A1 - Ithaca SOW - FINAL.pdf

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Department of the Interior United States Geological Survey New York Water Science Center – Ithaca Program Office 30 Brown Road Ithaca, New York 14850

Laboratory Cleanup and Hazardous Waste Disposal Statement of Work

Prepared by:

Eva J. Bryson Environmental Manager Office of Management Services-Denver January 6, 2021 – Orig.

February 12, 2021-Rev. 1

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GENERAL

Services, non-personal, to provide all equipment, labor, travel, and materials (unless otherwise provided herein) necessary for a service agreement for a laboratory cleanup and waste disposal in leased space located within 30 Brown Road, Ithaca, New York. The contractor shall perform all activities in accordance with all Federal, state, and local laws, statutes, regulations, and codes.

The Contractor is solely responsible for site investigation and verification of actual site conditions. This statement of work outlines the required Contractor qualifications, work to be performed (including applicable standards and acceptance criteria), period of performance, and required deliverables.

The contractor price for this project shall include mobilization of equipment, tools, materials, and labor for the cleaning of one (1) small laboratory, one (1) warehouse space located within the building perimeter, one (1) pole barn, and one (1) ware yard space for storage of vehicles.

Included with the laboratory furniture and equipment removal is the removal and disposal of solid and hazardous waste from the rooms within the facility.

Total space for the SPA/small lab is 225 square feet. Total space for the warehouse is 2,400 square feet. Total space for ware yard is 6,000 square feet. Grand total of all space is 8,625 square feet. Attached is the floor plan for the building. Please note that other federal agencies share space within the building, and the contractor shall be cognizant of noise and dust during decommissioning.

The USGS processed and analyzed samples using various chemicals. The USGS is required to remove all USGS-owned equipment and furnishings and clean all leased areas where chemicals or hazardous materials were used or stored before returning the facility to the General Services Administration (GSA).

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Pole Barn

Warehouse

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Floorplan for Ithaca Field Office

SCOPE OF WORK-TASKS AND STANDARDS

Task 1. The contractor shall set up the contractor’s work areas, both interior and exterior to the building, and arrange for utilities’ shutoff and building access through USGS/GSA or the building owner’s representative. Contractor’s equipment may be left on site, either indoors or outdoors. Contractor shall ensure that all equipment left outdoors is secured against accidental movement, fluid leakage onto the asphalt or soil, and orphan dumping.

• The rollup doors shall be used for access and egress of materials and load out. USGS will coordinate access and egress arrangements with the Building Manager.

• Stage roll offs and other wheeled vehicles in the ware yard adjacent to the rollup door.

All debris shall be kept within the confines of the roll offs or other wheeled vehicles.

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Task 2. The contractor shall clean, remove, and dispose of all equipment or furniture that is USGS-owned within the building.

• All casement and cabinets (metal and wood) shall be washed down with a biodegradable product such as Liqui-Nox®, Simple Green®, or other similar product as selected by the contractor. All the rinsate shall be captured in appropriate containers for later sampling and disposal and the cleaned casement and cabinets shall be placed in the appropriate roll offs for disposal.

• If floor tiles are missing after the casements are removed, the contractor shall install floor tiles to cover the exposed concrete floor. The contractor shall match, as reasonably as possible, the pattern and color of the existing tiles. The contractor shall remove existing tiles only to the extent that is needed to install the new tiles.

• The countertops are black phenolic and do not contain any asbestos.

• Remove the fume hood/exhaust fan in the sample preparation area, including the extended ductwork, and clean to allow for disposal or storage.

o Ceiling tiles and grids abutting the fume hood shall be removed to facilitate removal. Ceiling tiles and grids that are removed are to be replaced and new ceiling tiles and grids are to be added to fill the space.

• Remove the dual basin utility sink and associated piping in the equipment test room, clean, and dispose of in the appropriate roll off. Cap the piping behind the ceiling.

