99SWC-S3328 - RFP Security Guard Services.docx

Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com

Request for Proposals 99SWC-S3328

Release Date May 22, 2025

Solicitation number 99SWC-S3328

Single point of contact name Annette Morfin

Single point of contact email amorfin@admin.nv.gov

Single point of contact phone 775-531-3301

Soliciting agency Nevada State Purchasing Division

Contracting agency Nevada State Purchasing Division

Solicitation title Security Guard Services

Deadline for submissions June 18, 2025 @ 1:00 p.m.

For deaf and hard of hearing, call 711 and ask the relay agency to dial the single point of contact phone number above.

This request for proposals is available at nevadaepro.com as a bid solicitation.

Table of Contents

Applicable regulations governing procurement

Statute and code. All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

Single point of contact. Vendors and their representatives shall only contact the single point of contract or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued. Failure to observe this restriction may result in disqualification of a response per NAC 333.155(3).

Ethics. Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

Project overview

The Nevada State Purchasing Division is seeking proposals from qualified vendors to provide armed and unarmed security guard services, patrol and random marked vehicle stops services statewide on an as needed basis as described below and in the scope of work and attachments.

These contracts will be mandatory for State agencies. The University and Community College System, the Court System, the Legislative Counsel Bu4reau, and Political Subdivisions (i.e., cities, counties, school districts, etc.) may also use the contracts resulting from this RFP; however, they are not required to do so.

The State intends to award a maximum of two (2) contracts in conjunction with this request for proposals (RFP), as determined in the best interests of the State. The Nevada State Purchasing Division shall administer the contracts resulting from this solicitation. The resulting contracts are expected to be for a contract term of five (5) years, subject to Board of Examiners approval. The contracts are anticipated to begin October 1, 2025 and expire September 30, 2030, with a two optional one-year extensions, if determined to be in the best interest of the state and subject to Board of Examiners approval.

Goals and objectives

It is the intention of the State to award the contracts on a statewide basis.

Security guards shall be responsible for the protection of employees, clients, property and equipment.

In order to be considered, a qualified vendor’s proposal must meet the requirements of Nevada Revised Statutes (NRS) Chapter 648 and any regulations adopted pursuant thereto, including, without limitation, NRS 648.013, 648.016 and 648.060 and Nevada Administrative Code section 648.

All proposals from unqualified vendors shall be rejected.

This proposal will not be subject to a wage determination either Federal or State.

The officers are not covered by a Union and there is not a Collective Bargaining Agreement (CBA) in place.

There will not be an official tour of State facilities.

There is no guarantee of what facilities or State agencies will be requiring these services.

Hours and days will vary for each using agency; some services may be on an “as needed” basis.

Purchase of services offered through a resultant contract will be at the sole discretion of the individual entities and cannot be guaranteed by the State.

Currently there are approximately 22 locations in the Carson City/Reno/Sparks/Stead areas and approximately 43 locations in the Las Vegas area using this contract. Rural Nevada may also have the need to use this contract and availability of security guards is required for all other locations in Nevada.

Scope of work

General

Security guards shall maintain a proactive visible presence to detect and deter criminal activity.

Security guards shall establish order and safeguard employees, property and clients while on agency premises.

Security guards shall be familiar with non-violent resolutions to conflict.

Security guards shall assist in emergency situations, identify conflicts, intervene courteously, defuse potential employee/client problems and perform other security-related functions as required by the using agency.

Security guards must follow established Post Orders.

Locations and Hours

The services are required Statewide including Northern, Southern and Rural Nevada.

Proposing vendors should indicate what services are available in the different areas.

The requesting agency and the successful vendor will agree upon the location, days and hours of duty for the security guards.

The contracted vendor may only bill for Holiday pay if the contracted vendor observes the holiday. If the contracted vendor does not observe a State Observed Holiday and contracted vendor servid4es are utilized on that State Observed Holiday, the rate of pay will be the Regular Shift Bill Rate per Hour that was submitted on your Cost Proposal.

