A.02_Replace_HVAC_System_RHS_Facility_203_Specifications.pdf

1277 PERIMETER PARKWAY - VIRGINIA BEACH, VA - 23454 - 757-499-7223

7814 CAROUSEL LANE, SUITE 200 - RICHMOND, VA - 23294 - 804-270-7222

www.pace-engineering.com

Specifications for

REPLACE HVAC SYSTEM

RHS FACILITY 203

CAMP PENDLETON, VIRGINIA BEACH

Project Number: ERVD 17-2002

PACE Collaborative

Project #24273

April 17, 2026

Replace HVAC System RHS Facility 203 Camp Pendleton

PROJECT TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 15 02/24 LIST OF DRAWINGS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 02/24, CHG 1: 05/25 SUMMARY OF WORK

01 14 00 11/22, CHG 5: 05/25 WORK RESTRICTIONS

01 20 00 11/20, CHG 5: 02/25 PRICE AND PAYMENT PROCEDURES

01 30 00 11/20, CHG 5: 02/25 ADMINISTRATIVE REQUIREMENTS

01 31 23.13 20 08/23, CHG 1: 02/24 ELECTRONIC CONSTRUCTION AND FACILITY

SUPPORT CONTRACT MANAGEMENT SYSTEM

(eCMS)

01 32 01.00 10 08/23, CHG 1: 08/24 PROJECT SCHEDULE

01 33 00 08/18, CHG 4: 02/21 SUBMITTAL PROCEDURES

01 33 29 02/21 SUSTAINABILITY REQUIREMENTS AND

REPORTING

01 35 26 05/24, CHG 1: 05/25 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 05/24 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00 08/23, CHG 2: 05/25 QUALITY CONTROL

01 50 00 11/20, CHG 3: 08/24 TEMPORARY CONSTRUCTION FACILITIES AND

CONTROLS

01 57 19 08/22, CHG 1: 05/25 TEMPORARY ENVIRONMENTAL CONTROLS

01 78 00 05/19, CHG 1: 08/21 CLOSEOUT SUBMITTALS

01 78 23 05/23, CHG 1: 05/25 OPERATION AND MAINTENANCE DATA

01 91 00.15 05/23, CHG 3: 08/24 BUILDING COMMISSIONING

DIVISION 02 - EXISTING CONDITIONS

02 41 00 08/22 DEMOLITION AND DECONSTRUCTION

02 82 00 11/18, CHG 1: 11/19 ASBESTOS REMEDIATION

02 85 00 11/18, CHG 1: 05/22 MOLD REMEDIATION

DIVISION 05 - METALS

05 50 13 05/17, CHG 1: 08/18 MISCELLANEOUS METAL FABRICATIONS

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 21 16 08/23 MINERAL FIBER BLANKET INSULATION

