99-JD25018 Addendum 1.pdf
PDF 151 KB Posted
- Attached to
- Industry & Trades Training Classes State and local contract opportunity
- Solicitation number
- 99-JD25018
- Issued by
- Guilford County, North Carolina
About this file
This is Addendum 1 to Request for Proposal 99-JD25018 issued by Guilford Technical Community College (GTCC), a state agency in North Carolina, for vocational training services. The addendum provides clarifications to vendor questions regarding the delivery of 14 professional development courses through an Indefinite Delivery, Indefinite Quantity (IDIQ) contract for the 2026-2027 fiscal year. Instruction may be delivered on-site at client businesses, at GTCC facilities, or through hybrid and virtual formats, with typical class sizes ranging from 6 to 30 participants. GTCC will coordinate scheduling with client businesses, typically providing vendors 5-10 business days of lead time before scheduled courses. Vendors are responsible for both developing and delivering training materials and instruction, with flexibility to customize content while maintaining alignment with HRDQ and DiSC curriculum frameworks. The estimated frequency is approximately 18 sessions per course annually, though actual volume varies by industry partner, funding, and market demand. Vendors may bid on specific courses or all 14 courses offered, with the preference for a single award though multiple vendors may be considered based on submitted bids. Performance evaluation will be based on participant feedback from both trainees and industry partners, alongside surveys, attendance rosters, and post-training reporting requirements including registrations and student milestone verification forms.
Vendors are responsible for sourcing and licensing HRDQ and DiSC materials, as well as providing all printed training materials in formats determined by individual industry partners (bound, spiral, or loose-leaf). GTCC payment follows Net 30 terms upon service acceptance, with no guaranteed minimum volume under the IDIQ structure. Training may occur at multiple locations across Guilford County during any shift (first, second, or third) and any day of the week, depending on industry partner requirements, with no on-site IT support provided. The previous contract (RFP 99-JD23020) identified no significant performance challenges, though improved post-training paperwork processing was requested. HUB (Historically Underutilized Business) certification is encouraged but not mandated, with NC HUB certified vendors eligible to claim certification through designated forms. Vendors must provide three customer references, comply with background check requirements upon request, and maintain E-Verify compliance. The addendum also corrects broken links to Attachment D (HUB Supplemental Vendor Information) and Attachment F (Location of Workers Utilized by Vendor) with updated URLs to the North Carolina Department of Administration resources.
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| 99-JD25018 I&T Training.pdf |
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1 | P a g e ADDENDUM # 1 | RFP 99-JD25018
ADDENDUM # 1
RFP NO. 99-JD25018
Commodity Code: 861000 Description: Vocational Training
Date: Monday, May 4, 2026
This addendum addresses the following:
RESPONSES TO VENDOR QUESTIONS:
Q Is instruction expected to be on-site at client businesses, at GTCC facilities, or either?
A Both Q Can courses be delivered virtually/hybrid, or strictly in-person?
A In-Person, Virtually & Hybrid Q What is the typical class size per session?
A 6 – 30 Q How much lead time will vendors receive before a scheduled course?
A Typically, 5-10 business days Q Will GTCC provide the HRDQ and DiSC digital content in advance, or only close to the session date?
A Instructors are in charge of providing materials.
Q Are vendors expected to customize materials per client, or deliver standardized content?
A Both. Customization preferred.
Q What format are printed materials expected to be in (bound, spiral, loose-leaf)?
A Class dependent. All 3 forms are utilized. Mostly spiral.
Q What is the estimated number of sessions per course per year? (The IDIQ structure means no guaranteed minimum, so this matters for planning.)
A 18 Q Is there a cap on students per session that affects per-student material pricing?
A Yes, cap is 30.
Q Will the same instructor be required for all sessions of a given course?
A No Q Are background checks required before the first session, or only upon request?
A Only upon request.
Q What is the expected invoicing turnaround/payment timeline after service acceptance?
A GTCC payment guidelines are Net 30.
Q Will GTCC provide a scheduling coordinator, or does the vendor manage scheduling directly with client businesses?
A GTCC coordinates scheduling.
Q How will vendor performance be measured (KPIs, surveys, retention)?
A Surveys Q Is there a required post-training reporting format or dashboard?
A Post training paperwork. Rosters, SMV, Registrations.
Q What challenges were identified in the previous contract performance?
A None were identified.
Q Will GTCC provide training rooms, AV, and printed materials capability, or is the vendor fully responsible?
A Case by Case basis. Specific to the Industry Partner.
Q Will GTCC award to multiple vendors or single award?
2 | P a g e ADDENDUM # 1 | RFP 99-JD25018
A The intent is to award to one Vendor, but multiple Vendors could be considered dependent on bid submissions.
Q Can you describe what a successful training session looks like from your perspective, particularly in terms of participant engagement and measurable outcomes?
A Positive feedback from the participants & Industry partners.
Q Are facilitators expected to strictly follow HRDQ/DiSC materials, or is there flexibility to enhance delivery with supplemental frameworks and interactive activities?
