equipment deemed by the POC to be of improper type of design, or inadequate for the purpose intended, shall be removed from the premises and replaced with satisfactory equipment. Vacuums shall be in good working condition (no frayed cords, broken bags, etc.) and must operate at a tolerable noise level below 85 decibels. The Contractor shall conduct a bi-annual inspection of all cleaning equipment, certify the equipment is operating to factory standards and shall submit written reports stating this to the POC for review and retention. The POC reserves the right to inspect the equipment at anytime to ensure equipment is fully operational. The Contractor shall clearly mark all of his equipment. The Contractor shall be responsible for the care and maintenance of these materials which will be store in Janitorial closets. The Government will not be responsible for loss of, or damage to, property stored on the premises.

Supplies: Supplies such as general purpose disinfectant, floor wax, sanitary supplies, liquid soap, paper towels, window cleaner, trash bags, etc. shall be furnished by the Government. The Contractor shall be responsible to fill all paper towel holders located in labs, kitchens, conference rooms, restrooms, etc. on the facility. Any Contractor furnished material shall be of good quality, suitable for the purpose and applied in the approved manner.

1.18 Protection and Damage

The Contractor shall, without additional expense to the Government, be responsible for all damages to persons or property that occurs as a result of fault or negligence in the performance of the specified tasks under this contact. Breakage or loss of office equipment or other property which may occur in or about the buildings as a result of the Contractor’s operation or by the actions of its employees shall be repaired or replaced at the Contractor’s expense.

The Contractor shall not move or handle compressed gas cylinders in laboratories or storage areas, plug machinery (buffers and vacuums) into outlets in computer and communication terminal areas, (use corridor outlets where possible), disturb plugs and connections in data processing terminals, clean laboratory sinks and work surfaces, use wax on any computer raised floor, or stand on furniture or equipment. If hazardous conditions are noted by the Contractor, they shall be reported to the POC before performing any work in the space.

1.19 Project Management

General Description: The Contractor has the responsibility to establish and maintain an implementation program that is innovative, responsive to dynamic TSMRI requirements, is cost effective and customer-oriented. The Contractor shall provide all technical and business management functions to plan, organize, implement, control, track, report, and deliver all requirements within the scope of the SOW. Program implementation and business management shall include all elements in Sections 1.09, 1.10, 1.13, 1.14 and 1.16 and any other functions determined to be necessary by the Contractor based on its technical and business approach to contract performance.

Requirement: The Contractor shall input to and maintain a program to assure accomplishment of contract technical, safety, schedule, and cost objectives. The program shall fully integrate all program implementation and business management identified in SOW Sections 1.09, 1.10, 1.13, 1.14 and 1.16, including work input and control, progress, completion, and reporting required by the SOW. The program shall also document and archive all deliverable reports, plans, and any other documentation required by this contract. The program shall be consistent with the SOW, and the data and information shall be available upon request by the POC.

Standard: There shall be no findings or accumulation of findings from metrics, reporting, reviews, or audits which indicate a systematic problem in the contract which could result in work stoppages or which could impact safety, the environment, quality, reliability, facility and system functionality, or major schedule milestones of the effort under the contract. This shall include no violations or noncompliance of Public Laws, Executive Orders, FAR/NFS contract clauses promulgated by public laws and Executive Orders; no OSHA citations or EPA violations.

1.20 Staffing

Requirement: The Contractor shall continuously maintain an adequate qualified staff with suitable management, professional, trade, or administrative expertise to assure that work is performed, scheduled, and completed in accordance with the SOW. All personnel shall accomplish SOW requirements in a professional and customer oriented manner which includes understanding the customer’s needs, having the ability to meet those needs, and a commitment by every member of the Contractor’s organization to be responsive, flexible, and provide their best expertise.

The Contractor shall ensure that all work required by this contract is satisfactorily supervised by on-site supervisor(s). The Contractor shall provide sufficient on-site supervision (nighttime supervisor) as is essential to carry out all the terms and conditions of this contract. Except as provided for in the Special Cleaning Requirements Section, janitorial services are needed at night only. Nighttime janitorial staff shall clean the TSMRI campus from 5:00 p.m. – 12:00 a.m., and as agreed upon by the POC, Monday through Friday excluding Federal Holidays.