07 41 13 05/11, CHG 4: 02/21 METAL ROOF PANELS

07 53 23 08/25 ETHYLENE-PROPYLENE-DIENE-MONOMER

ROOFING

07 84 00 05/10, CHG 1: 08/13 FIRESTOPPING

07 92 00 08/23 JOINT SEALANTS

DIVISION 08 - OPENINGS

08 31 00 05/17, CHG 1: 08/18 ACCESS DOORS AND PANELS

DIVISION 09 - FINISHES

09 29 00 08/24, CHG 1: 05/25 GYPSUM BOARD

09 51 00 08/20 ACOUSTICAL CEILINGS

09 90 00 02/21 PAINTS AND COATINGS

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

PROJECT TABLE OF CONTENTS Page 1

23 03 00.00 20 08/10, CHG 3: 08/18 BASIC MECHANICAL MATERIALS AND METHODS

23 05 93 05/25 TESTING, ADJUSTING, AND BALANCING FOR

HVAC

23 07 00 08/24 THERMAL INSULATION FOR MECHANICAL

SYSTEMS

23 08 00 05/23, CHG 1: 08/24 COMMISSIONING OF MECHANICAL SYSTEMS

23 09 00 08/24, CHG 1: 08/25 INSTRUMENTATION AND CONTROL FOR HVAC

23 09 13 11/15, CHG 2: 05/21 INSTRUMENTATION AND CONTROL DEVICES

FOR HVAC

23 09 23.02 08/24 BACNET DIRECT DIGITAL CONTROL FOR HVAC

AND OTHER BUILDING CONTROL SYSTEMS

23 21 23 05/25 HYDRONIC PUMPS

23 23 00 08/21 REFRIGERANT PIPING

23 30 00 02/25 HVAC AIR DISTRIBUTION

23 64 10 05/25 WATER CHILLERS, VAPOR COMPRESSION TYPE

23 64 26 08/09, CHG 7: 02/24 CHILLED, CHILLED-HOT, AND CONDENSER

WATER PIPING SYSTEMS

DIVISION 25 - INTEGRATED AUTOMATION

25 05 11 08/24 CYBERSECURITY FOR FACILITY-RELATED

CONTROL SYSTEMS

25 08 10 05/21 UTILITY MONITORING AND CONTROL SYSTEM

TESTING

25 10 10 02/19, CHG 1: 05/21 UTILITY MONITORING AND CONTROL SYSTEM

(UMCS) FRONT END AND INTEGRATION

DIVISION 26 - ELECTRICAL

26 08 00 11/22 APPARATUS INSPECTION AND TESTING

26 12 19 05/24 PAD-MOUNTED, LIQUID-FILLED,

MEDIUM-VOLTAGE TRANSFORMERS

26 20 00 05/25 INTERIOR DISTRIBUTION SYSTEM

26 29 23 02/20, CHG 1: 05/21 ADJUSTABLE SPEED DRIVE (ASD) SYSTEMS

UNDER 600 VOLTS

26 51 00 05/20, CHG 2: 11/21 INTERIOR LIGHTING

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

28 31 70 08/20 INTERIOR FIRE ALARM SYSTEM, ADDRESSABLE

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 2

DOCUMENT 00 01 15

LIST OF DRAWINGS

02/24

PART 1 GENERAL

1.1 SUMMARY

This section lists the drawings for the project pursuant to contract clause "DFARS 252.236-7001, Contract Drawings and Specifications."

1.2 CONTRACT DRAWINGS

Contract drawings are as follows:

DRAWING NO. REVISION NO. NAVFAC DWG NO. TITLE

G-001 TITLE SHEET

S-001 GENERAL

STRUCTURAL

NOTES, DESIGN

LOADS &

ABBREVIATIONS

S-101 EXISTING ROOF

FRAMING PLAN

S-201 EXISTING ROOF

FRAMING

SECTIONS

S-301 AHU 1 PLATFORM

FRAMING PLANS

S-302 AHU 2 PLATFORM

FRAMING PLANS

S-303 ROOF FRAMING

SECTIONS

A-001 ARCHITECTURAL

NOTES,

LEGENDS, AND

ABBREVIATIONS

AD101 DEMOLITION

FLOOR PLAN

AD102 DEMOLITION

REFLECTED

CEILING PLAN

AD103 DEMOLITION

ROOF PLAN

A-101 FLOOR PLAN

A-102 REFLECTED

CEILING PLAN

A-103 ROOF PLAN

A-501 ROOF DETAILS

DOCUMENT 00 01 15 Page 1

DRAWING NO. REVISION NO. NAVFAC DWG NO. TITLE

M-001 LEGEND, NOTES

AND

ABBREVIATIONS

MD101 OVERALL FIRST

FLOOR

DEMOLITION PLAN

MD102 FIRST FLOOR

DEMOLITION

PLAN "A"

MD103 FIRST FLOOR

DEMOLITION

PLAN "B"

MD104 OVERALL ROOF

DEMOLITION PLAN

M-101 OVERALL FIRST

FLOOR DUCTWORK

PLAN

M-102 FIRST FLOOR

DUCTWORK PLAN

"A"

M-103 FIRST FLOOR

DUCTWORK PLAN

"B"

M-104 OVERALL ROOF

PLAN

M-201 OVERALL FIRST

FLOOR PIPING

PLAN

M-202 FIRST FLOOR

PIPING PLAN "A"

M-203 FIRST FLOOR

PIPING PLAN "B"

M-401 ENLARGED PLANS

M-501 DETAILS

M-502 DETAILS

M-503 DETAILS

M-504 DETAILS

M-601 KITCHEN

EXHAUST DETAILS

M-602 KITCHEN

EXHAUST DETAILS

M-603 KITCHEN

EXHAUST DETAILS

M-604 KITCHEN

EXHAUST DETAILS

M-605 KITCHEN

EXHAUST DETAILS

M-606 KITCHEN

EXHAUST DETAILS

DOCUMENT 00 01 15 Page 2

M-607 KITCHEN

EXHAUST DETAILS

M-608 KITCHEN

EXHAUST DETAILS

M-609 KITCHEN

EXHAUST DETAILS

M-610 KITCHEN

EXHAUST DETAILS

M-611 KITCHEN

EXHAUST DETAILS

M-612 KITCHEN

EXHAUST DETAILS

M-613 SCHEDULES

M-614 SCHEDULES

M-701 CONTROLS

LEGEND, NOTES

AND

ABBREVIATIONS

M-702 NETWORKING AND

INTEGRATED

SYSTEMS

M-703 GENERAL

CONTROL SYSTEMS

M-704 CHILLED WATER

SYSTEM CONTROLS

M-705 AHU-1 CONTROL

DIAGRAM

M-706 AHU-1 SEQUENCE

OF OPERATION

M-707 SHUTOFF

VARIABLE AIR

VOLUME

TERMINAL UNIT

M-708 SINGLE ZONE

VARIABLE AIR

VOLUME AIR

HANDLING UNIT

CONTROL DIAGRAM

M-709 SINGLE ZONE

VARIABLE AIR

VOLUME AIR

HANDLING UNIT

SEQUENCE OF

OPERATION

E-001 LEGEND, NOTES

AND

ABBREVIATIONS

ED101 OVERALL FIRST

FLOOR

DEMOLITION PLAN

ED102 DEMOLITION

PLAN "A"

DOCUMENT 00 01 15 Page 3

ED103 DEMOLITION

PLAN "B"

E-101 OVERALL FIRST

FLOOR LIGHTING

PLAN

E-102 LIGHTING PLAN

"A"

E-103 LIGHTING PLAN

"B"

E-201 OVERALL FIRST

FLOOR POWER

PLAN

E-202 POWER PLAN "A"

