A22-0002-ClockTowerComplexHVACSvcsPWS.pdf

1.6.PERFORMANCE WORK STATEMENT (PWS)

HVAC Total Coverage Maintenance Clock Tower Complex

U.S. Army Corps of Engineers (USACE) – Rock Island District

PART 1 GENERAL INFORMATION

1. GENERAL

This is a non-personal services contract to provide Heating Ventilation Air Conditioning (HVAC) Maintenance and Repair Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 DESCRIPTION OF SERVICES/INTRODUCTION

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform HVAC Maintenance and Repair Services as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services.

1.2 BACKGROUND

The Clock Tower Complex houses administrative offices for the USACE Rock Island District.

Maintaining a comfortable and consistent indoor climate is essential for employee productivity and the proper functioning of IT equipment. The HVAC systems in the Clock Tower and Annex buildings are a mix of different aged boilers and chillers along with various packaged units.

While routine maintenance has been performed, the older systems are showing their age and experiencing increased downtime. Reliable HVAC service is critical to ensuring the continued operation of the Rock Island District. Unplanned downtime can disrupt essential administrative functions. This contract aims to minimize downtime, improve energy efficiency, and extend the lifespan of existing HVAC equipment. HVAC maintenance for the Clock Tower Complex has been contracted out since 2009. Specific equipment age and model details are listed in Schedule A.

1.3 OBJECTIVES

The contractor shall perform to the standards in this contract. Maintaining, diagnosing and repairing the HVAC equipment in the Clock Tower Complex as specified in Part 5 Tasks and Technical Exhibit (TE) 1 – Performance Requirements Summary (PRS).

1.4 SCOPE

1.4.1 Scope of Work

Work shall consist of maintaining, diagnosing and repairing the HVAC equipment in the Clock Tower building (Bldg. 205), Annex (Bldg. 217) at 1500 Rock Island Drive, Rock Island, IL 61201,and East Annex (Bldg.340) at 1710 Whittemore St, Rock Island, IL 61201 (“Clock Tower Complex”). The work includes preventative maintenance, control system calibration, heating and

PWS - HVAC Total Coverage Maintenance Clock Tower Complex chilled water systems water treatment, troubleshooting equipment and systems, providing nameplate information on existing equipment to the Contracting Officers Representative (COR) in order to update the equipment listed in Schedule A, and minor repairs to the various heating and cooling system components and distribution systems. Preventive maintenance work to minimize problems is also performed on a regular basis. Other maintenance needs include replacement of miscellaneous parts critical to system operation.

1.4.2. Work Service Records

The contractor shall maintain a record of services performed for all the preventative maintenance (PM) work. The contractor shall include for each piece of equipment the planned date for PM, actual date of PM, and other unique information such as Magnehelic readings and 1-10 scale of dirtiness for air filters. The contractor shall perform boiler and chilled water treatment in accordance with (IAW) the requirements listed in Schedule D. The contractor shall perform control system calibration in accordance with Schedule E.

1.5 PERIOD OF PERFORMANCE

The period of performance shall be for one Base Year of 12 months and four 12-month option years. The Period of Performance reads as follows:

Base Year Option Year I Option Year II Option Year III Option Year IV

1.6 GENERAL INFORMATION

1.6.1 Quality Control

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The QCP shall be emailed to the COR and copy the Contracting Officer’s (KO) within 30 day of the signed contract. After acceptance of the quality control plan the contractor shall receive the KO acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance

The Government shall evaluate the contractor’s performance under this contract IAW the Performance Requirements Summary. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays

The Contractor is not required to perform services on the following list of Federally recognized holidays, as excepted in paragraph 5.1.3.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.6.4 Execution of Work

1.6.4.1 Hours of Operation

The Contractor is responsible for conducting business, between the hours of 0700-1600 Monday through Friday except Federal holidays as stated in 1.6.3, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Unscheduled repairs are the exception to the hours, see part 5.

1.6.4.2 Access to Worksites

The Government will provide reasonable means of access to all equipment covered by the contract. The contractor will be free to start and stop all primary equipment incidentals to the operation of the mechanical systems, as arranged with the COR. Work done outside of work hours will need to be arranged with the COR.

