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Sheet1
| Reference | Question / Comment | Government Response |
| 00 - Solicitation - FA564121R0001 | The ABAD solicitation provides a heading for Section H, Special Contract Requirements, on page 18 of 82, but provides no associated Section H content. Will the Government be issuing content for Section H, Special Contract Requirements, as part of the ABAD solicitation? | Section H, Special Contract Requirements, is automatically generated by the contract writing system. There is no intent at this time to include content in "Section H." |
| 00 - Solicitation - FA564121R0001 | Section K of the ABAD solicitation includes FAR 52.204-8 Annual Representations and Certifications. 2020-3. This clause is incomplete and is missing paragraph (d), which confirms the offeror has completed the annual representations and certifications electronically in SAM website accessed through https://www.sam.gov. Will the Government be issuing an amendment to include this missing paragraph? | Section (d) is in the Solicitation at the very bottom of Page 65. It looks different because any edits, like checking boxes, in the contract writing system, result in only plain text appearing. |
| Attachment 1 - ABAD Section L | Volume IV Instructions: Section L.7.1.e states “All Offerors shall complete Pre-Award Audit Registration regardless of whether it has an approved accounting system.” We have been unable to obtain a format or template for the required Pre-Award Audit Registration either from our cognizant DCAA Auditor or through the DCAA website (http://www.dcaa.mil). Can the Government clarify the requirement for completing the “Pre-Award Audit Registration or provide the associated format/template as an attachment to the solicitation? | Please find the checklist at the following link. It is the hyperlink titled "Preaward Accounting System Adequacy Checklist." |
https://www.dcaa.mil/Checklists-Tools/Pre-award-Accounting-System-Adequacy-Checklist/ Attachment 1 - ABAD Section L Volume IV Instructions: Section L.7.1.e states “All Offerors shall complete Pre-Award Audit Registration regardless of whether it has an approved accounting system.” We have been unable to obtain a format or template for the required Pre-Award Audit Registration either from our cognizant DCAA Auditor or through the DCAA website (http://www.dcaa.mil). A previous question asks: "Can the Government clarify the requirement for completing the “Pre-Award Audit Registration or provide the associated format/template as an attachment to the solicitation?" The Government's response states "Please find the checklist at the following link. It is the hyperlink titled "Preaward Accounting System Adequacy Checklist." https://www.dcaa.mil/Checklists-Tools/Pre-award-Accounting-System-Adequacy-Checklist/." The original question pertains to the “Pre-Award Audit Registration” as identified in Section L.7.1.e. The Government's response pertains to the “Preaward Accounting System Adequacy Checklist" as identified in Section L.7.1.d. These appear to be two different requirements based on the naming conventions used.
Can the Government clarify the requirement for completing the “Pre-Award Audit Registration," as required by Section L.7.1.e, or provide the associated format/template as an attachment to the solicitation? The offeror shall complete the "Preaward Accounting System Adequacy Checklist" and submit it with the proposal. The CO will then either review the Checklist or engage with the offeror's cognizant DCAA office to review the checklist and determine its adequacy in order to complete the SF 1408.
The intent of Section L. 7.1.e is as follows: The offeror shall complete the process of submitting the checklist in Section L.7.1.d, and comply with any DCAA audit requirements that may result from the submission of the adequacy checklist, regardless of whether or not they have an approved accounting system. Aside from the Preaward Accounting System Adequacy Checklist, there are no other documents required to be submitted as part of the Offeror's proposal in relation to Section L 7.1(d) and 7.1(e).
| Section L, 3.5 Organization,/Number of Copies/Page Limits; and Section L, 2.13.2, OCI Mitigation Plan; and Section L, 4.1, Volume I – Organization; | Under Section 3.5, Volume I references the OCI Mitigation Plan as being included as part of Volume I, based on the reference to Section 2.13, Organizational Conflict of Interest. Section L, 4.1, Volume I – Organization does not include a reference to the OCI Mitigation Plan or OCI Mitigation Checklist as being included under Volume I. Please confirm that the OCI Mitigation Plan and OCI Mitigation Checklist are to be included under Volume I before Attachment 17, Cross Reference Matrix. | OCI Analyses as well as any OCI Mitigation Plans and Mitigation Plan Checklists are to be included in Volume I, that is correct. |
| Section L, 5.2.1.2 and Section M 3.1.2.1;12 of 21 Section L and 5 of 11, Section M | Regarding the following, "5.2.1.2 Program Management: The Offeror shall submit evidence of at least 3 years of contracting experience (instances where the Offeror performed as a key subcontractor or a prime) on an operation and maintenance contract performed within the previous 5 years from date of issuance of solicitation, where the Offeror is or was responsible for performing Program Management duties. “Program Management” is defined as managing the cost, schedule, and performance of a contract. The contract value shall be or have been greater than or equal to $20,000,000. |
3.1.2.1 Recency
The Offeror provided information on contract efforts that completed a minimum of three (3) years of experience during the past five (5) years from the date of the issuance of this solicitation. Past Experience information that fails to meet this criterion will not be further evaluated and will be considered Unacceptable."