E-203 POWER PLAN "B"

E-204 ROOF POWER PLAN

E-301 OVERALL FIRST

FLOOR SPECIAL

SYSTEMS PLAN

E-302 SPECIAL

SYSTEMS PLAN

"A"

E-303 SPECIAL

SYSTEMS PLAN

"B"

E-501 DETAILS

E-502 DETAILS

E-601 RISER DIAGRAM

E-602 RISER DIAGRAM

E-603 PANELBOARD

SCHEDULES

E-604 PANELBOARD

SCHEDULES

E-901 PHOTOMETRICS

PLAN "A"

E-902 PHOTOMETRICS

PLAN "B"

-- End of Document --

DOCUMENT 00 01 15 Page 4

SECTION 01 11 00

SUMMARY OF WORK

02/24, CHG 1: 05/25

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for all submittals. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Salvage Plan

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

All bidders must attend a mandatory pre-bid meeting.

The work includes replacement of the existing HVAC system, direct digital control system, and incidental related work.

The Government will identify the furniture to be removed by the Contractor during the mandatory pre-bid meeting.

1.2.2 Location

The work is located at the State Military Reservation, approximately as indicated. The exact location will be shown by the Contracting Officer.

1.3 OCCUPANCY OF PREMISES

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.4 EXISTING WORK

Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.5 LOCATION OF UNDERGROUND UTILITIES

Obtain digging permits prior to start of excavation, and comply with Installation requirements for locating and marking underground utilities.

Contact local utility locating service a minimum of 48 hours prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday. Verify existing utility locations indicated on Contract drawings, within area of work.

SECTION 01 11 00 Page 1

Identify and mark all other utilities not managed and located by the local utility companies. Scan the construction site with dual frequency Ground Penetrating Radar (GPR), electromagnetic, or sonic equipment, and mark the surface of the ground or paved surface where existing underground utilities are discovered. Verify the elevations of existing piping, utilities,and any type of underground or encased obstruction not indicated, or specified to be removed, that is indicated or discovered during scanning, in locations to be traversed by piping, ducts, and other work to be conducted or installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.5.1 Notification Prior to Excavation

Notify the Contracting Officer at least 15 days prior to starting excavation work.

1.5.2 Utility Locations

Provide a third party, independent, private utility locating company to positively identify underground utilities in the work area in addition to any station locating service and coordinated with the station utility department.

1.6 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged remain the property of the Government. Segregate, itemize, deliver and off-load the salvaged property at the Government designated storage area.

Provide a salvage plan , listing material and equipment to be salvaged, and their storage location. Maintain property control records for material or equipment designated as salvage. Provide a system for property control in the salvage plan. Store and protect salvaged materials and equipment until disposition by the Contracting Officer.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Section --

SECTION 01 11 00 Page 2

SECTION 01 14 00

WORK RESTRICTIONS

11/22, CHG 5: 05/25

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2024) Safety -- Safety and Occupational Health (SOH) Requirements

1.2 DEFINITIONS

1.2.1 State

"State" when used in reference to states of the United States also includes the Territory of Guam.

1.3 SUBMITTALS

Government approval is required for all submittals. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel

SD-07 Certificates

3Rs Explosive Safety Education Training Certificate (annual submission required)

1.4 SPECIAL SCHEDULING REQUIREMENTS

a. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

b. The Conduct operations so as to cause the least possible interference with normal operations of the activity.

c. Permission to interrupt any Activity roads, railroads, or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

d. The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor which constitutes a potential interruption to operations.

(1) The following conditions apply:

SECTION 01 14 00 Page 1

(2) Room 153 must remain operational at all times. Provide temporary power to maintain base internet during power outages.

(3) Install ductless split system serving Room 153 prior to removal of HVAC system serving Room 153. Room 153 must be conditioned at all times during construction including during power outages.

1.5 CONTRACTOR ACCESS AND USE OF PREMISES

1.5.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Ensure all Contractor equipment, including delivery vehicles, are clearly identified with their company name.

1.5.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.5.1.2 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.5.2 Working Hours

Regular working hours will consist of an 8 1/2 hour period established by the Contracting Officer, between 7 a.m. and 3:30 p.m., Monday through Friday, excluding Government holidays.

1.5.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in accordance with requirements of EM 385-1-1 . Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.5.4 Occupied Building

Work will be in an existing building.

SECTION 01 14 00 Page 2

The existing buildings and their contents must be kept secure at all times. Provide temporary closures as required to maintain security as directed by the Contracting Officer.

Provide dust covers or protective enclosures to protect existing work that remains, and Government material located in the building during the construction period.

Relocate movable furniture as required to perform the work, protect the furniture, and replace the furniture in their original locations upon completion of the work. Leave attached equipment in place, and protect it against damage, or temporarily disconnect, relocate, protect, and reinstall it at the completion of the work.

The Government will remove and relocate other Government property in the areas of the building scheduled to receive work. The Contractor shall be responsible for relocating and protecting furniture not relocated by the Government and permanently installed furniture.

1.5.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, and fire alarm, are considered utility cutovers pursuant to the paragraph WORK OUTSIDE

REGULAR HOURS.

d. Operation of Station Utilities: Do not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. Notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.6 SECURITY REQUIREMENTS

Contract Clause FAR 52.204-2 Security Requirements and Alternate II and the following apply:

Dual citizenship is not permitted.