1.6.4.3 Building Security Requirements

The Contractor shall safeguard all Government property. The Contractor shall establish and implement methods of making sure any and all keys issued by the Government to the Contractor for Contractor’s use are not lost or misplaced and are not used by unauthorized persons. The Contractor shall immediately report to the COR any occurrences of loss, unauthorized use, or unauthorized duplication of keys. In the event keys, other than master keys, are lost or duplicated, the Contractor may be required upon written direction of the COR, to rekey or replace the affected lock or locks without cost to the Government.

1.6.4.4 Service Documentation

1.6.4.4.1 Documentation of Work Performed

The contractor shall document all scheduled and unscheduled service work showing the time, date, name of service technician, equipment identification and brief description of work. This documentation will be made available so that the COR can maintain an accurate log for Government equipment.

1.6.4.4.2 Safety Records and Reporting

The Contractor shall maintain an accurate record of exposure data and all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incident to work performed under this contract. All accidents shall be reported within 24 hours of the occurrence on the forms prescribed by. All accidents resulting in death or injury requiring medical attention shall be reported immediately.

1.6.4.4.3 Safety Manual

The Contractor must follow the requirements set forth in the Corps of Engineers Safety Manual 385- 1-1:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf in both the development of the Safety Plan for this contract and the execution of all work performed under this contract.

1.6.4.4.4 Safety Plan

The Contractor must submit a Safety Plan for approval which addresses all items in the “U.S.

Army Corps of Engineers Safety Inspection Checklist Abbreviated Accident Prevention Plan” included as Schedule B of this PWS.

1.6.5 Place of Performance

The work to be performed under this contract will be performed at the following Government’s facilities as stated in paragraph 1.4.1 and Part 2 Definitions, “Clock Tower Complex”.

1.6.6 Contract Information

1.6.6.1 Type of Contract

The Government intends to award a Firm Fixed Price contract for this requirement.

1.6.6.2 Limitation of Liability

1.6.6.2.1 The contractor will not be liable for the repair or replacement of any part of the mechanical system(s) with damages resulting from fire, flood, and corrosive substances in the air, war, act of God or any other reason beyond the contractor’s control.

1.6.6.2.2 If a mechanical part or component is determined to be no longer available due to obsolescence, the contractor will make every effort to obtain a similar part or component that will provide a satisfactory solution. The contractor will not be responsible should the satisfactory solution require replacement or rebuilding of peripheral parts, components or an entire piece of equipment.

1.6.6.2.3 The contractor shall not be responsible for any utility service connected to or essential to the operation of the equipment, nor for failure thereof. The contractor will not be liable for damages sustained to the equipment due to failure thereof. The contractor shall specifically not be responsible for damages sustained through power failure, low voltage conditions, lightning, single phasing, damages caused by animals or other electrical abnormalities.

1.6.6.2.4 The contractor does not guarantee the operability of the Government’s systems and in no event shall be liable for speculative, indirect or consequential damages.

1.6.6.2.5 The contractor is not responsible for any additional labor, material, expenses or equipment required to comply with laws or regulations imposed or set forth by governmental agencies, including but not limited to, the storage, handling, recovery and/or recycling of refrigerants, upgrading to new refrigerants, asbestos removal and indoor air quality. Further, the contractor shall not be responsible for repair or replacement of obsolete parts or components due to the obsolescence of R22 or any other refrigerant.

1.6.6.2.6 The equipment covered under the performance work statement is presupposed to be in maintainable condition. If, during the initial inspection and/or the initial seasonable start-up, equipment is found to be no maintainable, the contractor shall provide a written quote to USACE within 30 days. If the contractor fails to provide a written quote within this time frame and a piece of equipment fails, the contractor will be responsible for the repair or replacement at no charge to USACE. If USACE elects to not place the equipment in maintainable condition, that equipment will be deleted from the equipment list and the price adjusted accordingly. It is understood that the repair, replacement and emergency service provisions apply only to the systems and equipment contained in Schedule A. Repair or replacement of non-maintainable parts of the system such as, but not limited to, ductwork, piping, shell and tubes (for boilers, evaporators, condensers and chillers), heat exchangers of all kinds, unit cabinets, boiler refractory material, insulating material, electrical wiring, hydronic and pneumatic piping, structural support and other non-moving parts, is not included under the PWS. Peripheral systems such as but not limited to variable frequency drives are not covered under this contract.

