9D4F3CB8-9C00-4A28-AF20-4D193B3CE414.pdf

Submission Instructions for Suppliers – AMENDMENT #2

Please follow these instructions to submit via our Public Portal.

1. Prepare your submission materials:

Requested Information

Name Type # Files Requirement Proposal – Sewer Combination Trucks UTC

File Type: PDF (.pdf) Multiple Required

Requested Documents:

Please note the type and number of files allowed. The maximum upload file size is 1000 MB.

Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.

2. Upload your submission at:

https://columbus.bonfirehub.com/opportunities/227294

The Q&A period for this opportunity starts March 17, 2026. The Q&A period for this opportunity ends March 30, 2026, 11:00 AM EDT. You will not be able to submit questions after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of April 16 30, 2026, 11:00 AM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and finalize your submission.

3. Important Notes:

Each item of requested information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or

Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?

City of Columbus uses Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at support.bonfire@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at Bonfire Hub.

PLEASE NOTE – Per ORC Chapter 1703, to be awarded this bid you must show proof your company is registered and in good standing to do business in the State of Ohio through the Secretary of State, or provide a certified statement that your company falls within one of the exemptions in the Ohio Revised Code Chapter 1703.02. To register or check the status of your company go to https://www.ohiosos.gov/businesses/

EQUAL OPPORTUNITY CLAUSE

(1) The contractor/vendor/bidder will not discriminate against any employee or applicant for employment because of race, sex, sexual orientation, gender identity or expression, color, religion, ancestry, national origin, age, disability, familial status or military status. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, sex, sexual orientation, gender identity or expression, color, religion, ancestry, national origin, age, disability, familial status or military status. Such action shall include, but not be limited to, the following: employment up-grading, demotion, or termination; rates of pay or other forms of compensation; and selection for training.

The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices summarizing the provisions of this Equal Opportunity Clause.

(2) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that the contractor is an equal opportunity employer.

(3) It is the policy of the City of Columbus that business concerns owned and operated by M/WBEs shall have the maximum practicable opportunity to participate in the performance of contracts awarded by the city.

(4) The contractor shall permit access to any relevant and pertinent reports and documents by the ODI director for the sole purpose of verifying compliance with this Title and ODI regulations. All such materials provided to the ODI director by the contractor shall be considered confidential.

(5) The contractor will not obstruct or hinder the ODI director or his/her deputies, staff and assistants in the fulfillment of the duties and responsibilities imposed by Title 39 of the Columbus City Codes.

(6) The contractor and each subcontractor will include a summary of this Equal Opportunity Clause in every subcontract. The contractor will take such action with respect to any subcontractor as is necessary as a means of enforcing the provisions of the Equal Opportunity Clause.

(7) The contractor agrees to refrain from subcontracting any part of this contract or contract modification thereto to a contractor not holding a valid certification number as provided for in Title 39.

(8) Failure or refusal of a contractor or subcontractor to comply with the provisions of Title 39 may result in cancellation of this contract.

ALL CONTRACTORS MUST HOLD A VALID CONTRACT COMPLIANCE CERTIFICATION

NUMBER ISSUED BY THE OFFICE OF DIVERSITY AND INCLUSION.

To obtain a Contract Compliance number register at the City of Columbus Vendor

Services website: http://vendors.columbus.gov/sites/public

1. Login to the City of Columbus Vendor Services Site and register with the city of Columbus. Once that is completed and approved by the purchasing office, log back in and do the following:

2. Select Questionnaires from the Common menu located on the left navigation bar.

3. Next select EBO Quest. (this is the contract compliance application)

4. Question 1 will be displayed; Answer question 1 and select Forward.

5. Proceed through the questionnaire answering each question and selecting Forward to continue. Once you have reached and answered the last question select End to submit.

6. Then the questionnaire will be received by the ODI Office, reviewed and process within 2 business days or less. For additional questions regarding this process, contact the Office of Diversity Inclusion at 614-645-4764.

City of Columbus Home Page: www.columbus.gov

CCDOC 1-2017

http://vendors.columbus.gov/sites/public http://www.columbus.gov/

INFORMATION FOR OFFERORS (RFP)

-3- Revised 09-07-2021

SPECIAL CONDITIONS

Special conditions included in the specifications, if inconsistent with provisions included in "Information for Offerors (RFP)", shall take precedence over any provisions in "Information for Offerors (RFP)" to the extent inconsistent.

PERSONAL EXAMINATION

Offerors are required to satisfy themselves by personal examination of the proposed contract documents and investigation of the conditions at the site of the work in order that they may be fully informed of the contract requirements, the conditions existing, and the difficulties likely to be encountered in the execution of the work.

SUBMISSION OF RESPONSE

Refer to the "Proposal Information" section of the Specifications for instructions for submission.

All proposals and other material submitted in response to this Request for Proposal (RFP) become the property of the City of Columbus. The City may choose to retain or return these materials to the offeror, at the offeror’s expense.

The City is not liable for any cost associated with the preparation of the proposal or any other costs incurred by any bidder prior to the execution of the contract. The rejection of any proposal in whole or in part, at it discretion, will not render the City liable for incurring any cost or damage.