1.7 ARMY AND ARMY NATIONAL GUARD REQUIREMENTS AND RESTRICTIONS

1.7.1 3Rs Explosive Safety Education Training Certificate

All Contractor and subcontractor employees requiring access to Army or Army National Guard installations, facilities, and areas for the performance of a contract or subcontract must complete the 3Rs (Recognize, Retreat, Report) Explosives Safety Education Program training. Complete the training within 30 calendar days after the date of receipt of a written notice of award. The Contractor is responsible for ensuring that all subcontractor employees complete the training before access to the

SECTION 01 14 00 Page 3 installation is required for performance of the subcontract. The Contractor is also responsible for ensuring that all contractor and subcontractor employees renew the training annually for the duration of the performance period of the contract or subcontract. Submit certificates of completion for each Contractor and subcontractor employee subject to this requirement to the Contracting Officer’s Representative (COR) or to the Contracting Officer, if a COR is not assigned, within 5 calendar days after completion of training. 3Rs Explosives Safety Education Program training is available at the following website:

https://www.denix.osd.mil/uxo/3rs-training/ .

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

SECTION 01 14 00 Page 4

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

11/20, CHG 5: 02/25

PART 1 GENERAL

1.1 CONTRACT COST BREAKDOWN

The Contractor must furnish within 30 days after the date of Notice to Proceed, and prior to the submission of its first partial payment estimate, a breakdown of its single job pay item or items which will be reviewed by the Contracting Officer as to propriety of distribution of the total cost to the various accounts. Any unbalanced items as between early and late payment items or other discrepancies will be revised by the Contracting Officer to agree with a reasonable cost of the work included in the various items. This Contract cost breakdown will then be utilized as the basis for progress payments to the Contractor.

1.2 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.2.1 Submission of Invoices

If DFARS Clause 252.232-7006 Wide Area WorkFlow Payment Instructions is included in the Contract, provide the documents listed in above paragraph CONTENT OF INVOICE in their entirety as attachments in Wide Area Work Flow (WAWF) for each invoice submitted. The maximum size of each WAWF attachment is two megabytes, but there are no limits on the number of attachments. If a document cannot be attached in WAWF due to system or size restriction, provide it as instructed by the Contracting Officer.

Monthly invoices and supporting forms for work performed through the anniversary award date of the Contract must be submitted to the Contracting Officer within 5 calendar days of the date of invoice. For example, if Contract award date is the 7th of the month, the date of each monthly invoice must be the 7th and the invoice must be submitted by the 12th of the month.

1.2.2 Final Invoice

a. A final invoice must be accompanied by the certification required by DFARS 252.247.7023 Transportation of Supplies by Sea, and the Contractor's Final Release. If the Contractor is incorporated, the Final Release must contain the corporate seal. An officer of the corporation must sign and the corporate secretary must certify the Final Release.

b. For final invoices being submitted via WAWF, the original Contractor's Final Release Form and required certification of Transportation of Supplies by Sea must be provided directly to the respective Contracting Officer prior to submission of the final invoice. Once receipt of the original Final Release Form and required certification of Transportation of Supplies by Sea has been confirmed by the Contracting Officer, the Contractor must then submit final invoice and attach a copy of the Final Release Form and required certification of Transportation of Supplies by Sea in WAWF.

c. Final invoices not accompanied by the Contractor's Final Release and

SECTION 01 20 00 Page 1 required certification of Transportation of Supplies by Sea will be considered incomplete and will be returned to the Contractor.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

SECTION 01 20 00 Page 2

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

11/20, CHG 5: 02/25

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2024) Safety -- Safety and Occupational Health (SOH) Requirements

1.2 SUBMITTALS

Government approval is required for all submittals. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

View Location Map

Progress and Completion Pictures

SD-04 Samples

Color Boards

1.3 COLOR BOARDS

Submit five sets of color boards within 90 calendar days after Contract Award. Each set of boards must include samples of colors and finishes of interior surfaces, such as walls, floors, and ceilings. Present the samples on 8 by 10-1/2 inches boards (modules) with a maximum spread of 24 by 31-1/2 inches for foldouts. Design modules to fit in a standard loose-leaf, three-ring binder. Where special finishes such as architectural concrete, carpet, or prefinished textured metal panels are required, submit samples not less than 12 inches square with the board.

If more space is needed, more than one board per set may be submitted.

Certify that the color samples have been reviewed in detail, and that the color samples are in strict accordance with contract drawings and specifications, except as may be otherwise explicitly stated. Submittal of color samples does not relieve the Contractor of the responsibility to submit samples required elsewhere herein.

1.4 VIEW LOCATION MAP

Submit, prior to or with the first digital photograph submittals, a sketch or drawing indicating the required photographic locations. Update as required if the locations are moved.

SECTION 01 30 00 Page 1

1.5 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color minimum resolution in JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten different viewpoints selected by the Contractor unless otherwise directed by the Contracting Officer. Submit with the monthly invoice two sets of digital photographs, each set on a separate compact disc (CD) or data versatile disc (DVD), cumulative of all photos to date. Indicate photographs demonstrating environmental procedures.

Provide photographs for each month in a separate monthly directory and name each file to indicate its location on the view location sketch. Also provide the view location sketch on the CD or DVD as a digital file.