Remove and dispose of the P-trap and capture the rinsate for later testing. The mop sink shall be removed and the drain sealed. Prior to sealing, the drain screen shall be removed and samples taken to determine if any hazardous chemicals were disposed of in the sink.

• Remove the DI water system tubing in the sample preparation laboratory that is attached under the cabinets. The DI water system itself will be removed by the vendor and reinstalled in the new space.

• Coordination with the Building Manager shall be required to ensure all utilities are shut off during remediation and then returned to normal operations when feasible.

• Remove all faucets, emergency eyewash, electrical equipment disconnects, and associated plumbing lines or piping including wiring.

• Take plumbing lines back to the nearest lateral or main to eliminate unnecessary deadlegs. Stub and cap off the plumbing line above the ceiling. All sink P-traps are to be removed, the contents captured and sampled prior to disposal, and the P-trap disposed of as hazardous waste.

• Patch and prime holes in the walls where cabinets, pressurized air or gas lines, equipment rails, or other attachments and equipment were removed.

• The level of finish for patching holes in walls shall be Level 2, ASTM C 840-19a or the most current version. “All joints and interior angles shall have tape embedded in joint compound and shall be immediately wiped with a joint knife or trowel, leaving a thin coating of joint compound over all joints and interior angles. Fastener heads, corner

USGS Page 6 beads, and accessories shall be covered with a coat of joint compound. Surface shall be free of excess joint compound. Tool marks and ridges are acceptable, but the surface shall not have excess joint compound.”

• All plumbing and electrical shall be stubbed behind the wall or to the nearest junction box above the ceiling, openings shall be patched and primed, or removed back above the ceiling and capped off. A licensed plumber or electrician shall ensure that all terminations are in accordance with local code. If piping exits the floor, remove all piping to within 3 inches to allow for capping. The selection of the most appropriate cap shall be left to the contractor.

• Warehouse space housed a battery storage, various utility vehicles, cutting and welding areas, and electrical test areas. Gross stains from battery leaks shall be treated with the appropriate neutralizing agent or absorbent to remove any remaining gel and disposed of as hazardous material. This requirement applies to gross oil stains and cutting oils on the floor.

• Remove all electrical panels and shut off boxes that supported equipment.

• Walls and floors shall be washed down with a biodegradable product such as Liqui-

Nox®, Simple Green®, or other similar product as selected by the contractor. All the rinsate shall be captured in appropriate containers for later sampling and disposal.

• Floors shall be swept after final cleaning to remove any remaining debris.

Task 2a: The ware yard provided storage for diesel and gas vehicles.

• The space where the flammables cabinet stood shall be examined for oil spills, diesel spills, paint spills, or other gross staining. If gross staining is present, the contractor shall apply the appropriate neutralizing agent or absorbent to remove all excess material and dispose of as hazardous waste.

• The balance of the ware yard shall be examined for gross spills or staining and if present, apply the appropriate neutralizing agent or absorbent to remove all excess material and dispose of as hazardous waste.

Task 3. The contractor shall remove all USGS-installed exhaust equipment and make repairs to prevent weather intrusion.

• Disconnect the electrical to the blowers.

• Remove the duct vents from the roof leaving 3” to 4” of ducting sufficient to cap with like material. Replace with a cap sufficient in size to cover the entire opening. All fasteners and seams shall be sealed with a weather-proof sealant to prevent leaks

• Duct vents shall be washed down with a biodegradable product such as Liqui-Nox®, Simple Green®, or other similar product as selected by the contractor. All the rinsate shall be captured in appropriate containers for later sampling and disposal. After cleaning the duct vents, place in metal recycling roll-offs.

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• Remove the vertical pipe supporting the solar panel and Yagi antenna from the roof surface. Patch with like material and spread existing roofing rocks back over patched area.

Task 4. The contractor shall sample, package, and dispose of all hazardous materials.

• All the cleaning rinsate shall be captured in appropriate containers for later sampling and disposal.

