99 RD PWS Draft March 2023.docx

Performance Work Statement for Protective Clothing and Laundering Service 99th Readiness Division (RD)

PART 1:

1.0. General and Background

99th RD G-4 has established the following protective clothing and laundering service requirements for all Equipment Concentration Site, Area Maintenance Support Activity, and Branch Maintenance Activity shop employees. These standards have been established by the command to mitigate the exposure and migration of heavy metals as well as comply with the EPA’s new lower exposure limit, effective 06 January 2020, EXORD 031-19, and to ensure the safety of all employees and their families. Protective clothing with laundry service will prevent migration of heavy metals and other contaminants from worksite to residence. This service will include 11 complete sets of protective clothing and 2 jackets for each employee, with weekly laundering and delivery services. It will also include repairs/ replacements to worn or damaged protective clothing components. Employees are not engaged in hazardous duty however surveys have been conducted by the U.S. Public Health Command at various 99th RD and results have determined that heavy metals are present and exceeded the Brookhaven National Laboratory’s (BNL’s) recommended guidelines for lead and cadmium.

1.1. Scope of Work

The objective of this requirement is to provide clean and serviceable protective clothing to 99th RD G4 shop employees to support mechanics working on equipment and in shop facilities. The Contractor shall furnish all management, labor, materials, transportation, pickup and delivery service in accordance with the terms and conditions of this contract. This contract provides the 99th RD’s maintenance facilities with clean protective clothing. The Contractor shall provide and pick-up at all locations listed in Appendix 3.

1.2. Point of Contact

The Contractor will provide ONE main point of contact within the prime company to interface with the Contract Officers Representative (COR) on issues concerning this contract.

Additionally, the Contractor shall make available to the COR a specified “Account Liaison” to handle all problems regarding billing, deliveries, discrepancies, etc. This “Account Liaison” shall be responsible for submitting one monthly Report/Invoice per site being serviced. (See Section 6.0 Reports/Invoices)

1.3. Period and Location of Performance

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years shown below.

1) Base Period: 01 May 2023 – 30 Apr 2024

2) Option Year 1: 01 May 2024 – 30 Apr 2025

3) Option Year 2: 01 May 2025 – 30 Apr 2026

4) Option Year 3: 01 May 2026 – 30 Apr 2027

5) Option Year 4: 01 May 2027 – 30 Apr 2028

The services and materials required under this contract will be provided at 99th RD maintenance facilities throughout the northeast regions of the United States. (See Appendix 3)

1.4. General Information

1.4.1. Quality Control. Quality control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality services/supplies to the government (see FAR 52.212-4, Contractor Terms and Conditions - Commercial Items). A formal Quality Control Plan (QCP) is not required for this requirement; however, the Contractor shall maintain an inspection system commensurate with commercial practices to ensure the Contractor only tenders acceptance those items or services that conform the requirements of this contract. The Contractor is responsible for ensuring the requirements of this project are satisfied in accordance with the contract specifications and drawings, and all applicable environmental laws and regulations; the presence or absence of a duly authorized government inspector shall not relieve the Contractor of this responsibility.

1.4.1.a. Contingency Plan. Contractor shall furnish a detailed, written Contingency Plan indicating that services can be continued in the event of Contractor’s equipment (including transportation vehicle failure), production facility failure, or any circumstance that impacts the Contractor’s ability to perform the services.

1.4.2. Quality Assurance. The government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a government only document primarily focused on what the government must do to assure that the Contractor has performed in accordance with the requirements of the contract. The government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the Performance Requirements Summary (PRS), the government may reject the nonconforming service(s) and document the Contractor's performance record accordingly. The government may also issue a Contract Discrepancy Report (CDR) in which the Contractor will be required to respond with the development of a Corrective Action Plan (CAP) which identifies the root cause, Corrective Action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The government may also reduce the payment to the Contractor in accordance with the PRS or reduce payment to reflect the value of the services performed or may perform the services and charge the Contractor for any related cost incurred and/or may terminate this contract for cause.

