A02 - PWS MVM Switchboard Upgrade.pdf

PERFORMANCE WORK STATEMENT (PWS)

Motor Vessel (M/V) Mississippi Switchboard Auto Synchronizing Upgrade

Part 1

1. GENERAL: This is a non-personnel services contract to provide electrical switchboard auto synchronizing repair and upgrade on the M/V Mississippi. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers, shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1 Description of Service: Upgrade and repair of electrical switchboard on the M/V Mississippi. The Contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform the work as defined in this Performance Work Statement except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: The electrical switchboard is the center distribution center for the electricity supplied by 2 of the 3 generators or shore power, to be distributed to multiple breaker boxes throughout the vessel.

It separates the electricity into 600 volt, 480 volt and 120 volt systems, and controls the load sharing between the 2 generators that are on-line. The current switchboard is pre year 1942 model, and the repair parts are very difficult to find and sometimes are not compatible with current systems. As we make more repairs to keep it online, we are getting more into a situation where there will be no compatibility, so we need to upgrade the whole system with compatible more up to date parts and components.

1.3 Objectives: The Contactor shall provide Engineering labor and drafting labor, to modify the existing switchboard drawings, and provide field labor and expenses to install the following items. Add 4 compatible motor operators to existing Siemens 600A breakers. Add 4 compatible auto synchronizing modules. Add 4 breaker control switches to control auto sync, and add 3 compatible Load Sharing Modules and include lot control relays, fuses and transformers. The vendor is responsible for ensuring compatibility of the new installed components with the existing switchboard system.

1.4 Scope: This is a non-personnel services contract to provide engineering labor, drafting labor to modify the existing switchboard drawings. The awarded contractor will provide field labor and expenses to install the following items. Add 4 compatible motor operators to existing Siemens 600A breakers. Add 4 compatible auto synchronizing modules. Add 4 breaker control switches to control auto sync, and include lot control relays, fuses and transformers. Add 3 MVC manual controls, replace 3, Woodward 2301A load sharing modules, add 10, 150 VA transformers, add 3, 150 VA transformers, and add 3, 100 VA transformers. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government. The M/V Mississippi is located at Ensley Engineer Yard, 2915 Riverport Road, Memphis, TN 38109.

1.5 Period of Performance: The period of performance for this project is 14 calendar days from the start date coordinated with MV Mississippi technical representatives. Start date is dependent on availability of the vessel. Contractor shall request adjustment of completion through the contracting officer and by coordinating with the following MV Mississippi personnel: Chief Engineer Robert Morton @ 901-605-2827 or Mike Temple, 1st Assistant Engineer @ 901-544-3067.

1.6 Hours of Operation: Normal business hours at Ensley Engineer Yard are 0700 – 1530 Monday through Friday during daylight savings time and 0630-1700 Monday through Thursday the remainder of the year. Contractor shall request adjustment to hour by coordinating with the following MV Mississippi personnel: Chief Robert Morton @ 901-605-2827 or Mark Boeckmann, 1st Assistant Engineer @ 901- 544-3067.

1.6.1 Recognized Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.2 Place of Performance: The work will be performed on the M/V Mississippi at US Army Corps of Engineers, Ensley Engineer Yard, 2915 Riverport Rd, Memphis, TN 38109 and vendors should price their quotes for travel to this location. The Government may change the place of performance to accomplish a more optimal time for the switchboard auto synchronizing upgrade. Any additional cost incurred by the vendor due to place of performance change will be treated as a change to the contract in accordance with FAR 52.212-4, Contract Terms and Conditions-Commercial Items.

1.7 Security Requirements

1.7.1 Contractor Access and General Protection: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements including (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.7.2 Contractor Escort: All Contractor and Subcontractor employees who are not in possession of the appropriate security clearance or access privileges, must be escorted in any sensitive or restricted areas or areas where they may be exposed to classified and/or sensitive materials.

1.7.3 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.8 Contracting Officer Representative (COR): The Contracting Division intends to retain contractor surveillance due to the short installation time and complexity of the services. The MV Mississippi Technical Representative will coordinate with the contractor for installation and provide inspection and acceptance of the completed switchboard auto synchronizing upgrade. Any questions regarding interpretation of the contract or changes to the contract must be directed first to the Contract Specialist.

