A.02.05 JA Sole Source_Brand Name.pdf

Control No: LRH-FY22-11

Contracting Officer’s Determination – Limiting Competition at or below the

Simplified Acquisition Threshold

1. Contracting Activity: USACE, Huntington District, 502 8th Street, Huntington, WV 25701

2. Description of Action:

Nature: ☒ New Requirement ☐ Follow-on Requirement

Contract Vehicle: ☒ Purchase Order

☐ Blanket Purchase Agreement (BPA) ☐ Order/BPA against FSS Contract:

☐ Order against Multiple Award IDIQ Contract:

☐ Order against a single award IDC Contract:

☐ Modification to existing PO/TO/DO/Call Order

Pricing/Contract Type: ☒ Fixed Price ☐ Time & Materials/Labor Hours ☐Cost Reimbursable ☐ Hybrid

Funds: ☐ Operations & Maintenance ☐ Army (OMA) ☐ CG funds ☒ Other Funds: Overhead

FY: 2022

Name of Proposed Contractor(s) and Address:

Precision Laser & Instrument, Inc.

504 Old Goff Mountain Road Cross Lanes, WV 25313

Brand Name Buy: ☒ Yes ☐ No

3. Description of Services or Supplies:

The R12i is the long term planned replacement and supplement for the Trimble R8 units which is now eight years old and will supplement two previously purchased R12i GNSS units. The X7 Scanning Unit is the replacement and supplement for the FARO X-330 which is now nine years old and will supplement one previously purchased X7 unit. The Trimble 450H Radio package enables our current GNSS equipment high frequency communication between GIS platforms. The Invar rods are utilized to meet precision leveling measurements for high accuracy platforms. The EDB10 data bridges enable TDC600 data collectors to connect to an EM120 radio module allowing for communication with a Trimble total station platform. The mission of all this equipment is to enable or collect high accuracy geographical positional data and high accuracy LiDAR data providing accurate geodetic data for dam safety, boundary surveys, topographic surveys, mapping and 202 projects in addition to supporting the Huntington District Geospatial Mission for the collection of high quality, accurate data. The collection of these features will feed into the Huntington District EGIS System. Due to the aging nature of the infrastructure of the Huntington District, the team has seen an annual increase in monitoring surveys over the past five years.

Line Part Item Number Product Description Price Qty. Price

1 R12i Trimble R12i, Model 60: R12i-101-60-01, configured for base and rover with NMEA outputs: R12i-CFG-001-40 and R12i-OPT-001-51

26,680.00$ 4 106,720.00$

2 101071-00-01 Trimble Geospatial Accessory - Power Supply and Power Cord for Dual Battery Charger (North America) 112.00$ 4 448.00$

3 5128-00 2M ROVER ROD 310.00$ 8 2,480.00$

4 X7-100-00 Trimble X7 Instrument Pack 31,000.00$ 1 31,000.00$ 5 TAB-T100-1110-00 T100 - 10 in WIN10, 16/512, GPS, WIFI/BT, WWAN 3,780.00$ 1 3,780.00$

6 101070-00-01 Trimble Geospatial Accessory - Dual Battery Charger with Power Supply and Power Cord (North America) 565.00$ 1 565.00$

7 TAA-UTILSURVEY-

P

Trimble Access - Optimal Ranging Utility Survey; Partner App; Perpetual License 1,180.00$ 1 1,180.00$

8 6703-001 SPHERE,SCANNER,100MM 110.00$ 30 3,300.00$

9 5114-052 MAG MOUNT ASSY,VBASE,5/8-11 64.00$ 15 960.00$

10 120531-GEO T100 Pole Bracket Medium Length 515.00$ 1 515.00$

11 6406-01 PRISM,360,86MM,+23MM PC 1,075.00$ 4 4,300.00$

12 6603-03 PRISM,DUAL,0-OFFSET 500.00$ 4 2,000.00$

13 MT1000 Trimble MultiTrack Target, including 7.4V Li-Ion battery 2,790.00$ 4 11,160.00$

14 6405-12-FOR STAKEOUT,PRISM,25MM,SITECONES,-17.5 240.00$ 6 1,440.00$

15 5910-12 SYSTEM,MINI POLE,0/-30MM 190.00$ 6 1,140.00$

16 392 185 Nedo 2 meter invar rod $ 2,100.00 2 4,200.00$

17 122507-01-1 Trimble Geospatial Empower Data Bridge Device -

EDB10 $ 799.00 3 2,397.00$

18 74451-61-00 TDL 450Hx Radio Kit; 390-430 MHz, 35W $ 2,765.00 3 8,295.00$ 19 74450-11 TDL 450H Office Power Kit $ 210.00 3 630.00$ 20 74450-14 TDL 450H Field Battery/Charger Kit $ 380.00 3 1,140.00$

