A23 RFQ Elevator Service Limestone.docx

Propane-DFAS Limestone

REQUEST FOR QUOTES (RFQ) NO: NITYU19RV385

This is a combined synopsis/solicitation (RFQ) to provide Defense Finance and Accounting Service, Limestone (DFAS-IN) with Elevator maintenance and service in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Under FAR Part 13 the Government intends to award a single Firm Fixed Priced (FFP) contract for a base and four (1) one-year option period. This solicitation is being issued as unrestricted. NAICS code for this announcement is 238290 with a size standard of $15 Million in dollars.

SOLICITATION CLOSING DATE: All quotes must be received by 10 am (Eastern), Tuesday June 23rd, 2020. Preferred delivery method for submission of your quote is via email: brian.d.beaver2.civ@mail.mil. Quotes shall include at a minimum, in addition to the items listed in the section Basis for Award below, the following:

· Vendor Contact Name, Phone Number and Email Address

· Company Cage Code and DUNS Number

· Tax Identification Number

· Business Size: Small/Large/Other:

Note: A schedule of items table has been provided as a separate attachment to assist with supplying the required pricing and vendor contact information.

IMPORTANT REMINDER: Prior to submission of quote, please verify your registration is current and active via the System for Award Management (SAM): https://www.sam.gov/portal/public/SAM/.

GENERAL REQUIREMENTS: .

1.SERVICES: The contractor shall provide all personnel, equipment, materials, tools, supervision, facilities, and transportation necessary to provide elevator preventative, predictive and emergency maintenance services as defined in this Statement of Work (SOW) for Building 3502 in the DFAS-Limestone Operating Location, Limestone, Maine. The contractor shall perform to the standards in this contract, in accordance with the manufacturer’s specifications and all applicable Municipal, State, and Federal Regulations.

2. SERVICE DESCRIPTION: The following items are a general description of the project requirements and shall not be construed as a complete detailed list of all the operations to be performed. The contractor shall perform a field verification of all elevator nomenclature, parts, and related equipment prior to start of maintenance schedule and the ordering any material.

EQUIPMENT QTY TYPE

a) The contractor shall not be required under this contract to perform and/or furnish parts necessitated by reason of negligence or misuse of equipment. The contractor shall not be required to install new equipment as recommended or directed by insurance companies, or by Federal, State, and Municipal Government. Any such (new requirement) may be included by modification or change order to the Contract.

b) Upon completion of monthly maintenance or service call, the contractor shall provide the COR with a signed service ticket for certification and inspection of service performed. Payment of preventive maintenance inspection shall not be made without a signed service ticket.

c) The following items are a general description of the project requirements, and may not be a complete detailed list of all the necessary operations to be performed.

2.1 MONTHLY MAINTENANCE: This section provides only for the scheduled monthly systematic examinations and preventive maintenance including adjustments, cleanings, and repair of all machine parts due to ordinary wear and tear. Due to various work schedules in effect at DFAS-LI, the contractor shall coordinate preventive maintenance/inspection times of work with the Contracting Officer Representative (COR) at 207-328-1143 at least 24 hours in advance of the scheduled service call.

a. The contractor shall schedule monthly systematic examinations including adjustments, cleanings, and shall supply, repair, or replace all machine parts due to ordinary wear and tear including but not limited to: Worn gears/guides, sheaves, shaft piston seals, thrust bearings, brake drum, brake springs, brake magnets, brake shoes, governors, hoist motor bearings, seals, hydraulic hoses, couplings, all hoist motor wiring and electrical connections.

b. The contractor shall inspect, repair and/or replace all controller parts including wiring, wiring connections and terminal(s), contacts, coils, relays, fuses, transformers, timers, capacitors, diodes, rectifiers, resistors, magnets, solid state boards and solid state components, selectors, and selector contacts.

c. Additional parts covered shall be hoist way equipment including car guide shoes, or roller guides, door gives, door closures, door motors, door motor limits an resistors, door linkage, interlocks, tracks, hangers, belts and pulleys, hoisting wire ropes, governor ropes, conductor trail cables,, hoist way switches, terminal limits, cams and inductors, car operating button lenses, car operating button lights, car position indicator lenses and lights, hall push buttons and lights, and replacement of all neon indicator bulbs.