1.8.1 Points of Contact

Contracting Officer (KO)—Monica Moody, monica.a.moody@usace.army.mil

Contracting Specialist —Christopher White, christopher.p.white@usace.army.mil

Technical Representative – Robert Morton, robert.l.morton@usace.army.mil

1.8.2 Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.8.3 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.8.4 Contractor Travel: N/A

1.9 General Information

1.9.1 Type of Contract: The government will award a Firm Fixed Price (FFP) contract for this requirement.

1.9.2 Quality Control: NA

1.9.3 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is to ensure that the contractor has performed in accordance with the performance standards and it defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.9.4 Special Qualifications: None.

1.9.3 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.9.4 Other Direct Costs: None

1.9.5 Data Rights: The Government has unlimited rights to all documents/material produced under this mailto:monica.a.moody@usace.army.mil mailto:christopher.p.white@usace.army.mil mailto:robert.l.morton@usace.army.mil contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.9.6 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.10 PHASE IN /PHASE OUT PERIOD: N/A

1.11 Sustainability:

1.11.1 EPA Designated (CPG): Under the Comprehensive Procurement Guidelines (CPG) program, the Environmental Protection Agency (EPA) designates products that are or can be made with recovered materials, and recommends practices for buying these products. Any designated product that is being offered or supplied under this contract shall meet the minimum recommended content levels as identified under the CPG program. Visit http://www.epa.gov/epawaste/conserve/tools/cpg/products for a complete list of designated products and the associated recommended content levels. Vendors must be able to demonstrate that each offered product meets minimum content levels upon request.

1.11.2 Safer Choice: The contractor shall provide Safer Choice labeled products under this contract, as applicable. The contractor is encouraged to visit http://www2.epa.gov/saferchoice/products for updated lists of qualifying products.

1.11.3 Bio-Based: The United States Department of Agriculture (USDA) designates certain bio-based products for federal procurement and specifies minimum bio-based content levels for those products.

Any designated product that is being offered or supplied under this contract shall meet USDA Bio- Preferred’s minimum bio-based content level. Visit the Bio-Preferred web site for the complete list of designated products and the associated minimum bio-based content level requirements.

1.11.4 Energy Star: As required in clause 52.223-15 Energy Efficiency in Energy-Consuming Products, the contractor shall only provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. The contractor is encouraged to visit http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

1.11.5 FEMP: As required in clause 52.223-15 Energy Efficiency in Energy-Consuming Products, the contractor shall only provide products that meet Federal Energy Management Program (FEMP) purchasing specifications for energy efficiency under this contract, as applicable. Covered product categories and the applicable energy efficiency requirements can be found at http://energy.gov/eere/femp/covered-product-categories.

1.11.6 WaterSense: The contractor shall provide WaterSense labeled products under this contract, as applicable. The contractor is encouraged to visit http://www.epa.gov/watersense for complete product specifications and updated lists of qualifying products.

QUALITY ASSURANCE SURVEILLANCE PLAN

This Quality Assurance Surveillance Plan (QASP) is provided for information on the upgrading switchboard auto synchronizing upgrade, the level of performance expectations and how the designated government personnel will confirm the services provided are acceptable. The methods of surveillance and procedures may change after contract award based on acceptance of the contractor’s Quality Control Plan or a partnering agreement which establishes the metrics to be used, or improve contractor performance.

The contractor is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved.

http://energy.gov/eere/femp/covered-product-categories

The following table is established to measure compliance of quality assurance:

Deliverable Performance Standard

Acceptable Quality Level

Method/Frequency Compliance Level

Provide engineering labor Visual inspection

Full Government Acceptance

100% Inspection

Provide field labor and expenses to install the following items. Add 4 compatible motor operators to existing breakers Add 4 compatible auto synchronizing modules. Add 4 breaker control switches to control auto sync, and include lot control relays, fuses and transformers. Add 3 2301a load sharing modules and related transformers.