A Flexibility for customization Q What is the typical or average class size for these sessions?
A Varies, 6-30 Q What is the anticipated frequency of training sessions (e.g., monthly, quarterly, or as requested)?
A As requested; Company, Market, funding dependent
Q Will HRDQ/DiSC training materials be provided by the college, or is the vendor responsible for sourcing and licensing these materials?
A Vendor is responsible Q Are printed materials required for each participant, or are digital materials acceptable?
A Varies. Our Industry Partners determine what works better for them.
Q How is facilitator performance evaluated (e.g., participant feedback, internal review, repeat engagements)?
A All items listed.
Q Are vendors permitted to utilize a team-based or multi-facilitator delivery model to support scheduling and scalability?
A Yes Q What challenges have you experienced with previous training vendors that you would like to see improved?
A Post training paperwork processing.
Q At which location(s) will the in-person training sessions be conducted?
A Varies per Industry Partner Q What are the expected start and end times for each training day (e.g., 8:00 a.m. – 5:00 p.m.)?
A Classes can be any and all times of day depending on Industry partner needs. All 3 shifts.
Q Are there designated days of the week when training must occur (e.g., Monday, Friday)?
A No Q What is the duration of the lunch period, and are scheduled breaks included during the training day?
A Yes. Depends on the Industry partner’s request.
Q May training materials be distributed to participants in advance for pre-reading?
A Yes. No specific site. Locations change. Industry Partner specific and dependent.
Q Is there a designated point of contact for distributing electronic pre-read materials to participants?
A Yes, the Director, Training, Industry and Trades at GTCC
Q Specifically, will there be an individual responsible for ensuring participants receive electronic materials prior to the live sessions?
A Yes, GTCC and the Industry Partners HR dept.
Q What is the anticipated number of participants for each training session?
A 6 – 30 Q Is there a minimum and/or maximum number of participants per session?
A 6 – 30 Q Will all training sessions be held at a single location, or multiple locations?
A Multiple. Industry partner specific.
Q Will IT support be available on-site during the training sessions?
A No
Q Will the selected contractor be informed in advance of the number of participants in each professional development course to ensure sufficient materials are prepared? If so, how far in advance will this information be provided?
A Yes. This information comes from the Industry Partner usually 7 days before course.
Q What was the last RFP # awarded for this contract?
3 | P a g e ADDENDUM # 1 | RFP 99-JD25018
A 99-JD23020
Q Attachment F - This attachment is missing and/or not linked on page 18. Will this link be updated soon?
A https://www.doa.nc.gov/pandc/onlineforms/pc-worker-location-92021-pdf/open.
Q HUB Participation - Is there a designated process for WOSB (Women-Owned Small Business) and CSWO (Certified Small Women-Owned Business) entities to use this form?
A NC HUB certified Vendors can claim HUB certification by using this form.
https://www.doa.nc.gov/divisions/historically-underutilized-businesses-hub
Q Is eligibility for this form limited to residents of North Carolina?
A The Vendor must be registered with the NC HUB Office.
Q Is it permissible to deliver the courses in a different sequence than outlined, based on trainer availability—for example, offering “Leading Through Change” first and “Customer Service” second?
A Yes
Q The actual HUB form does not come up on page 18. Instead, the North Carolina Instruction to Vendors appears. Will this link be updated soon?
A Our apologies. https://www.doa.nc.gov/pandc/onlineforms/pc-hub-supplemental-vendor-information-92021-pdf/open
Q We see references to Attachment F throughout the RFP, but Page 18 does not list Attachment F nor does it provide a link to it in order to fill it out. Where can we find Attachment F?
A https://www.doa.nc.gov/pandc/onlineforms/pc-worker-location-92021-pdf/open.
Q
RFP states that "each training course is built upon HRDQ & DiSC digital content, tailored to each business' technical interpersonal skills training requirements. RFP states "The courses are built upon HRDQ and DiSC content, which will be provided by I&T staff." We are wondering what HRDQ & DiSC programs the I&T staff has access to or has delivered previously?
A Varies. Industry Partner specific. Usually Style Suite materials.
Q Can GTCC clarify the expected level of facilitator-led customization during course delivery? Specifically, to what extent are vendors encouraged to incorporate interactive activities, real-world examples, and participant-driven discussions while maintaining alignment with the provided HRDQ and DiSC curriculum?
A Highly encouraged.
Q Does GTCC have preferred expectations or best practices regarding participant engagement methods (e.g., group activities, scenario-based exercises, or facilitated discussion) to ensure consistency across training sessions?
A Collaboration between GTCC, Industry partners, and the instructor determine the best course of training.
Q Given that training is delivered to a variety of businesses across Guilford County, does GTCC expect facilitators to tailor examples and application scenarios to reflect each client organization’s industry and workforce environment?
A Yes Q “Facilitation to include printing of training materials and instruction of pre-designed courses as outlined herein.”