1.4.2.1. Non-conforming Supplies or Services. When a Contractor's performance does not meet contract requirements and/or approved work schedules and/or timeframes it is considered non- conformance. Nonconformance shall be classified in one of three categories: Level I (Minor), Level II (Major) or Level III (Critical). The Government may re-inspect work designated for re- performance or late performance.

1.4.2.1.1. Level I (Minor) nonconformance: is defined as a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Minor nonconformances usually can be corrected on the spot, where no further CA response is necessary, and can be issued by the COR to the Contractor either through a verbal or written nonconformance report. Minor nonconforming services shall be re-performed within a specified time frame at no increase in contract price. If minor nonconformances are recurring or re-performance is not completed in full and within the specified time a Level II non- conformance may be issued to the Contractor by the Contracting Officer (KO).

1.4.2.1.2. Level II (Major) nonconformance: is defined as a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Recurring Minor non- conformances, or a non-responsive Contractor, indicating a trend or failure of the Contractor's quality control, can also be classified as a Major nonconformance. Major nonconformances shall result in the issuance of a written CDR from the KO to the Contractor requiring the development of a CAP by the Contractor which identifies the root cause, CA for the root cause, CA for the specific nonconformance and the date CAs will be completed.

1.4.2.1.3. Level III (Critical) nonconformance: is defined as a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; is likely to prevent performance of a vital agency mission; is for a repeated or uncorrected Level II CDRs; or is for a nonresponsive Contractor to a Level II CDR. Critical nonconformances shall result in the issuance of a written CDR to the Contractor requiring the development of a CAP by the Contractor which identifies the root cause, CA for the root cause, CA for the specific nonconformance and the date CAs will be completed.

1.4.2.1.4. Inspection Results. The Contractor will be notified of government inspection results. The Contractor shall acknowledge receipt of the inspection results. The Contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing. When government inspectors are unable to contact the Contractor to notify the Contractor of inspection results, acceptance or rejection of work will be made based on the initial inspection.

1.4.3. Federal Government Holidays. Normally the Contractor is not required to provide services on the following days:

New Year's Day Martin Luther King Jr.’s Birthday Presidents’ Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If a holiday falls on a pickup and/or delivery day; delivery shall be made on the preceding working day.

Hours of Operation. The Contractor is responsible for conducting business, between the hours of 8:00 A.M. through 3:00 P.M., Monday thru Friday except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings; or similar government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.4. Place of Performance. The work to be performed under this contract will be performed in accordance with Appendix 3.

1.4.5. Type of Contract. The government will award indefinite delivery/indefinite quantity. Firm Fixed Price (FFP) contract.

1.4.7.1 Identification of Contractor Employees. The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the company name, employee name and a color photo of the employee. ID Badges for key personnel shall also indicate their job title. ID Badges shall be always worn during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued ID Badges shall be furnished to the COR 30 days prior to the contract performance start date and updated as needed, but within 5 business days of change, to reflect Contractor and subcontractor personnel changes. All contract personnel attending meetings, answering government cellphones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.4.7.2. Physical Security. The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use.

1.4.7.3. For contractors requiring Common Access Card (CAC). Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD- approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1.4.7.4. Restrictions. The Contractor shall not employ any person who is determined by the government to be a potential threat to the health, safety, security, general well-being or operational mission of a government facility or its population, to include personnel who are, or become, barred, or restricted from an installation. The government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The government also reserves the right to require the Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of government property. The removal from the job site of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.

1.4.7.5. Removal by Contracting Officer (KO). The KO may require the Contractor to remove or prohibit facility/installation access of any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to dismissal from the premises or restricted from accessing government facilities upon determination by the KO that such action is necessary and in the interest of the government. The contract management shall immediately notify COR, government POC and physical security of the removal of any Contractor or sub- contractor for any reason.

1.4.8. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The KO, COR, and other government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.4.9. Contracting Officer Representative (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor Contractor's performance and notify both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.4.10. Key Personnel. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the COR 14 days prior to the contract start date and updated as needed, but within 5 business days, for changes in personnel. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:30 p.m. (local time), Monday thru Friday except federal holidays.