Proposing vendors shall list their company’s observed holidays in their RFP response.

Schedule and Duties

General: Under normal circumstances, the agency liaison will provide the successful vendor with a minimum of 48- hour notice if any significant changes in service and/or scheduling are required.

Safety Perform all necessary services to assure the safety and protection of building occupants.

Immediately report potentially hazardous conditions and items in need of repair to the agency liaison.

The agency liaison will advise the contracted vendor if communication devices (such as walkie talkies) are required when multiple guards are on duty. Contracted vendor will be responsible for supplying the communication devices (such as walkie talkies) unless the agency decides to supply the devices.

Emergency Assistance In the event of an emergency situation, notify the appropriate police jurisdiction immediately and then the agency liaison.

Take prescribed action until assistance arrives.

Weapons An armed officer is defined as a uniformed security guard who is authorized, trained, show regular proficiency, and will carry a firearm in the course of duty. This is distinguished from an unarmed security guard who will not carry a firearm; however, may carry authorized weapons.

The agency liaison will advise the contracted vendor(s) is they required armed or unarmed services.

Types of weapons issued to security guards are an agency decision contingent on m ore restrictive contractor policy and law. To carry any weapons the armed security guard will have to be certified with that type of weapon. All weapons must be within acceptable industry standards and the security officer must be authorized, trained, and show regular proficiency. Some examples of weapons may include baton, electronic control device, and oleoresin capsicum.

A security guard may carry a locking blade knife for utility purposes only, in a manner approved by the agency. Generally, a locking blade knife will not be considered a weapon.

Proposing vendors shall specify if they are providing armed, unarmed, or both armed/unarmed guards in their proposals and show appropriate pricing on the Cost Schedule.

If providing armed guards defined under NAC 648.345-648.355; vendors shall provide a list of firearms which the guards are authorized to carry and show proof that guards are certified to carry those weapons.

Arrest and Detention Although security guards may make citizen arrests or detain individuals who jeopardize the safety of employees, clients and/or property; this should be done as a last resort. The preferred course of action is to de-escalate and call law enforcement.

Reporting Security guards will prepare electronic daily logs and/or irregularity reports as required by the using agency.

Cost

The attached Cost Proposal must outline the definitions and hourly wage for the following items:

Regular Shift: Regular shifts are pre-scheduled hours as requested by the agency. Regular shifts will not be paid as overtime regardless of the number of hours during a during a day, week or pay period. Regular shifts are scheduled at least fourteen (14) days in advance.

Overtime: Overtime is a non-scheduled shirt, call back, or an extension of a regular shift in which the agency requires the security guard to stay on duty.

Holiday Shift: Applies to the actual holiday if this holiday is observed by the awarded vendor(s).

Special Events Shift: These shifts are occasional or one-time events requiring additional resources or locations not otherwise associated or scheduled as a regular shift.

Emergency Shift: The normal timeframe to establish any significant change in service and/or scheduling is 48 hours. Should an agency require security staffing within this 48-hour timeframe, this shall be deemed an “Emergency Shift.” Any scheduled shifts within this 48-hour timeframe from the agency’s request to the start of the shift may be billed as an “Emergency Shift”.

Vehicle Patrol.

Random contracted vendor supplied marked vehicles for mobile property checks.

Contracted vendor shall maintain a minimum of four (4) relief guards who are trained and available to work at an agency in the event of special services required, sickness, injury or vacation of a regularly posted guard.

Contracted vendor and the agency will reconcile hours worked. In the event of any dispute regarding hours worked and subsequent charges, the figures of the agency shall prevail.

Special consideration will be given to cost proposals that do not exceed the Federal Government, General Services Agreement (GSA) levels. Refer to the GSA Advantage website at www.gsaelibrary.gsa.gov. The actual wages paid to the security guards must not exceed the GSA levels.

Cost shall not include travel to the primary location of service.

Services involving vehicle patrol shall not include a monthly vehicle rental cost. Vehicle patrols would be on a regular basis.

