AA150200 - Attachment 1 - PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

Fire Preventive Systems

U.S. Coast Guard Base Cape Cod, Bourne, MA

INSPECTING, TESTING, PREVENTATIVE MAINTENANCE,

AND REPAIR

BASE CAPE COD

MARCH 2022

Performance Work Statement (PWS) for Inspection, Testing, and Maintenance

Fire Preventive Systems at U.S. Coast Guard Base Cape Cod, Bourne, MA

1.0 INTRODUCTION

1.1 The U.S. Coast Guard (USCG) Director of Operational Logistics (DOL) is procuring for USCG Base Cape Cod service for the inspection, testing, preventative maintenance, and repair of all installed fire preventive and notification systems as well as portable fire extinguishers located throughout USCG buildings and structures.

1.2 The Contractor shall ensure that these services are performed in a manner that ensures the health and safety of federal employees and members of the public; and both the sanitary conditions and aesthetic appearance of federal property as required by various federal, environmental, safety and health regulations. Services shall provide superior customer service and well-maintained facilities that present a healthy, clean, neat and professional appearance in accordance with (IAW) all the terms and conditions of the contract. The Contractor shall use this

PWS, as well as any approved plans to accomplish the tasks generated for this effort and to achieve the desired quality of service.

2.0 BACKGROUND

2.1 The fire alarm and suppression systems was installed between 1998 – 2021, and were meant to comply with the requirements of National Fire Protection Association (NFPA) 72 "Standard for the Installation, Maintenance, and

Use of Protective Signaling Systems”. The USCG buildings have intermediate fire alarm/supervisory control units which operate from building power (with battery backup) and control two (2) conductor alarm initiating devices, two (2) conductor indicating devices, and auxiliary functions. The central alarm system is located at the Joint

Base Cape Cod (JBCC) Fire Department and detects all changes in zone status via the various building circuit interfaces. USCG buildings and/or structures also have portable fire extinguishers of various ratings and sizes used for immediate action in case of a fire.

2.1.1 Base Cape Cod consist of 44 buildings with fire preventive systems spanning 3500 acres across JBCC. Refer to

Technical Exhibit (TE) 1 - Base Cape Cod Map.

2.2 Period of Performance: The contract period of performance includes one (1) one-year base period and, if exercised, four (4) one-year option periods. Contract will be funded quarterly. Performance Work Statement

(PWS) requirements shall be completed in the quarters specified unless otherwise requested or approved by the

COR.

Base Period: 01 May 2022 – 30 April 2023

Option Period One: 01 May 2023 – 30 April 2024

Option Period Two: 01 May 2024 – 30 April 2025

Option Period Three: 01 May 2025 – 30 April 2026

Option Period Four: 01 May 2026 – 30 April 2027

2.3 Hours of Operation: Service Calls and routine maintenance shall be conducted during normal work hours (0730-

1600 Monday through Friday, except Federal Holidays). Work that requires activating alarms in Building 5205

(Child Development Center) shall be done after 1700 or weekends. Work that requires activating alarms after

1700 or weekends shall be coordinated with the Contracting Officer’s Representative (COR).

2.4 Place of Performance: Services shall be performed at JBCC.

3.0 SCOPE

3.1 The objective of this effort is to acquire Inspection, Testing, Preventative Maintenance, and Repair services as described herein. This work includes all personnel, equipment, tools, materials, supplies, and other items necessary to adequately perform the services and documentation listed within this PWS IAW all applicable local, state, and federal regulations, NFPA Codes, UFC 3-601-02, as well as USCG Base Cape Cod Instructions. The services shall be performed IAW all terms and conditions of this contract.

3.3 The Contractor shall propose a labor mix that will best accomplish the tasks set forth in this PWS; utilize the information provided within this PWS to determine the number of technicians believed are required to successfully perform the requirements listed herein. The numbers proposed by the Contractor shall be incorporated into the award. This procurement will be Firm Fixed Price (FFP); the Contractor may choose to add additional people at a later date, at no additional cost to the Government, to accomplish the required tasking.

During the life of this requirement, the USCG will continuously monitor its needs to ensure the proper number of positions and mix of skills are being provided. In the event that the USCG requires additional personnel due to new requirements or a change to the labor mix, the Contracting Officer (KO) will notify the Contractor and negotiate the changes.

3.4 All work shall meet the requirements of Unified Facilities Criteria (UFC) 3-600-01 (8 August 2016 ed.), UFC 3-

601-02 (8 September 2010 ed.), NFPA 12, 12A, 13, 14, 15, 16, 17, 17A, 20, 22, 25, 70, 72, 80, 90A, 1962 and all other related NFPA codes as well as manufacturer’s instructions, USCG policy and Authority Having Jurisdiction

(AHJ).

3.5 All work specific to Hangar Fire Protection Systems shall be accomplished IAW SILC-CSTO-36-11 55 13 25-02

/ 20161222 Aircraft Hangar Fire Protection Requirements. This Configuration Standard Technical Order (CSTO) establishes standards for Aircraft Hangar Fire Protection Requirements including Hangar operations, testing, maintenance, renovation, and development. All work within aircraft hangars shall strictly comply with the requirements of this CSTO.

3.6 Drawings and As-Built: The Contractor shall use TE 2-Base Cape Cod Fire Preventive Systems as a guide of current fire suppression systems throughout Base Cape Cod. This list should be utilized as a guide only and not a complete list of all devices and suppression systems throughout Base. After conducting an inspection of Base buildings and facilities, the Contractor shall submit a final list to the COR for review and concurrence.