Include a date designator in file names. Photographs provided are for unrestricted use by the Government.

1.6 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by State law.

1.7 SUPERVISION

1.7.1 Superintendent Qualifications

Provide project superintendent with a minimum of 10 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

1.7.2 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of Contract work. In addition, if a Quality Control (QC) representative is required on the Contract, then that individual must also have fluent English communication skills.

1.7.3 Duties

The project superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

SECTION 01 30 00 Page 2

1.7.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion.

Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time or excess costs or damages by the Contractor.

1.8 PRECONSTRUCTION

Immediately after award, prior to commencing any work at the site, coordinate with the Contracting Officer a time and place to meet for the Preconstruction. The must take place within 35 calendar days after award of the contract, but prior to commencement of any work at the site. The purpose of this is to discuss and develop a mutual understanding of the administrative requirements of the Contract including but not limited to:

daily reporting, invoicing, value engineering, safety, base-access, outage requests, hot work permits, schedule requirements, quality control, schedule of prices or earned value report, shop drawings, submittals, cybersecurity, prosecution of the work, government acceptance, final inspections and contract close-out. Contractor must present and discuss their basic approach to scheduling the construction work and any required phasing.

1.8.1 Attendees

Contractor attendees must include the Project Manager, Superintendent, Site Safety and Health Officer (SSHO), Quality Control Manager and major subcontractors.

1.9 FACILITY TURNOVER PLANNING MEETINGS (Red Zone Meetings)

Meet with the Government to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client. Start planning the turnover process at the Pre-Construction Conference meeting with a discussion of the Red Zone process and convene at regularly scheduled Red Zone Meetings beginning at approximately 75 percent of project completion. Include the following in the facility Turnover effort:

1.9.1 Red Zone Checklist

a. Contracting Officer's Technical Representative (COTR) will provide the Contractor a copy of the Red Zone Checklist template.

b. Prior to 75 percent completion, modify the Red Zone Checklist template by adding or deleting critical activities applicable to the project and assign planned completion dates for each activity. Submit the modified Red Zone Checklist to the Contracting Officer. The Contracting Officer may request additional activities be added to the Red Zone Checklist at any time as necessary.

1.9.2 Meetings

a. Conduct regular Red Zone Meetings beginning at approximately 75 percent project completion, or three to six months prior to Beneficial Occupancy Date (BOD), whichever comes first.

SECTION 01 30 00 Page 3

b. The Contracting Officer will establish the frequency of the meetings, which is expected to increase as the project completion draws nearer.

At the beginning, Red Zone meetings may be every two weeks then increase to weekly towards the final month of the project.

c. Using the Red Zone Checklist as a Plan of Action and Milestones (POAM) and basis for discussion, review upcoming critical activities and strategies to ensure work is completed on time.

d. During the Red Zone Meetings discuss with the COTR any upcoming activities that require Government involvement.

e. Maintain the Red Zone Checklist by documenting the actual completion dates as work is completed and update the Red Zone Checklist with revised planned completion dates as necessary to match progress.

Distribute copies of the current Red Zone Checklist to attendees at each Red Zone Meeting.

1.10 PARTNERING

To most effectively accomplish this Contract, the Contractor and Government must form a cohesive partnership with the common goal of drawing on the strength of each organization in an effort to achieve a successful project without safety mishaps, conforming to the Contract, within budget and on schedule. The partnering team must consist of personnel from both the Government and Contractor including project level and corporate level leadership positions. Key Personnel from the supported command, end user, NAVFAC, PWD, FEAD/ROICC, Contractor, key subcontractors and the Designer of Record (DOR) (regardless of whether the contract is a design-build or a design-bid-build) are required to participate in the Partnering process.

1.10.1 Team-Led (Informal) Partnering

a. The Contracting Officer will coordinate the initial Team-Led (Informal) Partnering Session with key personnel of the project team, including Contractor and Government personnel. The Partnering Session will be co-led by the Government Construction Manager and Contractor's Project Manager.

b. The Initial Team-led Partnering session may be held concurrently with the Pre-Construction meeting. Partnering sessions will be held at a location mutually agreed to by the Contracting Officer and the Contractor, typically at a conference room on-base or at the Contractor's temporary trailer.

c. The Initial Team-Led Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer.

d. The Partners will determine the frequency of the follow-on sessions.

e. Participants will bear their own costs for meals, lodging and transportation associated with Partnering.

1.11 MOBILIZATION

Mobilize to the jobsite within 60 calendar days after contract award.

SECTION 01 30 00 Page 4

Mobilize is defined as having equipment AND having a physical presence of at least one person from the contractor's team on the jobsite.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

SECTION 01 30 00 Page 5

SECTION 01 31 23.13 20

ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT MANAGEMENT SYSTEM

(eCMS)

08/23, CHG 1: 02/24

PART 1 GENERAL

1.1 CONTRACT ADMINISTRATION

Utilize the Naval Facilities Engineering Systems Command's (NAVFAC's) Electronic Construction and Facility Support Contract Management System (eCMS) for the transfer, sharing, and management of electronic technical submittals and documents. The web-based eCMS is the designated means of transferring technical documents between the Contractor and the Government. Paper media or email submission, including originals or copies, of the documents are not permitted unless identified within the contract.