If at any time prior to the closing date the invited offeror decides not to provide a proposal, the City will appreciate that a letter to that effect be supplied to the City prior to the deadline.

ACCEPTANCE AND REJECTION

This response submitted by the offeror to the City of Columbus will be accepted or rejected within a period of 180 days from due date. The City reserves the right to waive technicalities, and to cancel and renew the request on the required service. If more than one service, prices shall be quoted on the services requested. However, each service may be considered a separate offer and the City reserves the right to award a contract on each service separately or on all services as a whole or any combination thereof. Offerors whose proposal is made on an "All or None" basis must clearly state such fact in their written responses.

Each invitation for Bids, Request for Statements of Qualifications, and Request for Proposals issued by the City shall state that the Bid or Request may be cancelled and that any bid or proposal may be rejected in whole or in part when it is for good cause and in the best interests of the City.

WITHDRAWAL OF RESPONSE PROPOSALS

Offerors may withdraw their responses at any time prior to the time specified in the advertisement as the closing time for the receipt of responses. However, no offeror shall withdraw or cancel a proposal for a period of 180 calendar days after said advertised closing time for the receipt of the proposals.

SIGNATURE REQUIRED

By submitting this response electronically, bidder/proposer is affixing an electronic signature as defined by the Ohio Uniform Transactions Act. Said signature represents that he/she has the authority to bind the entity to the terms and conditions contained herein.

DEFAULT PROVISION

In case of default by the offeror or the contractor, the City of Columbus may procure the articles or services from other sources and hold the offeror or contractor responsible for any excess costs occasioned or incurred thereby.

CONTRACT AND BOND

The offeror to whom an award is made will be required to execute a written contract with the City of Columbus, Ohio within ten days after receiving such contract for execution, and if specified in the legal notice, furnish a good and approved bond conditioned upon the faithful performance of the same. The proposal, contract, proposal bond, (if applicable), and performance bond (if applicable) shall be in the form herein specified.

If, at any time during the continuance of the Contract, any surety shall, in the opinion of the contracting agent of the City, become irresponsible, then said agent shall have the right to require additional and sufficient surety or sureties. The Contractor shall furnish the surety or sureties to the satisfaction of the said agent, within ten (10) days after notice. In default thereof the default provision herein shall apply.

LIABILITY, INSURANCE, LICENSES AND PERMITS

Where offerors are required to enter or go onto City of Columbus property to deliver materials or perform work or services as a result of contract award, the offeror will assume full duty, obligation and expense of obtaining all necessary licenses, permits, and insurance when required. The offeror shall be liable for any damages or loss to the City occasioned by negligence of the offeror (or his agent) or any person the offeror has designated in the completion of his contract as a result of his response. Particular attention is directed to the statutory requirements of the State of Ohio relative to the licensing of corporation organized under the Laws of any other State.

TAXES

The City, being a municipality, is tax exempt and will provide appropriate certificate upon request. Federal and/or State Taxes are not to be included in prices quoted. The successful offeror will be furnished an exemption certificate if needed.

PRICING

Offerors are to quote firm or fixed prices for the duration of any contract, which may be a result of the proposal unless otherwise noted in the specifications. In case of discrepancy in computing the amount of the cost, the UNIT PRICE quoted will govern.

DELIVERY

Time will be of the essence for any orders placed as a result of this response. Purchaser reserves the right to cancel such orders, or any part thereof, without obligations if delivery is not made within the time(s) specified. Delivery shall be made during normal working hours and to the destination shown on the proposal.

(INFORMATION FOR OFFERORS continued next page)

INFORMATION FOR OFFERORS (RFP) (Continued)

-3A- Revised 09-07-2021

CAMPAIGN CONTRIBUTIONS

Contractor hereby certifies the following: that it is familiar with Ohio Revised Code (“O.R.C.”) Section 3517.13; that all applicable parties listed in Division (I)(3) or (J)(3) of O.R.C.

Section 3517.13 are in full compliance with Divisions (I)(1) and (J)(1) of that Section; that it is eligible for this contract under the law and will remain in compliance with O.R.C. Section 3517.13 for the duration of this contract and for one year thereafter.

QUALITY

Unless otherwise stated by the offeror, the proposal will be considered as being in strict accordance with the specifications outlined in this RFP document.

SAMPLES

Samples, when requested, must be furnished free of expense to the City and if not destroyed, will upon request be returned at the bidder's expense.

CHANGES AND ADDENDA TO RFP DOCUMENTS

Each change or addenda issued in relation to this document will be published on the City’s Vendor Services website no less than five (5) working days prior to the scheduled RFP due date. In addition, to the extent possible, notice will be e-mailed to each person registered as having interest in the commodities selected for this RFP.

REPUDIATION OF AGREEMENT

The liability of the City for repudiation of any agreement which might result from this request shall be limited to the difference between the market price at the time and place for tender of the service and the unpaid sales price together with any incidental damages, but less expenses paid in consequence of the breach by the City. The liability of the city shall not be measured by the profits or overhead of seller.