Any work that might interfere with daily TSMRI operations shall be coordinated in advance with the POC so that scheduling can be arranged in such a manner as to cause minimum disruption.

The Contractor is expected to maintain a professional demeanor at all times. The Contractor shall take any and all action necessary to ensure the conduct of its employees complies with all applicable laws, rules, regulations and Contractor policies, and shall take any and all action necessary to ensure the safety of individuals and the work place at TSMRI, including but not limited to, removing and excluding an employee from access to the TSMRI. The Contractor shall at all times be fully accountable for its employees and for adequately addressing all issues raised by their presence on site.

Standard: Retention of qualified personnel and resources to accomplish work shall be in compliance with other contract terms and conditions as evidenced by resumes which may be inspected by the Government.

1.21 Certification of Safety and Environmental Warnings

The Contractor shall certify that their employees have been provided with information on the safety and environmental warnings on site as well as to the products and equipment that will be used. This certification shall be presented to the Contracting Officer at the Pre-conference meeting. See Section F.3 – Identification and List of Contract Deliverables and Submittals.

2.00 CONTRACT REQUIREMENTS

2.01 General Information

The Contractor shall furnish, except as otherwise specified herein, all necessary labor, equipment, materials, transportation, and supervision to perform custodial services in the manner, location and frequency specified in the following paragraphs and schedules. The work shall be performed at the Ted Stevens Marine Research Institute (TSMRI), 17109 Pt. Lena Loop Rd, Juneau, Alaska.

Services must be performed in a manner that does not interfere with the mission of the TSMRI complex. Services shall be performed Monday through Friday excluding federal holidays, between the hours of 5:00 PM and 12:00 PM or as agreed upon by POC and contractor.

There are approximately 90 personnel at TSMRI, with additional people regularly utilizing the conference room or visiting for various activities and events. There is ample free parking; however, there is no city bus transportation at or near to this location.

2.02 Pre-Conference Meeting

This meeting shall be held at the TSMRI site within ten (10) days after award of the contract and prior to the commencement of work. The purpose of the meeting is to review the contract and its specified work requirements. A tour of the work areas will be made during which specific work requirements can be discussed. The Contractor shall be required to submit, for Government approval, the following listed items at the prework meeting:

a. List of supplies and materials (cleaning agents, waxes, etc.) to be used on the job including the manufacturer’s recommendations on the use of all materials, and two (2) complete sets of Material Safety Data Sheets.

b. List of the types of equipment to be used at the work sites (e.g. pressure washers, buffers, etc.). Vacuum cleaners shall combine a powerful suction with a rotating brush to loosen soils for more complete removal.

c. List of names of employees who will be working for the Contractor anywhere on the job site. Every person shall be included no matter how brief their role. Designation of an on-site Supervisor, and a Contract manager if assigned, along with their contact telephone numbers must be included.

d. Safety plan with job hazard analysis

e. Certificates(s) of insurance

f. Quality Control Plan

g. Sample Weekly Log Sheets.

2.03 Key Control

Introduction: Keys will be furnished to the contractor and members of the staff as so requested for access to the buildings and rooms therein. The keys furnished are grand master keys and allow access to the entire site.

Requirement: The contractor shall establish and implement methods of making sure all keys issued by the government to the contractor for contractor employee use are not lost or misplaced and are not used by unauthorized persons. Keys shall not be duplicated or removed from this site without written permission from the POC. The contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report to the POC any occurrences of loss, unauthorized use, or unauthorized duplication of keys. The contractor shall control access to all government provided lock combinations to preclude unauthorized entry.

In the event keys are lost or duplicated, the Contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock(s) or perform re-keying and deduct the cost of such from the monthly payment due to the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Contractor and the total cost deducted from the monthly payment due the Contractor.

The contractor shall establish and implement methods of ensuring that lock combinations are not revealed to unauthorized persons. These procedures shall be included in the contractor’s QCP.

Standard: Contractor shall plan and implement key control practices for all keys issued to contractor staff.

2.04 Cleaning Schedule and Requirements

The work involved in this contract shall be accomplished by personnel regularly employed by the Contractor. Personnel employed by the Contractor shall be capable employees, experienced in this type of work. All work shall be performed a minimum of five days a week, Monday through Friday between 4:00Pm and 8:00AM. Weekend hours are not restricted. Services should be performed at the frequencies specified herein:

I. Daily Services:

The following work shall…