3.6.1 The Contractor shall draft and submit for COR review and approval line diagrams for each buildings fire alarm and suppression systems listed on the approved list. The Government will provide the Contractor with fire alarm system as-built drawings, if available, to aid in the development of a new/validated system diagram. Not all buildings will have current as-built drawings.

3.6.2 System Diagrams shall identify and show all components of the fire alarm system and, upon completion, shall be used to guide inspections, testing, and maintenance. Any as-built drawings provided to the Contractor showing fire alarm system diagrams shall be used as a guide to develop the Contractor’s system diagram. All diagrams shall be created using AutoCAD or a standard Microsoft Office drawing/mapping tool. On each diagram, in addition to all system components, the Contractor shall list the types of inspections/tests/maintenance necessary for the system, references used, basic step-by-step instructions of safety precautions (including valve movements, test settings, or notifications to building tenants/Fire Department) prior to and following testing, and any special procedures that are unique to the system. Waterproof rigid diagrams shall then be posted by the system for use by

USCG and Contractor technicians during inspection, testing, maintenance, and troubleshooting. Electronic, editable files of all diagrams shall be provided to the COR. Diagrams and electronic files shall be complete and posted no later than eight (8) weeks after contract award.

3.6.3 The Contractor will update diagrams each year as required if the fire protection or alarm system has been changed. Any changes to the system diagrams throughout the lifetime of this contract shall be clearly marked on a hardcopy version of the diagram and submitted to the COR.

3.7 Baseline Status Reports: The Contractor and the Government shall review the current inspection, test, and maintenance status of all installed automatic fire alarm systems included in this contract. The Contractor shall conduct an initial condition assessment on all fire alarm and suppression systems and portable fire extinguishers, to include all system components and submit a detailed Status Report to the COR noting discrepancies, system impairments, and recommendations within eight (8) weeks after contract award. Report should clearly lay out with pictures and detailed descriptions, required work (if any) and associated cost estimates necessary to bring each system into compliance. Cost estimates should clearly lay out labor hours and material costs required. Repair estimates shall be considered valid up to the end of the Option Period and shall be re-evaluated at the beginning of each follow on Option Period. The Government reserves the right to send these repairs out for bid to other

Contractors.

4.0 CONTRACTOR RESPONSIBILITIES

4.1 Planned Work Schedule: The Contractor shall submit a Planned Work Schedule to the COR for approval within thirty (30) calendar days after contract start date for the inspection, testing, and maintenance of all systems listed in TE 2-Base Cape Cod Fire Preventive Systems, TE 3-Testing, Inspection, and Preventative Maintenance

Tasks, and TE 4 - Extinguisher List included in this contract and the time associated with development of system diagrams/baseline reports. Schedule for inspection, testing, and maintenance of all systems should encompass the entire calendar year. The COR shall be notified of any changes to proposed dates/times at least 14 days in advance of any scheduled inspection, test, or maintenance to allow time for tenant notification.

4.2 Re-Work: All work completed under this contract shall be subject to inspection by the COR during and after completion of each task. Unsatisfactory work shall be corrected at no additional cost to the Government.

4.3 Staffing Plan: The Contractor shall provide with the quote, a staffing plan that fully demonstrates the requirements set forth in this PWS. Example below:

Job Title Total # of FTE Total FTE Hours Total # of PT Empl. Total PT Hours

4.4 Accident Reporting: All accidents which may occur during the performance resulting in death, personal injury, trauma, or occupational disease, shall be reported verbally to the COR and Officer of the Day (OOD) within one

(1) hour after occurrence, and in writing to the KO within 24 hours. This report shall give full details of the accident involved, including statements of all witnesses. If any claim is made against the Contractor by a third party, as a result of any accident, which occurs in connection with performance of this contract, the Contractor shall promptly report the fact in writing, to the KO and COR. The Contractor shall be responsible for restoring any damaged Government property or equipment caused by contractor operations or due to the negligence, abuse, or misuse of his/her employees. The restoration shall be to its original condition at no additional cost to the

Government.

4.5 Safety: The Contractor shall take all necessary precautions to meet proper safety standards and regulations of the

State and Federal Codes. Occupational Safety and Health Act (OSHA) regulations apply to all work performed on site. In addition, the Contractor shall conform to any restrictions as may be outlined by the Base Safety Officer and Fire Department during the course of the anticipated contract.

4.6 Safety Data Sheet (SDS): The Contractor shall be solely responsible for any and all Contractor generated or owned hazardous materials. A copy of the SDS for each hazardous material to be used shall be provided to the

COR prior to bringing materials on-site and commencement of work (see Section 7.0). While performing specific work herein, if potentially hazardous materials are utilized, the COR shall be notified prior to their use. If hazardous materials are encountered, the Contractor shall stop work and notify the COR immediately. The

Contractor’s responsibility for handling hazardous material is incidental to work performed, the Contractor shall handle, remove, and properly dispose of only those hazardous materials necessary to complete the contract work.

All documentation for hazmat disposal shall be made available to the COR.

4.7 Damaged Government Property: The Contractor shall comply with Federal Acquisition Regulation (FAR) requirements 52.245-1. All existing grounds, utilities, equipment, building components and adjacent property, including vehicles, shall be protected from any damage resulting from contract operations. Contractors will be responsible for any damage to Government property. Damaged property (done by the Contractor) shall be repaired by the Contractor, at Contractor’s expense, to meet previous existing conditions.