CONTRACT MODIFICATION

An agreement which may result from this request shall not be modified or altered by any subsequent course of performance between parties or by additional terms contained in any subsequent documents unless said additional or differing terms are incorporated by contract modification authorized to be entered into by ordinance.

APPLICABLE LAWS

The Revised Code of the State of Ohio, the Charter of the City of Columbus, and all City ordinances insofar as they apply to the laws of competitive bidding, contracts, and purchases, and wage theft prevention, are made a part hereof.

REMEDIES

All claims, counterclaims, disputes and other matters in question between the City, its agents and employees, and the Contractor arising out of or relating to this agreement or its breach will be decided in a court of competent jurisdiction within the County of Franklin, State of Ohio.

OFFERORS TERMS AND CONDITIONS

Terms and conditions, submitted with this proposal, which are contrary to City Code or Charter shall be disregarded for the purpose of any subsequent contract. The successful offeror shall be notified as to which terms and conditions, if any, have been deleted or changed.

PUBLIC RECORDS REQUESTS

The City of Columbus, as a political subdivision of the State of Ohio, is subject to Ohio Revised Code Chapter 149, known as the Ohio Public Records Law. Consequently, the Offeror understands that ALL documents submitted in response to this

RFP are considered public records and WILL be released when a public records request is made by news media, competitors, or other interested parties, in accordance with the law. If you contend that certain CLEARLY MARKED portions of your response constitute an exception to Ohio’s public records law, you MUST submit your legal basis in support of that assertion with your response.

If a public records request is made for any portion of the documents that you have submitted and you have NOT clearly marked such documents as information constituting an exception to Ohio’s public records law, your information will be released immediately.

If a public records request is made for such information and you HAVE clearly marked portions of your response as information constituting an exception to Ohio’s public records law, AND you have submitted the legal basis supporting such claim, the City will release a redacted version of your information to the requestor and notify you that a request was made and that a redacted version of your response was released. Should the requestor indicate that the redacted version is not sufficient for their purposes, you then will be IMMEDIATELY responsible for obtaining an order from a Court of competent jurisdiction in Franklin County, Ohio enjoining release of your clearly marked information constituting an exception to Ohio’s public records law.

If a public records request is made for such information and you HAVE clearly marked portions of your response as information constituting an exception to Ohio’s public records law, but you have NOT submitted the legal basis supporting such claim, the City WILL RELEASE your information to the requestor and notify you that a request was made and that your response was released.

DO NOT mark your entire response/submittal as information constituting an exception to Ohio’s public records law. If your entire response/submittal is so marked, the City of Columbus will not consider your offer.

COSTS INCURRED FOR PROPOSAL SUBMISSIONS

The City is not liable for any cost associated with the preparation of the proposal or any other costs incurred by any offeror prior to the execution of the contract. The rejection of any proposal in whole or in part, at it discretion, will not render the City liable for incurring any cost or damage.

WITHDRAWAL OF PROPOSALS

If at any time prior to the closing date the invited offeror decides not to provide a proposal, the City will appreciate that a letter to that effect be supplied to the City prior to the deadline.

SAFETY REQUIREMENTS

Successful vendor shall at all times while performing duties, adhere to all rules of their particular industry, with regard to mandates by the Environmental Protection Agency (EPA) and/or Occupational Safety and Health Administration (OSHA), and any other regulation applicable to the circumstance.

-3B- Revised 09-07-2021

ADDITIONAL CONTRACT TERMS AND REQUIRED

DOCUMENTS IN THE EVENT OF A CONTRACT

This section sets forth contract terms and the required contract documents that the successful offeror must execute following the award of the contract by the contracting authority.

PUBLICATIONS

The Contractor agrees to submit to the City’s Contract Administrator all advertising, sales promotion, and other publicity matters relating to this Contract wherein the City’s name is mentioned or language used from which the connection of the City’s name therewith may, in the City’s judgment, be inferred or implied. The Contractor further agrees not to publish, or use such advertising, sales promotion, or publicity matter without the prior written consent of the City except that may be required under law.

TERMINATION FOR CONVENIENCE

The City upon thirty days written notice may terminate this agreement at its convenience. The party providing goods or services shall be entitled compensation for goods provided or services rendered under the terms of this contract up to the date of notification of termination.

TERMINATION FOR DEFAULT

If either the City or the Contractor violates any material term or condition of this Contract or fails to fulfill in a timely and proper manner its obligations under this Contract, then the aggrieved party shall give the other party written notice of such failure or violation. The responsible party shall give the other party written notice of such failure or violation. The responsible party will correct the violation or failure within thirty (30) calendar days or as otherwise mutually agreed. If the failure or violation is not corrected, this Contract may be terminated immediately by written notice from the aggrieved party to the other party. The option to terminate shall be the sole discretion of the aggrieved party. If it determined for any reason the failure to perform is without the defaulting party’s control, fault, or negligence, the termination shall be deemed to be a Termination for Convenience.

APPLICABLE LAW, REMEDIES

This agreement shall be governed in accordance with the laws of the State of Ohio. All claims, counterclaims, disputes and other matters in question between the City, its agents and employees, and the Contractor arising out of or relating to this agreement or its breach will be decided in a court of competent jurisdiction within the County of Franklin, State of Ohio. The remedies provided for in this Contract shall not be exclusive but are in addition to all other remedies available under law.

