A23 Redacted JA.pdf

CUI (when filled in) Reset Form

Version 1.9 May 2022 CUI (when filled in) Page 1 of 3

09/08/23 - 09/07/28

The purpose of this Justification is to obtain approval to for a sole-source acquisition of a brand name product. The required maintenance and software support is Brand name to Hopex, which is owned by Mega.

The EA Team (ZTAF) competitively awarded the initial EA Tool contract to Mega in order to fulfill DFAS Enterprise needs for a comprehensive Enterprise Architecture capability. Now that the Mega toolset has been configured to integrate with DFAS's architecture, renewal of Mega's Hopex software maintenance and support for existing licenses is required to sustain the existing environment. Mega is the sole manufacturer and provider of the products, and they do not have any authorized resellers of their products; the required software maintenance and support can only be purcashed directly though Mega.

DFAS is heavily invested in the Mega toolset as the Agency-standard for enterprise architecture and it fully supports DFAS specific requirements. The Mega toolset is a critical asset to DFAS and is fully embedded into the architecture allowing secure configuration, audit support, security, and modeling capabilities. It would require substantial re-investment and an excessive duration beyond acceptable time-lines to change to a new vendor requiring customizations and security protocol configuration. Switching to a new vendor would not provide DFAS any advantage or new capabilities not already present in Mega. DFAS will incur substantial loss if DFAS Architecture with Mega was removed from the current environment.

Market Research determined that the requirement can only be provided by a single source

DEFENSE FINANCE AND ACCOUNTING SERVICE

Contract Services Directorate

3990 E. Broad Street Bldg. 21, Room 2B029

Columbus, OH 43213-1152

Justification And Approval For Other Than Full And Open Competition - Sole Source

FAR 13.5 - Simplified Procedures for Certain Commercial Items

COMMERCIAL ITEMS (Sole Source)

Purchase Request #(s)

CONTRACTING ACTIVITY: DFAS Contract Services Directorate

1. REQUIRING ACTIVITY:

2. DESCRIPTION OF THE ACTION BEING APPROVED: Solicit a Sole Source requirement and award a Contract/Order.

3. DESCRIPTION OF SUPPLIES/SERVICES: This justification covers the acquisition of the following article(s):

4. maintenance and software support for MEGA HOPEX

The Required Delivery Date/PoP is: Estimated Value (include option): $ 517,909.1 Option(s)

5. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION:

6. RATIONALE JUSTIFYING USE OF CITED STATUTORY AUTHORITY

7. DESCRIPTION OF EFFORTS MADE TO SOLICIT OFFERS FROM AS MANY OFFERORS AS PRACTICABLE:

HQ089432485

Enterprise Architecture maintenance and software support for MEGA HOPEX

CUI (when filled in) Reset Form

Version 1.9 May 2022 CUI (when filled in) Page 2 of 3

DFAS contacted Mega via email to inquire about potential resellers of the Mega products. Mega stated that they do not allow resellers of their product, so any potential contract would have to go directly through them. A market research quote was obtained from Mega via email for $85,331.82 per year for the maintenance and software support portion of the contract, and $18,250.00 per year for the Professional Services/Technical Consulting Support.

Mega

Nothing to add to this section that has not already been articulated within this justification document.

In order to remove or overcome barriers to competition in future acquisitions for this requirement, the agency will work with the program office to conduct market research to ascertain if there are changes in the market place that would enable future actions to be competed on other than a name brand basis.

8. A SHORT DESCRIPTION OF RESULTS OF RFI/BETA.SAM.GOV POSTING, OR MARKET RESEARCH CONDUCTED OR A STATEMENT

OF THE REASON NONE OF THE ABOVE ACTIONS WERE CONDUCTED.

9. LIST OF THE SOURCES THAT EXPRESSED A WRITTEN INTEREST IN THE ACQUISITION.

10. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION:

11. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED.

12. DETERMINATION OF FAIR AND REASONABLE COST: The contracting officer will determine that the anticipated cost to the Government of the service/supplies covered by this justification will be fair and reasonable.