1.4.11. Supervision of Contractor Employees. The government will not exercise any supervision or control over Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the government. The Contractor, in turn, shall be accountable to the government for Contractor or subcontractor employees.

1.5. Antiterrorism (AT) and Operations Security (OPSEC).

1.5.1. AT Level I Training. All Contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I Awareness Training within 30 calendar days after contract start date, new employee hire, or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee, to the COR or to the KO, if a COR is not assigned, within 60 calendar days after completion of training by all employees and subcontractor personnel. AT Level I Awareness Training is available at the following website: http://jko.jten.mil.

1.5.2. Access and general protection/policy and procedures. The Contractor and all associated sub-contractor employees shall provide all information required for background checks necessary to meet installation access requirements. These checks will be accomplished by the installation Provost Marshal Office, Director of Emergency Services or Security Office. The Contractor and all associated sub-contractors shall obtain background checks per 1.5.2.1 when unescorted access is required for employees without a CAC and associated background investigation. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in Contractor security matters or processes. Contractor employees who will be entering Army-controlled installations or facilities and who do not possess a valid CAC, including subcontractor employees, must present a federal personal identity verification card or authorized identification issued by state, or local governments.

1.5.2.1. The Contractor shall request via COR, a background check for all contractor employees, including subcontractor employees, requiring unescorted access to government facilities. Contractors shall use a roster in Excel format when requesting the background checks. The background checks must include a check of the National Crime Information Center Interstate Identification Index (NCIC-III) and, when available, Terrorist Screening Database (TSDB).

1.5.2.1.1. Upon contract award, the ACC NJ will provide 99th RD a roster to the Contractor POC in Excel format.

a. COR receives completed 99th RD roster from Contractor POC in Excel format. Note: No PDF or scanned documents will be accepted.

b. CORs will verify 99th RD roster is properly completed.

c. Requesting Directorate will each appoint one COR POC to act as their representative submit to 99th RD roster

d. ACC NJ conducts NCIC-III check and returns 99th RD roster to CORs.

e. COR notifies Contractor POC that personnel have been vetted and cleared for unescorted access to 99th facilities.

f. COR will forward 99th RD roster to designated AFOS / FOS for unescorted access to 99th RD facilities. Roster can be used as a facility access roster.

1.5.2.1.2. If derogatory information is contained in the background check, unescorted access may be denied in accordance with Army Directive 2014-05 (Policy Implementation Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors).

a. COR will notify 99th RD DES of individuals who have been denied access.

b. 99th RD DES will complete Access Denial Letter and forward to COR along with an Access Control Denial Waiver Package.

c. COR provides Access Denial Letter and Access Control Denial Waiver Package to Contractor POC.

1.5.3. In cases where an uncleared Contractor employee, including any subcontractor employee, is denied access based on derogatory information, the individual may request a waiver.

a. Contractor POC informs COR that employee desires to submit an Access Control Waiver Denial Application.

b. COR will forward the individual’s completed packet to 99th RD DES for review.

c. 99th RD DES will review individual's Access Control Denial Waiver Application in consultation with the ACC NJ Access Control NCIC-III POC.

d. 99th RD DES provides recommendation to 99th RD Senior Leadership.

e. 99th RD Senior Leadership or designee makes final fitness determination.

f. 99th RD DES will notify COR of final fitness determination.

g. If waiver is granted, 99th RD DES will provide Access Approval Letter to COR. The COR will provide a copy of the Access Approval Letter to Contractor POC, AFOS/FOS for facility access and retain copy for COR files.