Contracted vendor(s) are not allowed to increase hourly rates per an agency’s request. All State agencies must use the hourly rates included in the vendor’s Cost Proposal.

Billing

Contracted vendors will submit monthly invoices for completed work directly to the using agency.

Invoices, at a minimum, shall include the following:

Name of individual, Number of hours worked during the pay period, Applicable payment rate, Total compensation requested for the individual, Explanation of overtime or holiday hours charged, and Total amount due the contractor for the period invoiced.

There will be a four (4) hour minimum billing charge. If a temporary security guard is asked to cover an assignment for eight (8) hours and is only needed for one (1) hour, the using agency will be billed a minimum of four (4) hours.

Reporting

Proposals must indicate an agreement on the part of the vendor to develop, monitor and compile data on a quarterly basis of the number of hours and dollar amount used by each agency on a monthly basis. Reports are to be submitted to Nevada State Purchasing Division, Attention: Annette Morfin, Purchasing Officer II, amorfin@admin.nv.gov.

Reports are due on the following dates of each contracted year:

Failure to provide these quarterly reports in a timely manner may result in contract cancellation.

Volume

Currently in the Las Vegas area there are 55 locations using these services and 68 locations in the Carson City/Reno/Sparks/Stead and other rural areas using these services.

The total guard hours for the 1st quarter of 2025:

Southern Nevada – 63,781 Northern Nevada – 30,891.25

Total patrol stops per week may vary for each agency. The main objective is to check doors and windows. State agencies will not provide vehicles for these patrol stops. The length of time required for each patrol stop to be executed properly would be determined by the contracted vendor(s) and the using agency.

Southern Nevada – 0 stops between 0 location in 1st quarter of 2025.

Northern Nevada – 2,049 stops between 2 locations in 1st quarter of 2025.

The total Estimated billed hours for all services in 1st quarter of CY2025 is as follows:

Southern Nevada – 63,781 which includes all services. 34,841 for armed services and 28,940 for un-armed services.

Northern Nevada – 30,891.25 which includes all services. 23,621.25 for armed services and 7,270 for un-armed services.

Project Specifications

Contract Administration

The using agency, at their discretion, reserves the right to require the immediate replacement of any security guard they find to be unprofessional in the performance of their assigned duties.

The contracted vendor shall furnish at the agency facility uniformed security guards in such numbers and grades as specified by the agency.

The contracted vendor shall maintain offices in the Las Vegas area and the Reno area for the duration of the contract. The office should have a manager and/or coordinator to manage the workforce and be available to answer questions from the various agencies.

The contracted vendor will be directly responsible for the supervision of all security guards stationed at agency facilities. Supervisors must make on-site reviews at least once a week and interface weekly with the local agency liaison.

It is preferred that the contracted vendor does not assign to this contract security guards who have previous employment with the State within the past two (2) years, unless otherwise approved by State Purchasing.

If the security guard left state service within the past two (2) years and is collecting PERS, then a form needs to be filled out and returned to State Purchasing for processing. In this case, the guard assigned would require Board of Examiners approval before they would be able to start their duties.

The contracted vendor must have a procedure and supply a telephone number for immediate (24-hour) response for significant personnel issues, emergencies and/or urgent matters.

The contracted vendor must promptly report any pending disciplinary proceedings brought forward by an administrative licensing agency to amorfin@admin.nv.gov at the Nevada State Purchasing Division.

Disciplinary problems with the contractor’s security guards requiring remedial action shall be resolved as follows:

Any discrepancy observed shall be reported by the agency liaison to the contractor’s representative, and The contracted vendor must institute corrective action and report to the agency liaison.

It is recommended that the agency liaison conduct on-the-job inspections to determine the overall quality of the security guard’s performance, job knowledge, training effectiveness, conduct and appearance. The agency liaison will alert the awarded vendor to any deficiencies found as a result of the inspections, and the contracted vendor shall take immediate corrective action to remedy any deficiencies.