4.8 Applicable NFPA Codes and UFC Standards: The Contractor shall comply explicitly with the most current NFPA codes and UFCs listed in the table below. Where the NFPA and UFCs code allows interpretation, this specification shall provide all necessary amplifying information. UFC requirements will dictate identified tasks and frequency of inspections and testing.

CODE NO. DESCRIPTION

NFPA 1 Life Safety Code

NFPA 10 Standard for Portable Fire Extinguishers

NFPA 13 Standard for the Installation of Sprinkler Systems

NFPA 16 Standard for the Installation of Foam-Water Sprinkler and Foam-Water Spray Systems

NFPA 17 Standard for Dry Chemical Extinguishing Systems

NFPA 17A Standard for Wet Chemical Extinguishing Systems

NFPA 20 Standard for the Installation of Stationary Pumps for Fire Protection

NFPA 25 Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems

NFPA 70 National Electric Code

NFPA 72 National Fire Alarm and Signaling Code

NFPA 72E Standard on Automatic Fire Detectors

NFPA 72G Guide for Installation, Maintenance, and use of Notification Appliances for Protective Signaling

System

NFPA 72H Guide for Testing Procedures for Local, Auxiliary, Remote Station, and Proprietary Protective

Signaling Systems

NFPA 409 Standard on Aircraft Hangars

UFC 3-600-01

(8 August 2016 ed.)

Fire Protection Engineering for Facilities

UFC 3-601-02

(8 September 2010 ed)

Fire Protection Systems Inspection, Testing, and Maintenance of Active and Passive Fire

Protection and Life Safety Features

4.9 Required Form Use: The Contractor shall furnish and use the forms in the current standard NFPA 72 Section

7.8.2, Forms for Documentation, and “sample forms” in the current NFPA 25 Annex B, Forms for Inspection, Testing, and Maintenance, to document all work. Complete and signed forms shall be furnished to the COR within 15 calendar days of work or other timeframe negotiated between the Contractor and Government. The latest version of this form shall be used for reporting all work and tests as applicable for each building and each inspection and test results. A completed and signed copy of each inspection or event shall be furnished to the

COR within 15 calendar days of completion of aforementioned inspections or events as stated earlier in the contract. Any conditions failing to meet NFPA requirements shall be identified and listed in the report with a detailed narrative and/or pictures to accurately describe the condition and associated system components and a list of components needing to be replaced or repaired. Additionally, an estimate of man-hours required to affect repairs shall be submitted to the Government for approval.

4.10 Aqueous Film Forming Foam (AFFF): AFFF is no longer being used as Fire Preventive System on Base Cape

Cod. Discharge of AFFF into the environment and sanitary sewer system is strictly prohibited. If for any reason an accidental release of any amount AFFF occurs, the Contractor shall notify the COR immediately and the COR will notify the Environmental Health and Safety Division (EHS) of Base Cape Cod.

4.11 Notifications: The Contractor shall notify the Base Fire Department, COR, and facility occupants before proceeding with any disconnects, testing, or other work that tests, enables, or disables activates or inactivates any fire alarm notification or suppression system including any maintenance work, draining, filling, replacement, or other work that has either a direct or indirect effect on the system in whole or part.

5.0 APPLICABLE DOCUMENTS

5.1 The Contractor shall comply with all applicable sections of the Code of Federal Regulations and other Federal, State and local laws, codes, regulations and procedures that are applicable to contract performance and to the

Contractor personnel under this contract by:

a. Taking proper safety, health and noise reasonableness precautions to protect the work site, the workers, the public and the property of the Government and others by utilizing safe products, equipment and qualified personnel to ensure the health and safety of all are in compliance with the Environmental Protection Agency

(EPA) and the OSHA.

b. Ensuring all workers wear safety protection equipment required by equipment manufacturer and OSHA.

Equipment shall be carefully maintained and operated with proper safety guards, devises and with discretion when near pedestrians or building residents.

5.2 The Government shall provide all publications listed, upon request. Supplements or amendments to listed publications may be issued during the life of the contract. The Contractor shall immediately implement those changes, which result in a decrease, or no change to the contract price.

PUBLICATION TITLE DATE

JBCC 911-1 Fire Prevention Standard 08/2010

SILC CSTO Aircraft Hangar Fire Protection Requirements 09/1992

COMDTINST M4500.5B Property Management Manual 12/2007

COMDTINST M5000 3B U.S. Coast Guard Regulations 04/2011

COMDTINST M5100.47 Safety and Occupational Health Manual 03/1997

COMDTINST M6000.1E Medical Manual, Chapter 7 02/1999

COMDTINST M16478.1B Hazardous Waste Management 04/2004

COMDTINST M110000.7 Facilities Energy Manual 08/2010

COMDTINST M5530.lC Physical Security Manual 09/1992

Miscellaneous Forms

6.0 TECHNICAL REQUIREMENTS

6.1 The Contractor shall provide personnel, management, supervision, licenses/certifications, equipment, tools, supplies, materials, transportation, and all other items or services necessary to accomplish the services required by this PWS. Services shall be performed IAW this PWS, as well as applicable local, State, and Federal regulations and USCG Base Instructions. The Contractor is responsible for all labor and materials required to protect from damage, all fixed Government property exposed to potential damage during inspection, testing, and maintenance.

