A06_40600328_SOW.docx

WAYSIDE EXHIBIT FABRICATION and INSTALLATION SERVICES

WHITE SANDS NATIONAL PARK

1. PROJECT BACKGROUND

Some of White Sands National Park’s most unique features are the rapid evolution of the flora and fauna that lived with the gypsum dune field and the confluence of geology, hydrology, and climate that create this environment. Identified as the park’s interpretative themes, the wayside exhibits will interpret the unique nature of some of the flora and fauna and the processes needed to form the dune field. Under a separate contract, the Government secured production ready InDesign files for all interpretive panels.

2. SCOPE AND OBJECTIVES

The project shall be the editing of existing InDesign layout files, fabrication, removal of old waysides, and installation of new wayside exhibits for White Sands National Park near Alamogordo, NM, in accordance with the specifications as detailed in this contract and its attachments. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff.

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to perform the work in accordance with the specifications as detailed in this contract and its attachments.

2.1 General Requirements

2.1.1 Project Management

The Project Manager shall schedule, coordinate, oversee, and manage work produced under this contract.

The Project Manager shall be the single point of contact between the contractor and the COR. The Project Manager shall be in contact with the COR on no less than a bi-weekly basis.

In addition, the Project Manager shall perform the following work:

1. Quality Control

Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications. Provide routine inspections of in-house work and subcontracted work. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

2. Schedule

The contractor shall prepare an overall project schedule including milestone dates for all submittals, fabrication, installation, removal of old waysides, and submit to the COR for approval. The contractor shall track all work progress to ensure that the project is completed according to the schedule. The contractor shall coordinate and confirm the dates for all work with the COR. The contractor shall notify the COR in advance, in writing when work shall not be completed by the dates in this contract and provide an updated schedule for completion.

3. Meetings

The project manager shall be present at all project meetings. The contractor shall coordinate with the COR to schedule the following meetings:

Attendees Duration/Days on site

4. Design Drawing File Review

The Project Manager shall receive production files and inspect them to ensure that the quality is suitable. The Project Manager shall notify the COR immediately if drawings are not received in sufficient time to meet critical milestones, if damaged, or when use of the material would result in an unsatisfactory product.

5. Submittals

At any point in the planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

Coordinate all contractor and subcontractor submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements prior to submitting to the COR for distribution.

Forward all submittals to the COR for distribution, review, and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR.

1) Approved Submittals

Ensure that all changes, revisions, or additions are noted, and shop drawings, shop drawings, and instructions are revised, updated and forwarded to the COR.

2) Rejected Submittals

When submittals are rejected, the COR shall notify the Project Manager, in writing, identifying the reasons for rejection. The Project Manager shall revise and/or correct and resubmit, identifying changes.

2.1.2 Accessibility

Wayside exhibits planned, designed, and fabricated for the National Park Service (NPS) shall follow the latest published version of Attachment B, Programmatic Accessibility Guidelines. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed exhibits. If design decisions pose particular challenges to accessibility (such as inaccessible location of outdoor exhibit), additional attention shall be paid to a full description of the accessibility solutions. See Attachment B, Programmatic Accessibility Guidelines requirements addressed under specific disabilities.

3. DESIGN SERVICES

Work shall include minor editing of Government-Furnished production ready InDesign files, i.e., updating fonts, changing park name (“Monument” to “National Park”), minor image changes. Audio Descriptions are required for all waysides and signage. See Attachment A, Layouts, for reference.

4. FABRICATION, INSTALLATION, AND REMOVAL

Work shall include fabrication of panels and bases, removal of existing wayside exhibits, and installation of all fabricated items.

4.1 Fabricate the following double sided Aluminum panels as specified in Attachment E, Panels. All panels shall have a 10-year warranty against fading, warping, and delaminating.

Eight (8) – 41 7/8” x 11 7/8” x .060” (214, 215, 216, 217, 221, 222, 226, and 227) One (1) 47 7/8” x 23 7/8” x .060 (223) Two (2) – 35 7/8” x 47 7/8” x .060” (213A and 213B) Twenty (20) - 14” x 5” x.060” (1 to 20) Thirteen (13) 23 7/8” x 17 7/8” x .060 (602 to 614) One (1) 41 7/8” x 23 7/8” (615) Nine (9) 3”x3” x .060” (flip pages for 221)

4.2 Fabricate the following painted aluminum bases in accordance with Attachment D, VIS and Wayside Hardware Specification Manual. Paint color shall be black. All painted aluminum bases shall have a spatter coat finish. All bases shall have a 10-year warranty against structural failure. Powder coating is not acceptable.