d. The contractor shall also adjust, repair or replace all hydraulic valve parts, seals, seats, coils, filters, screens, and on hydraulic pumps, the shafts, seals, and bearings, hydraulic motors, sheaves, belts, and cylinder head packing.

e. The contractor shall test all safety devices as required by the latest edition of American Standard Practice for the Inspection of Elevators, Inspector’s Manual ASA A17.1-1997, and the American Standard Safety Code for Elevators ASA A17.1997.

f. The contractor shall test, troubleshoot and repair all electrical systems; work shall be in conformance with the current National Electrical Code. The contractor shall promptly correct any defects that may be found in testing and examining the safety devices. After each monthly inspection, the contractor shall furnish the COR with a written statement that elevators have been tested and do comply with the above requirements.

g. Should it be necessary for the contractor to ship any item of equipment to a factory or shop for repairs, all expenses connected with such shipment shall be at the expense of the contractor. The contractor shall be responsible for return of the equipment expeditiously and in good operating condition. The contractor shall provide the COR with a written request for such a shipment. The contractor shall not proceed with shipment without written approval from the COR.

2.2. EMERGENCY SERVICES: This section addresses emergency work ordered or as needed during the contract year. Emergency repair services shall be performed on an “on-call” basis. All repair services shall be charged an hourly flat rate per call regardless of the time and day. Contractor shall provide services to restore the equipment to a safe operational condition. The contractor is required to respond to the job site within six (6) working hours after notification and work shall be complete within twenty-four working hours to restore the unit (s) to fully operational condition. Upon notification of an emergency service request, the contractor shall provide the COR with a designated point of contact and make arrangements for the maintenance representative(s) to receive such notification.

2.3. PARTS FOR EMERGENCY SERVICES: This section covers the parts and materials that may be required in required in conjunction with the emergency service repairs that fall under section 2.2.

a) The Contractor shall identify all parts that need replacing and submit an itemized list, including labor charges to install, with justification, to the COR. The COR and DFAS representatives will review the list and forward the request to the contracting office for approval. Once written approval has been granted, the contractor shall purchase, repair, and replace all parts identified on the estimate of repairs. All replacement parts shall be those of the original manufacturer or equal, and shall fit the equipment without modification.

b) Should it be necessary for the contractor to ship any item of equipment to a factory or shop for repairs; all expenses connected with such shipment shall be included in the cost of parts. The contractor shall be responsible for return of the equipment expeditiously and in good operating condition. The contractor shall provide the COR with a written request for such a shipment. The contractor shall not proceed with shipment without written approval from the COR.

3. TOOLS/EQUIPMENT/MATERIAL: All electrical repair or test equipment used by the contractor shall be either battery operated or UL approved. This equipment must operate using existing building circuits. It shall be the responsibility of the contractor to prevent the operation, or attempted operation, of electrical equipment or combinations of equipment, which require power exceeding the capacity of existing building circuits.

The contractor shall use only State and Federal Environmental Protection Agency (EPA) approved chemicals and materials. The contractor shall provide material safety data sheets for all chemicals and materials to be used. Disposal of chemicals and materials shall be in accordance with State and Federal EPA regulations. The contractor shall not use any chemical and material until receiving approval from the COR.

4. OTHER: Rubbish and debris shall be removed from the DFAS-Limestone property daily. Materials that cannot be removed daily shall be stored in areas specified by the COR. The amount of dust resulting from this work shall be controlled to prevent its spread to occupied areas of the building.

5. SECURITY: The contractor will be required to successfully complete the DFAS security Vetting process and wear, in plain view, a DFAS pass/badge at all time within the facility. The contractor shall provide the COR with the names for all personnel working within DFAS-LI during the contract period upon award.

6. SAFETY: The contractor shall comply with all applicable OSHA requirements for permit required confined spaces and Lockout/Tag-out procedures (29 CFR 1920.146) and safety requirements during all maintenance operations of the elevator(s) and associated systems.

Place of Performance, inspection and acceptance 27 Arkansas Road, Limestone, ME 04751

Period of Performance: One year from date of award (01 July 2020 – 30 June 2021) with four (4) One-Year Option Period.

BASIS FOR SELECTION: The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government. The factor used to evaluate quotes will be price. Price will be evaluated using price analysis techniques.

