A20_-_NIDA_Supplemental_Billing_Instructions.pdf
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- Attached to
- Request for Proposals - Phase I Clinical Trials Federal contract opportunity
- Solicitation number
- 75N95024R00086
About this file
This document is the Exhibit A to NIH(RC)-1 NIDA Supplemental Billing Instructions, which provides additional invoicing requirements for a federal contract with the National Institute on Drug Abuse (NIDA).
The key details are:
- The contractor must include supplemental information on each invoice for direct labor, travel, materials/equipment, subcontract costs, reimbursement of travel and honoraria, and indirect cost adjustments.
- For direct labor, the contractor must provide the position category, employee identification, hours expended, and hourly rate.
- For travel, the contractor must detail the purpose, dates, locations, traveler names, per diem rates, and travel costs.
- For materials/equipment, the contractor must describe each item, quantity, and amount.
- The contractor must break down subcontract costs in the same format as the prime contractor.
- The contractor must provide a monthly summary of unpaid travel and honoraria reimbursements.
- The contractor must include the cumulative total expenses to date and notify the Contracting Officer of any anticipated overrun or unexpended balance.
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Text version
Exhibit A to NIH(RC)-1 NIDA Supplemental Billing Instructions
In addition to the requirements of the NIH(RC)-1, the Contractor agrees to include the following supplemental information on each invoice for the cost categories shown below:
i. DIRECT LABOR
(1) Position Category
(2) Employee Identification Number or Name
(3) Hours Expended
(4) Hourly Rate
ii. TRAVEL
(1) Detail what travel is for (i.e., seminar, course, site visit, etc.)
(2) Dates and duration of travel
(3) Point of departure and destination
(4) Names of individuals
(5) Per diem rate (broken down by lodging and M&IE)
(6) Travel costs (airfare, car rental (including mileage), taxis, etc.)
iii. MATERIALS OR EQUIPMENT (RENTAL OR PURCHASE)
(1) Description, quantity, and amount of each item
(2) COA letter number, if applicable
iv. SUBCONTRACT COSTS
Breakdown identical in format and detail as required of the Prime Contractor
v. REIMBURSEMENT OF TRAVEL AND HONORARIA
Monthly invoices must include a summation of all unpaid travel and honoraria reimbursements, with explanation for all obligations outstanding over 30 days.
vi. INDIRECT COST – ADJUSTMENTS
Annual negotiated indirect cost rate adjustments applied to billings of indirect costs shall be submitted on a separate invoice/financing request.
Monthly invoices must include the cumulative total expenses to date, adjusted (as applicable) to show any amounts suspended by the Government.
The Contractor agrees to immediately notify the Contracting Officer in writing if there is an anticipated overrun (any amount) or unexpended balance (greater than 10 percent) of the amount allotted to the contract, and the reasons for the variance. Also, refer to the requirements of the Limitations of Funds and Limitations of Cost Clauses in the contract.
NIH(RC)-1 Exhibit A Rev. 3/2021
| i. DIRECT LABOR |
| ii. TRAVEL |
| iii. MATERIALS OR EQUIPMENT (RENTAL OR PURCHASE) |
| v. REIMBURSEMENT OF TRAVEL AND HONORARIA |
| vi. INDIRECT COST – ADJUSTMENTS |
File details come from the government source that posted it. Updated .