• P-traps located beneath the sinks shall be removed, the P-trap contents shall be drained into a drum and captured for sampling, and the traps placed in the appropriate container for disposal. Cleaning of the drains shall stop after the p-trap connection to the drain line (first horizontal joint).

• Conduct sampling and analyses of floors and walls for chemical residue left after initial cleaning. Three to four (3-4) samples per room shall be taken dependent upon the number of visible indicators (remaining stains on the floor in front of sinks or fume hoods or remaining stains on walls above sinks.). If the samples indicate contamination remains, but is below the action level, then the area shall be considered clear. If the samples indicate that contamination remains and is above the action level for the chemical tested, then additional cleaning and sampling is required until the space is below the action level.

• Each sample shall be marked with a unique identifier and the sample location. For example, Sample W1 – SPA, west wall, 6 ft. north and 4 ft. up from the SW corner. The floor plan of the USGS space shall be marked with the unique identifier and the information included in the final report. An Adobe pdf file is included at the end of this statement of work, and if necessary, the pdf file can be adjusted to allow for more clear viewing of the sample locations.

• Samples analysis shall be presented in a table format showing the criteria used and a list of the sample analytes against the specified criteria. A table of the waste disposal results shall also be included. Suggested examples of the data to be presented are shown below. The contractor may add additional information if it will enhance or otherwise explain the sample results.

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Waste Disposal Results

Metal

RCRA Reg mg/L

Waste Sample result mg/L

Arsenic 5 0.13 Barium 100 2.2 Cadmium 1 0.017 Chromium 5 2.1 Lead 5 0.6 Selenium 1 0.017 Silver 5 0.0075 Mercury 0.2 0.00031

Industrial Hygiene Results Compared to Various Criteria used by the Contractor.

WlA

FlA

F2A

WlB

FlB

QCl

Brookhaven

IH75190

Non- Operational areas (ug/100 cm 2 )

Brookhaven

IH75190

OSHA

Regulated (ug/100cm2)

NREL

Manufacturing ASCL{ug/100 cm2)

NRELOffice

ASCL

(ug/100 cm 2 )

Arsenic 1.2 ± 0.2 1.7 ± 0.2 1.4 ± 0.2 1.1 ± 0.1 2.2 ± 0.3 1.2 ± 0.2 6.7 20.0 100 20

Barium 0.82 ± 0.1 2.4± 0.3 3.4 ± 0.4 0.46 ± 0.06 2.4 ± 0.3 0.24 ± 0.03 -- -- 5,000 4,000

Cadmium <0.2 ± 0.03 0.25 ± 0.03 0.58 ± 0.08 0.32 ± 0.04 0.32 ± 0.04 <0.2 ± 0.03 3.3 50 50 10

Chromium <0.5 ± 0.07 0.59 ± 0.08 0.87 ± 0.1 <0.5 ± 0.07 0.51± 0.7 <0.5 ± 0.07 -- -- -- -- Lead 0.83 ± 0.1 9.0± 1 6.8 ± 0.9 0.53 ± 0.07 5.3 ± 0.7 <0.3 ± 0.04 22 22 500 30

Selenium 5.1 ± 0.7 5.1 ± 0.7 4.2 ± 0.6 4.8±0.6 5.1± 0.7 4.9 ± 0.7 -- -- 2,000 100

Silver <0.2 ± 0.03 <0.2 ± 0.03 <0.2 ± 0.03 <0.2 ± 0.03 <0.2 ± 0.03 <0.2 ± 0.03 -- -- 100 200

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• The contractor shall retain the services of an independent or third-party industrial hygiene service to collect the required samples. An industrial hygiene technician may collect the samples provided a certified industrial hygienist oversees the technician.

Task 5. The contractor shall provide a draft final report of all work activities within 20 days after the completion of the project.

• The contractor shall include a complete copy of the National Renewal Energy Laboratory Worksheet for Determination of Actionable Surface Contamination Levels and create a table which shows the results of all sampling results compared with the ASCLs. See above for an example of the table.