ASSIGNMENT

This agreement may not be assigned or otherwise transferred to others by the contractor without the prior written consent of the City.

SAVE HARMLESS

Contractor shall protect, indemnify and save the City harmless from and against any damage, cost, or liability, including reasonable attorneys’ fees resulting from claim, by third parties for any or all injuries to persons or damage to property arising from the acts or omissions of the Contractor, its officers, employees, agents, or Subcontractors in providing goods or services under the terms and conditions of this contract. The City will not indemnify the contractor and is prohibited from doing so.

INDEPENDENT CONTRACTOR STATUS

The Contractor shall perform its duties as an independent contractor and not as an employee. Neither the contractor nor any agent or employee of the contractor shall be or shall be deemed to be an agent or employee of the City of Columbus.

The Contractor shall pay when due all required employment taxes and income tax on any monies paid pursuant to the contract. Contractor shall acknowledge that the contractor and its employees are not entitled to unemployment insurance benefits unless the contractor or a third party provides such coverage and that the City does not apply for or otherwise provide such coverage. Contractor shall have no authorization, express or implied, to bind the City to any agreements, liability, or understanding except as expressly set forth in the contract.

Contractor shall provide and keep in force worker’s compensation (and show proof of such insurance) and unemployment compensation insurance in the amounts required by law, and shall be solely responsible for the acts of the contractor, its employees and agents.

WAGE THEFT PREVENTION

Chapter 377 of the Columbus City Codes is hereby incorporated into the contract and seller is required to comply with said chapter. This includes, but is not limited to reporting requirements and the obligation to review the commission list of contractors and subcontractors that received an adverse determination. Penalties for failure to comply with the wage theft prevention code include suspension for three years, up to permanent disbarment.

-3C- Revised 09-07-2021

IN THE EVENT OF A CONTRACT (continued)

PROTECTION OF CITY’S CONFIDENTIAL INFORMATION

The contractor shall acknowledge that some of the material and information which may come into its possession or knowledge in connection with the contract or its performance, may consist of confidential information, the disclosure of which to, or use by, third parties could be damaging. Therefore, access to information concerning individual recipients of the City’s services to individual clients, among other items, shall not be granted except as authorized by law or agency rule. The contractor shall agree to hold all such information in strictest confidence, not to make use thereof for other than the performance of the contract, to release it only to authorized employees or subcontractors requiring such information, and not to release or disclose it to any other party. The contractor shall agree to release such information or material only to subcontractors who have signed a written agreement expressly prohibiting disclosure. The contractor shall further agree to either destroy or return all such information at the end of the term of the contract.

This section does not impose any obligation on the contractor if the information is: (1) publicly known at the time of disclosure;

(2) already known to the receiving party at the time it is furnished to the contractor; (3) furnished by the City to others without restrictions on its use or disclosure; or (4) independently developed by the receiving party without use of the proprietary information.

WITHHOLDING OF CITY INCOME TAX

Pursuant to Section 362 Columbus City Codes, 1959: "Said Contractor hereby further agrees to withhold all City income tax assessment due or payable under the provisions of Chapter 362, Columbus City Codes for wages, salaries and commissions paid to its employees and further agrees that any of its subcontractors shall be required to agree to withhold any such City income tax assessments due under said chapters for services performed under this Contract."

WORKER'S COMPENSATION INSURANCE

The contractor shall take out and maintain, during the life of the contract, adequate worker's compensation insurance for all his employees employed at the site of the project and, in case any work is sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance for the latter's employees, unless such employees are covered by the protection afforded by the contractor. The contractor shall furnish three (3) copies of the worker's compensation certificate showing that the contractor has paid his industrial insurance premium.

AUTHORITY TO BIND

The signatories to this Contract represent that they have the authority to bind themselves and their respective organizations to this Contract.

LIABILITY INSURANCE

The contractor shall take out and maintain during the life of the contract, such liability (bodily injury and property damage) Insurance as shall protect it from claims from damages for personal injury, including accidental death, as well as from claims for property damage which may arise from operations under the contract, whether such operation be by itself or any subcontractor or by anyone directly or indirectly employed by either of them. Such insurance policy shall include the City as additional insured. The contractor shall maintain coverage of the types and in the amounts specified below. Proof of such insurance coverage shall be evidenced by submitting a certificate of insurance. A contractor's "umbrella" type policy with limits specified below may be submitted for this requirement with the City as additional insured.

The amount of such insurance shall be as follows:

Bodily Injury Liability:

Each Person $1,000,000.00 Each Accident $1,000,000.00

Property Damage Liability:

Each Person $1,000,000.00 All Accidents $1,000,000.00

Such insurance shall remain in full force and effect during the life of the contract.

Insurance may not be changed or cancelled unless the insured notifies the City in writing not less than thirty days prior to such change or cancellation. If any part of the contract is sublet, the contractor is responsible for the part sublet being adequately covered by insurance hereinabove described.

