A04 JA_Redacted.pdf

BRAND NAME JUSTIFICATION

SIMPLIFIED ACQUISITION PROCEDURES

FAR 16.5 ACQUISITION PROCEDURES

Electronic Document Management (EDM) PixTools .NET Software Purchase

NITYT20RC335

IAW FAR 16.505(a)(4)(i) “The contracting officer must justify restricting consideration to an item peculiar to one manufacturer

(e.g., a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer). A brand-name item, even if available on more than one contract, is an item peculiar to one manufacturer. Brand-name specifications shall not be used unless the particular brand-name, product, or feature is essential to the Government’s requirements and market research indicates other companies’ similar products, or products lacking the particular feature, do not meet, or cannot be modified to meet, the agency’s needs.”

FAR 16.505(a)4)(ii) states “(ii) Requirements for use of items peculiar to one manufacturer shall be justified and approved using the format(s) and requirements from paragraphs (b)(2)(ii)(A), (B), and (C) of this section, modified to show the brand-name justification. A justification is required unless a justification covering the requirements in the order was previously approved for the contract in accordance with 6.302-1(c) or unless the base contract is a single-award contract awarded under full and open competition. Justifications for the use of brand-name specifications must be completed and approved at the time the requirement for a brand-name is determined.”

FAR 16.505(b)(2)(ii)(A) states “Orders exceeding $3,500, but not exceeding the simplified acquisition threshold. The contracting officer shall document the basis for using an exception to the fair opportunity process. If the contracting officer uses the logical follow-on exception, the rationale shall describe why the relationship between the initial order and the follow-on is logical (e.g., in terms of scope, period of performance, or value).”

This justification serves to document the basis for using the “Brand-name” specification:

For the purposes of this requirement, the brand name is limited to OpenText Captiva PixTools. PixTools VB 6.0 is the current development and runtime product used to produce and enable EDM’s client applications to interact with TIFF images. This unsupported version of PixTools must be replaced with the current supportable version, PixTools .NET, to strengthen EDM’s security posture by ensuring compliance with Defense Information System Agency (DISA) and Security Technical

Implementation Guide (STIG) regulations requiring software applications to use supportable I&T products.

There are no comparable products without a total redesign of the current EDM system, which would cost significantly more than the cost of the requested software licenses and annual maintenance support. This acquisition is for the purchase of

PixTools .Net software development tool kits (SDKs), new production view licenses, as well as maintenance support for both the SDKs and licenses starting on date of award. A 12-month period of performance is required for the base year and annually thereafter for the four subsequent option years of maintenance support.

The PixTools .NET software upgrade is only pertinent to the EDM environment, therefore no other government agencies are purchasing this specific software license and maintenance support configuration.

CERTIFICATION

As the technical and requirements subject matter expert, I certify that the facts and representations under my cognizance which are included in this justification and which form a basis for this justification are complete and accurate.

Technical Certification:

Printed Name: XXXXXXX XXXXXXX

Title: XXXXXXXXXXX Organization Code: XXXXXXXX

Signature:XXXXXXXXX XXXXXXX Phone: XXX-XXX-XXXX

Date: XXXXXXXX

Requiring Activity/Program Management Office Certification:

Printed Name: XXXXX XXXXXXX

Title:XXXX XXXX XXXXX Organization. Code: XXXXXXXXX

Signature:XXXXXXXX XXXXXX XXXXXX Phone: XXX-XXX-XXXX

Date: XXXXXXX

Contracting Officer Certification:

I hereby determine that the anticipated cost for this contract action will be fair and reasonable. I certify that this J&A is accurate and complete to the best of my knowledge and belief.

Printed Name: XXXXXXXX XXXXXXXXX

Title: XXXXXX XXXXXXXXX Organization Code: XXXXXXXX

Signature:XXXXXXXXXXX XXXXXXXXXXXX Phone: XXX-XXX-XXXX

Date: XXXXXXX

Legal Sufficency Review:

Printed Name: XXXXXXX XX XXXXXXX

Title: XXXXXXXXX Organization Code XXXXX

Signature:XXXXXXXXX XX XXXXXXXX Phone: XXX XXX XXX

Date:XXXXXXXX ___________