21 74450-10-30 TDL 450 5dB Gain Antenna kit with carrying case - 410- 430MHz $ 310.00 3 930.00$

Total: 188,580.00$

Period of Performance: 2/7/2022

Total Value: $188,580.00

4. Authority:

☒ FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

☐ FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1) Brand Name ☐ FAR 8.405-6(a)(1)(i)(A) Urgency ☐ FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable ☐ FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

☐ FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable ☐ FAR 16.505(a)(4) Brand Name ☐ FAR 16.505(b)(2)(i)(A) Urgency ☐ FAR 16.505(b)(2)(i)(C) Logical Follow-on ☐ FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

The minimum Government need is to procure GNSS units compatible with the existing software and hardware currently in use by the Huntington District and other survey teams inside of LRD. These units will replace the Trimble equipment which is no longer supported for hardware or firmware by Trimble. The Trimble equipment being replaced is 7+ years old and while still functional has reached the end of the life and any repairs or part replacement at this point would result in significant cost to maintain operations.

The S9 are currently the only units compatible with the existing software and hardware package utilized by the LRH Survey Team. Other brands could be used to meet mission but would require a complete overhaul of equipment, hardware, and software to meet current quality of product currently achieved through Trimble products. Therefore, the use of Trimble brand name descriptions is essential to the Government’s requirements, thereby precluding consideration of a product manufactured by another company.

The utilization of Precision Laser & Instrument, Inc.is based off market research and prior solicitation document requirements. Precision Laser & Instrument, Inc. is the only certified Trimble Authorized Dealer within 100 miles of the Huntington District Office and maintains a co-located certified Trimble repair facility. Therefore, the use of essential Trimble brand name requires the services of an Authorized Trimble Dealer to meet the Government’s requirements, thereby precluding consideration of a product sold by another vendor.

Not acquiring this system will hinder operations in the Geospatial Section. The section widely supports Huntington District Mission and the Huntington District WFO mission which has included fourteen districts in the past seven years.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 ☒ do not apply due to the dollar threshold, ☐ apply and will be followed, or ☐ do not apply due to an exception at 5.202

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

☐ Action is NOT a brand name restriction and is under SAT, no posting required ☐ Action is a brand name restriction, under $25K, no posting required ☒ Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

☐ Action is a brand name restriction over $25K but will not be posted due to exception:

☐ FAR 6.305(f) ☐ FAR 8.405-6(b)(3)(iii)(A)

☐ FAR 8.405-6(b)(3)(iii)(B) ☐ FAR 8.405-6(b)(3)(iii)(C) ☐ FAR 16.505(a)(4)(iii(C)

7. Market Research: The Geospatial Section has not found any other systems by various manufacturers that will meet the mission requirements. All of the current field units and office software processing are Trimble units and the software is proprietary to the hardware and workflow. The District has no other options from a secondary software manufacturer. Captain Andrew Williams, Stephen Caldwell, David Chestnut, Aaron Ansell, and Mack McCarty, EC-TG Chief preformed independent internet searches for other systems and held conference calls with various manufactures. The other systems did contain the functionality to complete the field mission to the support the Geospatial mission and integrate seamlessly into the Trimble Software packages. No other systems within the Trimble brand were found to perform the adjustments and integration to the district GIS and Mapping system required for current district mission procedures.

The district will require that the awardee be located within a 100-mile radius of the District Office due to the nature of equipment support and field technical support.

8. Other Facts: N/A

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

1/6/2022

Andrew Williams, Technical Lead/ Civil Engineer Date

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Click or tap to enter a date.

Cynthia A. Oxley, Contracting Officer Date