Visual inspection

Full Government Acceptance

100% Inspection

Drafting labor to modify the existing switchboard drawings

Provide documentati on to USACE

Full Government Acceptance

100% Inspection

Compliance Level and Date. This column is used to determine whether the deliverables required meet the Acceptable Quality Level on the QASP. It will be used to provide documentation for deficiencies requiring payment adjustment or other action from the contractor. The compliance block is filled out using a color code (Green, Yellow or Red):

• Green = Deliverable required has been met in a satisfactory manner.

• Yellow = Deliverable required is not being consistently met satisfactorily; attention is needed in certain areas.

• Red = Deliverable is not being met.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS:

2.1. CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.1. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.2. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.4. DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.5. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.8. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privacy of contract with the subcontractor.

2.1.11. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial off the Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: N/A

3.3 Utilities: 110 volt access and water

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. CONTRACTOR RESPONSIBILITIES:

4.1.1 General: Contractor is to provide all labor, parts, transportation and material for the entire scope of work. No government equipment will be available for contractor use except water and 110 volt access as available.

4.1.2 Contractor: Contractor is to provide an onsite supervisor on the job site for the duration of the job. The Contractor will be responsible for damages and repairs to any Government equipment associated with the project. At project completion, the Contractor and the Government designated employee will make a joint visual inspection of the project location and needed repairs shall be noted and made immediately.

4.2 SAFETY REQUIREMENTS

Contractors are required to adhere to US Army Corps of Engineers safety policies. Safety information can be obtained from the Safety Officer, at 901-544-3601.

4.2.1 Secret Facility Clearance: N/A

4.2.2 ACCIDENT PREVENTION PROGRAM: Prior to work commencement, the contractor’s site-specific accident prevention plan is to be reviewed and found acceptable by the designated Government personnel. The US Army Corps of Engineers, Safety and Health Requirements Manual, EM 385-1-1, 30 November 2014, Appendix A provides a Minimum Basic Outline for Accident Prevention Plan for accident prevention plans. Prior to the project beginning, a safety conference with the corps’ representative and safety officer will be held with the contractor’s employees. At a minimum, fall, respirator, eye protection, confined space requirements per 29 CFR 1910.120 and 1910.146, and the contractor’s site-specific accident prevention plan will be discussed in a pre-start up conference.

4.2.3 ACCIDENT INVESTIGATIONS AND REPORTING: Report all accidents immediately to the Contracting Officer or Contracting Officer’s Representative (COR). Additionally, the Contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the Contracting Officer, on ENG Form 3394, as soon as possible but no later than two [2] working days following the accident. Implement corrective actions as soon as reasonably possible.

4.2.4 SUPERVISOR’S RESPONSIBILITIES: For jobs related injuries which require medical treatment, as supervisor of the injured employee shall accompany the injured employee to the medical treatment facility and explain the employee’s regular duties and the availability of “ Light Duty” so the injured employee can return to work as soon as medically possible.

4.2.5 MACHINERY AND MECHANIZED EQUIPMENT: All equipment shall be inspected prior to use on this contract. All equipment shall be re-inspected prior to use any time it is removed and subsequently returned to the contract site for use. Documentation of equipment inspections shall be made available to the Contracting Officer upon request. All equipment shall be properly guarded.

4.2.6 FIRST AID/CPR REQUIREMENTS: At least two employees shall be certified in CPR and first aid per shift/per site.

4.3 Materials: Any “Or Equal” material proposed by the contractor will be submitted for prior approval by the Contracting Officer’s Representative.

4.4. Equipment: All Contractor equipment will be removed immediately from government property at job completion.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide labor, parts, transportation and material for the entire requirement. NO GOVERNMENT EQUIPMENT WILL BE AVAILABLE FOR THE CONTRACTOR USE, EXCEPT

WATER AND 110 VOLT ACCESS SHALL BE PROVIDED, AS AVAILABLE.

5.2 Government Responsibilities.

5.2.1 The Government shall provide access to water, 110 volt electrical power, and other reasonable and necessary utilities at its discretion

5.2.2 The Government Representative shall make a joint inspection with the Contractor at the job completion to verify all items are working.

5.3. Task Heading. N/A

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.