A04 L1721R0004 SOW Veterinary Services 1.pdf

SECTION C – STATEMENT OF WORK

Section C.1 GENERAL

The Contractor shall provide routine horse and burro veterinary services on an as needed basis at the Cañon City Holding Facility, Cañon City, Colorado. The facility is located at East Cañon Correctional Facility, 2 miles east of Cañon City on Hwy 50. This facility holds between 300 to 3,000 animals dependent on national needs which creates a varied workload. At times services could be required seven days a week and the workload can be expected to vary depending on shipping activity and the health of the population at the facility.

Section C.2 SCOPE

C.2.1 Normal and routine services will be scheduled 7-10 days in advance while emergency procedures will require a 2 hour response time by the veterinarian or backup veterinarian. The name, address, and telephone number of the veterinarian and backup veterinarian must be provided. These duties require a veterinarian licensed in the State of Colorado, USDA accredited for issuing interstate health certificates, and skilled in handling and treating un-gentled large animals specifically horses and burros. The veterinarian, or the backup, is required to be at the site within the given notification. Additionally, entry into the prison requires consenting to search of person and vehicle, and passing a background check. Individuals on probation are prohibited from entry.

C.2.2 Approximately 30% of the estimated workload may include:

De-worming Vaccination Drawing Blood Samples for equine infectious anemia (EIA) and preparing the documentation for submission to the appropriate laboratory.

The performance of all services shall be at the discretion of the Contracting Officer (CO)and Contracting Officer's Representative (COR). However, Bureau of Land Management (BLM) personnel reserve the right to complete any of the above tasks, except drawing blood for EIA testing, and Rabies vaccinations.

C.2.3 The remaining 70% of the workload from veterinarian services includes, but is not limited to, the treatment categories identified in the schedule. BLM personnel will assist the Contractor by performing services to restrain animals for the veterinarian by mutually agreed to procedures set forth by BLM policies, as identified by BLM, in order to protect the health and welfare of all associated personnel and the wild equine being treated.

BLM may perform services in the care and treatment of equine, under the guidance of the veterinarian, at the CO and COR's discretion. For example, after veterinarian examination, BLM may administer antibiotics and/or vaccines.

C.2.4 BLM may provide the following supplies:

Syringes for vaccinations Needles for vaccinations De-wormer Vaccinations

Rabies West Nile Strep Eastern and Western equine encephalomyelitis, rhinopneumonitis, influenza, and tetanus.

C.2.5 General Veterinary Services

C.2.5.1 Contractor shall dispose of all infectious waste materials in BLM provided containers according to County District Health and OSHA (1910.1030) regulations.

C.2.5.2 When the use of needles is required (e.g. vaccinating and drawing blood) a sterile needle shall be used for each animal. Disposal of all sharps and syringes in Contractor provided containers will in accordance with County District Health and OSHA “Bloodborne Pathogens” (1910.1030) regulations.

C.2.6 Specific Veterinary Services

C.2.6.1 Inspect equines upon their arrival to Cañon City Facility as determined by the COR. The veterinarian and COR will discuss any necessary health care required as a result of the inspection. The COR and veterinarian will work closely in deciding health care actions after arrival.

C.2.6.2 Draw, prepare, and ship blood samples to the designated laboratory for testing of EIA.

Lab fees are the responsibility of the Contractor. Blood is to be handled in accordance with health regulations. The document preparation involves the USDA-APHIS-VS-Form 10-11. The written test results shall be given to the COR.

C.2.6.3 Control internal parasites. De-worming products are to be administered by the contract veterinarian and/or Cañon City personnel under advice of the contract veterinarian.

C.2.6.4 Treat sick and injured horses and burros and advise BLM personnel in the administration of continued treatment (e.g. administration of antibiotics).

C.2.6.5 Diagnose sick horses and burros for treatments that can be administered by BLM and prison personnel.