1.5.4. Individuals may be denied unescorted access if derogatory information includes, but is not limited to, the following:

a. The NCIC-III contains criminal information about the individual that causes the Senior Leadership to determine that the individual presents a potential threat to the good order, discipline, or health and safety of the installation.

b. The installation is unable to verify the individual's claimed identity based on the reasonable belief that the individual has submitted fraudulent information concerning his or her identity in the attempt to gain access.

c. The individual has a current arrest warrant in NCIC, regardless of the offense or violation.

d. The individual is currently barred from entry or access to a federal installation or facility.

e. The individual has been convicted of crimes encompassing sexual assault, armed robbery, rape, child molestation, production or possession of child pornography, trafficking in humans, drug possession with intent to sell or drug distribution.

f. The individual has a U.S. conviction of espionage, sabotage, treason, terrorism, or murder.

g. The individual is a registered sex offender.

h. The individual has been convicted of a felony within the past 10 years, regardless of the offense or violation.

i. The individual has been convicted of a felony firearms or explosives violation.

j. The individual has engaged in acts or activities designed to overthrow the U.S. government by force.

k. The individual is identified in the Terrorist Screening Data Base (TSDB) as known to be suspected of being a terrorist or belonging to an organization with known links to terrorism or support of terrorist activity. When this capability becomes available to DoD, security personnel performing installation access control personnel will strictly follow the Federal Bureaus on Investigation’s published engagement protocols.

1.5.5. iWATCH Training. All Contractor employees, including subcontractor employees, to be briefed on the local iWATCH program (training standards provided by the requiring activity Anti-Terrorism Officer (ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training is to be completed within 30 calendar days of award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 60 calendar days after award.

1.5.6. Activity Regulations for Contractor Access and Use of Premises.

a. Follow all current Army security regulations concerning strict visitor control and preservation of all government assets. Immediately report all security concerns to the COR, who will notify the Security Office.

b. The Contractor shall adhere to requirements as directed in Federal Acquisition Regulation – 52.222-54; Employment Eligibility Verification. Contractors shall be enrolled in the Department of Homeland Security E-Verify Program. Information on registration for and use of the E-Verify program can be obtained via the internet at the Department of Homeland Security website: http://www.dhs.gov/E-Verify.

c. The Contractor shall ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

d. The Contractor shall return within two business days all issued U.S. Government CAC, installation badges, and/or access passes to the COR or Designated Representative when the contract is completed or when a Contractor employee no longer requires access to the installation or facility.

e. The Contractor shall comply with all personnel identity verification procedures. An authorized government employee must always accompany contractor employees while providing services in secure areas.

f. During Force Protection Conditions (FPCON) Charlie (C) and Delta (D), services are discontinued, and services shall resume when the FPCON level is reduced to level Bravo (B) or lower.

PART 2:

2.0. DEFINITIONS AND ACRONYMS.

2.1. Definitions.

2.1.1. CONTRACT ADMINISTRATOR. The official government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting Procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER (KO). A person with authority to enter, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non- manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY

(GP). Property in the possession of, or directly acquired by, the government and subsequently made available to the Contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and may be required to be used in the performance of a contract by the key personnel listed in the Performance Work Statement. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2. 1 .9. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official government representative concerned with matters pertaining to the contract administration process and quality assurance / quality control. Acts as technical advisor to the Contracting Officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of a product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters a contract with a prime Contractor. The government does not have privity of contract with the subcontractor.

2.1.15. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for federal holidays unless specified otherwise.

2.2. ACRONYMS: Highlighted ones are not used in this PWS.

PART 3:

3.0. Technical Definitions Particular to this PWS.

3.1. Clean. Finished articles are dry and free of visible soil, lint, and objectionable odor. Spots and stains are removed where practical to do so without damaging the fabric.

3.2. Dry Cleaning. Dry cleaning involves the immersion of garments in dry cleaning solvents and cleaning them by use of mechanical action and soaps or synthetic detergents. Dry cleaning removes some soluble and some insoluble soils and dissolves grease stains through the combined actions of dry-cleaning solvents, mechanical action, soaps, synthetic detergents, and other cleaning aids.

3.3. Laundering. The process by which soiled fabric items are cleaned and treated. The term includes cleaning by mechanical action and by hand in appropriate temperature water solutions of detergents and other additives.