| Please confirm that if a contractor delivered against the same scope of work, for the same client, in support of the same mission over multiple continuous contracts, the sum of the contracts will qualify as one reference for duration, value and recency. | A contract vehicle may count as a single effort for purposes of duration, value, and recency. The associated task/delivery orders would need to have been under the same contract vehicle in order to use the sum of those contracts. Individual contracts would not meet the thresholds. | |
| Attachment 1 - ABAD Section L | Volume III Instructions: With regards to the predetermined cost reimbursable values provided for the Ramstein RADSIL Task Order, Section L.6.2(6) states “(6) The Offeror shall use predetermined values for CLINs 0540, 0541, 0542, 0543, 0544 Travel; 0340, 0341, 0342, 0343, 0344 Material; and 0740, 0741, 0742, 0743, 0744 Relocation for evaluation purposes. Offerors shall not apply indirect rates, fee, FCCOM, or any other costs to the predetermined totals listed below.” A previous Offeror question asked "Are the “predetermined totals” in Section L.6.2(6) meant to be inclusive of Offeror indirect burdens or is the Government prohibiting the inclusion of Offeror indirect burdens on Material, Travel and Relocation costs under task orders issued under the resulting IDIQ award?" The Government responded "These Cost-Reimbursement (CR) Contract Line Item Numbers (CLINs) do not allow for fee, FCCOM, indirects, etc." |
The apparent prohibition of indirect burdens on CR CLINs under the resulting ABAD IDIQ award may serve to discourage potential Offerors, as they will not be reimbursed for their valid indirect costs. It also runs counter to FAR Clause 52.216-7, Allowable Cost and Payment, which is included in Section I of the solicitation and in the RADCL Task Order (Attachment 05 of the solicitation). Section (b)(1)(ii)(F) of FAR 52.230-7 specifically allows for the reimbursement of "[p]roperly allocable and allowable indirect costs, as shown in the records maintained by the Contractor for purposes of obtaining reimbursement under Government contracts".
| Question: For task orders issued under the resulting ABAD IDIQ contract, is the Government prohibiting the successful Offeror from receiving reimbirsement for indirect costs incurred under CR CLINs ("that would otherwise be properly allocable and allowable for reimbursement as shown in the records maintained by the Contractor for purposes of obtaining reimbursement under Government contracts")? | No. The Government agrees that the Contractor should be reimbursed for indirect costs incurred that are reasonable, allocable, and allowable. The intent of that paragraph is to ensure that the value for each CR CLIN is unchanged between offerors for evaluation purposes. | |
| Section L.2.0 (General Instructions) and Solicitation Section B (Supplies or Services and Price/Cost) | Section L.2.0, General Instructions, states "The anticipated Period of Performance is 17 May 2021 through 16 May 2031, which includes a 120 day phase-in period." This provides for a 10-year period of performance (PoP) for the ABAD Basic IDIQ contract. The CLIN structure in Section B, (Supplies or Services and Price/Cost) of the solicitation indicates a 5-year Base Period (CLINs 0100 - 0850) and a 3-year Option Period (CLINs 1100 - 1850). This provides for an 8-year PoP. |
| Question: Can the Government clarify the performance for the resulting ABAD Basic IDIQ contract? | The Period of Performance itself is 10 years. The Ordering Period of the IDIQ will be 5 years for the base year CLINs, and 3 years for the option year CLINs, bringing the total ordering period to 8 years. There will be 2 years after the ordering period is expired for performance. For example, if the option is exercised, an order could be placed in year 8 for a total of three years. | |
| 00_-_Solicitation_-_FA564121R0001,Attachment_1_-_Section L, 2.9.2.2, Page 3 of 21 | A previous Offeror question asked the Government to "Please confirm that the scenario Power Point slides are acceptable in the widescreen format." The Government responded "So long as the slides conform to all other stated requirements, they shall be considered acceptable. The following language has been clarified in Section L 2.9.2.1: 'Offerors shall use at least ½ margins on all sides for all slides unless stated otherwise within this document, and wide-screen PowerPoint slides are permitted.'" Can the Government confirm that slides using the wide screen format can be sized at 11x17, vice 8.5x11, to allow for proper printing? |
Wide Screen formatting indicates a slide size of 11x17 for proper printing; however, Section L.2.9.2.1 (General Page & Slide Instructions) states "Page size shall be 8.5 x 11 inches unless stated otherwise within this document." Section L.2.9.2.2 (Table Chart, Drawing, and Graphic Instructions) furher states "Legible tables, charts, drawings, and graphics may be used. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size. 11 x 17 may only be used for large tables, charts, drawings, and graphics; they shall not be used for pages of text or slides." they shall not be used for pages of text or slides."