Price: The provided information should clearly identify the unit price per year for the base year and option year period as described above. A pricing and Contractor information spreadsheet has been included as a separate attachment titled Schedule of Items Table to assist with submission of pricing for your convenience. Prices are to remain fixed for the duration of the contract.

Option(s), inclusive of any potential extensions in accordance with FAR 52.217-8, will be evaluated at time of award. (Ref FAR 52.217-5) The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

INVOICES: Shall be submitted via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract. Reference DFAR Clause 252.232-7006.

Contracting Officer Representative (COR): The COR will act as the on-site, technical point- of-contact for the Government during execution of this contract. The COR’s authority is limited to technical issues and is not authorized to make contractual decisions. The CORwill monitor performance, funding and payment requirements. An alternate, will be assigned if the designated COR is unavailable. COR will be provided upon award of any resultant contract.

PROVISIONS AND CLAUSES:

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-100. The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at http://farsite.hill.af.mil/.

Provisions By Reference:

FAR 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016) FAR 52.212-1 Instruction to Offerors – Commercial Items (JAN 2017) FAR 52.212-3 Offeror Representation and Certifications – Commercial Items (JAN 2017) FAR 52.217-5 Evaluation of Options (JUL 1990) DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011) DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (DEC 2015) DFARS 252.204-7011 Alternative Line Item Structure (SEP 2011)

Clauses By Reference:

FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

FAR 52.212-4 Contract Terms and Conditions - Commercial Items (JAN 2017) Alt 1 (JAN 2017) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) FAR 52.253-1 Computer Generated Form (JAN 1991) DFAR 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (SEP 2015) DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors (FEB 2014) DFAR 252.232-7003 Electronic Submission of Payment Requests (JUN 2012) DFAR 252.232-7006 Wide Area WorkFlow Payment Instructions (MAY 2013) DFAR 252.232-7010 Levies on Contract Payments (DEC 2006) DFARS 252.243-7002 Requests for Equitable Adjustment (DEC 2012) DFARS 252.244-7000 Subcontracts for Commercial Items (JUN 2013) DFARS 252.247-7023 Transportation of Supplies by Sea – Basic (APR 2014)

Clauses by Full Text:

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders

- Commercial Items (NOV 2017)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) (2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

_X (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).

_X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

(11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

(ii) Alternate I (Nov 2011) of 52.219-3.

(12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

U.S.C. 637(m)).

_X (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).

_X (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X (28) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

_X (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

_X (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.

793).

_X (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

_X_ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).

and 13514).

_X (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).

U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110- 138, 112-41, 112-42, and 112-43).

X_ (50) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

U.S.C. 2307(f)).

_X (56) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management (Jul 2013) (31 U.S.C. 3332).

_X (59) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

and 41 U.S.C. chapter 67).

U.S.C. 1792).

(11) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792).

(12) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495). Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015). (v) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

(viii) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015).

(xvi) 52.222-59, Compliance with Labor Laws (Executive Order 13673) (Oct 2016) (Applies at $50 million for solicitations and resultant contracts issued from October 25, 2016 through April 24, 2017; applies at $500,000 for solicitations and resultant contracts issued after April 24, 2017).

Note to paragraph (e)(1)(xvi): By a court order issued on October 24, 2016, 52.222-59 is enjoined indefinitely as of the date of the order. The enjoined paragraph will become effective immediately if the court terminates the injunction. At that time, DoD, GSA, and NASA will publish a document in the Federal Register advising the public of the termination of the injunction.

(xvii) 52.222-60, Paycheck Transparency (Executive Order 13673) (Oct 2016).

(xviii) 52.222-62, Paid sick Leave Under Executive Order 13706 (JAN 2017) (E.O. 13706).

(xix) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xx) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxi) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

FAR 52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within the period up to 14 days prior to the contract's expiration.

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within the period up to 5 days prior to the contract's expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed two years and six months.

QUESTIONS AND INQUIRIES CONCERNING THIS RFQ: All questions and inquiries concerning any aspect of this announcement must be submitted in writing to brian.d.beaver2.civ@mail.mil for clarification sufficiently in advance of the deadline of receipt of the quote to get an answer in time to meet that deadline. Telephone requests will not be honored. The Government’s response to inquiries will be made in writing. Any resulting additions, deletions or changes to the RFQ will be made by issuances of a formal amendment. Quoters are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award.

PLEASE NOTE: A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase order for this service.