Personnel Standards

All security guards employed by the contracted vendor and stationed at agency facilities must meet the following criteria and be registered/licensed as defined in NRS and NAC Chapter 648.

All armed guards must adhere to the minimum training standards as prescribed in NRS and NAC 648.

Security guards must not be wanted, convicted, under investigation, or on release pending criminal charges for any felony, crime of moral turpitude, or other criminal act inconsistent with the using agency’s mission.

Security guards must be authorized to maintain full-time employment in the United States according to current U.S. Immigration Department rules and regulations and must have the ability to read, write and speak the English language.

Security guards must be at least 18 years of age and possess either a high school diploma or a G.E.D. 18-year-olds would only be considered for unarmed positions. For armed positions the security guard must be at least 21 years of age.

Security guards must be familiar with their respective post orders as most recently amended. The contracted vendor shall ensure that all of the duties outlined and other instructions issued by the agency liaison are carried out as specified.

Security guards must possess a valid Nevada driver’s license and have access to reliable vehicular transportation.

Security guards must be able to perform the physical duties of the job. This will not require a physical examination. Security guard’s duties require moderate to arduous physical exertion, including but not limited to such activities as:

Standing or walking for an entire shift, Climbing stairs and ladders, Lifting/carrying objects weighing up to 50 pounds, and Running for short distances.

Security guards must be free from narcotics, marijuana, and dangerous drugs as evidenced by an approved drug testing process. It is the contracted vendor’s responsibility to ensure that all security guards to be stationed at agency facilities are drug-free and as defined in the State of Nevada Drug and Alcohol Program found on the Nevada Department of Administration website: http://hr.nv.gov/Resources/Publications/Publications/. The contracted vendor must establish a policy for drug testing in the event of a workplace accident, injury, or a use of deadly force incident.

All security guards must have and carry in their possession a work card issued by the County Sheriff where the work is to be performed as defined under NRS 684.060 and 684.203. If the duty station is in Carson City the guards must possession a work card issued from either Washoe County or another county that issues work cards. The work card will specify armed or unarmed security.

All armed security guards must adhere to the minimum training standards as prescribed in NRS and NAC Chapter 648.

All security guards must have a reliable cell phone in their possession for prompt and direct communication during working hours. The cell phone number will be supplied to the agency liaison and no cost will be incurred by the State or using agency.

At no time during the security guard’s shift will any of the following behavior be tolerated:

Vacating his/her post without authority, Eating while on duty other than lunch hour, Leaning against walls, doors, etc., Idle talk with other security personnel, State employees or visitors, Discourtesy or insolence, Creating, participating, or failing to report a hostile work environment and/or sexual harassment as defined in the Governor’s Policy on Sexual Harassment and Discrimination found at the Nevada Department of Administration website:

https://hr.nv.gov/uploadedFiles/hrnvgov/Content/Services/Governors_Policy_Against_Sexual_Harassment_and_Discrimination.pdf Sleeping on duty, Unauthorized use of State telephones, computers, or other equipment, Improper use, display of, or failure to secure any weapon. Possess any weapon not authorized by the contracted vendor and using agency, Failure to make a prompt and complete report of damage incurred to any State property or equipment, Failure to report known violations of State rules or regulations, and Reading, while on duty, of any materials which are not job-related.

Prior Experience of Security Guards

Armed security guards must have a minimum of six (6) months of paid experience prior to assignment under this contract. This experience may include law enforcement, military police, armed security or closely related field and, A minimum of 200 hours of training addressing the following areas:

Civil liability, Constitutional law, Crimes against persons, property, and other offenses, Principles of juvenile law and procedures, Laws relating to arrest and probable cause, Principles of drug law, Principles of search and seizure, Use of force, Basic patrol/security operations and procedures, Response to emergencies, alarms, bomb threats, and access control, Fire prevention and use of fire extinguishers, Radio use and procedures, Crime prevention, Traffic and crowd control, Identification and reporting of the abuse of elderly persons, child abuse and sexual abuse/exploitation of a child, Identification and reporting of domestic violence and stalking, Principles of crime scenes and evidence preservation, Interviewing, communication, and community relations, Health, fitness and wellness, Interpersonal communications, Provision of emergency first aid and cardiopulmonary resuscitation, Training concerning active assailants, Training in the use of firearms, Writing of reports, Principles of counterterrorism and weapons of mass destruction, Courtroom demeanor, including, with limitation, the giving of testimony, Crisis intervention, Professional ethics, Handling of persons with mental illness, Systems of criminal justice, and Demonstrate comprehension in applying security concepts and application to laws in the State of Nevada.

Unarmed security guards must have a minimum of six (6) months of paid experience prior to assignment under this contract. This experience may include employment as a civilian in a public safety agency, corrections, bailiff, military, or closely related field or otherwise qualify as an armed security guard as described in this section; and A minimum of 120 hours of training addressing the following areas:

Civil liability, Constitutional law, Crimes against persons, property, and other offenses, Principles of juvenile law and procedures, Laws relating to arrest and probable cause, Principles of drug law, Principles of search and seizure, Use of force, Basic patrol/security operations and procedures, Response to emergencies, alarms, bomb threats, and access control, Fire prevention and use of fire extinguishers, Radio use and procedures, Crime prevention, Traffic and crowd control, Identification and reporting of the abuse of elderly persons, child abuse and sexual abuse/exploitation of a child, Identification and reporting of domestic violence and stalking, Principles of crime scenes and evidence preservation, Interviewing, communication, and community relations, Health, fitness and wellness, Interpersonal communications, Provision of emergency first aid and cardiopulmonary resuscitation, Training concerning unarmed response to active assailants, Writing of reports, Principles of counterterrorism and weapons of mass destruction, Courtroom demeanor, including, with limitation, the giving of testimony, Crisis intervention, Professional ethics, Handling of persons with mental illness, Systems of criminal justice, and Demonstrate comprehension in applying security concepts and application to laws in the State of Nevada.

Permanent Status

For stability and continuity of assignment, the State expects only the most experienced security guards to be stationed at State facilities.

Employee Documentation

Upon commencement of the contract, and upon requests, the awarded vendor shall submit a list of the security guards to be stationed at State agency facilities to the designated agency liaison and/or State Purchasing.

The list shall include the following information for all security guards:

Proof of registration with the property regulatory agency (Licensees are exempt as allowable by law), Work Card, Name, Mailing and Physical Address, Home Telephone Number, Date of Birth, Nevada Driver’s License Number, Length of employment with awarded vendor(s), High school diploma or G.E.D., Completion of mandatory training class that is required, Criminal background check, and Drug testing certification.

Recruitment, Testing and Training

All training will be furnished by the contracted vendor. All wages payroll taxes, benefits and fees related to security guard recruitment, physical examinations, drug testing, aptitude/qualification testing, indoctrination, training, mileage reimbursement and per diem shall be paid by the contracted vendor at no additional cost to the State.

All security guards must maintain training, certification, and pass a written exam given by the Private Investigator’s Licensing Board.

The initial orientation, coordinated between the contracted vendor and the using agency, for each newly assigned security officer shall include the following:

Agency organization structure, Facility familiarity, Tour duties and post orders, Security center operations, Security rules and regulations, Emergency procedures, and Appropriate visitor/client interaction techniques and methods.

Appearance, Uniforms, Identification and Equipment

Appearance: The contracted vendor shall ensure that the appearance, bearing and general demeanor of all employed security guards is of a high standard.

Uniforms: The contracted vendor shall ensure that all security guards have uniforms. Uniforms must be furnished by the contracted vendor at no cost to the State. Per NAC 648.530 uniforms are subject to approval and shall be distinctive from local law enforcement agencies to avoid misrepresentation or confusion.

Identification: The contracted vendor shall ensure that all security guards have in their possession a valid identification care with the following data:

Name, Photograph, Employer’s name, State License Number if applicable, Employer’s authorizing signature, and Work card.