• The floor plan of the SPA and warehouse shall be marked with the unique sample identifier and the location shall be marked on the floor plan. Overlay the floor plan over a representation of the building from Google Earth or other mapping software. An Adobe pdf file of the building’s floor plan and an example of the floor plan overlay on a Google map of a building is included at the end of this statement of work. The Adobe pdf files can be accessed by double-clicking on the icon.

Floor Plan Overlay onto Google Buildin

• The Contractor shall develop a closure report covering the cleanup and removal activities. The report shall document the Contractors cleaning and sampling activities (location, methodology); inventory of chemicals including generated waste streams, field documentation tracked by the Project Supervisor each day, and a general description of activities of sufficient detail to demonstrate that the work met the work plan requirements. The actual sample documentation and data shall be included as an appendix. Signatures of the Contractor, primary subcontractors, and licensed/certified professionals shall be on the report.

• All reports shall be generated in the most current version of Microsoft Word©. Tables within the reports shall be generated in the most current version of Microsoft© Excel.

Optional CLINS:

CLIN 1

• It is assumed by USGS that all piping associated with water lines are not wrapped in asbestos-containing materials. If the contractor encounters any asbestos-containing materials during the removal of fume hood or laboratory furniture, the contractor shall stop work immediately and inform the COR.

sruggles Text Box Attachment 2

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• If asbestos-containing materials are encountered, information on the total asbestos removed shall be included in the final report along with a copy of the hazardous waste manifest showing the total amounts disposed of and where the asbestos was taken from, i.e., countertop, fume hood, sink lining, thermal system insulation on plumbing, etc. Removal, packaging, and disposal of asbestos-containing materials shall conform to the Arizona Department of Environmental Quality and applicable OSHA standards.

• All asbestos removal is to be priced by the linear foot. Pricing shall include all personal protective equipment, materials and equipment, and packaging according to the New York Department of Environmental Conservation and EPA Standards, transportation, and disposal costs.

• The final report shall include all information on abatement activities of asbestos-containing materials, including quantities and locations of materials abated (e.g., SPA, three (3) transite counter tops and two (2) mudded elbows). Copies of all asbestos waste manifests shall be included in the report.

CLIN 2

• All mold-contaminated drywall shall be removed using a standard flood-cut. This cut shall be made a minimum of 12 inches above where the mold or flood damage stopped.

Install and finish new wallboard in the same thickness following ASTM C 840-19a or most current version. “Terminology: 3.2.7 finished wallboard, n—wallboard that has had the joints taped, has had the joints, fastener heads, and flanges of accessories concealed with joint compound, and has been sanded to prepare the surface to receive job applied decoration.” Prime all joints and joint compound after installation. If additional mold is discovered beyond the standard flood-cut, the contractor shall stop work and contact the USGS COR for further direction.

• All mold-contaminated drywall is to be priced by the linear foot. Pricing shall include all personal protective equipment, materials and equipment, and packaging according to the New York Department of Environmental Conservation and EPA Standards, transportation, and disposal costs.

POTENTIAL CONTAMINANTS OF CONCERN

There have been no known spills of chemicals in the laboratories. Potential Contaminants of Concern include flammable liquids, acids (sulfuric, hydrochloric) and organics (methanol). The contractor will sample using the EPA SW-846 Compendium methods for regulated chemicals and RCRA 8 metals although no known RCRA 8 metals have been used in the laboratory.

REGULATIONS

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The contractor shall perform all construction, solid waste disposal, and hazardous waste disposal services in accordance with all Federal, state, and local laws, statutes, regulations, and codes.

Federal Statutes

Clean Air Act of 1970, as amended (42 U. S. C. 7401 et seq.)

Clean Water Act of 1977, as amended (Public Law 95-217, 33 U. S. C. 1251 et seq.)

Comprehensive Environmental Response, Compensation, and Liability Act of 1980, as amended (42 U. S. C. 9601 et seq.)