Contractor assumes all risk of loss and damage to the equipment provided unless loss or damage occurs at the time the operator and equipment are being operated for the purpose designated by the City and such loss or damages is caused by an act of the City or its employee which constitutes gross negligence or wanton misconduct

City of Columbus RFQ032216 Columbus Water & Power, Division of Water Reclamation

Sewer Combination Trucks UTC Detailed Specifications – AMENDMENT #2

1.0 SCOPE AND CLASSIFICATION

1.1 Scope: The City of Columbus is seeking Request for Proposals in response to a Best

Value Procurement (BVP) to enter into a Universal Term Contract (indefinite quantity) to purchase Sewer Combination Trucks. The City will negotiate a contract with the selected vendor for a term of three (3) years beginning at contract execution with one additional one-year extension option.

1.2 Classification: The contract resulting from the BVP will provide for the purchase and delivery of Sewer Combination Trucks to be used for cleaning and maintaining underground sewer lines.

1.3 Specification Questions: Questions regarding this BVP must be submitted on the

Bonfire portal by 11:00 am Monday, March 30, 2026. Responses will be posted on the RFQ on Bonfire portal no later than Thursday, April 2 9, 2026, at 11:00 am.

1.4 For additional information concerning this BVP, including procedures on how to submit a proposal, you must go to the City of Columbus Bonfire web site at https://columbus.bonfirehub.com/opportunities/227294 and view this bid number, RFQ032216.

1.5 Best Value Procurement Model: The City of Columbus is using a Best Value

Procurement in lieu of the Invitation to Bid model. The award will not be made to the lowest, responsive, and responsible bidder. The contract will be awarded based upon:

(1) total cost of ownership, to include maintenance and operation costs, as well as the expected life of the equipment, (2) quality of the goods offered and the extent to which the goods meet the operational needs of the City, (3) past performance of the equipment and vendor as determined by customer satisfaction, (4) acquisition cost and other evaluation criteria referred to in Columbus City Code 329.18 or as defined herein.

1.6 Background of City's Needs: The City will negotiate a Universal Term Contract with the successful Offeror. See Section 3.1.5 for additional information.

2.0 APPLICABLE PUBLICATIONS AND STANDARDS

2.1 Must meet or exceed all City, State, Federal safety guidelines and standards.

2.2 All OSHA applicable guidelines and standards.

2.3 Ohio Department of Transportation (O.D.O.T).

2.4 Federal Motor Vehicle Safety Standards (FMVSS).

2.5 Occupational Safety and Health Administration (OSHA) Safety Requirements.

2.6 References to a particular trade or manufacturer's model number are made for descriptive purposes to guide the bidder in interpreting the requirements of the City.

They should not be construed as excluding proposals on other types of materials, equipment and supplies.

3.0 REQUIREMENTS

3.1 General Information:

3.1.1 Term: The proposed contract, negotiated with the finalist, shall be in effect from execution up to three (3) years.

3.1.1.1 Annual Extension: Subject to mutual agreement, the period covered by the ensuing contract, under the same terms and conditions stated therein can be extended for one additional year, or portion thereof, at the same pricing and the same escalator clause.

3.1.2 Pricing: Bidders are to bid firm or fixed prices, FOB Destination, Freight Prepaid and Allowed. All pricing must include manufacturer warranty. All manufacturer warranties will be passed on to the City of Columbus. Unless otherwise stated all bids will be considered to contain the following escalator/de-escalator cause:

3.1.2.1 Escalator Clause: No price adjustment shall be granted during the first six (6) months duration of an awarded contract. Thereafter no more than two such increases may occur within any year of the contract. In the event the supplier receives a general price increase in the cost of the finished product contracted due to increase in the cost of raw materials, labor, freight, etc., upon giving thirty (30) days prior notice and proper documentation as proof, said increase in addition to the unit price quoted herein, may be permitted, subject to the sole discretion of the City of Columbus Finance and Management Director. In the event any such increase is granted, no price adjustment shall be permitted on orders received by supplier which are in process or filled but awaiting shipment prior to the increase. All price decreases inure to the benefit of the City of Columbus. The written notice and following documentation shall be sent to: vendorservices@columbus.gov.

3.1.2.2 Price Documentation: The supplier shall submit the following documentation with each request for a price increase:

1) Copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the supplier and the corresponding increase; and

2) Copies of correspondence sent by the supplier's supplier explaining the source of the increase in such areas of raw materials, freight, fuel or labor, etc.; and

3) Copies of excerpts from business publications, market quotations or trade journals recognized as being representative of their particular trade or industry, that indicate a trend toward an increase in the current market for the commodities under the awarded contract.

3.1.2.3 Right of Cancellation: If at any time during the term of the contract the supplier's total request(s) for a price increase(s) are greater than fifteen percent (15%), the City of Columbus may cancel this agreement with thirty (30) days written notification.

3.1.3 Quantity Estimate: The City of Columbus estimates purchasing approximately one (1) sewer combination truck per year in accordance with this contract. This is an estimate of the annual needs of the City under this contract and are for bidding purposes only. This estimate is not to be construed as representing an actual order for that amount, or a guarantee that any minimum amount will actually be purchased. The City reserves the right to purchase up to twice the estimated quantity.