A Yes
Q
The above statement notes that facilitation includes printing of training materials and instruction of predesigned courses. Based on this, we understand that the awarded vendor will be responsible for providing printed training materials for each training session conducted. We also understand that the vendor will deliver instruction using pre-designed courses. Please confirm whether the State will provide the predesigned training materials for the training sessions listed in the SOW, and the vendor is only required to use these existing materials to deliver the sessions. If this is not the case, please confirm whether the vendor is required to both develop the training materials and deliver the training sessions.”
A We prefer the vendor to be responsible to both develop the training materials and deliver the training sessions.
Q What is the preferred cohort size for each training sessions A 15
Q We are unable to access the ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION from the link provided, can you please help us with it?
A https://www.doa.nc.gov/pandc/onlineforms/pc-hub-supplemental-vendor-information-92021-pdf/open
Q We are unable to access the ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR from the provided link can you please help us with it?
https://www.doa.nc.gov/pandc/onlineforms/pc-worker-location-92021-pdf/open https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.doa.nc.gov%2Fdivisions%2Fhistorically-underutilized-businesses-hub&data=05%7C02%7Cjedoom%40gtcc.edu%7C14bf76b5231e4055023d08dea5ee550c%7C23eb198bfae646dcb6d9068132c9f0cf%7C0%7C0%7C639130640209461377%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C4000%7C%7C%7C&sdata=Dira3fMIqdWp4lkiaQUNiuClfBcGQjlMBLMG5FTu%2FS0%3D&reserved=0 https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.doa.nc.gov%2Fpandc%2Fonlineforms%2Fpc-hub-supplemental-vendor-information-92021-pdf%2Fopen&data=05%7C02%7Cjedoom%40gtcc.edu%7C14bf76b5231e4055023d08dea5ee550c%7C23eb198bfae646dcb6d9068132c9f0cf%7C0%7C0%7C639130640209483803%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C4000%7C%7C%7C&sdata=aP0UcX8VF%2Bt%2BqXU09ksjp3xJgflI7x2GYxAqASR2G2Y%3D&reserved=0 https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.doa.nc.gov%2Fpandc%2Fonlineforms%2Fpc-hub-supplemental-vendor-information-92021-pdf%2Fopen&data=05%7C02%7Cjedoom%40gtcc.edu%7C14bf76b5231e4055023d08dea5ee550c%7C23eb198bfae646dcb6d9068132c9f0cf%7C0%7C0%7C639130640209483803%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C4000%7C%7C%7C&sdata=aP0UcX8VF%2Bt%2BqXU09ksjp3xJgflI7x2GYxAqASR2G2Y%3D&reserved=0 https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.doa.nc.gov%2Fpandc%2Fonlineforms%2Fpc-worker-location-92021-pdf%2Fopen&data=05%7C02%7Cjedoom%40gtcc.edu%7C14bf76b5231e4055023d08dea5ee550c%7C23eb198bfae646dcb6d9068132c9f0cf%7C0%7C0%7C639130640209514394%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C4000%7C%7C%7C&sdata=dXcaoX%2BzKdHYfMsgz3%2FK5rHHgVZFGBVWajABET7MDMw%3D&reserved=0 https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.doa.nc.gov%2Fpandc%2Fonlineforms%2Fpc-hub-supplemental-vendor-information-92021-pdf%2Fopen&data=05%7C02%7Cjedoom%40gtcc.edu%7C14bf76b5231e4055023d08dea5ee550c%7C23eb198bfae646dcb6d9068132c9f0cf%7C0%7C0%7C639130640209536709%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C4000%7C%7C%7C&sdata=WcFVmUA8QP16wkkD2i4vK7dRL2mEwqK%2Fn1ZVi0Zh%2Bgw%3D&reserved=0
4 | P a g e ADDENDUM # 1 | RFP 99-JD25018
A https://www.doa.nc.gov/pandc/onlineforms/pc-worker-location-92021-pdf/open.
Q How many training sessions per year are expected across all courses listed in Section 5.0 Scope of Work?
A Varies. Industry Partner Specific. Estimate 5 – 25.
Q Can bidders choose specific courses, or is bidding required for all courses?
A Vendors can bid on either specific courses or all courses.
Q Is this opportunity intended for a single vendor or multiple vendors?
A The intent is to award to one Vendor, but multiple Vendors could be considered dependent on bid submissions.
Q Roughly how many participants attend each class? (A rough estimate or range will be helpful).
A Varies. 6 – 30
By providing signature below, the vendor is indicating that they have reviewed the question(s) and answer(s) for RFP No.
99-JD25018. This Addendum should be signed and returned with the RFP package.
Company
Printed Name
Signature Date https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.doa.nc.gov%2Fpandc%2Fonlineforms%2Fpc-worker-location-92021-pdf%2Fopen&data=05%7C02%7Cjedoom%40gtcc.edu%7C14bf76b5231e4055023d08dea5ee550c%7C23eb198bfae646dcb6d9068132c9f0cf%7C0%7C0%7C639130640209558670%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C4000%7C%7C%7C&sdata=qTT1mFv%2BQlSaZx0D81dwMcUkAX7LFoo7ujyT%2FMv6VwM%3D&reserved=0
| Company: |
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