Eight (8) – 42” x 12” low profile deck mount (214, 215, 216, 217, 221, 222, 226, and 227) One (1) 48” x 24” low profile deck mount (223) Two (2) – 36” x 48” upright on kiosk (213A and 213B) Twenty (20) - 14” x 5” low profile railing mount (1 to 20) Thirteen (13) 24” x 18” low profile in sand (602 to 614) One (1) 42”x 24” low profile in sand (615) Nine (9) hinges for Ex 221

4.4 Remove twenty-five (25) existing wayside exhibit bases as described in Attachment C, Removal. Contractor is responsible for removing and recycling old aluminum bases.

Install all fabricated panels and bases. All items shall be packaged, shipped to the park, unpackaged, assembled, and installed according to approved fabrication/shop drawings. Contractor is responsible for removing and recycling shipping containers and packing materials. All installed elements shall withstand environmental conditions found in White Sands NP and shall contain a minimum one-year warranty for environment damage.

The general removal/installation site shall remain open to visitors. The immediate area where the work is occurring shall be closed off by contractors’ stanchions, caution tape, and “Do Not Enter” signs. Contractor shall provide all equipment and hardware necessary to install all items fabricated. Contractor shall not use Government equipment. Any damage to paint on base structures shall be touched up. All wayside exhibit structures shall be thoroughly cleaned to remove dirt, prints, and smears from all surface areas. Installation and removal of many signs are on the surface of sandy dunes where motorized equipment cannot reach.

Those sites all installation and removal materials must be hand carried to the site.

5. PACKAGING AND DELIVERY

All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid, unless otherwise specified below. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

5.1 Deliverables Shall Include the Following

5.1.1 Post-award Conference Call (Electronically delivered/filed) -Word document of notes -PDF of draft schedule

5.1.2 Wayside Exhibit package (Electronically delivered/filed) -PDF of layouts with updates as noted in Section 3 -PDF of fabrication/shop drawings for bases and hardware -PDF of updated schedule

5.1.3 Production-Ready Files (Electronically delivered/filed) -PDF of final layouts -PDF of final fabrication/shop drawings for bases -PDF of updated schedule

5.1.4 Fabricated panels, bases, all hardware to install, and two (2) 1/2 pints of black touch up paint for the bases mailed to the park.

5.1.6 Close-out package (Electronically delivered/filed)

-Final InDesign files with linked images and fonts.

-PDF of maintenance manual describing how to clean panels and bases.

-PDF of all off the shelf items indicating where it was purchased and purchase price.

-PDF of replacement cost for each unique panel size and base.

-PDF of instructions for touching up the paint on installed bases.

-PDF of instructions for removing panels.

5.2 Deliverable Shall Be Sent to the Following:

Freight/UPS/FedEx White Sands National Park Chief of Interpretation 19955 US Hwy 70 Alamogordo, NM 88310

USPS

White Sands National Park Chief of Interpretation PO Box 1086 Holloman AFB, NM 88330

6. PERIOD OF PERFORMANCE

All work, including review and approval, shall be competed on or before December 20, 2023. Actual Period of Performance will be determined prior to award.

7. REVIEW AND APPROVAL

Review and approval of the deliverables shall be completed within 14 calendar days. At the discretion of the COR, some review periods may be shortened. The COR shall notify the Contractor, in writing, of approval or rejection of the work.

8. PAYMENT SCHEDULE

Upon completion and acceptance of the following deliverables, the contractor shall be able to invoice as shown below: ***The contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

***The contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

9. ATTACHMENTS

The following listed documents are attached and incorporated into this contract:

Attachment A1 and A2: Wayside Layouts.

Attachment B: Programmatic Accessibility Guidelines, Version 2.4, Dated October 2019 Attachment C: Removals Attachment D: VIS and Wayside Hardware Specification Manual, Revision 3, Dated October 5, 2017 Attachment E: Panels, 2/6/2020 Attachment F: Dona Ana County NM Wage Determination