3.1.4 Quality Standards: The City intends to purchase new, unused and the most current model. The specifications describe a minimum acceptable requirement which a bidder has to meet. However, the bidder is allowed to exceed a minimum requirement where the excess enhances the function of the unit and which the City can accept. It is not acceptable for a bidder to exceed a maximum desired limit.

3.1.5 Universal Term Contract: This proposal is bidder's offer to sell the item(s) set forth in the bidders' response to the RFQ at the price(s) quoted by bidder therein, under the terms and conditions of these bid documents. An estimated quantity or estimated annual expenditure is set forth in the proposal. Bidder is to take notice that the City makes no warranties or representations that the estimated quantity, or any quantity at all, will be ordered by the City even though bidder's proposal is accepted by the City and a firm offer for sale executed.

If bidder's proposal is accepted by the City and the firm offer for sale is executed the bidder is to take further notice that no act, failure to act, or order placed by the City shall constitute an order or contractually bind the City without the proper certificate by the City Auditor that funds sufficient for full payment due on any order are available. Each order placed under the firm offer for sale shall require execution of a purchase order. Therefore, in consideration of one (1) dollar received by the awarded bidder, said bidder shall offer to sell buyer, City of Columbus, who shall have the Contract Term to exercise this option to purchase, at the price and on the terms set forth in this proposal.

The City shall not be precluded from buying the same or similar items from other suppliers.

3.1.5.1 Written Purchase Order: Written Purchase orders may be established for various City Agencies referencing the terms of this contract and specifying delivery locations. No shipment shall be authorized until such issuance of a Purchase Order.

3.1.6 Cooperative Purchasing: The successful bidder shall also supply all items under the terms and conditions of the proposed contract to agencies officially sanctioned by the City in its cooperative purchasing effort, the Central Ohio Organization of Public Purchasers (COOPP). Any agency that is not subject to a

City of Columbus purchase order must be invoiced directly by the supplier. Those agencies’ participation is subject to credit approval by the supplier, as the City of Columbus is in no way obligated to those agencies’ financial commitments. The supplier shall be notified of any additional agencies sanctioned by the City of Columbus via letter signed by the Finance and Management Director.

3.1.7 Non-disclosure: The contractor agrees that no information will be disclosed to third parties or published in case studies, advertisements, white papers, customer testimonials, etc. without the written consent of the City.

3.2 BVP Overview: The Offeror’s response to this BVP should be a clear and concise description of the Offeror’s capabilities and proposed product offerings. The BVP will be evaluated using (1) total cost of ownership, to include maintenance and operation costs, as well as the expected life of the equipment, (2) quality of the goods offered and the extent to which the goods meet the operational needs of the City, and (3) past performance of the equipment and vendor as determined by customer satisfaction, and

(4) acquisition costs and other evaluation criteria referred to in Columbus City Code

329.18 or as defined herein.

3.2.1 Process Summary: The City will appoint an evaluation committee to evaluate proposals received. The committee will evaluate all Offerors and proposals received and rank the offerors based upon the evaluation criteria specified in the BVP. The committee may then select two (2) or more of the highest qualified Offerors with which to hold additional discussions. The discussions may include, but are not limited to, presentations by the Offerors to the committee to elaborate upon their qualifications, proposals, and/or other pertinent information. Based upon the content of the proposals received, including any revisions thereto, and upon any additional discussions with the Offerors the committee shall rank the remaining offerors based upon the evaluation criteria specified in the BVP. The committee shall submit its ranking of the Offerors along with a written explanation to the Finance and Management Director. The Finance and Management Director shall select the Offeror(s) with which to enter into contract negotiations.

If negotiations fail, negotiations with these offeror(s) shall be terminated, and the city agency may enter into contract negotiations with another.

3.2.2 BVP Sequence of Events: The following BVP sequence of events represents the City’s best estimate of the schedule that will be followed. Exact due dates and times for questions / answers (in Section 3.2.3) are noted in this document and will be published on Vendor Services and in the City Bulletin:

- BVP Issued Tuesday, March 17, 2026

- Deadline for written questions: Monday, March 30, 2026

- City response to questions: Thursday, April 2 9, 2026

- BVP Due: Thursday, April 16 30, 2026

- Notification of finalists: approximately 15-20 days after BVP opened

- Presentations to City: approximately 10-15 days after notifications sent

- Negotiations begin: approximately 5-10 days after presentations

- Contract completed: approximately 40 days after completed negotiations

3.2.3 Specification Questions: Questions regarding this BVP including any exceptions and/or suggested changes to the requirements must be submitted on the Bonfire portal by 11:00 am (local time) on Monday, March 30, 2026.

Responses and any necessary addenda will be posted as an amendment to this RFQ on the Bonfire portal no later than 11:00 a.m. (local time) on Thursday, April 2, 2026. The City strongly encourages bidders to submit exceptions and/or changes during this stage of the process. Bidders submitting exceptions and/or changes before this date will greatly reduce the likelihood of their bid being rejected as non-responsive to the specifications. Bidders whom have not registered and created a new user on the City's vendor portal https://columbusvendorservices.powerappsportals.com/ are strongly encouraged to do so. Notice of any pre-bid notes and addenda will only be sent to Bidders who have registered at the site.

