A04 JA Signed redacted.pdf

FOR OFFICIAL USE ONLY - PROCUREMENT SENSITIVE - SOURCE SELECTION SENSITIVEVersion 1.6 JUL 2020 Page 1 of 3

Reset Form

DEFENSE FINANCE AND ACCOUNTING SERVICE

Contract Services Directorate

3990 E. Broad Street Bldg. 21, Room 2B029

Columbus, OH 43213-1152

Justification And Approval For Other Than Full And Open Competition - Brand Name

FAR 13.5 - Simplified Procedures for Certain Commercial Items

COMMERCIAL ITEMS (Brand Name)

Purchase Request #(s)

CONTRACTING ACTIVITY: DFAS Contract Services Directorate

1. REQUIRING ACTIVITY:

2. DESCRIPTION OF THE ACTION BEING APPROVED: Solicit a Brand Name requirement and award a Contract/Order.

3. DESCRIPTION OF SUPPLIES/SERVICES: This justification covers the acquisition of the following article(s):

The DFAS - I&T Infrastructure & Production Support requests purchase of maintenance for their RightFax software licenses, which provide telephony including facsimile products connecting to the Defense System Network (DSN) on all user workstations at DFAS.

The Required Delivery Date/PoP is: 10/01/2020 Estimated Value (include option): $ Option(s) YES

FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements.

5. RATIONALE JUSTIFYING USE OF CITED STATUTORY AUTHORITY

4. STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN COMPETITION:

DFAS plans to procure Rightfax software licenses. Per DoDI 8100.3, all telephony including facsimile products (among other specific areas) connecting to the DSN must be on the DoD Joint Interoperability Test Center (JITC) Approved Products List (APL) (https:// aplits.disa.mil). Also, DISA will not issue an authority to connect (ATC) – turning on DSN telephony services – until sufficient documentation has been submitted showing the configuration and use of an approved JITC solution. The only facsimile solution approved at this time is OpenText RightFax. OpenText RightFax products, support, and maintenance are available from authorized resellers of OpenText RightFax. DFAS is renewing licenses and purchasing maintenance for the OpenText RightFax software currently loaded on DFAS systems. RightFax is installed on all user workstations at DFAS and a new system would require a new client, training of DFAS users on the new client, management of archived faxes, phonebooks and contacts previously created. The renewal of OpenText RightFax maintenance and support represents the only approach for the Government, ensuring continuity of operations and reducing the costs/user impact by enabling the use of the DSN network.

DFAS has over invested in OpenText RightFax software through past acquisitions and maintenance. The cost to procure another application would be in excess of , in addition to the training and installation costs that are associated with any new application. Consequently, the renewal of the OpenText RightFax maintenance represents the most cost effective approach for DFAS, ensuring continuity of operations without interruption.

6. DESCRIPTION OF EFFORTS MADE TO SOLICIT OFFERS FROM AS MANY OFFERORS AS PRACTICABLE:

An RFI was posted to determine the interested vendor base on

Jun 3, 2020 And closed on which resulted in responses from interested vendor(s)Jun 10, 2020

FOR OFFICIAL USE ONLY - PROCUREMENT SENSITIVE - SOURCE SELECTION SENSITIVEVersion 1.6 JUL 2020 Page 2 of 3

7. A SHORT DESCRIPTION OF RESULTS OF RFI/BETA.SAM.GOV POSTING, OR MARKET RESEARCH CONDUCTED OR A STATEMENT

OF THE REASON NONE OF THE ABOVE ACTIONS WERE CONDUCTED.

RFI 154672 posted on NASA SEWP from 6/3/2020 to 6/10/2020 and we received . Posted GSA RFI 14233540 from 6/3/2020 to 6/10/2020 and we received . open market also received on 06/09/2020.

base oy1 oy2 oy3 oy4 total

8. LIST OF THE SOURCES THAT EXPRESSED A WRITTEN INTEREST IN THE ACQUISITION.

9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION:

Nothing to add to this section that has not already been articulated within this justification document.

10. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED.

In order to remove or overcome barriers to competition in future acquisitions for this requirement, the agency will work with the competed on other than a name brand basis. An RFQ will be posted to Contract Opportunities (formerly FBO) and competition will be sought among all authorized Rightfax resellers for the best possible pricing.

FOR OFFICIAL USE ONLY - PROCUREMENT SENSITIVE - SOURCE SELECTION SENSITIVEVersion 1.6 JUL 2020 Page 3 of 3

11. DETERMINATION OF FAIR AND REASONABLE COST: The contracting officer will determine that the anticipated cost to the Government of the service/supplies covered by this justification will be fair and reasonable.

12. TECHNICAL/REQUIREMENTS REPRESENTATIVE CERTIFICATION:

I hereby certify that this justification is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to fully compete this requirement. I further certify that this request is not the result of lack of advanced planning or a desire to expend funds while those funds are still available.

Title:Name: Signature

Technical Reviewer

Requiring Activity/Program Management Office Certification:

Name: Signature

13. CONTRACTING OFFICER’S CERTIFICATION: I hereby certify that this justification is made in good faith, that the supporting data and ____information are accurate and complete to the best of my knowledge.

Org. CodeName:

Title: Contracting Officer Signature

14. LEGAL SUFFICIENCY REVIEW(>SAT): OGC review completed per FAR 6.303-1

Name: Signature