Federal Facilities Compliance Act of 1992 (Public Law 102-386) Federal Insecticide, Fungicide, and Rodenticide Act of 1947, as amended (Public Law 92-516, 7 U. S. C. 136 et seq.)

Hazardous and Solid Waste Amendments of 1984 (Public Law 98-616) Hazardous Materials Transportation Act of 1975 (49 U. S. C. 5101 et seq.)

Hazardous Materials Transportation Uniform Safety Act of 1990 (Public Law 101-615) Oil Pollution Act of 1990 (Public Law 101-380, 33 U. S. C. 2701 et seq.)

Pollution Prevention Act of 1990 (42 U. S. C. 13101 et seq.)

Public Health Service Act, as amended (42 USC 201 et seq.)

Resource Conservation and Recovery Act of 1976, as amended (42 U. S. C. 6901 et seq.)

Superfund Amendments and Reauthorization Act of 1986 (Public Law 99-499) Toxic Substances Control Act of 1976 (15 U. S. C. 2601 et seq.)

Federal Regulations

29 CFR Part 1926, Safety and Health Regulations for Construction 40 CFR 1-end, Protection of the Environment 49 CFR 100-199, Transportation Test Methods for Evaluating Solid Waste, Physical/Chemical Methods, EPA publication SW-846, Third Edition, Final Updates I (1993), II (1995), IIA (1994), IIB (1995), III (1997), IIIA (1999), IIIB (2005), IV (2008), and V (2015)

State Regulations

New York Department of Environmental Conservation

Consensus Standards

ANSI/ASSP Z9.11-2016, Laboratory Decommissioning Standard ASTM C 840-19a, Stand Specification for Application and Finishing of Gypsum Board Brookhaven National Laboratory, Surface Wipe Sampling for Metals, IH75190, Rev. 23, dated 06/23/17 or latest revision

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If there are state, county, or local regulations that are more conservative than federal statutes and regulations, the contractor is required to comply with those provisions.

The contractor is responsible for applying for and securing all required permits and licenses to perform the scope of work.

CONTRACTOR QUALIFICATIONS

The Contractor personnel performing this work shall have a thorough understanding of the current legal, regulatory, and technical issues surrounding this work effort. The Contractor shall be familiar with the development of clearance work plans for laboratory decommissioning, asbestos abatement, post-clearance air sampling, performance of the work, and reporting the results. The Contractor will employ certified industrial hygienists, licensed plumbers and electricians, and shall use appropriate personnel who have experience in cleaning of industrial areas, development of clearance sampling programs, and authoring and signing clearance reports. A certified industrial hygienist shall review all sample results before signing the clearance report.

The Contractor shall furnish all labor, equipment, materials, tools, supplies, transportation, management, and services (including supervision, plans, means and methods, permits, and documentation) necessary to safely and compliantly clean or decontaminate all room surfaces, conduct representative and clearance sampling, remove hazardous waste for disposal, and develop closure reports.

The descriptions and sequence of work is for illustrative purposes only and is not intended to give direction on how to perform or sequence the work except where specifically noted.

Multiple activities may be accomplished simultaneously at the direction of the Contractor with approval from USGS. The activities shall be performed in a way that minimizes a release of potential contaminants and mitigates any disruption to present tenants.

DELIVERABLES

A draft of the completed report shall be due 20 days after completion of the project in an electronic format. The USGS will have 15 business days (including clarification calls) to review and return comments back to the contractor. The final reports from the contractor shall be due

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15 business days later. The contractor shall deliver one (1) electronic copy to:

Ms. Eva J. Bryson US Geological Survey

PO Box 25046, Bldg. 810, MS 205 Denver CO 80225

303-236-9172 ebryson@usgs.gov

NOTE: The signature page with original signatures shall be the only hard copy delivered.

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QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Ithaca, New York

Performance assessment methods used by the USGS will be standard inspection and evaluation procedures and shall include as a minimum: (1) periodic inspections and evaluation of the quality and timeliness of the services received, and (2) the General Services Administration property acceptable for release documents.