Equipment: Duty belt worn by armed security personnel at a State facility shall include:

If armed, extra magazines and carrier, Handcuffs, Holster, Flashlight (if applicable), and Any other defensive items as approved by the using agency and supplied by the contracted vendor.

Policies

Proposing vendors must attach a copy of their security company’s written firearm, use of force, sexual harassment and discrimination, and drug-free workplace policies.

Patrol and Random Marked Vehicle Stops

The respective State agency will advise the contracted vendor on the locations and type of patrols and random marked vehicle stops required.

Patrol Vehicle Stops would be on a regular basis.

Random Marked Vehicle Stops would not be on a regular basis and would be at the using agency’s discretion.

ADDITIONAL CONTRACTOR(S) RESPONSIBILITIES

The contracted vendor(s) will be responsible for federal and state payroll requirements, including but not limited to payroll taxes, payroll reports, workers’ compensation, and liability insurance.

The contracted vendor(s) will be responsible for sick leave, paid time off (PTO) leave, etc. The State is only responsible to pay when the security guard is working. The State will not be charged for sick leave or PTO leave.

The contractor will be responsible for having insurance coverage for any person sent to the State as employees under their Workers’ Compensation policy and provide evidence.

Attachments

Attachments incorporated by reference. To be read and not returned.

Terms and conditions for services

Attachments for review. To be read and not returned (unless redlining).

Standard form contract Insurance schedule

Attachments for response. To be completed and returned.

Reference questionnaire Cost schedule Certification regarding lobbying Vendor information response

Timeline

Questions. All questions regarding this solicitation shall be submitted using the bid Q&A feature at nevadaepro.com.

Timeline. The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

The deadline for submissions is the nevadaepro.com bid opening date and time. Late quotes will not be accepted.

Evaluation

Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

Responses shall be kept confidential until a contract is awarded.

In the event the solicitation is withdrawn prior to award, responses remain confidential.

The evaluation committee is an independent committee established to evaluate and score qualitative evaluation factors for the solicitation.

The State, at its option, may limit participation in cost scoring, presentations, or both to vendors above a natural break in relative scores.

Financial stability shall be scored on a pass or fail basis.

Responses shall be consistently evaluated and scored based upon the following factors and relative weights.

Conformance with the Terms of this RFP………………………………………………………………………..10 Cost factor 20

Cost factor. The cost factor score is based on the following equation, unless the subject solicited requires alternative scoring. The highest proposed cost from any vendor and the lowest proposed cost from any vendor will be added together to generate a combined total. For each vendor, that proposed cost will be subtracted from the previously combined total. This number is then divided by the highest proposed cost. The resulting number is multiplied by the cost factor weight to generate a weighted cost score.

Best and final offers. Pursuant to NAC 333.165, the State reserves the right to permit revised responses or add criteria to obtain the best offers. Vendors are encouraged to submit their best offer at time of initial response.

Nevada-based business preference

The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

Nevada-based business is defined in NRS 333.3352(1).

The term ‘principal place of business’ has the meaning outlined by the United States Supreme Court in Hertz Corp v. Friend, 559 U.S. 77 (2010), typically meaning a business’s corporate headquarters.

To claim this preference a vendor must indicate it on their vendor account and submitted quote in nevadaepro.com.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

Inverse preference

The State applies an inverse preference to vendors that have a principal place of business in a state other than Nevada and that state applies an in-state preference not afforded to Nevada based vendors, pursuant to NRS 333.33695.

The amount of the inverse preference is correlated to the amount of preference applied in the other state.

Vendors who meet this criterion must indicated it on their submitted quote in nevadaepro.com.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

Mandatory minimum requirements

Pursuant to NRS 333.311 a contract cannot be awarded to a response that does not comply with the requirements listed in this section. Response shall include confirmation of compliance with all mandatory minimum requirements.

Nevada Law and State indemnity. Pursuant to NRS 333.339, any contract that is entered into may not: (1) require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) require the State to indemnify another party against liability for damages.