The contractor will not make repairs or replacements necessitated by reason of negligence or misuse of the equipment by others or by reason of any other cause beyond its control except ordinary wear and tear.

1.6.6.2.7 If an emergency service call is made at the Government’s request and inspection does not reveal any defect for which the contractor is liable under this contract, the contractor reserves the right to charge USACE customary prevailing charges for such service.

1.6.7 Security Requirements

Contractor personnel performing work under this contract are not required to have a security clearance. The security requirements for this contract are in accordance with the applicable security clauses in subparagraphs 1.6.7.1 through 1.6.7.16, and Key Control requirements in subparagraph 1.6.7.17. Clauses 1.6.7.1 through 1.6.7.16 are documented and approved in the form ENG 6055 USACE Contract Requirements Security Review Cover Sheet.

1.6.7.1 CLAUSE 1. General security requirements and guidance

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g. Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g. email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.6.7.2 CLAUSE 2. Antiterrorism (AT) Level I training

All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

1.6.7.3 CLAUSE 3. Physical Security Access Control Requirements

a. Overview. All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

b. All personnel requiring unescorted access to Rock Island Arsenal and not in possession of a DoD ID card, Federal PIV, or an installation access pass will undergo a NCIC-III background check and be issued an installation access pass for up to one year or the period of performance of the contract, whichever is shorter. The contractor will submit a Rock Island Arsenal Access Request Form for each employee requiring access to the installation at least three days prior to arriving at Rock Island Arsenal.

The Rock Island Arsenal Access Request Form can be found at https://home.army.mil/ria/index.php/download_file/force/465/1

Forms can be submitted by email to usarmy.ria.imcom.mbx.usag-access-request@mail.mil, or by mail to:

Visitor Control Center 23 Prospect Drive Rock Island Arsenal, IL

When arriving at Rock Island Arsenal for the first time, contractors must report to the Rock Island Arsenal Visitor Welcome Center located just outside the Moline Gate. Final processing of the visitor badge will take approximately 5-8 minutes per employee.

c. Definitions. For the purposes of this contract USACE facilities are defined as any USACE owned or leased property for which entry is controlled and limited to authorized USACE employees, contractors, and official visitors.

d. Procedures.

(1) Contract employees may have unescorted access within these controlled areas upon completion of an adjudication of fitness by the USACE Rock Island District Security Office and entry onto an access control list (ACL) for the facility/project. The contractor will submit background checks that have been conducted by a bonded third party within the last six months of the notice to proceed date and authorize reports to be provided to the Rock Island District Security Office by the third party. The mailing address for background checks is:

U.S. Army Corps of Engineer, Rock Island District ATTN: Security Office P.O. Box 2004 Rock Island, IL 61204-2004

Background checks will consist of a check of the National Crime Information Center(NCIC) Interstate Identification Index (NCIC-III), and the Terrorist Screening Data Base when available. Individuals may be denied access to Rock Island District controlled facilities and/or property if the results of the third party NCIC-III equivalent background check gives an indication that a person may present a threat to the good order, discipline, safety, or security of the facility. This information includes, but is not limited to a person who has:

(a) The background investigation contains criminal arrest information about the individual that causes the senior commander to determine that the person presents a threat to the good order, discipline, or health and safety on the installation.

(b) A claimed identity that cannot be verified based on the reasonable belief that the person submitted fraudulent identity information in the attempt to gain access.

(c) Current arrest warrant in NCIC, regardless of the offense or violation.

(d) Current bar from entry or access to another Federal installation or facility.

(e) Conviction of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking in humans, or drug possession with intent to sell or distribute.

(f) Conviction for espionage, sabotage, sedition, treason, terrorism, or murder.

(g) Being registered as a sex offender.

(h) Felony conviction within the last 10 years regardless of the offense or violation.

(i) Felony conviction for a firearms or explosives violation regardless of when the conviction occurred.

(j) Engaged in acts or activities designed to overthrow the U.S. Government by force.