All government contracting specialist/officer, legal, and command communications will remain the same.

1.2 USER PRIVILEGES

The Contractor's key staff may be provided access to eCMS. Contact the COR for eCMS account access. Project roles and system roles will be established to control each user's menu, application, and software privileges, including the ability to create, edit, or delete objects.

Additional project roles may be assigned for workflow. The COR makes the final decision on roles for the project. User's ability to view, edit documents may be lowered at the discretion of the COR.

Only one eCMS user account is required regardless of the number of user's projects. Notify the COR within seven calendar days if a contractor user is no longer associated with company or project so they can remove them from any open record and inactivate them from the project.

1.2.1 eCMS Subcontractor Users

If the contractor's user is a subcontractor, the subcontractor must be registered under the name of their company and email. For example it is common for contractors to contract Quality Control Managers. The QC Manager's account should be under their company's name and email reducing the number of eCMS accounts required.

1.2.2 Users with Multiple Roles

Users may have multiple roles associated with their account within eCMS.

Roles are used in workflow. When a user is added to the project, they will be assigned the default role when the user was created. Contact the COR to change or add roles to the user for the project.

1.2.3 Loss of Privilege

Users may lose privilege to access eCMS at the discretion of the Contracting Officer. The eCMS is a collaborative system that allows flexibility of use and does not restrict all inappropriate user actions.

User activities are logged into eCMS in visible and background data

SECTION 01 31 23.13 20 Page 1 collection. Users found to use eCMS in an inappropriate action may have their eCMS access revoked. Examples include, but not limited to, fraudulent representations, sharing user accounts with others, and changing approved records without the consent of the COR. Depending on the severity of the infraction, the users can lose eCMS access for a period of time, permanently for the project, or lose eCMS access for any project. The contractor may appeal the suspension in writing to the contracting officer within 14 calendar days of notice. The appeal must identify the infraction, supporting information, and steps to ensure the infraction will not happen in the future.

1.3 SUBMITTALS

Government approval is required for all submittals. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

List of Contractor's Personnel

For Division 1 government approved Pre-Construction submittals, combine into a single Pre-Construction Submittal Package.

Annotated with SD Type of SD-01. Pre-Construction submittal package approval date will be used as a KPI.

1.4 SYSTEM REQUIREMENTS AND CONNECTIVITY

1.4.1 General

NAVFAC eCMS requires a web-browser (platform-neutral) and Internet connection. For best results, recommend using browser in InPrivate/Incognito mode; Internet speeds greater than 40mbps when uploading files, computers with high RAM and Solid State Drives, "White List" eCMS website, Zip or Split files for better uploading. Non-NAVFAC Users are not to use VPN when using eCMS per NAVFAC IT.

The use of eCMS is required by the Contractor and all associated costs and time necessary to utilize eCMS will be borne by the Contractor with no allowance for time extensions and at no additional cost to the government.

1.4.2 Contractor Personnel List

Within 20 calendar days of contract award, provide to the Contracting Officer a list of Contractor's personnel who will have the responsibility for the transfer, sharing and management of electronic submittals, RFIs, daily reports, and other files and will require access to the eCMS.

Project personnel roles which must be filled as applicable in the eCMS, include, at a minimum, the Contractor's Project Manager (KTR-PM), Superintendent (KTSUPT), Quality Control (QC) Manager (KTR-QC), Principal (KTR-PRIN), and Site Safety and Health Officer (KTR-SSHO). Notify the COR immediately of any personnel changes to the project. The Contracting Officer reserves the right to perform a security check on all potential users.

Provide the following information:

Company Name

Name (First, Last)

SECTION 01 31 23.13 20 Page 2

Email Address

Project Role (CQM, SSHO, Superintendent, CM, PM, Principal)

Existing or New eCMS User

1.5 SECURITY CLASSIFICATION

In accordance with Department of Navy guidance, all military construction contract data are unclassified, unless specified otherwise by a properly designated Original Classification Authority (OCA) and in accordance with an established Security Classification Guide (SCG). Refer to the project's OCA when questions arise about the proper classification of information.

In conformance with the Freedom of Information Act (FOIA), DoD INSTRUCTION 5200.48 CONTROLLED UNCLASSIFIED INFORMATION (CUI), and DoD requirements, any unclassified project documentation uploaded into the eCMS must be designated either "U - UNCLASSIFIED" (U) or "CUI - CONTROLLED UNCLASSIFIED INFORMATION" (CUI).NAVFAC eCMS must only be used for the transaction of unclassified information associated with construction projects. Controlled Unclassified Identification (CUI) documents may be loaded into eCMS with the appropriate markings.

1.5.1 Markings on CUI Documents

Contractor's proprietary information, or documents determined by the originator in accordance with CUI guidance, should be marked CUI.

Proprietary information not marked CUI can be released under the Freedom of Information Act (FOIA). Apply the appropriate markings before any document is uploaded into eCMS. Markings are not required on Unclassified U documents.

1.6 eCMS UTILIZATION

Establish, maintain, and update data and documentation in the eCMS throughout the duration of the contract. Utilize eCMS to transfer all submittals, RFIs, daily reports, and other files required by contract to be forwarded to the government.