3.4. Packaging. The process by which clean garments or other items are placed on hangers and placed in protective paper or plastic film bags. Small items of clothing and other clothing which are not customarily placed on hangers shall be wrapped in protective poly-wrap in accordance with commercial or local practice.

PART 4:

4.0. Government Furnished Property, Material, Equipment and Services (GFP/M/E/S).

4.1. There will be no Government Furnished Property (GFP), Government Furnished Equipment (GFE), or Government Furnished Facilities (GFF) provided under this contract.

PART 5:

5.0. Contractor Furnished Property, Material, Equipment and Services (GFP/M/E/S); and Responsibilities.

5.1. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract.

5.2. Protective Clothing Requirements.

Shirt, Long Sleeve, Work Shirt, Navy Blue color, button down, double chest pocket.

Breathable 65% / 35% cotton polyester blend.

Facility ID Badge Patch centered over left chest pocket.

Employee Initial of First Name and Last Name Badge centered over right chest pocket. Shirts will be tailored for proper fit for males and females.

Shirt, Short Sleeve, Work Shirt, Navy Blue color, button down, double chest pocket.

Breathable 65% / 35% cotton polyester blend.

Facility ID Badge Patch centered over left chest pocket.

Employee First Name and First Letter of Last Name Badge centered over right chest pocket. Shirts will be tailored for proper fit for males and females.

Shirt, Polo, 3 button, Short Sleeve, Navy Blue color, no chest pocket.

Breathable 65% / 35% cotton polyester blend. Facility ID embroidered and centered on left chest.

Shirts will be tailored for proper fit for males and females.

Pants,. Flat front work pants, Navy Blue color, 4 pocket, metal front zippered, reinforced belt loops.

Breathable 65% / 35% cotton polyester blend.

Pants will be tailored for proper fit for males and females.

Hip Jacket,. Mid weight, front metal zippered jacket, Navy Blue color, hip length, front pockets. 65/35 poly/cotton mid-weight twill. Quilted nylon lining for added warmth.

U.S. Flag Patch on right sleeve, centered on sleeve and ½” below shoulder seem. Facility ID Badge Patch centered on left chest.

Employee First Name and First Letter of Last Name Badge centered on right chest. Hip Jackets will be tailored for proper fit for males and females.

5.3 Contractor/supplier must be located within 150 miles of the facility, so employees can be measured for proper sizing and tailoring of the protective clothing, or the Contractor/supplier needs to agree to come to the facility to measure each employee for proper sizing and fitting.

5.4. 11 complete sets of protective clothing per employee have been established based on a 5-day work week with one extra. Office personnel will be issued the Polo shirt, all other personnel will receive (5) shirt, short sleeve and (6) shirt, long sleeve. All personnel will receive the same type of work pants and jackets. Contractor/supplier will accommodate proper adjustments and sizing issues/exchanges for individual employees.

5.5. Contractor/supplier must include laundering service with pick up and drop off on a weekly basis. All protective clothing provided to the government shall be clean and serviceable at the time of returned delivery to the proper government facility.

5.6. Contractor will supply laundry bins at each location for soiled protective clothing containment for pick up and will supply rolling racks at each location to deliver and hang clean/new protective clothing on. These receptacles will be placed and left at the government facilities until services for the protective clothing is terminated.

5.7. Contractor/supplier must include protective clothing repairs and or replacement for damaged or worn-out protective clothing components. Protective clothing will be initially issued as new/unused apparel and will be replaced when torn, frayed, worn through, or stained with grease, oil, or other solvents that cannot be removed through laundering. The government will NOT be charged the replacement cost for protective clothing, which is lost or damaged, as this cost has already included under FFP.

PART 6:

6.0. Specific Tasks.

6.1. Services Provided. The Contractor shall provide all management, labor, materials, and transportation necessary to continuously furnish, pickup, clean, and deliver protective clothing to 99th RD identified locations (See Appendix 3). Services will be provided in accordance with the terms and conditions of this contract.