(k) Been identified as known to be, or is suspected of being, a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity.

(2) Short term contractor/subcontractor employees working at the USACE facility/project for less than 15 calendar days may be escorted at the USACE facility by a USACE employee or other contract employee that is on the ACL for the facility/project. Names and the dates of work for short term contractor/subcontractors must be submitted to the Rock Island District Security Office at cemvr-sl@usace.army.mil in order to be added to the ACL for the period they will be working at the facility.

In addition to the submitted background checks, supplemental agency checks may be performed at the discretion of the Rock Island District security personnel. The Contractor agrees to cooperate and ensure that Contractor personnel provide any documentation required to complete these checks. Any person lacking proper identification credentials or deemed a security threat may be denied access to the project. Such action in no way relieves the Contractor from performance of the Contract. The Rock Island District retains the right to deny any Contractor and sub-contractor employee from working on a contract awarded by the Rock Island District based on final background investigation results.

Contract employees denied access based upon derogatory information from the NCIC-III or equivalent check may apply to the District Commander for a waiver. In order to obtain a waiver, the contract employee must:

a. Obtain a certified copy of their complete criminal history to include all arrests and convictions.

b. Obtain a letter of support from their USACE sponsor. The letter must indicate that the sponsor requests that the person be granted unescorted access to accomplish a specific purpose as well as the anticipated frequency and duration of such visits. If a contractor employee is terminated, the sponsor must inform the District Security Office so that unescorted access is no longer authorized.

c. Submit a letter requesting the access denial be waived, to the USACE sponsor who will be responsible for submitting it to the District Commander. The letter must include all offenses, plus an explanation why the conduct should not result in denial of access. Other factors that the sponsor/ the requesting individual should address are the:

(1) Nature and seriousness of the conduct.

(2) Specific circumstances surrounding the conduct.

(3) Length of time elapsed since the conduct.

(4) Age of the person at the time of the incident or conduct, and

(5) Proof of efforts toward rehabilitation.

(6) Current mailing address or email address for Army communications.

d. The USACE sponsor will review the person’s information for completeness and determine whether to endorse the request for a waiver.

e. If the USACE sponsor endorses the waiver letter, he/she will provide a letter of recommendation for the person. The letter must address the relevant conduct that caused the denial and indicate why the conduct should not prohibit the person from being granted unescorted access. The USACE sponsor will submit the letters to the District Commander.

f. The District Commander will render a determination in line with good order, discipline, and health and safety of the facility. The District Commander will provide a copy of the determination to the person.

g. The results of the District Commander’s decision will be provided to the District Security Office to update the Access Control List for the project.

h. Persons who had a waiver request denied may request reconsideration from the District Commander 1 year after the date of the Commander’s decision. Persons may request reconsideration earlier if they can present significant information that was not available at the time of the original request or show that the basis for the original denial was overturned, rescinded, or expired.

In the event that an unexpected change in personnel is required, due to sudden absence of a critical path employee, the Contractor shall immediately contact the Contracting Officer to coordinate obtaining written approval from the Security Office for new/additional personnel to be brought on site prior to background check acceptance. Contractor shall submit Personnel Change Request Form and will receive written authorization from the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

In the event of an unforeseen change in work site conditions which may require a contract modification, and the contractor is required to immediately add personnel, a Personnel Change Request Form will be submitted to and approved by the Security Office prior to bringing new personnel on site, and ensure a background check is sent to the Rock Island District Security Office no later than ten days from written notice of approval. The Rock Island District reserves the right to terminate access of the employee upon completion of the Government’s review of the background check and the Contractor shall be notified immediately of any such Government decision.

1.6.7.4 CLAUSE 4. Contract personnel requiring a common access card (CAC) Not applicable. Not applicable.

1.6.7.5 CLAUSE 5. Security requirements for contract performance outside the US Not applicable.

1.6.7.6 CLAUSE 6. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something) All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.6.7.7 CLAUSE 7. Contract personnel requiring access to Government information systems

1.6.7.8 CLAUSE 8. Contracts requiring a formal OPSEC program

1.6.7.9 CLAUSE 9. Protection of Sensitive Information

1.6.7.10 CLAUSE 10. Information Assurance (IA)/Information Technology (IT) requirements

1.6.7.11 CLAUSE 11. Contracts requiring handling or access to classified information

1.6.7.12 CLAUSE 12. Threat Awareness Reporting Program

1.6.7.13 CLAUSE 13. Escorting in classified and/or sensitive areas In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

1.6.7.14 CLAUSE 14. Pre-screen candidates using E-Verify Program Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the contracting file.