6.2 Inspections, Tests, and Maintenance: The following schedule of inspections, tests, and maintenance shall be followed and covered in the Contractor’s Planned Work Schedule (see PWS Section 4.1). All required system interruptions must be approved by the COR a minimum of five (5) days prior to the interruption.

01 MAY – 31 JUL 01 AUG – 31 OCT 01 NOV – 31 JAN 01 FEB – 30 APR

Base Period Semi-Annual Annual (half) Semi-Annual Annual (half)

Quarterly Quarterly Quarterly Quarterly

5-Year

Baseline

Drawings/Reports

Routine Service

(6 hours)

Routine Service

(6 hours)

Routine Service

(6 hours)

Routine Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

Option Year 1 Semi-Annual Annual (half) Semi-Annual Annual (half)

Quarterly Quarterly Quarterly Quarterly

Biennial

Updates

Routine Service

(6 hours)

Routine Service

(6 hours)

Routine Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

Option Year 2 Semi-Annual Annual (half) Semi-Annual Annual (half)

Quarterly Quarterly Quarterly Quarterly

Routine Service

(6 hours)

Routine Service

(6 hours)

Routine Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

Option Year 3 Semi-Annual Annual (half) Semi-Annual Annual (half)

Quarterly Quarterly Quarterly Quarterly

Biennial

Routine Service

(6 hours)

Routine Service

(6 hours)

Routine Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

Option Year 4 Semi-Annual Annual (half) Semi-Annual Annual (half)

Quarterly Quarterly Quarterly Quarterly

Routine Service

(6 hours)

Routine Service

(6 hours)

Routine Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

(6 hours)

After Hours Service

6.2.1 QUARTERLY Inspections, Tests, and Maintenance: The Contractor shall perform NFPA compliant quarterly inspections, operation tests, and preventative maintenance of fire alarm system components, sprinkler system components, fire pump system components, and all other applicable devices per NFPA and TE 2-Base Cape Cod

Fire Preventive Systems and TE 3-Testing, Inspection, and Preventative Maintenance Tasks. Each inspection, test, or maintenance evolution will be no more than three (3) months apart. Professional Inspection, Testing, and

Maintenance reports shall be submitted IAW Section 4.9 identifying all completed work, results of inspection/testing/maintenance, any system discrepancies, and repairs. These reports shall be submitted to the

COR within 14 calendar days of inspection, test, or maintenance evolution.

6.2.2 SEMI-ANNUAL Inspections, Tests, and Maintenance: The Contractor shall perform NFPA compliant semi-annual inspections, operation tests, and preventative maintenance of fire alarm system components, sprinkler system components, fire pump system components, dry chemical/ansul system components, Carbon Dioxide system components, and all other devices per NFPA and TE 2-Base Cape Cod Fire Preventive Systems and TE 3-

Testing, Inspection, and Preventative Maintenance Tasks. Each inspection, test, or maintenance evolution shall be no more than six (6) months apart. Professional Inspection, Testing, and Maintenance reports shall be submitted

IAW Section 4.9 identifying all completed work, results of inspection/testing/maintenance, any system discrepancies, and repairs. These reports shall be submitted to the COR within 14 calendar days of inspection, test, or maintenance evolution.

6.2.3 ANNUAL Inspections, Tests, and Maintenance: The Contractor shall perform NFPA and UFC 3-601-02 compliant annual inspections, operation tests, and preventative maintenance of fire alarm system components, sprinkler system components, fire pump system components, dry chemical/ansul system components, Carbon

Dioxide system components, portable fire extinguishers, hangar foam system components, and all other devices per NFPA, UFC, and TE 2-Base Cape Cod Fire Preventive Systems, TE 3-Testing, Inspection, and Preventative

Maintenance Tasks, and TE 4-Extinguisher List. Each inspection, test, or maintenance evolution will be no more than 365 calendar days apart. Annual inspections should be split up by building such that half are performed in the first two fiscal quarters and the other half in the last two fiscal quarters opposite the semi-annual inspections to ease burden on facility staff. Professional Inspection, Testing, and Maintenance reports shall be IAW Section 4.9 identifying all completed work, results of inspection/testing/maintenance, any system discrepancies, and repairs.

These reports shall be submitted to the COR within 14 calendar days of inspection, test, or maintenance evolution.

6.2.4 BIENNIAL Inspections, Tests, and Maintenance: The Contractor shall perform NFPA and UFC 3-601-02 compliant biennial inspections, operation tests, and preventative maintenance of hangar foam systems and all devices per NFPA, UFC, and TE 2-Base Cape Cod Fire Preventive Systems and TE 3-Testing, Inspection, and

Preventative Maintenance Tasks. Each inspection, test, or maintenance evolution will be no more than two (2) years apart. Professional Inspection, Testing, and Maintenance reports shall be submitted IAW Section 4.9 identifying all completed work, results of inspection/testing/maintenance, any system discrepancies, and repairs.

These reports shall be submitted to the COR within 14 calendar days of inspection, test, or maintenance evolution.

6.2.5 FIVE YEAR Inspections, Tests, and Maintenance: The Contractor shall perform NFPA compliant five (5) year inspections, operation tests, and preventative maintenance of the sprinkler system components, Carbon Dioxide system hoses, portable fire extinguishers, and all devices per TE 2-Base Cape Cod Fire Preventive Systems, TE 3-

Testing, Inspection, and Preventative Maintenance Tasks and TE 4 – Extinguisher List. Each inspection, test, or maintenance evolution shall be no more than five (5) years apart. Portable fire extinguisher six (6) year maintenance service shall be completed during the five (5) year inspection, test and maintenance service for ease of tracking. Professional Inspection, Testing, and Maintenance reports shall be submitted IAW Section 4.9 identifying all completed work, results of inspection/testing/maintenance, any system discrepancies, and repairs.