6.2. Contractor shall conduct an initial visit to each supporting site to properly size personnel requiring protective clothing. Sizes will be taken for all clothing being provided. The COR will notify the Contractor when a new employee has been hired and requires protective clothing. The Contractor is then responsible to properly size the new employee at no extra cost.

6.3. Initial and Annual Inventory. The 99th RD Shop Supervisors and the Contractor will conduct a mandatory joint inventory count of all items covered under this contract, initially and within 2 weeks of the new contract year.

6.3.1. Reporting and Invoicing. Appendix 4. Contractor shall provide the COR/government entity ONE compiled Monthly Service Summary/Invoice of all 99th RD maintenance facilities serviced, to include all subcontractor submittals. This report shall include all the following:

(1) Prime vendors name & subcontractors

(2) Type of service

(3) Serviced and on-hand quantities

(4) Items damaged and replaced

(5) Total amount invoiced for period

(6) Any issues or concerns Note: It is the prime Contractor’s responsibility to compile and consolidate ALL entities to include subcontractors in to ONE Monthly Service Summary and Invoice.

6.4. Workmanship and Sanitation. Delivered articles shall conform to the generally accepted industry and local standards of quality, cleanliness, finish, appearance, and packaging. The items shall not only be clean in the sense of being free from soil and stains, but also free from bacteria, fungi, and micro-organisms, including pathogens and disease producing organisms. All work performed shall be done under sanitary conditions.

6.5. Re-performance. Any items found to have been unsatisfactorily cleaned shall be re-cleaned by the Contractor at no additional cost to the government.

6.6. Regulatory Compliance. The Contractor shall comply with all federal, state, and local environmental protection rules, regulations, and laws governing the handling, cleaning, or disposal of used protective clothing. OSHA 1910.132.

6.7. Delivery of protective clothing. The Contractor shall provide pickup and delivery service. This service shall include loading, unloading, segregating, transporting, counting, and obtaining necessary documentation for items picked up or delivered. The Contractor shall provide their own vehicles and they shall be always maintained in safe operating condition.

6.8. Delivery Frequency. The Contractor shall pick up soiled protective clothing and deliver clean protective clothing on a weekly basis. The Contractor will provide a schedule to the 99th RD COR upon award and a request in-writing will be made for any changes or deviations from it. The Contractor shall provide a receipt for each delivery that is signed by an authorized government representative (site supervisor or alternate) from the maintenance facility.

6.9. Service Ticket. After delivery of protective clothing the Contractor shall deliver receipts to shop office personnel. Delivery receipts shall reflect the following information: date of service, actual count of protective clothing types, and quantities of protective clothing types lost or damaged. All delivery receipts must be signed by an authorized government employee (site supervisor or alternate). A legible copy of the service ticket will be provided to the person signing the ticket and to the Contractor’s appointed POC.

6.9.1. The Contractor shall ensure that a copy of the receipt with authorized government employee's signature for the delivery is consolidated and attached into a monthly Wide Area Workflow (WAWF) invoice per shop location using the attachment option in WAWF. The dollar amount billed monthly will change as this is a Indefinite Delivery, Indefinite Quantity Firm Fixed Price (FFP) Contract. Failure to provide service to any of the locations listed in Appendix 3 will be addressed per Para 1.4.2.1 of this PWS.

6.9.2. The Contractor shall keep a legible copy of all receipts for their records.

PART 7:

7.0. APPLICABLE PUBLICATIONS (CURRENT EDITIONS).

7.1. The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 8:

8.0. ATTACHMENTS TECHNICAL EXHIBITS LISTING.

8.1. Appendix 1 Contract Deliverable Requirement

8.2. Appendix 2 Performance Requirement Summary

8.3. Appendix 3 Shop Locations

8.4. Appendix 4 Monthly Service Report

Appendix 1 Contract Deliverables Requirement

Appendix 2 Performance Requirement Summary

Appendix 3 Shop Locations Appendix 4 Monthly Service Report image1.emf image2.emf image3.emf image4.emf