1.6.7.15 CLAUSE 15. Contracts requiring armed security guards

1.6.7.16 CLAUSE 16. Contracts requiring delivery of food and water

1.6.7.17 Key Control

The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

1.6.7.17.1. Lost Keys.

In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor.

In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.17.2. Use of Keys.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.17.3 Lock Combinations

Not Applicable.

1.6.8 Special Qualifications

See paragraph 1.6.11 Key Personnel.

1.6.9 Post Award Conference/Periodic Progress Meetings and Submittals

1.6.9.1 Post Award Meeting

The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government. After award, but prior to start of services, the COR will arrange a Pre-Work conference to be held at the Clock Tower Complex, minimum of two (2) weeks prior to start of work. The purpose of the conference is to discuss contract requirements and details of contract performance. The Government reserves the right to schedule meetings with the Contractor to ensure strict compliance with the terms of the contract.

1.6.9.2 Post Award Submittals

The contractor must submit the following documents to the COR for the approval within 30 days of contract award. See TE 2 for additional details.

1. Equipment List. A list of all equipment to be used by the contractor at the worksite.

2. Employee List. In accordance with security clause 14, a list of all employees who will be working for the contractor.

3. Proof of required insurance.

4. Safety Plan. A safety plan/accident prevention plan (Schedule B).

5. A Quality Control Plan.

6. OPSEC required information - if not already provided to the security office IAW the requirement of the applicable security clauses in paragraph 1.6.7.

7. Service technician qualifications.

8. Work plan, which will include the preventative maintenance that will be performed.

1.6.10 Contracting Officer Representative (COR)

1.6.10.1 COR Appointment

The Government shall assign a COR for the project that will serve as the Contractor’s point of contact for submittals, schedule, payment requests, and modifications. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration.

1.6.10.2 COR Duties

The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel.

1.6.10.3 Notification of COR Appointment to KTR

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel

1.6.11.1 The Contractor shall have a minimum of ten years of experience with the types of building automation system (BAS) controller types (i.e. – Robert Shaw, BACnet, and LON) and standalone controls (i.e. – Johnson Controls parallel fan box controllers) listed in ATTACHMENT A. The follow personnel are considered key personnel by the Government:

1. Project Manager

2. Service Technician

1.6.11.2 The Contractor shall provide a project manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer within 15 days following contract award. The project manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The project manager or alternate shall be available between 8:00 a.m. to 4:30p.m, Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. Qualifications for all key personnel are listed in paragraphs 1.6.11.3 and 1.6.11.4.

1.6.11.3 PROJECT MANAGER. The Contractor will assign a Project Manager to oversee the coordination of the entire project and to answer or obtain answers to all questions during and after the work. If the scope of work and/or project instructions do not cover a specific condition in question, the Project Manager will contact the Contracting Officer’ Representative before proceeding with the work item. The Project Manager shall have ten (10) years of experience and managed similar sized facilities.

1.6.11.4 SERVICE TECHNICIAN. The services required under this contract shall be performed by technicians with a minimum ten (10) years’ experience with all listed equipment in Schedule A. Additionally the technician shall be licensed in Refrigeration, Hydronics, and HVAC.

Servicing Technician shall be NATE (National American Technician Excellence) Certified, and Liebert Certified.

1.6.12 Identification of Contractor Employees

All contract personnel should be easily identifiable while performing work in the Clock Tower complex by wearing a uniform, company badge or other form of visible identification, otherwise if working in other situations where their Contractor status is not obvious to third parties personnel required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor must also ensure that all documents or reports produced Contractor during performance of this contract are suitably marked as Contractor products or that Contractor participation is appropriately disclosed , to include use of company letterhead on letters and reports and clear complete signature blocks on all documents and emails.