No Boycott of Israel. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a response, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

nevadaepro.com vendor registration. Pursuant to NRS 333.313, vendor must be registered at nevadaepro.com to respond to the solicitation. Vendor information must match Nevada business license and sam.gov entity registration. Vendor information in nevadaepro.com will be used for contract formation. Email address(es) associated with general mailing address or default bid mailing address (if different from general mailing address) in nevadaepro.com will be used for formal notifications. If a vendor has a different contact name and email for negotiations, that should be indicated on the title page(s) of their response.

Nevada business license. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b). Business license must match nevadaepro.com vendor registration.

System for Award Management (sam.gov) Prior to contract award vendor must hold an active entity registration in sam.gov. Entity registration must match nevadaepro.com vendor registration.

Contract responsibility. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

Data encryption and stateside data. State IT requires that data be encrypted in transit and in rest. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.

Confidentiality and certification of indemnification

Submitted responses, which are marked confidential in their entirety, or those in which a significant portion of the submitted response is marked confidential may not be accepted. Pursuant to NRS 333.333, only proprietary information may be labeled a trade secret as defined in NRS 600A.030(5). All proposals are confidential until the contract is awarded; at which time, both successful and unsuccessful vendor proposals become public information.

Vendors shall submit proprietary information and confidential business information in separate files, flagged as confidential in nevadaepro.com. The State is not responsible for any information contained within a response; responses shall be released as submitted.

By submitting a response vendor acknowledges its responsibility to act in protection of labeled information and agrees to defend and indemnify the State of Nevada for honoring such designation. Failure to so act shall constitute a complete waiver, and all submitted information shall become public information; additionally, failure to label any information that is released by the State shall constitute a complete waiver of any and all claims for damages caused by the release of the information.

Vendor certifications

Vendor understands and acknowledges that the representations within their response are material and important and are relied on by the State in evaluation of the response. Any vendor misrepresentations can be treated as fraudulent concealment from the State of the true facts relating to the response.

Any and all prices that may be charged under the terms of the contract do not and shall not violate any existing federal, State, or municipal laws or regulations concerning discrimination or price fixing. Vendor agrees to indemnify, defend, and hold the State harmless from liability for any such violation.

All response terms, including prices, shall remain in effect for a minimum of 180 days after the response due date. In the case of the awarded vendor, all response terms, including prices, shall remain in effect throughout the contract term.

The price(s) and amount of this response have been arrived at independently and without consultation, communication, agreement or disclosure with or to any other contractor, vendor, or potential vendor. No attempt has been made at any time to induce any firm or person to refrain from proposing or to submit a response higher than this response, or to submit any intentionally high or noncompetitive response. All responses shall be made in good faith and without collusion.

The information included in this response has been arrived at independently and without non-public information obtained from State officials, staff, or their agents.

All employees and contractors assigned to the project are authorized to work in this country.

Vendor has a written equal opportunity policy that does not discriminate in employment practices with regard to race, color, national origin, physical condition, creed, religion, age, sex, marital status, sexual orientation, developmental disability or disability of another nature.

Vendor has a written policy regarding compliance for maintaining a drug-free workplace.

Critical items

In addition to the scope of work and attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring responses. Vendor response should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Responses that fail to sufficiently respond to these items may be considered non-responsive.

Standard form contract. The State strongly prefers vendors agree to the terms of the attached standard form contract as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached standard form contract with their response, with comments justifying the benefit to the State for each requested change. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.

Indemnification. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."

Limited liability. Required contract terms on Limited Liability: "The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."

Insurance schedule. The State strongly prefers vendors agree to the terms of the attached insurance schedule as is. Vendors who cannot agree must explain which areas are causing non-compliance and attach a redline if necessary. Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract. Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of required insurance. Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

Site visit. A site visit will occur on the date and time listed in the timeline. A vendor representative must attend the site visit to be qualified to submit a response. Vendor must complete and return site visit registration by the date and time listed in the timeline.