Full eCMS use is required. All Submittals/Information to use eCMS Modules including, but not limited to, RFIs, Daily Reports, Meeting Minutes, Communications, Issues, Punch Lists, Checklists, and Flysheets, unless otherwise directed by the COR or Contracting Officer.

1.6.1 Restricted Information

Personally Identifiable Information (PII) transmittal such as credit card, driver's license, passport, social security, and payroll number are not permitted in eCMS. Name, address, and email are permitted.

Pre-negotiation information such as cost estimates that require formal negotiations are not allowed. For example, proposed changes over the SAP level of $250k require formal negotiations. Cost estimates for LEAN, ULTRA LEAN, and Design Changes under the SAP level are at the discretion of the COR's or Contract Specialist/Officer's direction. The eCMS must only be used for the transaction of unclassified information associated with construction projects. Controlled Unclassified Identification (CUI) documents may be loaded into eCMS with the appropriate markings.

SECTION 01 31 23.13 20 Page 3

Uploading of files directly into the Documents folder is not allowed. All documents must be uploaded using an eCMS module.

1.6.2 Naming Convention for Files

Titles of files uploaded are to be descriptive of the purpose and content of the file. For example RFI_ROOF_Leak.doc or for submittals, SUB_LIGHT_FIXTURE.pdf. Titles of file to be uploaded must only contain uppercase letters, lowercase letters, numbers, hyphens (-), underscores (_) and periods (.). Use of any other characters is not allowed and may create an error. When practicable, adding the record number to the title is desired. For example RFI_XYZ12345_ROOF_Leak.doc. Uploading files with the same title will create a new revision in eCMS. Original revision is Rev 0, the first revision is Rev 1. Uploaded files are to use the default file location regardless of the module used unless directed by the COR.

Table 1 also identifies which eCMS application is to be used in the transmittal of data (these are subject to change based on the latest software configuration).

Table 1 - Project Documentation Types

SUBJECT/NAME REMARKS eCMS APPLICATION

As-Built Drawings Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

Submittals

Building Information Modeling (BIM)

Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

Submittals

Construction Permits Refer to rules of the issuing activity, state or jurisdiction

Submittals

Construction Schedules (Activities and Milestones)

Submittals

Construction Schedules Submittals

Construction Schedules (3-Week Look ahead)

Import the schedule file into the scheduling application, and select "Approve" to establish a new schedule baseline

Meeting Minutes

SECTION 01 31 23.13 20 Page 4

SUBJECT/NAME REMARKS eCMS APPLICATION

DD 1354 Transfer of Real Property

When applicable, required for final billing.

Submittals

Daily Production Reports

Provide weather conditions, crew size, man-hours, equipment, and materials information

Daily Report

Daily Quality Control (QC) Reports

Provide QC Phase, Definable Features of Work Identify visitors

Daily Report

Designs and Specifications

Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

Submittals

Environmental Notice of Violation (NOV), Corrective Action Plan

Refer to rules of the issuing activity, state or jurisdiction

Submittals

Environmental Protection Plan (EPP)

Submittals

Invoice (Supporting Documentation)

Applies to supporting documentation only. Invoices are submitted in Wide-Area Workflow (WAWF)

Submittals

Jobsite Documentation, Bulletin Board, Labor Laws, SDS

Redact any PII information when loaded into eCMS

Submittals

Meeting Minutes Meeting Minutes

Modification Documents Provide final modification documents for the project. Upload into Modifications RFPs folder

Communications

Operations & Maintenance Support Information (OMSI/eOMSI), Facility Data Worksheet

1. Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

2. Design reviews will be performed in existing "Dr Checks"

Submittals

SECTION 01 31 23.13 20 Page 5

Photographs Subject to base/installation restrictions Submittals

QCM Initial Phase Checklists

Meeting Minutes or Checklists

QCM Preparatory Phase Checklists

Meeting Minutes or Checklists

Quality Control Plans Submittals

QC Certifications Submittals

QC Punch List Punch Lists

Red-Zone Checklist Punch List or Checklists

Rework Items List Punch Lists

Request for Information (RFI) Post-Award

RFIs

Safety Plan Submittals

Safety - Activity Hazard Analyses (AHA)

Submittals

Safety - Mishap Reports Daily Report

Shop Drawings Locations of sensitive areas must be labeled as either "Controlled Area" or "Restricted Area" and may be shown on unclassified documents with the approval from Site Security Manager

Submittals

Storm Water Pollution Prevention (Notice of Intent - Notice of Termination)

Refer to rules of the issuing activity, state or jurisdiction

Submittals

Submittals and Submittal Register

Submittals

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Testing Plans, Logs, and Reports

Submittals

Training/Reference Materials

Submittals

Training Records (Personnel)

Redact any PII information if storing in eCMS

Submittals

Utility Outage/Tie-In Request/Approval

Submittals

Warranties/BOD Letter Submittals

Quality Assurance Reports

Checklists (Government initiated)

Non-Compliance Notices Non-Compliance Notices (Government initiated)

Other Government-prepared documents

GOV ONLY

Letters to government contracting, claims, REAs, and other contracting officer communications eCMS is not the primary tool to use in contracting officer communications. eCMS can only store documents or letters after the submission to the contracting officer is made.

