A14_Supplemental_Billing_Instructions.pdf
PDF 123 KB Posted
- Attached to
- Drug Manufacturing and Formulation Program (DMFP) Federal contract opportunity
- Solicitation number
- 75N95024R00077
About this file
This document is Exhibit A to the NIH(RC)-1 NIDA Supplemental Billing Instructions, which provides additional requirements for invoicing under a federal contract.
The document outlines the supplemental information the contractor must include on each invoice for the following cost categories: direct labor, travel, materials/equipment, subcontract costs, travel/honoraria reimbursements, and indirect cost adjustments. It specifies the level of detail required, such as employee identification, travel purpose and dates, item descriptions, and tracking of outstanding travel/honoraria reimbursements. The contractor must also notify the Contracting Officer of any anticipated cost overruns or unexpended balances. This exhibit supplements the existing NIH(RC)-1 invoicing requirements for the Drug Manufacturing and Formulation Program contract with the National Institute on Drug Abuse.
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Text version
Exhibit A to NIH(RC)-1 NIDA Supplemental Billing Instructions
In addition to the requirements of the NIH(RC)-1, the Contractor agrees to include the following supplemental information on each invoice for the cost categories shown below:
i. DIRECT LABOR
(1) Position Category
(2) Employee Identification Number or Name
(3) Hours Expended
(4) Hourly Rate
ii. TRAVEL
(1) Detail what travel is for (i.e., seminar, course, site visit, etc.)
(2) Dates and duration of travel
(3) Point of departure and destination
(4) Names of individuals
(5) Per diem rate (broken down by lodging and M&IE)
(6) Travel costs (airfare, car rental (including mileage), taxis, etc.)
iii. MATERIALS OR EQUIPMENT (RENTAL OR PURCHASE)
(1) Description, quantity, and amount of each item
(2) COA letter number, if applicable
iv. SUBCONTRACT COSTS
Breakdown identical in format and detail as required of the Prime Contractor
v. REIMBURSEMENT OF TRAVEL AND HONORARIA
Monthly invoices must include a summation of all unpaid travel and honoraria reimbursements, with explanation for all obligations outstanding over 30 days.
vi. INDIRECT COST – ADJUSTMENTS
Annual negotiated indirect cost rate adjustments applied to billings of indirect costs shall be submitted on a separate invoice/financing request.
Monthly invoices must include the cumulative total expenses to date, adjusted (as applicable) to show any amounts suspended by the Government.
The Contractor agrees to immediately notify the Contracting Officer in writing if there is an anticipated overrun (any amount) or unexpended balance (greater than 10 percent) of the amount allotted to the contract, and the reasons for the variance. Also, refer to the requirements of the Limitations of Funds and Limitations of Cost Clauses in the contract.
NIH(RC)-1 Exhibit A Rev. 3/2021
| i. DIRECT LABOR |
| ii. TRAVEL |
| iii. MATERIALS OR EQUIPMENT (RENTAL OR PURCHASE) |
| v. REIMBURSEMENT OF TRAVEL AND HONORARIA |
| vi. INDIRECT COST – ADJUSTMENTS |
File details come from the government source that posted it. Updated .