A23 RFQ.pdf

KOAIN21RI931

REQUEST FOR QUOTE (RFQ)

Solicitation # KOAIN21RI931

DFAS-IN Force Protection Locks and Hasps

Title of requirement: Force Protection Locks and Hasps (DFAS-IN)

This is a combined synopsis/solicitation RFQ for the purchase of twenty-five (25) Master Locks 3KA (or equivalent) and provide an install twenty-five (25) 4-1/2in Hasps on wall-mounted security network cabinets at the DFAS-IN Bean Center. Locks and Hasps must be installed by a Licenced Lenel Contractor.

This will be in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotations are being requested and written solicitation will not be issued.

Set Aside: This RFQ will be solicited as an unrestricted acquisition. The NAICS code associated with this procurment is 561621 -Security Systems Services Socksmiths, with small business size standard of

22.0 million.

Reference No: KOAIN21RI931

SOLICITATION CLOSING DATE: All quotes must be received by the closing date/time August 3, 2021 at 12:00 PM EST. Preferred delivery method for submission of your quote is via email:

Laura.B.Cherryholmes.civ@mail.mil. Quotes shall include at a minimum, in addition to the items listed in the section “BASIS for AWARD” below, the following:

• Unit pricing per line item as shown on the separately attached schedule of items table;

• Vendor Contact Name, Phone Number and Email Address

• Company Cage Code and DUNS Number

• Tax Identification Number

• Business Size: Small/Large/Other: _______________

• Place of Manufacture

• Licenced Lenel Contractor Certificate

Note: A Schedule of Items table has been provided as a separate attachment to assist with supplying the required pricing and vendor contact information (see Attachment 1).

Issued by:

Point of Contact: Laura Cherryholmes DFAS Contract Services Directorate 3990 E Broad Street Bldg. 21 Columbus, OH 43213-1152 Phone: 614-701-3929 Email address: laura.b.cherryholmes.civ@mail.mil

Contract Type: Under FAR Part 13.3 the Government intends to award a single firm fixed Price (FFP) award.

mailto:Laura.B.Cherryholmes.civ@mail.mil mailto:laura.b.cherryholmes.civ@mail.mil

REQUIRED: Completion of Provision 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Service or Equipment (DEC 2019) to be submitted to the POC identified above. Note: This provision has been included in the document titled (See Attachment 2 - Clauses)

**COMPLETE AND RETURN: Technical Certification Form: You MUST complete and return the Technical Certification Forms if you are submitting a Lock that is a different brand than the one listed within this RFQ (see Attachment 3). If you do not complete and return the Technical Certification Form with the submission of your quote, then your quote will NOT be considered for award

Statement of work for Defense Finance and Accounting Service (DFAS)

1. Introduction: The purpose of this requirement is to purchase twenty-five (25) Master Locks 3KA (or equivalent locks that are keyed for at least 300 combinations) and provide and install twenty-five

(25) 4-1/2in Hasps on wall-mounted security network cabinets at the DFAS-IN Bean Center. This installation must be performed by a licensed Lenel Systems Contractor.

2. Scope: The contractor shall provide and install twenty-five (25) 4-1/2 inch Hasps and twenty-five

(25) Master Lock 3KA (or equivalent locks that are keyed for at least 300 combinations) on wall-mounted security network cabinets located at DFAS Indianapolis. The vendor shall provide at least five (5) keys for each lock. Location specified below.

3. Specific delivery and other contract provisions are as follows:

a. Type of Contract: The award will be a single purchase contract against the GSA Schedule for the lowest-priced technically acceptable quote. The acquisition will be issued from the original quotes (lowest price).

b. Length of Contract: This contract shall be completed before September 30, 2021.

c. Delivery/Installation:

1. The contractor shall install twenty-five (25) hasps and locks, provide along with the keys

(unless mutually agreed to otherwise at time of order up to five days maximum) to:

DFAS Indianapolis:

DFAS-IN Force Protection

8899 East 56th Street Indianapolis, IN 46249

POC: Phillip Hirman, 317-212-1119

2. The installation must be performed by a licensed/certified Lenel On-Guard Systems contractor since this equipment installation will be adding to/altering said system. The equipment/tools needed for installation will not be provided by the government.

3. After issuance of the Solicitiation, DFAS will initiate contact with the contractor by email.

In the response, the Contractor will be required to provide the following information:

1. Manufacturer Model Name,

2. Manufacturer Part Number

3. Product Service Name

4. FSS Price

5. Price Discount

This information shall be provided by the Contractor within five (5) business days of the requesting email.

4. Once this coordination is complete, the contractor shall provide delivery and installation within 30 days after receipt of a phone call or email request for delivery by the Contracting Officer’s Representatives (COR) or designee, unless an alternate delivery date up to five (5) business days is mutually agreed upon at time of request by the COR or designee.