These reports shall be submitted to the COR within 14 calendar days of inspection, test, or maintenance evolution.

6.3 SERVICE CALLS

6.3.1 Service Calls: All services under this section are when the Contractor’s services are required that are not during a part of an inspection, test, maintenance, or otherwise noted in other sections within this PWS. Once requested by the COR or Facilities Representative, Contractor has two (2) hours to acknowledge and four (4) hours to respond unless otherwise noted by the COR. Service calls shall not exceed two (2) hours, one (1) technician up to six

(6) hours per quarter, as defined in Section 2.3, to troubleshoot, diagnose, and mitigate the system fault. If follow on work is required to restore system to an operating status, the Contractor shall submit an estimate to the

KO and COR, the KO will negotiate with the Contractor a FFP amount for the additional work based on the total number of hours and materials required, and a contract modification may be issued. If during the performance period the quantity of actual service calls is less than scheduled, the Government shall de-obligate excess funds from the contract. The Contractor shall only be paid for actual Service Call work. This work shall be conducted during normal work hours (Monday through Friday, 0730 – 1600, except Federal Holidays).

6.3.2 After Hours Service Calls: All services under this section are when the Contractor’s services are required that are not during a part of an inspection, test, maintenance, or otherwise noted in other sections within this PWS.

Contractor shall maintain a 24 hour emergency line. Once requested by the COR or Facilities Representative, Contractor has two (2) hours to acknowledge and four (4) hours to respond unless otherwise noted by the COR.

Service work should focus on expeditiously returning faulty systems to a safe and protected status. After Hours

Service Calls shall not exceed two (2) hours, one (1) technician up to six (6) hours per quarter to troubleshoot, diagnose, and mitigate the system fault. Interim safety solutions may need to be coordinated with the Base Fire Department. Any additional time required to acknowledge system malfunction and develop a repair plan, shall be completed at no additional cost to the Government. If follow on work is required to restore system to an operating status, the Contractor shall submit an estimate to the KO and COR, the KO will negotiate with the

Contractor a FFP amount for the additional work based on the total number of hours and materials required, and a contract modification may be issued. If during the performance period the quantity of actual After Hours Service

Call is less than scheduled, the Government shall de-obligate excess funds from the contract. The Contractor shall only be paid for actual After Hours Service work.

6.3.3 REPAIR ESTIMATES: Repair estimates should clearly specify number of personnel, job titles, hours, materials

(with part numbers), material quantities, or other information needed to complete the work within a time frame specified by the COR. Once an estimate for repair is provided, the Government may choose to exercise repair, contract entire/partial repair through an outside vendor, provide Government Furnished Equipment for the

Contractor to install, or take no action. If executed, repair work will be a modification to the existing contract.

Any work beyond provided estimate will be at no additional cost to the Government. The KO is the final approval for determining fair and reasonable all repair estimates.

6.3.4 COMPOSITE LABOR RATES: The composite labor rates are fully burdened hourly labor rates inclusive of all direct and indirect costs and profits. These rates shall be utilized to develop the pricing, if additional work is required.

6.5 SYSTEMS

6.5.1 All automated fire alarm systems, suppression systems, portable fire extinguishers, and related shall be inspected, tested, and maintained in accordance with TE 2-Base Cape Cod Fire Preventive Systems, TE 3-Testing, Inspection, and Preventative Maintenance Tasks, and TE 4-Extinguisher List to include but not limited to actions identified herein. Even if not explicitly expressed in the following sections below or included in attached TEs, any test, inspection, and maintenance evolution required by applicable local, state, and federal regulations, NFPA

Codes, UFC 3-601-02, or USCG Instruction and required for compliance of Base Cape Cod’s Fire Preventative

Systems shall be considered inclusive to this PWS at no additional cost to the Government.

6.5.2 Fire Alarm and Detection System

6.5.2.1 Automated Fire Alarm and Detection System Inspection: An inspection is a visual examination of the fire alarm systems to verify that it is functioning properly and free of physical damage. Visual inspections are generally done from the floor level while walking through the premises. The Contractor shall perform, but is not limited to, the following actions during the quarterly and annual inspections IAW NFPA Codes:

1. Fire Alarm Control Panel: Check connections for all batteries including radio

2. Fire Alarm Control Panel: Check the voltage level of all rechargeable batteries including radio

3. Fire Alarm Control Panel: Load test all rechargeable batteries including radio

4. Fire Alarm Control Panel: Replace any batteries that do not test within parameters

5. Fire Alarm Control Panel: Check all fire alarm equipment to make sure that it is not damaged or inoperative

6. Voice Alarm Systems (Mass Notification): Check battery connections and voltage for all rechargeable batteries

7. Voice Alarm Systems (Mass Notification): Check the pre-amplifier and its control for normal indication

8. Voice Alarm Systems (Mass Notification): Check the amplifier and its control for normal indication

9. Voice Alarm Systems (Mass Notification): Check voice recordings

10. Voice Alarm Systems (Mass Notification): Check speakers for damage

11. Manual Pull Stations: Check all manual stations for damage or obstruction

12. Manual Pull Stations: Check all manual stations for proper placards.

13. Detectors: Check all detectors for damage or obstructions. Obstruction means that the detector is located in a dead air pocket, it is too close to an air handling unit discharge outlet (30 inches or less), covers too large of a space, or is blocked by storage