3.2.4 Communications: During the BVP and evaluation process, Offerors are strictly prohibited from communicating with any City employees or officers regarding this solicitation except through the method stated immediately above during the Question-and-Answer period. Any communication from the vendor to the City after the Question-and-Answer period should be limited to only what is necessary. Necessary communication required by the City will be communicated clearly to Offerors. If any Offeror has a need to communicate with the City, the communication should come only to the Chair of the Committee. If a City employee attempts to communicate with an Offeror contrary to this provision, the Offeror shall report said incident to the Chair of the Committee. The Chair is Ms.

Joey Faber. Chair can be reached at JFaber1@columbus.gov. A violation of this section on the part of the Offeror will lead to disqualification.

3.2.5 Proposal Submittal Guidelines – Proposal Format: Responses are to be clearly divided into the letter of transmittal and the sections listed below. The Offeror's response to the requirements of each section is to be contained within their response to that particular section. The City will not be responsible for considering information submitted in a different section. Should requirements necessitate that information needs to be duplicated from a previous section, please duplicate the information. Upload your submission at:

https://columbus.bonfirehub.com/opportunities/227294. Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Thursday, April 16 30, 2026, 11:00 AM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

3.3 Evaluation Criteria:

3.3.1 Section One - Total Cost of Ownership, to Include Maintenance and Operation

Costs (25 points).

Provide sufficient information in a clear, concise manner to the City to evaluate the total ownership costs of the products offered. Information in Section One should include:

3.3.1.1 Offerors shall describe the Total Cost of Ownership over ten years.

Verifiable data in the form of documentation to substantiate costs provided, plus parts lists and scheduled maintenance must be included.

The calculation process should be described in the Proposal and must include any supporting documentation to substantiate the figures provided.

At a minimum, please answer the following questions in your response:

What are the repair and maintenance requirements of the combination truck?

Do you offer repair and maintenance services?

Are there uses, instances, or circumstances that would significantly reduce the useful life of this product?

What do your warranties cover?

Is the warranty provided by you, or is it an aftermarket warranty?

Are there any circumstances that would void the warranty?

What is the procedure for handling defect and loss claims?

Is an extended warranty available for the sewer cleaning equipment?

3.3.2 Section Two - Quality and Feasibility of the Goods Offered (50 Points).

The quality and feasibility of the Offeror's proposal and compliance to the operational requirements outlined below:

TECHNICAL SPECIFICATIONS: DESCRIBE ACTUAL

PRODUCT BID

Item #1 Diesel, Single and Tandem Axle Combination Sewer Cleaner Truck

3.3.2.1 The City prefers a conventional day cab type

chassis.

3.3.2.2 The City prefers a turbo charged, diesel

engine producing at least 370 horsepower and 1250 feet-pounds of torque. The power output shall be sufficient to run all work functions simultaneously.

3.3.2.3 The City prefers Group 31, 12-volt, maintenance free, 2250 CCA type batteries in a single battery box.

3.3.2.4 The City prefers a minimum Allison 3000

RDS automatic transmission with PTO provision.

3.3.2.5 The City prefers a minimum 20,000-pound, wide track, I-beam type front axle.

3.3.2.6 The front axle shall be equipped with

minimum 20,000-pound leaf type front Suspension.

3.3.2.7 Front suspension components require

outboard Zerk fittings.

3.3.2.8 The City prefers a minimum of 40,000

pounds for tandem rear axle builds and a minimum of 20,000 pounds for single rear axle builds.

TECHNICAL SPECIFICATIONS: DESCRIBE ACTUAL

PRODUCT BID

3.3.2.9 The rear axle requires a minimum 40,000-

pound heavy duty type suspension.

3.3.2.10 The City prefers a DEF tank sized

appropriately for the truck’s fuel capacity.

3.3.2.11 The City prefers a heavy duty, dual channel

reinforced frame with a minimum 120 KSI rating.

3.3.2.12 The City prefers the chassis be assembled

with Grade 8 threaded hex headed fasteners with bolt heads on the outside of the frame or Huck bolt type fasteners.

3.3.2.13 The City prefers aluminum type fuel tanks

with capacity between 60 and 100 gallons of diesel fuel.

3.3.2.14 The City prefers all wheels have standard

steel rim and be designed and configured to fully support the vehicle’s gross weight and provide as tight a turning radius as possible.

3.3.2.15 The City prefers a minimum 114-inch BBC, flat roof, aluminum conventional style cab.

3.3.2.16 The City requires Yellow 5248A lead free or

equal body color to match cab manufacturer’s color. Alternate acceptable color is white cab with yellow 5248A body color.

3.3.2.17 The City prefers all seats be high back, air

suspension seats with inside armrests.

3.3.2.18 The City prefers all standard equipment

including AM/FM radio, sun visors, tilt and telescopic steering wheel, power windows, and locks.