Vendor background

Provide a background, history, and why vendor is qualified to provide the services described in this solicitation. Background should include, at a minimum, the location(s) of the office(s) that would perform the work and the number of employees locally and in total. History should include, at a minimum, the number of years in business and company headquarters location. Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public or private sector. If your company has worked with the State previously, include information about those engagements.

Key personnel. Provide a resume free of photos or overly stylized formatting for proposed key personnel, whether employed directly or through a subcontractor.

Current or former employees. If you employ (a) any person who is a current employee of an agency of the State of Nevada, or (b) any person who has been an employee of an agency of the State of Nevada within the past two (2) years, and if such person is performing or producing the services which you shall be contracted to provide under this contract, you must disclose the identity of each such person in your response, and specify the services that each person shall be expected to perform.

Exclusions. All conditions and provisions of this solicitation are deemed to be accepted by the vendor and incorporated by reference in the response, except such conditions and provisions that the vendor expressly excludes in the response. Any exclusion shall be in writing and included in the response at the time of submission.

Subcontractors

Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.

Vendor shall disclose all proposed subcontractors. Response should include a vendor information response form for each proposed subcontractor.

Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

Vendor shall certify that subcontractors comply with mandatory minimum requirements except contract responsibility.

Vendor response shall identify specific requirements of the project for which each subcontractor shall perform services.

How the work of any subcontractor(s) shall be supervised How channels of communication shall be maintained How compliance with contracts terms and conditions will be assured Previous experience with subcontractor(s)

Confidential business information

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

This information should be submitted as a separate attachment, flagged as confidential in nevadaepro.com.

Dun and Bradstreet number. Vendor is to provide their Dun and Bradstreet Number.

Disclosure. Vendor is to provide complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

Conflict of interest. Vendor shall disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this solicitation. Any such relationship that might be perceived or represented as a conflict shall be disclosed. By submitting a response in response to this solicitation, vendors affirm that they have not given, nor intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or any employee or representative of same, in connection with this procurement. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest shall result in disqualification of a vendor response. An award shall not be made where a conflict of interest exists. The State shall determine whether a conflict of interest exists and whether it may reflect negatively on State vendor selection. The State reserves the right to disqualify any vendor on the grounds of actual or apparent conflict of interest.

Client references

Vendor may be asked to provide reference questionnaire attachment to client references from similar projects performed for private or public sector clients within the last five years.

The single point of contact may receive up to three complete reference questionnaire documents directly from the client references via email, if determined to be required for evaluation of the work solicited.

The purpose of these references is to document relevant experience and aid in the evaluation process.

Reference questionnaire will not be accepted directly from proposing vendors.

Client references are not to be requested from the contracting agency.

The State will not disclose client references, but may confirm the quantity of reference questionnaires received.

The State reserves the right to contact client references during evaluation or negotiations.

Submission checklist

This section identifies documents that vendors can submit to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.

This is a general request for most solicitations. There may be additional instructions within the body of the solicitation that require scope specific response documents. Vendors are encouraged to thoroughly review all requirements.

Responses must be submitted as a quote through nevadaepro.com.

Vendors are encouraged to submit a single file attachment per section where possible.

Technical proposal information and cost proposal information are not to be included in the same attachment.

Cost proposal attachment needs to be a not be flagged as confidential in nevadaepro.com.

Additional attachments may be included, but are discouraged and should be kept to a minimum.

Technical proposal

Title page Table of contents Signed certification regarding lobbying Response to mandatory minimum requirements Response to critical items Response to scope of work Other informational material

Proprietary information. If necessary. Attachment should be flagged confidential in nevadaepro.com.

Title page Table of contents Trade secret information, cross referenced to the technical proposal (alternatively, a redacted technical proposal and a full confidential technical proposal can be submitted)

Cost proposal

Confidential business information. Attachment should be flagged confidential in nevadaepro.com.

Other attachments. If necessary, not recommended.

Client references. Not submitted directly by vendor.

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