Question: Can the Government confirm that slides using the wide screen format can be sized at 11x17, vice 8.5x11, to allow for proper printing? This would be allowed. Language has been added to Section L, 2.9.2.1 as follows, "PowerPoint slides may be in a widescreen format."
Additionally, the language, "they shall not be used for pages of text or slides," has been revised to, "they shall not be used for pages of text."
| Section L.5.2.1.1 Integration | The 9 Dec 2020 Government Response (line 3) to a question about Section 5.2.1.1 stated "The offeror must provide 2 example of where they integrated three systems of radar, electro-optical, mobile sensing, and/or multimodal sensor systems." Please confirm that for the 2 examples, the same "larger architecture of 3 or more systems" can be re-used. | Yes, so long as all solicitation requirements are met for each example. |
| Section L 7.0 Volume IV - Contract Documentation | Section L does not include instructions for placement of the solicitation, offer, and award FA5641-21-R-0001 (model contract). Please confirm the model contract shall be provided in Volume III Cost/Price, due to it containing CLIN pricing in Section B. | FA5641-21-R-0001 is the IDIQ contract. This does not have any prices associated with it. 'Attachment 5 - RADSIL Task Order' contains the 'model' for pricing. The instructions for submitting cost/price information relevant to the TADSIL Task Order are in the Volume III instructions. |
Additionally, the following text has been added to Section L, "7.3 Additional Documentation
Any documentation whose location is not otherwise identified in this solicitation shall be included in Volume IV of the proposal."
| Section L.3.2 | Although video is not allowed, are standard PowerPoint slide animations within single slides allowed? | Yes. However, note that while the evaluation for oral proposals will rely on the presentation as opposed to the slides themselves, the slides may be referenced by evaluators. To that end, the Government recommends Offerors ensure the slide, after any such animations, accurately portrays the content the Offeror intends to brief on. |
| PWS IDIQ: 4.2.1, 4.2.2 | Is the 150 day phase-in period described in 4.2.1 of Attachment 6 for the Basic Contract assumed by the customer to be concurrent with the 90 day transition period described in 4.2.2 of Attachment 6 for the Task Order, since Task Order #1 will be awarded concurrently with the award of the basic contract? Can employees be hired and deployed for Task Order #1 before the 150 day basic contract transition activities described in 4.2.1 are complete? | Yes, and yes. |
| Section L | Can the Government confirm that all clauses/provisions requiring fill-in (i.e., Section I and K) are to be included in Volume IV - Contract Documentation. | The following text has been added to Section L, |
"7.3 Additional Documentation
Any documentation whose location is not otherwise identified in this solicitation shall be included in Volume IV of the proposal."
Section L, 'Table 1 - Proposal Organization' has also been updated accordingly.