C.2.6.6 At a time specified by the COR, the veterinarian shall review the treatment and sickness history of animals on the facility to provide information on any trends of disease or conditions that may or may not exist. The veterinarian shall also review at the direction of the COR death records on the facility.

C.2.6.7 Issue and prepare health certificates for interstate shipment of horses and burros.

C.2.6.8 Provide in writing, the probable cause of death of horses or burros that die in route to the facility, in the facility, or at an offsite location.

C.2.6.9 Humanely euthanize wild horses and burros when necessary, and provide a written report to the COR on the reason. In non-emergency situations, a decision to euthanize will be made jointly by the COR and veterinarian. In emergency situations, BLM personnel, in accordance with BLM policy (2015-070, “Animal Health, Maintenance, Evaluation and Response”, have the authority to euthanize wild horses and burros.

C.2.6.10 Collect tissue samples from postmortem examinations as directed by the COR.

C.2.6.11 Geld stallions by the accepted method prescribed by the American Association of Equine Practitioners (AAEP). Veterinarian shall furnish scalpel, emasculator, other necessary instruments, analgesic, and restraint drugs as needed. The address and phone number of the AAEP is 4075 Iron Works Pike, Lexington, KY 40511; (606)233-0147.

C.2.6.12 The veterinarian shall advise BLM and the COR throughout the life of this contract a proactive health care plan for the approach to be used in maintaining good health as well as containing and preventing the spread of disease in equines.

C.2.6.13 The veterinarian shall perform miscellaneous surgeries on an as needed basis. The Contractor's proposal shall specify the types of surgeries that shall be covered for the fixed unit price stated in the schedule.

Section C.3 PERIOD OF PERFORMANCE BPA when awarded will begin 4/01/2021and end 03/31/2025.

Section C.4 ORDERING PROCEDURES

Performance under this contract shall be subject to the below ordering procedures.

C.4.1 The Contractor shall incur costs under this contract only in the performance of Orders and Amendments to Orders issued in accordance with this contract. No other costs are authorized without the prior written consent of the Contracting Officer.

C.4.2 Technical direction will be given verbally by the Ordering Official to the Contractor designating the required services.

C.4.2.1 The Ordering Official designated for this procurement is the BLM Cañon City Facility Manager located at 3028 East Main Street, Cañon City, CO 81212; (719)269-8511

Section C.5 KEY PERSONNEL

The Contractor will identify the key personnel as required by the below table. The personnel listed below are considered essential to the work being performed hereunder. The Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall submit a written request, to include justification and proposed substitution to the Contracting Officer 15 working days in advance.

The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution, complete information as required by the below table, and any additional information requested by the Contracting officer. Proposed substitutions should have comparable qualifications to those being replaced. No change in personnel shall be made by the Contractor without the prior written consent of the Contracting Officer. However, in urgent situations, as determined or agreed to by the Contracting Officer, a verbal request to substitute key personnel may be approved. The Contracting Officer will notify the Contractor within 10 calendars after receipt of all required information of the decision on substitutions. Upon written or verbal approval. The below table listing key personnel shall be revised by modification to contract. In the event the proposed substitution of key personnel does not meet or exceed qualifications of the personnel being replaced, the Government reserves the right to disapprove and require another substitution of acceptable replacements for the individuals specified below.

Name Position License Number

Section C.6 BID SCHEDULE

The bid schedule is a description of the anticipated services. An itemized bid schedule must be returned completed as part of the proposal package, see attached Bid Sheet.

Section C.7 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS –

INTERNET PAYMENT PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury’s Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

https://www.ipp.gov/

Each invoice shall be submitted on the Contractor’s letterhead or invoice form with the following:

1. Invoice date and Government Contract Number

2. Billing period specified with beginning and ending dates. The beginning date must not be later than the completion date or within any previous billing dates.

3. A description of the line items being billed, the unit prices for each line item, and the total amount for each line item.

4. Total amount due for the billing period

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3-5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.