6.5.2.2 Automated Fire Alarm and Detection System Testing: The Contractor shall perform, but is not limited to, the following quarterly and annual tests:

1. All personnel at the end-user’s facility shall be notified that a test is to be conducted

2. Magnets used for the testing of any initiating devices will not be allowed

3. Only authorized UL rated aerosol products (canned smoke) are to be used for testing initiating devices

4. Hair dryers and heat guns not specifically approved for the testing fire alarm devices are not authorized

5. Smoke or the use of flaming embers not specifically approved for the testing of fire alarm devices is not authorized

6. The Contractor shall furnish, install, remove, and dispose of all materials required for testing of water and foam systems

7. The contractor shall protect all walls, windows, office spaces, electrical systems, alarms; aircraft support equipment, furnishings and other equipment or supplies from damage due to testing, maintenance, repairs and replacements of existing components.

8. Test the primary power supply for initiating and notification of appliance circuits

9. Remove primary power to ensure that the fire alarm system switches to the secondary power source

10. Test the two-way communications systems if present

11. Test signal receiving equipment for the radio alarm systems

12. Activate all devices on each initiating device circuit

13. Activate all notification appliance circuits and confirm proper operation of all audible and visual alarms

14. Test water flow circuits by activating a flow switch on each circuit

15. Test the supervisory device circuits by disconnecting a wire from each terminal for each supervised circuit

16. Test each manual pull station by activating its pull lever

17. Activate all extinguishing system alarm switches

18. Activate all supervisory signal initiating devices (e.g. gate valve switches, high/ low air pressure switches, temperature level, water level)

19. Test all smoke detectors according to the manufacturer’s recommendations

20. Test all panel lamps, pilot lights, and LEDs

21. Test all C02 Detectors according to the manufacturer’s recommendation

22. Test voice alarm system functions (Mass Notification)

23. Test operation of all speakers

24. Verify that all remote annunciators accurately report all alarm, trouble, and supervisory signals

25. Test all panel and remote control functions

26. Clean and inspect all battery connections

27. Check operation of all battery chargers

28. Test completion reports shall be submitted

6.5.2.3 Fire Alarm Maintenance: The Contractor shall perform, but is not limited to, the following maintenance to all fire alarm systems IAW NFPA quarterly and annually:

1. Verify monitored Control Panel and Annunciator Equipment that all lamps and LEDs are illuminated

2. Load test Control Panel and Annunciator Equipment backup batteries (when provided)

3. Check all air handler and exhaust fan shut down circuit for proper operation (for HVAC Systems of 2000 cfm and greater)

4. Check binary transmitter (BT) (radio control box) to ensure all alarm activations, tampers and AC power fails transmit to the fire dept. alarm monitoring desk

6.5.3 Sprinkler System

6.5.3.1 Automated Sprinkler System Inspections: An inspection is a visual examination of the automatic sprinkler systems to verify that it is functioning properly and free of physical damage. Visual inspections are generally done from the floor level while walking through the premises. The Contractor shall perform, but is not limited to, the following actions during the quarterly, semi-annual, annual, and five (5) year inspections:

1. Sprinklers shall be checked to ensure they are not damaged, blocked, have been painted, or otherwise impaired. An 18 inch clearance must be maintained below the sprinklers to provide for an adequate discharge pattern

2. Inspect all fire department connections. Connections should be accessible and visible at all times. Caps and plugs should be in place and threads clean, undamaged, and lightly lubricated with graphite. Connections shall be drained through the ball drip from the check valve to prevent freezing

3. Inspect control valves

4. Check the supply of spare sprinklers to assure that the proper number and type is on hand.

5. Ensure that a sprinkler wrench for each type of sprinkler head is available

6. Check alarm devices to ensure that they are free of physical damage and all electrical connections are secure

7. Inspect water pressure gauges to ensure that pressures are within normal range, gauges are in good working condition, and free of physical damage

8. Ensure that all system pressures are annotated on inspection tags on each specific sprinkler riser in clear view

9. Ensure the hydraulic nameplate is legible and attached to the sprinkler riser

10. Inspect sprinklers to ensure they are free of corrosion, physical damage, foreign material (e.g. paint), and have no obstructions to the spray pattern

11. Inspect all sprinkler piping to ensure that it is in good working condition, free of mechanical damage, not leaking, not corroded, aligned, and not subject to external loads

12. All piping within easily accessible spaces, such above easily moveable drop ceilings, should be inspected

13. Inspect all pipe hangars and seismic braces to ensure they are not damaged or corroded

14. Hangars and bracing located above drop ceilings do not require inspection.

6.5.3.2 Automated Sprinkler System Testing: Conduct all tests IAW NFPA applicable codes. The Contractor shall perform, but is not limited to, the following actions during the quarterly, semi-annual, annual, and five (5) year tests:

2. Magnets used for the testing of any initiating devices will not be allowed

3. Only authorized UL rated aerosol products (canned smoke) are to be used for testing initiating devices

4. Hair dryers and heat guns not specifically approved for the testing fire alarm devices are not authorized

5. Smoke or the use of flaming embers not specifically approved for the testing of fire alarm devices is not authorized

6. The Contractor shall furnish, install, remove, and dispose of all materials required for testing of water and foam systems

7. The Contractor shall protect all walls, windows, office spaces, electrical systems, alarms; aircraft support equipment, furnishings and other equipment or supplies from damage due to testing, maintenance, repairs and replacements of existing components.

