A23 HQ042320R0041_Interp_Srvc_synpsol.doc

INTERPRETING SERVICES DFAS-CL

REQUEST FOR QUOTES (RFQ) NO: HQ0423-20-R-0041

This is a combined synopsis/solicitation (RFQ) for the purchase of obtaining interpreter services for the deaf and hard of hearing employees on an as needed basis at Defense Finance and Accounting Service (DFAS) in Cleveland, OH in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Under FAR Part 13.5 the Government intends to award a single Labor Hour (LH) contract for a base and two option years. This will be a total small business set-aside. NAICS code for this announcement is 541930 with small business size standard $8 million.

SOLICITATION CLOSING DATE: All quotes must be received by 5 pm (Eastern), Friday, May 29, 2020. Preferred delivery method for submission of your quote is via email: sharon.e.brenner.civ@mail.mil. Quotes shall include at a minimum, in addition to the items listed in the section Basis for Award below, the following:

· Unit price per hour (per interpreter) based on estimated 250 hours per year for the base year and 250 hours for each option year period.

· Unit price per hour (per interpreter) based on estimated 50 hours per year for Last Minute Request (LMR) for the base year and 50 hours for each option year period for hours requested less than 24 business hours in advance (LMR).

· Vendor Contact Name, Phone Number and Email Address

· Company Cage Code and DUNS Number

· Tax Identification Number

· Business Size: Small/Large/Other: _______________

Note: A Schedule of Items table has been provided as a separate attachment to assist with supplying the required pricing and vendor contact information.

IMPORTANT REMINDER: Prior to submission of quote, please verify your registration is current and active via the System for Award Management (SAM): https://www.sam.gov DESCRIPTION: Defense Finance and Accounting Service (DFAS) requires interpreter (sign language) services on an as needed basis as described in the Performance Work Statement (attached separately).

Item 001: Interpreter Services as described in the Performance Work Statement. Quantity = Estimated 250 hours provided on an as-needed basis during the base year period of performance for hours requested within 24 business hours in advance. Unit price shall be provided per interpreter per hour.

Item 002: LMR Interpreter Services as described in the Performance Work Statement. Quantity = Estimated 50 hours provided on an as-needed basis during the base year period of performance for hours requested less than 24 business hours in advance. Unit price shall be provided per interpreter per hour.

Item 003: Interpreter Services as described in the Performance Work Statement. Quantity = Estimated 250 hours provided on an as-needed basis during the first option year period of performance for hours requested within 24 business hours in advance. Unit price shall be provided per interpreter per hour.

Item 004: LMR Interpreter Services as described in the Performance Work Statement. Quantity = Estimated 50 hours provided on an as-needed basis during the first option year period of performance for hours requested less than 24 business hours in advance. Unit price shall be provided per interpreter per hour.

Item 005: Interpreter Services as described in the Performance Work Statement. Quantity = Estimated 250 hours provided on an as-needed basis during the second option year period of performance for hours requested within 24 business hours in advance. Unit price shall be provided per interpreter per hour.

Item 006: LMR Interpreter Services as described in the Performance Work Statement. Quantity = Estimated 50 hours provided on an as-needed basis during the second option year period of performance for hours requested less than 24 business hours in advance. Unit price shall be provided per interpreter per hour.

Place of Performance, inspection and acceptance: Will be on-site at Defense Finance and Accounting Service, DFAS Cleveland, 1240 E. 9th St. Cleveland, Oh 44119 and other Federal Facilities including but not limited to the Bratenahl Facility located in Bratenahl, Ohio.

Period of Performance: One year from date of award (Anticipated 17 MAY 2020 – 16 MAY 2021) with Two (2) - One Year Option Periods.

BASIS FOR AWARD: The Government will award a contract resulting from this announcement to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. DFAS reserves the right to issue an order to a vendor for reasons other than the lowest price. To permit a thorough and effective evaluation, the quote should be as concise, complete and clear as possible so as to permit the Government to make evaluation of the quote without further information being required from the quoter. Inclusion of any important consideration not covered by this request is encouraged. The Government reserves the right to make a determination whether a quote is acceptable or unacceptable solely on the basis of the information submitted and proceed without requesting additional information. Therefore, each response should be submitted in the most favorable terms satisfying the RFQ requirement.

The following factors shall be used to evaluate quotes: past performance, key personnel and price.

The following should be addressed in your quote:

PAST PERFORMANCE: The provided information should be for relevant past performance within the last three (3) years and clearly demonstrate the contractor’s ability to provide certified/qualified interpreters, customer satisfaction, effective scheduling and communication, including accuracy of invoices. Quoters shall furnish at least three (3) references, but no more than five (5), regarding the quoter’s past performance which shall include current point of contact information. The information submitted should reflect an experience in similar types of contracts. Preference will be given to quoters who have provided similar services at a DFAS Government installation or familiarity with Government finance and accounting operations. Nondisclosure of applicable past performance information, which may reflect poorly upon the Quoter’s capability, will be considered accordingly.

KEY PERSONNEL: Resume and other supporting documents demonstrating relevant qualifications, certifications (as applicable), background and knowledge, in sufficient detail, to demonstrate the capability of the Contractor’s designated Point of Contract. (Reference A.3 in the Performance Work Statement.)

PRICE: The provided information should clearly identify the unit price per hour for interpreter for the base year and two (2) one-year option periods as described above. A pricing and Contractor information spreadsheet has been included as a separate attachment titled Schedule of Items Table to assist with submission of pricing for your convenience.

Option(s), inclusive of any potential extensions in accordance with FAR 52.217-8, will be evaluated at time of award. (Ref FAR 52.217-5) The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

INVOICES: Shall be submitted via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract. Reference DFAR Clause 252.232-7006.

PROVISIONS AND CLAUSES:

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04. The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at http://www.acquisition.gov.

Provisions By Reference:

FAR 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016)

FAR 52.212-1 Instruction to Offerors – Commercial Items (OCT 2018)

FAR 52.212-3 Offeror Representation and Certifications – Commercial Items (DEC 2019)

FAR 52.217-5 Evaluation of Options (JUL 1990)

DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011)

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (OCT 2016)

Clauses By Reference:

FAR 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016)

FAR 52.212-4 Contract Terms and Conditions - Commercial Items (OCT 2018) FAR 52.216-31 Time-and-Materials/Labor Hour Proposal Requirements-Commercial Item Acquisition (FEB 2007)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) FAR 52.253-1 Computer Generated Form (JAN 1991) DFAR 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

DFARS 252.204-7012 Safeguarding of Unclassified Controlled Technical Information (DEC 2019)

DFARS 252.204-7015 Disclosure of Information to Litigation Support Contractors (MAY 2016)

DFAR 252.232-7003 Electronic Submission of Payment Requests (JUN 2012) DFAR 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018)

DFAR 252.232-7010 Levies on Contract Payments (DEC 2006)

DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JUN 2013)

DFARS 252.244-7000 Subcontracts for Commercial Items (JUN 2013)

DFARS 252.247-7023 Transportation of Supplies by Sea – Basic (FEB 2019)

Clauses by Full Text (attached separately):

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items (JAN 2020)

FAR 52.217-8 Option to Extend Services (NOV 1999) FAR 52.217-9 FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

HQ042320-R-0041 DFAS-CL Interpreting