| Section L, 2.0 | Section L, 2.0 states "The anticipated Period of Performance is 17 May 2021 through 16 May 2031" for the IDIQ contract. For pricing purposes, can the customer please provide the start date and Period of Performance for the RADSIL Task Order? | The intent is to award the RADSIL Task Order immediately after the IDIQ is awarded. As such, the start date of the RADSIL Task Order is dependent upon the start date of the IDIQ. For planning purposes, the 17 May 2021 date is as accurate as the Government can be at this time. | |
| Section M.3.1.3.2 | In Section M.3.1.3.2, the RFP states "To be consider successful in obtaining SOFA in the EUCOM the Offeror must provide proof of SOFA approval, and a list/description of positions that received SOFA or equivalent agency (e.g., Department of State) approval." Please confirm that a list of approved SOFA positions and the applicable contract number is adequate "proof" for this requirement? | Section L 5.2.1 contains a list of the required content for each Past Experience submission. The Government does not expect any additional proof beyond what is explicitely stated in Section L. Please see the following answer for more clarification. | |
| Section M, 3.1.3.2 | |||
| Section L, 3.5.1 | Section M, 3.1.3.2 states " To be consider successful in obtaining SOFA in the EUCOM the Offeror must provide proof of SOFA approval, and a list/description of positions that received SOFA or equivalent agency, (e.g., Department of State) approval." |
Q1: Will the Government accept Forms such as a DD1172-2, Applications for Identification Card/DEERS, with redacted PII, as proof of SOFA approval and list/description of positions that received SOFA or equivalent agency?
Q2:Will the government confirm proof of SOFA approval and the list/description of positions that received SOFA are not included in page limitations (L 3.5.1)? Regarding Question #1, Section L 5.2.1 contains a list of the required content for each Past Experience submission. This content includes the following, "the contract number and task order number as applicable, contract period of performance, the performance work statement or statement of work for the provided contract, the Offeror’s role in the contract, a description of how the experience falls within the scope of the ABAD requirement, at least one customer points of contact (POC), POC titles, and current POC telephone numbers and e-mail addresses." The Government does not expect nor require any additional proof beyond what is explicitely stated in the solicitation. The proof of SOFA approval would be in the citations provided IAW Section L 5.2.1, and the list/description of position descriptions would be covered by the requirement in Section L 5.2.1 to provide, "a description of how the experience falls within the scope of the ABAD requirement." The intent of Section M 3.1.3.2 is to focus the content of those parts of the submission, not expand upon it.
Regarding Question #2, any additional documentation provided beyond that required by Section L would be subject to page limitations. All documentation indicated in Section L 5.2.1 except for Statements of Work and Performance Work Statements are subject to page limitations.
Attachment 14 Logistical Support for Support Section 3.2 and 3.3 and Attachment 5 RADSIL Task Order Attachment 5 Relocation CLIN Not-To-Exceed (NTE) amounts and Attachment 16 Section 3.3 state that relocation costs shall not exceed $20,000 per employee. This NTE does not seem reasonable or adequate to cover the Section 3.2 Minimum Requirements. Based on quoted current commercial sea shipment rates for a deployment trip of one Privately Owned Vehicle, 12,000 lbs. of household goods alone would exceed the foregoing moving values without considering any other relocation allowances. Please consider replacing the $20,000 limit with costs that are fair and reasonable in accordance with the Joint Travel Regulation (JTR) or make the NTE values for evaluation purposes only. Also, please confirm the limit is per trip (i.e., deployment and repatriation moves are considered separate). This value has been increased to $30,000 within Attachment 16 - Logistical Support for Europe. All costs must still be determined fair and reasonable.
This value is per employee, per move. Therefore if an employee were, for example, to be moved OCONUS, then back into the continental United States, the employee may receive two allowances (subject to Attachment 16 Section 3.4 and any other applicable restrictions).
Additionally, in Attachment 16 Section 3.4, a typo was altered to change, "All employees that receive a relocation allowance shall remain on the contract for a minimum of two year," to, "All employees that receive a relocation allowance shall remain on the contract for a minimum of two years."
Section L, L.7.0 Upon review of the USG's response to the following question: "Please advise how the Contractor shall propose against labor categories not referenced in the TO 0001 Workload Estimates for Program Support and Contract management functions and reach back support services required to execute the PWS scope successfully?"Please clarify how the Contractor shall propose against labor categories not referenced in the Attachment 14 IDIQ Labor Category List for Program Support, Human Resources, and Contract Management functions and reach back support services required to execute the PWS scope successfully. The intent of limiting offerors to the labor categories identified in 'Attachment 14 - IDIQ Labor Category List' is to match proposed manning with position descriptions that have a greater chance of successfully being accorded SOFA status. While the Government foresees most work taking place outside the continental United States, the Government does not see a benefit in limiting the positions that would not be placed outide the continental United States. To this end, Section L 7.a. has been updated to state, "Offerors shall propose only labor categories included in Attachment 14 ‘IDIQ Labor Category List’ unless a proposed labor category shall not require travel or relocation outside the continental United States."
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