Justification_and_Approval.pdf

JUSTIFICATION

Bureau Enhanced Acquisition Management System

Source Selection Sensitive in accordance with FAR 2.101 and FAR 3.104.

Procurement ID: ePRO-2019- 11704

BEAMS User Guide BEAMS Feedback

SUMMARY

Procurement Title:

ADKAR/Change Mangement Certification Training

CFPB Division & Office:

Centralized Services: Operations: T&I:

Front OfficeCentralized Services:

Operations: T&I: Front Office

Contracting Officer:

Salinas, Jerry (CFPB)

Contract Specialist:

Acquisition Strategy:

Sole Source - SAT or over

Anticipated Award Date:

Base and All Options Value (Total Contract Value):

$270,000.00

BR Total Amount:

$135,000.00

Program Office:

Centralized Services: Operations: T&I: Front OfficeCentralized Services: Operations: T&I: Front Office

Bureau:

CFPB

Contract Type: Contract Number:

Type Of Action:

New Contract/Agreement

Is it Sole Source?

Yes No

FAR Reference:

6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements

PERIOD OF PERFORMANCE

Base Period (Months):

Number of Option Periods:

Option Period 1 (Months):

COSTS Note: the Base Amount(s) do not update from the Buy Request after the first time they are copied.

If the Base Amount in the BR changes, you may need to manually update it here.

Life-Cycle Estimated Total:

$270,000.00 Base (From Buy Request 1):

$135,000 Note: You may over-ride the base amount (s).

Base (From Buy Request 2):

If the background color is yellow, the amount does not match the Buy Request.

Option Year 1 Cost:

$135,000

FAR 6.3

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

(FAR) 6.302

Date Needed:

5/15/2019

Nature/Description of Action, Supplies, and Services [FAR 6.303-2(b)(2] and (3):

Display Acq Plan Statement of Need 3-Day Change Management Certification training up to 16 students per class (3 classes, with option for 3 additional classes) to be offered on-site at government facility.

This procurement is to acquire several training courses referred as the Prosci, Inc.’s 3-Day Change Management Certification Course. The Change Management Certificate Course is Prosci’s official Change Management Certification Program which provides the knowledge, skills and tools to drive successful change initiatives. This three-day experiential learning program teaches how to apply a holistic change management methodology and toolset, including the Prosci’s Awareness, Desire, Knowledge, Ability, and Reinforcement (ADKAR) Model, to a real project. One will leave with a change management plan that leverages research-based best practices to effectively manage change and enhance project results.

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Statutory Authority Permitting Other than Full and Open Competition [FAR 6.303-2(b)(4)]:

6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements

Description of Market Research and Results [FAR 6.303-2(b)(6), (8) and (10)]:

Display Acq Plan Market Research

Demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited:

Determination of Fair and Reasonable Cost/Price [FAR 6.303-2(b)(7)]: The Contracting Officer determines that the anticipated price(s) will be fair and reasonable based on the following information:

Any Other Facts Supporting the Use of Other than Full and Open Competition [FAR 6.303-2(b)(9)]:

Actions Taken to Remove or Overcome Barriers to Competition [FAR 6.303-2(b)(11)]:

CERTIFICATION

Technical/Requirements Official [FAR 6.303-2(c):

I certify that the facts and representations under my cognizance, which are included in this justification and which form a basis for this justification, are complete and accurate.

Contracting Officer [FAR 6.303-2(b)(12):By signing below, I certify that this justification is accurate and complete to the best of my knowledge and belief.

SIGNATURES

Person Decision Approved Date and Time

Senior Program Official (Only applicable under FAR 8.4)

Approve

Technical/Requirements Official Approve

Market research was conducted looking at various companies that offered a 3-Day Change Management Certification program. There are a number of companies that provide change management courses, but Prosci is approved by the Association of Change Management Professionals (ACMP) that will be issuing the industry and globally recognized Certified in Change Management Professional (CCMP) program. Courses taken with Prosci will be eligible as credits towards completion of the CCMP.

Over the last several years, the Bureau has widely used the Awareness, Desire, Knowledge, Ability, and Reinforcement (ADKAR) model for change management.

Many Bureau employees and some T&I employees have been certified in ADKAR to support other enterprise initiatives (workforce of the future and MOSAIC).

T&I has adopted ADKAR to follow the broader Bureau, and needs to certify its employees in ADKAR to support transformative IT Modernization initiatives impacting the entire Bureau. Having T&I using the same methodology and speaking with the same language (ADKAR) around change management is a necessity to ensure the transformation is clearly understood and adopted by Bureau employees. Continuing with this vendor will be cost effective because it supports alignment of methodology utilized by staff in administering change management practices within the Bureau. The training is needed to develop better communication and collaboration skills and facilitate close interaction with comprehensive change. The knowledge gained will support CFPB strategic goals.

The Association of Change Management Professionals (ACMP), the change management industry trade association, currently identifies nine (9) U.S. based companies that are qualified education providers, and Prosci is an ACMP Qualified Education Provider (QEP). In order to be a QEP, ACMP requires that the vendor meet a rigorous application/approval process to ensure that the vendor incorporates the ACMP’s Standard for Change Management and adult education best practices. The Standard is the foundation of the future industry recognized CCMP.

Prosci's 3-Day Change Management Certification Program is an internationally-recognized certification in the field of change management, which uses its proprietary, research-based change management methodology and toolkit to drive successful outcomes by focusing on the people side of change. Participants become certified in the Prosci methodology, which builds the individual competency to implement Change Management for their own organizations. No other firm can provide the Prosci certification. Prosci is the creator and sole provider of the ADKAR® model, which is a holistic approach that brings together the collection of change management work into a simple, results oriented model. This model ties together all aspects of change management including readiness assessments, sponsorship, communications, coaching, training, and resistance management. All of these activities are placed into a framework that is oriented on the required phases for realizing change with individuals and the organization.

Given that the price per student is a commercially available rate and when compared to historical prices paid for this training by the Bureau, the price charged is lower, which the Contracting Officer has determined this to be fair and reasonable.

Prosci, Inc. holds the intellectual property of the ADKAR change management process and has not licensed others to provide a certification course on this process.

CFPB will continue to monitor the Change Management space to seek relevant Change Management Certification programs that are compatible with CFPB’s needs.

3/18/2019 10:47:05 AM

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Crews, Hoa (CFPB)

Contracting Officer

ApproveSalinas, Jerry (CFPB)

Competition Advocate

ApproveColeman, CC (CFPB)

Head of Contracting Activity

Approve

Senior Procurement Executive

Approve

Source Selection Sensitive in accordance with FAR 2.101 and FAR 3.104.

STATUS

In Review

NOTES

Notes captured here are to facilitate communication between the CO and Program Office.

Please specify which tab your note is about Created By Date and Time

Acq PlanAcq Plan

Acq PlanAcq Plan Jerry Salinas

HISTORY

Created By:

Crews, Hoa (CFPB)

Creation Date:

2/19/2019

Creation Time:

1:54:14 PM

Last Modified By:

Grant, Richard (CFPB)

Last Modified Date:

3/29/2019

Last Modified Time:

3:08:17 PM

Office of the Chief Procurement Officer Operations Division

Consumer Financial Protection Bureau

3/18/2019 2:50:53 PM

3/19/2019 8:01:53 AM

Per CFPB review policy, Sole Source Justifications for actions exceeding the Simplified Acquisition Threshold (currently $250,000) must be reviewed by Legal and the Competition Advocate. However, the rest of the acquisition documentation does not require review for acquisitions under $500,000.

3/14/2019

3:19:39 PM

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