The following performance assessment methods will be used to evaluate the performance requirements of this waste removal and deconstruction project.

The contractor shall be responsible for Quality Control (QC) throughout the project. The contractor shall not rely on this QASP as a QC measure.

The contractor shall notify the USGS Technical Liaison (TL) when the project is ready for inspection and provide the TL with the contractor’s Quality Control Inspection document. The TL will then begin inspection. If the TL finds one major concern or more than two minor concerns that should have been detected by the contractor’s QC, then the TL may cancel the inspection to allow the contractor to enact its QC measures.

The Government will be responsible for Quality Assurance (QA) for the project. The USGS TL will use the following measures to assure that the contractor delivers/renders the contracted quality goods/services. If the contractor has failed to meet or exceed the quality and time standards described, the contractor shall re-do the portion of the project that failed to meet the standards within 2 working days.

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Inspection and Acceptance Standards for the Major Performance Requirements

TASK ACTIVITY ACCEPTABLE LEVEL OF

QUALITY

STANDARD METHOD OF SURVEILLANCE

1 and 3 Waste and/or Construction Debris Removal

Waste and/or construction debris removal to take place on or before the completion of the project.

95%

Random review by USGS TL

4 Waste Characterization All required documentation is generated and maintained in accordance with Federal, State, and local regulations and approved protocols.

Chain-of-custody documentation prepared properly.

100%

USGS TL will review all documents

USGS TL will review all chain of custody documents

4 Treatment and Packing Waste containers are properly labeled for transport and secured to prevent “orphan” dumping.

No drums rejected at the disposal facility.

USGS TL will review all manifests.

4 Removal of inventoried and packaged waste

If interim storage is required, the contractor will be responsible for all costs. Manifest documentation must be legible.

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2, 3, 4 Spill Responsibility Contractor is responsible for contractor-caused spills.

The contractor shall begin assessment within one (1) hour of notification or discovery.

The contractor shall provide a cleanup crew within three (3) hours.

All applicable reports shall be provided to the TL within five (5) days of the occurrence.

Public information shall be handled in strict confidentiality.

USGS TL will review all spill reports for contractor caused spills

USGS TL will review all spill work

USGS TL will review all spill reports

2, 3, 4 Emergency Situations The contractor shall provide emergency services within one (1) hour of notification.

If cleanup is required, the contractor shall provide a cleanup crew within three (3) hours.

All applicable reports shall be provided to the TL within five (5) days of the occurrence.

Public information shall be handled in strict confidentiality.

100% USGS TL will review each report of emergency situations

4 Unknown Substances Requested identifications performed correctly.

Contractor shall be at the site within 72 hours.

USGS TL will review each report

USGS TL will review report.

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4 Contaminant control/ contaminant containment

Complete and proper containment of contaminants.

100% Random review by USGS TL

4 Sampling All sampling shall be done using EPA or USGS TL- approved protocols and analytical methods shall be used to comply with all applicable Federal, State, and local regulations.

All required documentation is generated and maintained in accordance with Federal, State, and local regulations and approved protocols.

Chain-of-custody documentation prepared properly.

4 Personnel Fully qualified and suitable to perform the services.

100% Random review by USGSTL and daily access by FPS

2,3,4 Safety Operations are conducted in a prudent, conscientious, safe, and professional manner.

Accidents will be reported to the TL immediately Written report within 48 hours.

Random review by USGS TL and any other Government or Contractor personnel

USGS TL will review all accident reports

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1-5 Applicable Regulations All required documentation is generated and maintained in accordance with the applicable regulations.

100% Random review by USGS TL

1-5 Quality Control Plan The contractor shall provide a QC Plan with its proposal and adhere to the QC Plan throughout the Project.

100% Random review by USGS TL

3,4 Hazardous-Non-hazardous Waste Documentation

All required documentation is generated and maintained in accordance with Federal, State, and local regulations and approved protocols 100% of the time.

100% Random review by USGS TL