1.6.13 Contractor Travel

1.6.14 Other Direct Costs

1.6.15 Data Rights

1.6.16 Organizational Conflict of Interest

1.6.17 Phase In /Phase Out Period

1.6.18 Sustainability Requirements. Environmental purchasing programs Per the requirements listed on the Government Services Administration’s Federal High- Performance Buildings (https://www.gsa.gov/governmentwide-initiatives/federal-highperformance-buildings/highperformance-building-clearinghouse/procurement) and FAR Class Deviation CD-2025-05, Revoked Executive Order 14057 for Federal Sustainability and Ending Procurement and Forced Use of Paper Straws (Supplement 1), programs that are still in effect can be reviewed for applicability. The GSA page has links to each program’s websites and applicable FAR clauses to include in the contract.

Federal agencies are required to buy sustainable products and services to the maximum extent practicable. FAR 23.103 and 23.105 includes additional information, including exceptions. FAR 23.104(c) provides direction to ensure that federal agencies comply with statutory purchasing program requirements. Statutory purchasing programs that apply to this requirement are listed below.

1.6.18.1 USDA BioPreferred Not applicable.

1.6.18.2 Energy Star

Visit program site: ENERGY STAR Product types: appliances, office electronics, construction supplies, HVAC and mechanical products, and lighting

ENERGY STAR is a joint program of the U.S. Environmental Protection Agency or EPA and the U.S. Department of Energy or DOE. The ENERGY STAR label helps consumers identify energy efficient products and practices in over 60 product categories for the home and office.

Products earn the ENERGY STAR label by meeting the energy efficiency requirements set forth in ENERGY STAR product specifications. These products deliver the same or better performance as comparable models while using less energy and saving money. See ENERGY STAR’s calculators to help determine cost savings. ENERGY STAR products are required under

FAR 23.103.

1.6.18.3 FEMP-designated. Not applicable.

1.6.18.4 FEMP Low Standby Power Not applicable.

1.6.18.5 EPA Comprehensive Procurement Guidelines Not applicable.

1.6.18.6 EPA Significant New Alternatives Policy

Visit program site: SNAP Product types: refrigeration and HVAC products, cleaning products, fire suppression supplies, aerosols, inks, etc.

The Significant New Alternatives Policy or SNAP Program is the EPA’s program to evaluate and regulate substitutes for the ozone-depleting chemicals that are being phased out under the stratospheric ozone protection provisions of the Clean Air Act. Under the SNAP Program, EPA publishes a list of acceptable and unacceptable substitutes for ozone-depleting substances based on a specific product end-use. Substitutes are reviewed on the basis of ozone depletion potential, flammability, toxicity, occupational health and safety, as well as contributions to global warming and other environmental factors. Acceptable substitutes have been determined to reduce overall risk to human health and the environment. The SNAP Program does not endorse specific products manufactured by specific companies. SNAP substitutes are required by FAR 23.103.

1.7 INSURANCE, WAGES & PAYMENT

1.7.1 Insurance

In accordance with the FAR Clause 52.228-5 titled “Insurance-Work on a Government Installation” the Contractor shall obtain and maintain minimum amounts of insurance during the period of performance under this contract as required by FAR 28.307-2 Liability, subparagraphs (a), (b), and (c). The current version of this clause, which is incorporated by reference rather than full-text, states the following minimum requirements:

Workmen’s Compensation Coverage complying with applicable State statute** Employer’s Liability Minimum $100,000 General Liability/Bodily Injury Minimum $500,000 per occurrence

1.7.2 Government Liability

The Contractor shall hold and save the Government, its officers and agents free and harmless from liability of any nature or kind, arising from any use, trespass, or damage occasioned by their operations, IAW FAR 28.307-2 Liability, subparagraphs (a), (b), and (c).

1.7.3 Wage Rates

Prevailing Wage Rates will apply for any award resulting from this solicitation for quotes. See the included Wage Determination, and contract clause FAR 52.222-41, Service Contract Act of 1965 for details.