5. The Contractor will confirm and validate each delivery with the CO/COR before and after delivery/installation of the lock, hasp, and key.

4. GENERAL REQUIREMENTS: The following features are required for the lock, hasp, and key to be supplied for this requirement.

a. Standard features/item numbers:

• Shall be required to provide (with security network integration) twenty-five (25) Master Locks (keyed for at least 300 combinations). Overall size less than 3.5” and shackle size less than 1” tall and at least 6mm in thickness.

• Five (5) keys per lock

• Provide and install twenty-five (25) 4-1/2in Hasps.

• Locks and Hasps must be installed by a Licenced Lenel Contractor

b. Authorized Users. This agreement has been designated as a Defense Finance Accounting Service contract and ordering via this contract is decentralized. This agreement is open for ordering by all Defense Finance Accounting Services and Defense Military Pay Offices within the Department of Defense (DoD) Components.

c. Extent of Obligation. The Government is obligated only to the extent of the authorized contract actually made under this agreement and no guaranteed order amount is being made or implied.

5. Contractor Facility Requirements: The contractor will adhere to the following facility restrictions:

a. DFAS Indianapolis Post Rd. Warehouse does not require security clearance to deliver on the premises.

6. List any Acceptance Criteria: All or none basis.

7. BASIS FOR SELECTION: The Government will award a single contract to the Contractor whose quote is determined to be lowest price technically acceptable.

8. Cost of Quotes: Expenses incurred in the preparation of quotes in response to this RFQ are the vendor’s sole responsibility and not reimbursable by the Government.

9. Invoicing and Payment: Invoices shall be submitted as a 2-in-1 or Combo invoice via Wide

Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract per DFARS Clause 252.232-7006 Wide Area Work Flow. It is the Contractor’s responsibility to register in the WAWF system in order to insure prompt payment. Once the invoice is received in WAWF, the Acceptor will review and if correct accept it for payment.

10. Contracting Officer’s Representative (COR): The COR will act as the on-site, technical point-of-contact for the Government during execution of this contract. The COR’s authority is limited to technical issues and is not authorized to make contractual decisions. The COR will monitor performance, funding and payment requirements. An alternate, will be assigned if the designated COR is unavailable. COR will be provided upon award of any resultant contract.

5. Applicable Provisions and Clauses: The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07. The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at http://www.acquisition.gov/browse/index/far.

Incorporated by Reference:

52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representation and Certifications DEC 2014 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab and Other Covered Entities

JUL 2018

52.204-26 Covered Telecommunications and Video Surveillance Service or Equipement

OCT 2020

52.209-10 Prohibition on Contracting with inverted Domestic Corporations NOV2015 52.211-17 Delivery of Excess Quantities SEPT 1989 52.212-1 Instructions to Offerors – Commercial Items JUN 2020 52.212-3 Offeror Representations and Certifications—Commercial Items JUN 2020 52.212-4 Contract Terms and Conditions – Commercial Items OCT 2018 52.222-50 Combating Trafficking in Persons OCT 2020 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving

JUN 2020

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

http://www.acquisition.gov/browse/index/far

52.233-3 Protest after Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control of Government Personnel Work Product APR 1992 252.204-7008 Compliance with Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding of Unclassified Controlled Technical Information OCT 2016 252.204-7015 Notice of Authorized Disclosure of Information to Litigation

Support Contractors

MAY 2016

252.225-7001 Buy American and Balance of Payments Program DEC 2017 252.225-7048 Export-Controlled Items JUNE 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7006 Wide Area Workflow Payment Instructions DEC 2018 252.232-7010 Levies on Contract Payments DEC 2006

252.244-7000 Subcontracts for Commercial Items JUN 2013 252.247-7023 Transportation of Supplies by Sea – Basic FEB 2019

Incorporated by Full Text: The following provisions and clauses in full text have been separately attached:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

DEC 2019

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surviellance Services or Equipment

AUG 2019

252.204-7016 Covered Defense Telecommunications Equipment or Services-- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

52.212-2 Evalutation – Commerical Items OCT 2014 52.212-4 Contract Terms and Conditions – Commercial Items OCT 2018 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items

JUL 2020

52.252-1 Solicitation Provisions Incorporated by Reference FEB 1998 52.252-2 Clauses Incorporated by Reference FEB 1998

QUESTIONS AND INQUIRIES CONCERNING THIS RFQ: All questions and inquiries concerning any aspect of this requirement must be submitted in writing to laura.b.cherryholmes.civ@mail.mil Telephone requests will not be honored. The Government’s response to inquiries will be made in writing. Any resulting additions, deletions or changes to the RFQ will be made by issuances of a formal amendment. Quoters are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award.

mailto:laura.b.cherryholmes.civ@mail.mil

PLEASE NOTE: A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase order for this service.

Attachments to RFQ:

Attachment 1 – Schedule of Items Attachment 2 – Clauses Provisions Full Text Attachment 3 – Technical Certificate