8. Test completion reports shall be submitted

9. Flow test the main drains and record all readings and findings on inspection tags on each specific riser.

10. Test all water flow alarms using the inspector’s test site. Be sure to cause no damage to the property from the water discharge

11. Perform all applicable trip tests and flow tests

12. Blow down all low point drains on dry systems before freezing temperatures

13. Record the level of the foam concentrate on all foam-water systems

14. Test foam concentrate to ensure the quality of the foam meets manufacturer’s standards.

15. If foam concentrate is no longer adequate replace it new foam concentrate

16. Dispose of all old foam concentrate according per local policy

6.5.3.3 Automated Sprinkler System Maintenance: The Contractor shall perform, but is not limited to, the following maintenance to all water based fire protection systems quarterly, semi-annually, annually, and every five (5) years:

1. Properly exercise all control valves and ensure that they are returned to their normal operating position

2. Clean all strainers as applicable

3. Lubricate all valve stems using graphite

4. Exercise all post indicating valves and outside stem and yolk valves. Ensure that they are left in operating position

5. Drain and refill all automatic sprinkler systems

6. Replace any gauges older than five (5) years at no additional cost to the Government

6.5.4 High Expansion Foam

6.5.4.1 High Expansion Foam Inspections: An inspection is a visual examination of the Foam systems to verify that it is functioning properly and free of physical damage. The Contractor shall perform, but is not limited to, the following actions during the annual, biennial, and five (5) year inspections:

1. Assess the system’s operational condition (visually check the entire system) in accordance with UFC 3-601-

02, 8 September, 2010, Table 2-12 High-Expansion Foam Systems ITM Tasks

2. Inspect and verify adequate supply of foam concentrate

3. Ensure all valves (water and foam) are in the proper positon

4. Mainline water strainer (basket or screen) for damaged or corroded parts

6.5.4.2 High Expansion Foam TESTING: Conduct all tests in accordance with NFPA applicable codes. The Contractor shall perform, but is not limited to, the following actions during the annual and biennial tests:

1. Operational test of the foam system (No Flow), NFPA 25

2. Take samples of Foam concentrate and test in accordance with manufacturer’s instruction

3. Manual actuation devices (No Flow)

4. Foam Generators: Conduct operational test of the foam system( Water- powered only, No Foam)

5. Actuators: Verify all manual and automatic actuators function

6. Foam Proportioning System: Conduct full flow test to ensure proper system function(Test will be done through a test connection) no flow of foam on hangar floor

7. Verify proper concentration

8. Control Valves: Operate valve through entire travel to verify function (Bldg. 3170 includes subterranean valves to Environmental Accumulation Pit)

6.5.4.3 High Expansion Foam Maintenance: The Contractor shall perform, but is not limited to, the following maintenance to all Foam systems in accordance with NFPA 25 monthly, quarterly, annually, and at five (5) years:

1. Perform required maintenance on Foam-water system

2. Conduct a main drain test after following maintenance or repair action requiring the water supply to be shut off (verify valve position)

6.5.5 Carbon Dioxide

6.5.5.1 Carbon Dioxide Inspections: An inspection is a visual examination of the Carbon Dioxide systems to verify that it is functioning properly and free of physical damage. The Contractor shall perform, but is not limited to, the following actions during the annual inspections:

1. Assess the system’s operational condition

6.5.5.2 Carbon Dioxide Testing: Conduct all tests IAW NFPA applicable codes. The Contractor shall perform, but is not limited to, the following actions during the annual and five (5) year tests:

1. All system hose, including those used as flexible connectors shall be tested every five (5) years

6.5.5.3 Carbon Dioxide Maintenance: The Contractor shall perform, but is not limited to, the following maintenance to all Carbon Dioxide systems IAW NFPA semi-annually and annually:

1. Check and test the carbon dioxide for operation

2. Check that there have been no changes to the size, type, and configuration of the hazard and system

3. Check and test all time delays for operation

4. Check and test all audible alarms for operation

5. Check and test all visible signals for operation

6. Check that all warning signs are installed

7. Check to ensure that procedures for alarms are appropriate and devices are operable

8. Check and test each detector

6.5.6 Dry Chemical

6.5.6.1 Dry Chemical Inspections: An inspection is a visual examination of the Dry Chemical system to verify that it is functioning properly and free of physical damage. The Contractor shall perform, but is not limited to, the following actions during the semi-annual inspections:

1. Verify extinguishing system is in its proper location

2. Verify the manual actuators are unobstructed

3. Verify the tamper indicators and seals are intact

4. Verity the maintenance tag or certificate is in place

5. Verify the system shows no physical damage or condition that might prevent operation

6. Verity the pressure guage(s), if provided, is inspected physically or electrically to ensure it is in the operable range

7. Verify the nozzle blowoff caps, where provided, are intact and undamaged

8. Verify neither the protected equipment nor the hazard has been replaced, modified, or relocated

6.5.6.2 Carbon Dioxide Testing: Conduct all tests in accordance with NFPA applicable codes. The Contractor shall perform, but is not limited to, the following actions during the semi-annual tests:

1. Hydrostatically pressure test any parts of dry chemical extinguishing system within 1 year of last 12-year hydrostatic test.