3.3.2.19 The City requires two (2) complete sets of

keys.

3.3.2.20 The City requires a maximum wheelbase of

276 inches.

3.3.2.21 The City requires a maximum GVWR of

66,000 pounds.

3.3.2.22 The City requires chassis build sheets be

supplied with build dimensions and details.

3.3.2.23 The City prefers single axle debris bodies

have a 6 – 9 cubic yard capacity.

3.3.2.24 The City prefers tandem axle debris bodies

that have a 9 – 15 cubic yard capacity.

3.3.2.25 The City prefers the debris body hydraulically

raises and lowers with safety properties per applicable standards.

3.3.2.26 The City prefers the rear door fully open with

hinge at the top, equipped with a replaceable heavy-duty air and debris seal.

3.3.2.27 The City requires opening and closing the

rear door by hydraulic power with safety properties per applicable standards.

3.3.2.28 The City prefers the rear door to have a lay

flat discharge hose equipped with 6-inch knife valve with camlock for decanting water.

3.3.2.29 The City requires a splash shield at the

debris body rear.

3.3.2.30 The City prefers an external indicator for

debris level inside the tank with a float type shut off valve and deflector plate inside the debris body.

3.3.2.31 The City requires a minimum yield point of

50,000 PSI and a minimum tensile strength of 70,000 PSI for the debris body material.

3.3.2.32 The City prefers a plumbed lubrication type

system with zerk fittings for areas to be greased.

3.3.2.33 The City prefers internal body cleaning for the

debris tank with an internally mounted washout system.

3.3.2.34 The City requires a minimum of 3/16 inch

corrosion and abrasion resistant steel with a 10-year warranty against perforation for body construction.

3.3.2.35 The City prefers the debris body to be

equipped with a trash pump/pump off system with filter capable of 400 GPM.

3.3.2.36 The City prefers vacuum to be provided from

a multi-stage centrifugal type fan.

3.3.2.37 The City requires the vacuum system include

an automatic vacuum break.

3.3.2.38 The City prefers the water pump to be driven

hydraulically or through PTO.

3.3.2.39 The City requires a water pump to produce a

minimum of 100 GPM @ 2,000 PSI.

3.3.2.40 The City prefers the water pump controls to

be located with the hose reel.

3.3.2.41 The City prefers the water pump drain valves

easily accessible for flush out and draining purposes.

3.3.2.42 The City prefers a shut off valve for hydraulic

lines at the water pump if hydraulically driven.

3.3.2.43 The City requires a cold weather recirculation

system.

3.3.2.44 The City prefers 1¼ inch pipe to

accommodate a 100 GPM water pump.

3.3.2.45 The City prefers a hose reel with 800 FT

capacity for a minimum continuous, 1” high pressure hose a minimum 2500 psi operating pressure, and minimum 6250 PSI burst pressure.

3.3.2.46 The City prefers the reel articulation at

minimum 180 degrees to lock in place at any angle.

3.3.2.47 The City requires reel controls at a minimum, water system operation, engine throttle, water pressure gauge, reel speed, and a disconnect for pendant control.

3.3.2.48 The City prefers a wind guide and footage

counter on the hose reel.

3.3.2.49 The City requires a remote-control pendant

including the following: power on and off, boom in and out, boom up and down, boom left and right, water pump on and off, and hose reel pay-in and pay-out.

3.3.2.50 The City prefers a four-way power boom with

180-degree rotational capability minimum.

3.3.2.51 The City requires a telescopic boom.

3.3.2.52 The City prefers the boom operational

controls at the operator’s panel and the remote pendant control.

3.3.2.53 The City prefers a boom rest for added boom

stability.

3.3.2.54 The City requires water tanks be sized

according to debris tank and axle configuration.

3.3.2.55 The City prefers the water tanks to be

constructed of non-corrosive aluminum, stainless steel or polyethylene with proper baffling and ventilation

3.3.2.56 Water fill system requires appropriate filters.

3.3.2.57 The City prefers at least a 2-inch drain valve

installed in an accessible location at the lowest point of the water tanks to properly drain the water system.

3.3.2.58 The City prefers mechanical low water

indicator, and low water alarm with light for the water tanks.

3.3.2.59 The City prefers aluminum toolboxes with

automotive weatherproof door seals and door prop struts.

3.3.2.60 The City prefers lockable toolboxes keyed

alike with two (2) sets of keys.

3.3.2.61 The City requires a minimum of one street

side toolbox, and one curb side toolbox.

3.3.2.62 The City prefers the toolboxes to be

accessible from ground level.

3.3.2.63 The City requires Ohio DOT, and Federal

Highway regulation compliant chassis lighting.

3.3.2.64 The City requires a minimum six light system, two (2) amber 360-degree strobes, front cab roof mounted, two (2) amber strobes mounted on rear debris body door, and two

(2) amber strobes mounted mid body, mid height of the chassis.

3.3.2.65 The City prefers the truck is equipped with a

retractable or cordless work light at the operator’s station, and two (2) work lights on the boom.

3.3.2.66 The City prefers shut-off valves installed at

the suction, return and filter lines of the hydraulic system.

3.3.2.67…