Communications

All Othere Documents Refer to FOIA guidelines and contact the FOIA official to determine whether exemptions exist

As applicable

1.6.3 RFIs Module

Create contractor RFIs using eCMS RFIs module. The contractor must confirm the numbering convention with the COR if different than eCMS default.

If the government (GOV) Response has "No" Cost or Schedule Impact, this reply is given with the expressed understanding that it does not constitute a basis for any change in the amount or time of subject contract. Information provided in this response does not authorize work not currently included in the contract. If GOV Response is "Yes" or "Potentially" then this response may require a change to the contract. If the contractor disagrees with either the government's No Cost

SECTION 01 31 23.13 20 Page 7 determination or No Schedule impact determination, or both, the contractor has 14 calendar days to notify the COR and Contracting Officer in writing.

1.6.4 Submittals Module

Create contractor submittals using eCMS Submittals module. The contractor must confirm the numbering convention with the COR if different than eCMS default.

1.6.5 Submittal Packages Module

Create submittal packages using the eCMS Submittal Packages module in lieu of or in addition to Related Objects. Submittal Packages track completion of the packaged submittals and is used in NAVFAC HQ's KPIs.

1.6.6 Communications Module

Create communications using the eCMS Communications module. The Communications module is used to create or document communications that are not a part of other eCMS modules. Use of Communications module will memorialize information into an eCMS record file. The following are Types of Communications:

Email

Memo to File

Face to Face

Telephone

Web Collaboration

Photos

Other Documents

Other

Unless directed by the COR, upload documents or files that do not have a corresponding eCMS module. Choose "Photos" Type for Photos and "Other Documents" for all other documents.

1.6.7 Issues Module

Create or respond to issues using the eCMS Issues module. Respond to CPARS issues using the Issues module.

1.6.8 Meeting Minutes Module

Create or respond to Meeting Minutes using the eCMS Meetings module.

Document required contractual meetings. Dates of meetings are used in NAVFAC KPIs. Minimum meetings in eCMS include the following:

Post Award Kickoff (PAK)

Pre-construction (Pre Con)

SECTION 01 31 23.13 20 Page 8

Initial and Preparatory Three Phases of Control

Quality Control (QC)

1.6.9 Potential Change Items Module

Not used.

1.6.10 Daily Report Module

Create Daily Reports using the eCMS Daily Report Module. The contractor must confirm the numbering convention with the COR if different than eCMS default.

1.6.11 Punchlists Testing Logs (Legacy)

Punchlist Testing Logs is a legacy program that is being replaced by the Punch Lists Module. This module is to be used for reference of past projects. Use the Punch Lists Module for all future work.

1.6.12 Punch Lists Module

The eCMS Punch Lists module is useful more than just for Punchlists. The module includes the capability of batch editing, create items from Optical Character Recognition (OCR) plans, assign tasks and track completion of individual items.

Create the following using the Punch Lists module:

Rework Items List

DFOW List

Punch-Out Inspection

Pre-Final Punchlist Inspection

Final Punchlist Inspection

Testing Logs

1.6.13 FWD UltraLean COAR RFP Module

Not used.

1.6.14 Non-Compliance Notices (NCN) Module

Respond to Non-Compliance Notices listed in the Non-Compliance Notices module.

1.6.15 Checklists

Use Checklist listed in the contractor's eCMS menu and as directed by the COR. Checklists capture data and is used in dashboards and KPIs.

1.6.15.1 Partnering Team Health Survey Checklist

Contractor must use the eCMS checklist to document the partnering team health survey. Partnering Team Health Survey is in accordance with the

SECTION 01 31 23.13 20 Page 9

Partnering Specification of this contract.

1.6.16 Flysheets

Use Flysheets listed in the contractor's eCMS menu, if available, and as directed by the COR. Flysheets allow the contractor to print out information from other systems and upload into eCMS. The eCMS will use OCR to capture the information as data. Flysheets capture data and used in dashboards and KPIs.

1.6.17 eCMS Outage

In the case where eCMS is unavailable for 8 hours or more, paper or email may be used in the interim to maintain project schedule.

Once the system is operational, all final records are required to be recreated using the appropriate module. Subject/title of the record to include the type of record i.e., RFI/Submittal/Daily Report/Communication/Other, the identification number(s), and the statement "Processed Outside of eCMS". Example, "RFI 001 Processed Outside of eCMS".

1.6.18 User Account Activity

NAVFAC eCMS captures user data and activities that are directly related to the user's account. The user agrees through the use of eCMS, their account activities will be captured and can be displayed on eCMS printed reports.

1.7 QUALITY ASSURANCE

Requested Government response dates on Submittals must be in accordance with the terms and conditions of the Contract unless previously agreed by the COR. Requesting response dates earlier than the required review and response time, without concurrence by the Government COR, may be cause for rejection.

Incomplete submittals will be rejected without further review and must be resubmitted. Required Government response dates for resubmittals must reflect the date of resubmittal, not the original submittal date.

All submittals and associated attachments must be transmitted to the Government via the COR. Transmittals are no longer required when using eCMS since approval status is tracked on the submittal. Transmittal forms can be attached to submittals if approved by the COR. Submittals requiring government approval are "Transmitted For" "Approval".

Submittals requiring contractor approved submittals, including those designated for Contractor Quality Control approval or Information Only, are "*Transmitted For" "Information Only" in the Submittal Module.

Provide and…