6.5.6.3 Carbon Dioxide Maintenance: The Contractor shall perform, but is not limited to, the following maintenance to all Dry Chemical systems IAW NFPA semi-annually:

1. Check to see that the hazard has not changed

2. Examine all detectors, expellant gas container(s), agent container(s), releasing devices, piping, hose assemblies, nozzles, signals, and all auxiliary equipment

3. Verify that the agent distribution piping is not obstructed

4. Examine the dry chemical (If there is evidence of caking, the dry chemical shall be discarded and the system shall be recharged in accordance with the manufacturer’s instructions)

6.5.7 Fire Pump

6.5.7.1 Fire Pump Inspections: An inspection is a visual examination of the fire pumps systems to verify that it is functioning properly and free of physical damage. Visual inspections are generally done from the floor level while walking through the mechanical spaces where the fire pump, controller, fire department connection, fire pump test header, and applicable piping is located. The Contractor shall perform, but is not limited to, the following actions during the quarterly, semi-annual, and annual inspections:

1. Check the fire pump system visually to ensure all devices are operational

2. Check the mechanical spaces during heating season to ensure appropriate temperature

3. Check the pressure on all fire pump gauges

4. Check valves to ensure appropriate alignment

5. Check for automatic indication of controller lights

6.5.7.2 Fire Pump Testing: Conduct all tests IAW NFPA applicable codes. The Contractor shall perform, but is not limited to, the following actions during the quarterly, semi-annual, and annual tests to all fire pumps excluding those used for AFFF containing systems in 3170 and 3172 as this system is no longer in use:

2. Test completion reports shall be submitted

3. Fire pump operating test

4. Check packing gland tightness. Glands should be adjusted so there is a slight drip to allow for cooling of the bearing

5. Check the suction and discharge pressure gauges to ensure that they are free of physical damage and operating properly

6. Check the fire pump controller timer function

7. Ensure that all fire pump controller alarms function properly

8. Conduct a fire pump performance test

9. Verify pump speed at each flow during the test

10. Record suction and discharge pressure at each flow during the performance test

11. Verify setting of relief valve

12. Operate all water flow, alarm, and tamper switches associated with the fire pump

13. Confirm proper valve alignment

6.5.7.3 Fire Pump Maintenance: The Contractor shall perform, but is not limited to, the following maintenance to all fire pumps excluding those used for AFFF containing systems in 3170 and 3172 as this system is no longer in IAW

NFPA applicable codes quarterly, semi-annually and annually:

1. Service the fire pump motor according to manufacturer’s recommendation

2. Service the fire pump controller according to manufacturer’s recommendations

3. Replace gauges older than five (5) years with no additional cost to the Government

6.5.8 Portable Fire Extinguishers: See TE 4-Extinguisher List for a list of all Portable Fire Extinguishers.

6.5.8.1 Portable Fire Extinguisher Inspections: An inspection is a visual examination of portable fire extinguishers to verify that they will function properly and are free of physical damage. Visual inspections are generally done from the floor level while walking through the premises. The Contractor shall perform, but is not limited to, the following actions during the annual inspection:

1. Ensure that the portable fire extinguisher is the proper size and type for the hazard present

2. Ensure that the portable fire extinguisher is located in its designated location

3. Ensure that the portable fire extinguisher is hung and not resting on the floor

4. Ensure that there are no obstructions to limit the portable fire extinguisher’s access or visibility

5. Ensure that the operating instructions on the nameplate are legible and facing outward

6. Replace annual tag, safety seals, and tamper indicators

7. Determine the fullness of the portable fire extinguisher by weighing it

8. Fluff dry chemical portable fire extinguishers with a rubber mallet

9. Examine the portable fire extinguisher for obvious physical damage to the shell or any component, corrosion, leakage, or clogged nozzle

10. Ensure the pressure gauge indicates that the portable fire extinguisher is within operating range

11. Ensure the Hazardous Material Identification System (HMIS) label is in place

12. Perform a conductivity test of all portable fire extinguishers

6.5.8.2 Portable Fire Extinguisher Testing: The Contractor shall perform, but is not limited to, the following test actions annually to the portable fire extinguishers and shall furnish and inspection tag IAW NFPA 1, Chapter 13.6.1.4:

1. Hydrostatic testing of carbon dioxide, wet chemical, dry chemical, foam

2. Hydrostatic testing of all cartridges associated with portable fire extinguishers

3. Hydrostatic testing of all dry chemical hose equipped units with a shut off valve

4. Attach and inspection stickers to all portable fire extinguishers.

6.5.8.3 Portable Fire Extinguisher Maintenance: The Contractor shall replace with new portable fire extinguishers that fail to meet NFPA requirements or are in one of the categories listed below within two (2) calendar days:

1. Portable fire extinguishers that are up for six (6) year maintenance or 12 year hydrostatic testing may be replaced or brought back into compliance whichever is more cost effective

2. Portable fire extinguishers that are non-compliant for hydrostatic testing

3. Portable fire extinguishers that are in need of replacement due to physical damage

7.0 DELIVERABLES

The Contractor shall submit the following Deliverables IAW the table below. Two (2) copies of each Deliverable shall be provided as follows: one (1) for the KO and one (1) for the COR, unless otherwise noted. It is the responsibility of the Contractor in meeting the deliverable format, content and schedule IAW the table below.

Electronic submissions are acceptable provided the format is compatible with MS Word 2010.

Deliverables Frequency To Whom Date Required

Certificate of Insurance as required by FAR

52.228-5 Annually KO

NLT ten (10) days of contract award; then anniversary of policy…