1.7.4 Payment

Upon verification of the monthly invoice amount with the COR, the Contractor shall provide an invoice to the COR at the end of each month, requesting payment for that month’s services. In accordance with the Prompt Payment Act, payment will be made approximately 30 days after the last day of services received for the billing period, or 30 days from receipt of the invoice, whichever is later. See FAR clause 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services for additional instructions on invoicing and payments.

1.8 CUSTOMER FEEDBACK

1.8.1 The Contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction. Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

1.8.2 Performance management drives the Contractor to be customer focused through initially and internally addressing customer complaints and investigating the issues and/or problems, but the customer always has the option to communicate complaints to the COR as opposed to the Contractor.

1.8.3 Customer complaints, to be considered valid, must set forth clearly and in writing the detailed nature of the complaint, must be signed, and must be forwarded to the COR. The COR will accept those customer complaints and investigate using the Quality Assurance Monitoring Form – Customer Complaint Investigation, identified in TE 1.

1.8.4 Customer feedback may also be obtained either from the results of formal customer satisfaction surveys or from random customer complaints.

1.9 POST-AWARD CONSIDERATIONS

The Government reserves the right to schedule meetings with the Contractor to ensure strict compliance with the terms of the contract. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, and for complying with any applicable Federal, State, and Municipal laws, codes, and regulations in connection with the performance of the services. The Contractor shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature or kind arising from any use, trespass, or damage occasioned by its operations.

PART 2 DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1. Definitions

Any definitions not listed here for terms used in this PWS can be found in FAR subpart 2.102 Definitions (www.acquisition.gov), or if not found there, should be assumed to use the definition found in a standard dictionary of the English language (e.g. American Heritage Dictionary, Websters, etc.).

2.1.1. CLOCK TOWER COMPLEX. For the purposes of this requirement the term Clock Tower Complex includes the Clock Tower (Bldg. 205 as numbered by Rock Island Arsenal building numbering system), and the Clock Tower Annex (Bldg. 217), both located at 1500 Rock Island Drive, Rock Island, IL 61201and also the East Annex (Bldg. 340) located at 1710 Whittemore Street, Rock Island, IL 61201.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the Government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government.

Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. HVAC SYSTEM. An HVAC system is defined as a group of mechanical, electrical, and electronic devices and components working together as a functional unit to provide controlled air conditioning. HVAC system may also involve several systems working together, i.e. a cooling system and a heating system.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 OMISSIONS. This contract may duplicate or not cover all specified activities, steps, and/or procedures required to accomplish contract work. In case of omission, the normal industry standards, practices, specifications and/or guides will prevail. In no instance shall an omission be reason to perform inferior work, produce a less than acceptable product or service, or refusal to perform an intended activity.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The term “Quality Assurance" refers to action taken by the Government to ensure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are IAW the contract.

2.1.11. QUALITY CONTROL. The term "Quality Control" refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

2.1.12 QUALITY CONTROL PLAN. The Contractor shall develop a Quality Control Plan designed to demonstrate how the Contractor will meet the needs of the Project. The Quality Control Plan shall document how the Contractor will identify and correct performance shortfalls.

Complete records of all inspection work performed by the Contractor must be maintained and made available to the Government during contract performance. The Contractor shall furnish the Quality Control Plan to the Government.

2.1.13.SAFETY. All work under this contract shall comply with the latest version of the US Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1 and the Occupational Safety and Health Act (OSHA) standards in effect on the date of the solicitation.

No separate payment will be made for compliance with EM 385-1-1, nor for compliance with any of the other safety-related requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the sub-contractor.

2.1.15. WORKDAY. The number of hours per day the Contractor provides services IAW the contract.

2.1.15. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. Acronyms

COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation IAW In Accordance With KO Contracting Officer KTR Contractor OCI Organizational Conflict of Interest POC Point of Contact PM Preventative Maintenance PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit USACE U.S. Army Corps of Engineers

PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items and Services

3.1. Services

3.2 Facilities

3.3 Utilities

The Government will provide water, electricity, and restroom facilities for use during the performance of the tasks as stated in Part 5 The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning of the equipment.

3.4 Equipment

3.5 Materials

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Items and Responsibilities

4.1 General

The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2 Secret Facility Clearance

4.3. Materials

The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment

The Contractor shall provide, all equipment needed to meet the requirements under this…